HomeMy WebLinkAboutDocumentation_Regular_Tab 07_11/04/2010 VILLAGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
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1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: N/A
November 4, 2010
Consent Agenda: No Resolution #: 38 -10
Originating Department: Fire
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Resolution 38 -10, a resolution of the Village Council of the Village of Tequesta, Florida, appropriating
fund balance and increasing the general fund 2010 -2011 budget and providing for the replacement of
a fire department vehicle; providing for severability; providing an effective date; and for other
purposes.
3. BUDGET / FINANCIAL IMPACT:
Account #: 001-192-664.602 Amount of this item: $27,421.00
Current Budgeted Amount Available: Amount Remaining after item:
$0.00 N/A
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Discussion concerning replacement of the Fire Chiefs vehicle.
5. APPROVALS:
Dept. Hea Finance Directo : iewed for Financial
Sufficiency
❑ No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: GT
• SUBMIT FOR COUNCIL DISCUSSION:
• APPROVE ITEM:
• DENY ITEM: ❑
Form amended 08/26/08
Memorandum
To: Mayor, Vice Mayor and Village Council
Michael Couzzo, Village Manager
From: James M. Weinand, Dir. of Community Dev. /Fire f
Date: October 28, 2010
Subject: Replacement of damaged Fire Department Vehic e.
On May 19, 2010, I was involved in an accident that caused a
significant amount of damage to the 2004 Chevrolet Tahoe that I
was driving. The original damage estimate was $4,515.66. A
purchase order was issued for repairing the vehicle and then the
body shop noticed additional damage. The insurance adjuster now
estimates the damage to the vehicle at $11,241.37 and noted
additional damage may be found when the work is performed.
Along with the exterior damage to the vehicle, there is
extensive front -end damage and the vehicles frame needs to be
replaced. Two vendors have been interested in fixing this
vehicle. I'm not convinced it's cost effective to put this much
money in a seven -year old vehicle with more than 90,000 miles on
it that will need to be replaces in three years or less. Other
repairs needed and not included in this estimate are the
replacement of a rear main seal and replacement of transfer
case.
According to Kelly Blue Book a 2004 Chevrolet Tahoe in excellent
condition is valued at $13,315.00, good condition is $12,765.00
and fair condition is $11,440.00.
The Village has collected $10,241.37 in insurance revenues to
repair this vehicle in 09/10 fiscal year, which will require an
appropriation from fund balance to complete this repair, since
we are in a new budget year.
Under State of Florida Purchasing Agreements the vehicle can be
replaced for $27,421.00. Therefore, if you use the insurance
revenues received for the down payment, a new vehicle would cost
the taxpayers $17,179.63.
When looking over a ten -year life span of this vehicle, I feel
it's the prudent choice to replace this vehicle verse repairing.
Attached is a Resolution for replacing the vehicle for your
consideration. I will be happy to answer any questions you may
have.
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RESOLUTION 38 -10
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROPRIATING FUND BALANCE AND
INCREASING THE GENERAL FUND 2010 -2011 BUDGET AND
PROVIDING FOR THE REPLACEMENT OF A FIRE DEPARTMENT
VEHICLE; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, insurance proceeds for damages to a Chevy Tahoe in the amount of
$10,214.37 were received by the Village in fiscal year ending 9/30/2010;
WHEREAS, the Village received a bid of $10,214 to repair the vehicle
WHEREAS, the Village received bids to replace the vehicle with a low bid from
Bartow Chevrolet of $27,421;
WHEREAS, it will be necessary to appropriate Fund Balance to fund the repair or
replacement of the vehicle in the current year;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Village Council hereby adopts Resolution 38 -10 appropriating Fund
Balance and increasing the General Fund #001 2010 -2011 Budget $27,421 to provide
for the replacement of the Fire Department vehicle through Bartow Chevrolet.
Section 2 This Resolution shall become effective immediately upon passage.
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1475 West Main Street — Bartow, FL 33830
J.C. Martin, Fleet Manager- 863 - 393 - 6043— jc @bartowchevrolet.com
REQUEST FOR QUOTE
DATE 10/14/2010 PAGE 1 OF 2
REQUESTING AGENCY — Village of Tequesta
CONTACT PERSON _Chief James Weinand (FD)
PHONE NUMBER 561- 768 -0556
FAX NUMBER
EMAIL ADDRESS Jweinand @tequesta.org
MODEL NUMBER: _CC10706 SPECIFICATION #: FSA 03
2011 CHEVROLET TAHOE PPV BASE DISTRICT PRICE: S 23,144
OPTION# DESCRIPTION COST
CTH2ND SECOND ROW CLOTH SPLIT BENCH 785
G80 LOCKING REAR DIFF 295
SPUMP DELUXE UNMARKED PACKAGE — SIGNAL ** 2.344
STABIL STABILITRAK — REQ'D BY FED REG AFTER 4/5/10 475
6A6 DUAL BATTERIES 155
B85 BODYSIDE MOULDINGS 100
RAINSHIELDS 119
TEMP TAG 4
TOTAL OF OPTIONS: 4,277
TOTAL COST: 27,421
COMMENTS: WHITE EXTERIOR.
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* *ONE VEHICLE ALL RED; ONE VEHICLE WHITE /AMBER
SPLIT BENCH NOT AVAILABLE WITH PPV. ALUMINUM WHEELS NOT AVAILABLE WITH PPV.