HomeMy WebLinkAboutDocumentation_Regular_Tab 06_12/09/2010 � VILLAGE OF TEQUESTA
� �`��';�� �� AGENDA ITEM TRANSMITTAL FORM
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1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: N/A
12/09/ 10
Consent Agenda: Yes Resolution #: /.fy -10
Originating Department: IT
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Requesting approval to purchase an "open" licensing model of ArcServe backup software from CDW-G in the amount of $18,500.00
and increasing the Fiscal Year 2010/2011 budget in the General Fund #001 by appropriating Fund Balance in the amount of $4,895.00.
3. BUDGET I FINANCIAL IMPACT:
Account #s: 001-160-546.320 Amount of this item:
001-172-546.320
001-180-546.320 $18,500.00
001-192-546.320
001-210-546.320
001-231-546.320
401-242-546.320
401-243-546.320
403-250-546.320
Current Budgeted Amount Available: Amount Requesting to Appropriate:
$13,000.00 $ 4,895.00
8udget Transfer Required: Yes Appsopriate Fund Batance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Requesting approval to purchase an "open" licensing model of ArcServe backup software from CDW-G in the amount of $18,500.00
and increasing the Fiscal Year 2010/2011 budget in the General Fund #001 by appropriating Fund Balance in the amount of $4,895.00.
5. APPROVALS:
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Dept. Head: " � —�-'�� Finance Director: �� �pproved
�;' , � No Financial Impact
Attorney: (for legal sufficiency) Yes No � �
Village Manager: �� y_ �
SUBMIT FOR COUNCIL DISCUSSION: � Routing Sheet Process
� 1. Send ALL completed forms to Finance for
APPROVE ITEM: review ONE WEEK prior to agenda items
' ❑ due into Clerk's Office.
DENY ITEM: 2. Finance sends Routing Sheet to Clerk by
' ❑ deadline.
3. Clerk formulates agenda and sends to
Form amended 08/26/08 Manager for review / approval.
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To: Michae) R. Couzzo, Jr.
Village Manager
From: Brad Gomberg
Date: 12/1/2010
Re: Additional Funding for Backup Software Renewal
Message:
During the 2010 / 2011 budget process, I had requested $13,000 to renew our aging backup software.
Several months have passed since the original quotations and we now have several additional options to
consider. Generally this would not cause me to pause as most of the advances would be only
incremental updates to the existing product line. CA (Computer Associates) now offers an "open"
licensing model for their ArcServe Backup product. Previously I would have to quote each module within
the ArcServe suite separately. This required a great deal of time to analyze exactly how many Backup
Agents, and features we required licensing for. This form of licensing is cumbersome and inefficient. lt
also adds additional cost to every system upgrade or new server product we purchase as we must also
purchase an additional Backup Agent to accommodate the new system. With the new open licensing
model we pay one flat price and gain access to every Agent, Module, and Feature in the entire ArcServe
software suite. This will allow me to effortlessly integrate new technologies into our Backup Topology,
and give us access to every new feature in the ArcServe suite without limitation. This is an opportunity
for the Village to provide an even greater level of protection and security for the data we depend on. If
you would like to move forward with this proposal, it will require an additional $5,500 for a total of
$18,500. I was able to secure a$6,500 discount if we process the order this month (Standard pricing is
$25,000).
Thank you,
,���.��.�
RESOLUTION NO. 44-10
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VII..LAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING TI�
PURCHASE OF AN KOPEN" LICENSING MODEL OF ARCSERVE
BACKUP SOFTWARE FROM CDW-G IN THE AMDUNT OF $18,500.00
AND INCREASING THE FISCAL YEAR 201dfZ011 BUDGET IN THE
GENERAL FUND #001 BY APPROPRIATING FiJND BALANCE IN THE
AMOUNT OF $4,895.00 AND AUTHOR�ZING THE VII�LAGE
MANAGER TO PROCEED ON BEHALF OF THE VII.,LAGE
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE
DATE; AND FOR OTHER PURPOSES:
WHEREAS, there is $13,000.00 budgeted in the fiscal year 2010/2011 budget
for the purchase of the backup soflware;
WHEREAS, an additional $S,SOO.UO is required in order to purchase the backup
software;
WHEREAS, $4,895.00 needs to be appropriated in the General Fund #001;
NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF
THEVILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS
FOLLOWS:
Section 1 The purchase of the "open" licensing model of Areserve backup software and the
appropriation of Fund Balance in the General Fund in the amount of $4,895.00 is hereby
approved.
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CDWG.com � 8QQ.594.4134 OE400SPS '�
� SALES QUOTATION
BVVR222 10688504 12l1 /2010
SHIP TO:
BILL TO: VILLAGE OF TEQUESTA
BRAD GOMBERG Attention To: BRAD GOMBERG
357 TEQUESTA DR 357 TEQUESTA DR
Accounts Payable TEQUESTA , FL 33469-3088
TEQUESTA , FL 33469-3088 Contact: BRAD
GOMBERG 561.744.4055
Customer Phone #561.768.0554 Customer P.O. # BVVR222
• �� �
NICK GLATZ 866.304.5735 Free Drop Ship Request Terms GOVT-EXEMPT
• • � � � � .
2 2091934 CA ARC AI R15 M/C 2-4TB +EM1 i 9,250.00 ' 18,500.00
: Mfg#: CGP-CARMMCR150WOOG4 i
Contract: National IPA Tech Solutions
083052 '
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SUBTOTAL 15,500.00
FREIGHT 0.00
TAX 0.00 I
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Please remit payment to; I
CDW Government CDW Government
230 North Milwaukee Ave. 75 Remittance Drive
Vemon Hills, IL 60061 Suite 1515
Phone: 847.371.5000 Fax: 312-705-8673 Chicago, IL 60675-1515 I
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