HomeMy WebLinkAboutDocumentation_Regular_Tab 03_12/09/2010 t � � VILLAGE OF TEQUESTA
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1. VILLAGE COUNCIL MEETfNG: ` £`�
Meeting Date: Meeting Type: Regular Ordinance #;., .,.N/R��;? i'::, `�; ";'�
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12/09/10
Consent Agenda: Yes Resolution #: t�, (.. � p
Originating Department: Finance Department
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Department requested roll-forward funding from Fiscal Year 2010 into Fiscal Year 2011.
3. BUDGET / FINANCIAL IMPACT:
Account #: See "Schedule A" Amount of this item: $107,490.00 — All Funds
Current Budgeted Amount Available: Amount Remaining after item:
$0.00 $107,490.00 — All Funds
Budget Transfer Required: Yes Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Appropriation of additional fund balance from General Fund #001, Capital Improvement Fund #301, Water
Utility Fund #401, Stormwater Utility Fund #403 and increasing the budgeYs expenses/expenditures as
specified in the attached "Schedule A" to fund projects/purchases that were approved and funded but not
completed in budget year ending 09/30/10 and expect to be completed in budget year ending 09/30/11.
5. APPROVALS: �
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Dept. Head: �_i ( � Finance Director: ,__ ��"Approved
'�" _,� No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: �'°� ` �'
� Routing Sheet Process
• SUBMIT FOR COUNC{L DISCUSSION: 1. Send ALL completed forms to
� Finance for review ONE WEEK prior
• APPROVE ITEM: ❑ to agenda items due into Clerk's
Office.
• DENY ITEM: ❑ 2. Finance sends Routing Sheet to
Clerk by deadline.
Form amended OS/26/08 3. Clerk formulates agenda and sends
to Manager for review / approval.
RESOLUTION NO. �1 •10
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROPRIATING ADDITIONAL FUNt�
BALANCE t7F:
$ 10,392.00 FR4M GENERAL FUND #001
$ 63,038.00 FROM THE CAPITAL IMPROVEMENT FUND #301
$ 33,500.00 FROM THE WATER UTI�ITY FUND #401
$ 560.00 FROM THE STORMWATER UTILITY FUND #403
$107,490.00
AND INCREASING THE BUDGET'S EXPENS�SIEXPENDITURES AS
SPECIFIED !N 7NE ATTACNED "SCHEDULE A" WMICH BEGC?MES A
PART t7F TNIS RESUI.UTION; PROVIDING FOR SEVERABILITY;
PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.
WHEREAS, $105,222.00 of the Fiscal Year 2009/2010 Budget remained encumbered
at fiscal year-end 09/30/10 and the Departments are requesting that the funds be rolled
forward to fund the completion of purchase orders that were approved and funded but
not completed in budget year ending 09/30/10 and expect to be completed in budget
year ending 09/30/11 and;
WHEREAS, $2,268.00 of the Fiscal Year 2009/2010 Budget was earmarked for a
specifiic purchase and the Department is requesting that the funds be rolled forward to �,
complete the purchase that was approved and funded but not completed in budget year �
ending 09/30/10 and expect to be completed in budget year ending 09/30/11 and;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, Pi4LM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1: The appropriation of additional fund balance from General Fund #001,
Capital Improvement Fund #301, Water Utility Fund #401, Stormwater Utility Fund
#403 and authorization to increase budgeted expenses/expenditures as specified
in "Schedule A" is hereby approved.
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Funds to Roll
Outstandina Forward as
Oriqinal Encumbrances Requested
GL Account # PO # Vendor Descriqtion Encumbrances as of 09/30/09 bv Departments
GENERAL FUND # 001
001-130-546.320 2582 THALES CONSULTING CAFR ONLINE $ 3,440.00 $ 3,440.00 $ 3,440.00
001-171-546.303 2426 SHELLBACK MECHANICAL INSTALL MERV FILTERS IN AC UNIT $ 1,367.00 $ 1,367.00 $ 1,367.00
001-192-546.303 2426 SHELLBACK MECHANICAL INSTALL MERV FILTERS IN AC UNIT $ 1,367.00 $ 1,367.00 $ 1,367.00
001-210-534.300 2585 CROSSROADS ENVIRONMENTAL ASTM METHOD E 152705 FOR PHASE..... $ 1,950.00 $ 1,950.00 $ 1,950.00
General Fund Total: $ 8,124.00
CAPITAL IMPROVEMENT FUND # 301
301-315-662.632 2492B ARCADIS ENGINEERING SERVICES DURING CONSTF $ 46,730.00 $ 25,288.89 $ 25,288.89
301-315-663.301 2563 MARTIN FENCE COMPANY FENCE ON TEQ DRIVE BRIDGE $ 9,188.24 $ 4,594.12 $ 4,594.12
2575 AIELLO LANDSCAPING TEQ DRIVE BRIDGE LANDSCAPING $ 62,596.57 $ 33,154.11 $ 33,154.11
Capital Improvement Fund Total: $ 63 037.12
WATER FUND # 401
401-241-531.302 2583 ARCADIS ENGINEERING SERVICES UTILITY E.... $ 29,500.00 $ 29,500.00 $ 29,500.00
401-241-546.320 2582 THALES CONSULTING CAFR ONLINE $ 4,000.00 $ 4,000.00 $ 4,000.00
Water Fund Total: $ 33,500.00
STORM WATER FUND # 403
403-250-546.320 2582 THALES CONSULTING CAFR ONLINE $ 560.00 $ 560.00 $ 560.00
Storm Water Fund Total: $ 560.00
„ � � `.� ��"�( R�11 Forward R�quest €or Enc�tnbered����F�nds: :�$ 4E��221.12 `
Funds to Roll
Outstandinq Forward as
Ori inal Encumbrances Repuested
GL Account # PO # Vendor Descriotion Encumbrances as of 09/30/09 bv Deoartments
GENERAL FUND # 001
001-175-546.310 N/A CDW-G PrinterArmrest N/A N/A $ 175.95
001-175-546.310 N/A CDW-G Docking Station N/A N/A $ 54623
001-175-546.310 N/A CDW-G Onstar - GPS Chip/Antenna/Booster/Utility Pwr N/A N/A $ 1 545.82
Storm Water Fund Total: $ 2,268.00
Total Roll Forward Request for Non Funds: $ 2,268.00
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