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HomeMy WebLinkAboutResolution_36-96/97_08/14/1997 RESOLUTION NO. 36-96/97 • A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING AN ENGINEERING SERVICES PROPOSAL FOR THE PREPARATION OF AN ENGINEERING AND FINANCIAL REPORT FOR THE REVERSE OSMOSIS TREATMENT PLANT BOND RESOLUTION AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE SAME ON BEHALF OF THE VILLAGE. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The Engineering and Financial Report for the Reverse Osmosis Treatment Plant Bond Resolution, in the amount of $28,900, attached hereto as Exhibit "A" and incorporated by reference as a part of this Resolution, is hereby approved and the Village Manager of the Village of Tequesta is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED by Councilmember Mackail , who moved its adoption. The motion was seconded by Councilmember Cameron and upon being put to a vote, the vote was as follows: • FOR ADOPTION AGAINST ADOPTION Alexander W. Cameron Joseph N. Capretta Carl C. Hansen Ron T. Mackail Elizabeth A. Schauer The Mayor thereupon declared the Resolution duly passed and I adopted this 14th day of August, A.D., 1997. 4 YO OF TEQUESTA -- r;. Elizabeth A. Schauer ATTEST: oann mangardello Village Clerk wp60 \res \robond97 RM A Reese, Macon and Associates, Inc. VILLAGE OF TEQUESTA • August 5, 1997 W EPT Village of Tequesta P.O. Box 3474 Tequesta, FL 33469 -0474 ATTN: Mr. Tom Hall RE: Water Treatment Plant Expansion Bond Resolution Dear Mr. Hall: We are pleased to submit this proposal for engineering services in connection with preparing an Engineering and Financial report for the reverse osmosis water treatment plant bond resolution. REESE, MACON and ASSOCIATES, INC., hereinafter referred to as the Engineer, shall perform the services as documented below for the Village of Tequesta, hereinafter referred to as the Client. For the financial portion of this work, RMA will obtain the services of Public Resources Management Corp. (PRMG). • SCOPE The following specific tasks will be performed by the Engineer: 1. Prepare an Engineering and Feasibility report in accordance with bond document requirements which outlines the need and the ability to support the R.O. facility and appurtances. 2. Prepare an Engineer's estimate of construction for the R.O. facility and appurtances. 3. Perform a data compilation and review of existing customers water sales, purchase /production requirements, capacity utilization needs, financial operations, debt and capital requirements. 4. Prepare a historical and projected customer statistical analysis of customer usage, billing frequency and purchased water /production needs. 5. Perform an analysis of historical operating results of the system for the five (5) fiscal year period ended September 30, 1997 to identify trends in revenues and expenditures. • 6. Perform an analysis of the projected operating results to be seen upon construction of the new R.O. facility. 6415 Lake Worth Road • Suite 307 • Lake Worth, FL 33463 -2907 Telephone (561)433 -3226 • Facsimile (561)433 -8011 e-mail • rma @ix.netcom.com • 7. Provide reviews of the bond resolution/official statement as prepared by Bond Counsel. 8. Coordinate with the rate analyst, bond counsel and the Village's bond consultant, Florida Municipal Advisors. 9. Attend three (3) coordination meetings with the Village and bond acquisition team. The Owner acknowledges that additional meetings and sessions are not included in the fee scope set forth herein. 10. Provide additional services as mutually agreed upon in writing by both parties. The above scope is predicated on the assumption that the Client shall furnish, at no cost to the Engineer, all available pertinent information including previous reports, plans, specifications, permits and other data relevant to the performance of the above services for the project. In addition, the Client shall designate, in writing, a person to act as the representative for services performed under this agreement. TIME OF PERFORMANCE The Engineer acknowledges that the time frame for this project is critical. Items 1 thru 9 of the Scope of Services will be completed within seventy -five (75 ) calendar days after receipt of an • executed authorization except for delays beyond the control of the Engineer. FEES For Scope Items 1 - 9 the Engineer shall be paid a lump sum fee of twenty eight thousand nine hundred dollars ($28,900). If services are required in the performance of the above scope, beyond those normally provided by the Engineer, which must be sublet, the Engineer shall order the work after obtaining the written authorization of the Client. The subcontractor shall bill the work directly to the Client. If the Engineer is requested to subcontract the work directly, a 10% handling charge will be added to the subcontractors invoice. Invoices for services rendered are issued on a monthly basis and are due within thirty (30) days of the invoice date. Interest at a compound rate of one and one -half percent per month shall be charged to any past due statements. Interest shall be computed on past due statements from the date of the invoice. • -2- COST ESTIMATES Construction cost estimates are developed from knowledge of market conditions and based on the experience of the Engineer. However, the Engineer exercises no control over the competitive bidding process and, therefore, makes no guarantee of the accuracy of the estimate when compared to previous estimates or actual bids. TERMINATION This agreement may be terminated by either party by giving thirty (30) days written notice. The Engineer shall be paid for all services rendered prior to the termination date. ACCEPTANCE Acceptance of this proposal may be indicated by executing this document in the space provided below. This contract shall be considered void if not executed within thirty (30) days from the above date. Upon execution of this agreement the Client shall return one copy to the Engineer. Very truly yours, REESE, MACON and ASSOCIATES, INC. James T. Macon, P.E. Vice President Accepted By: VILLAGE OF TEQUESTA BY: I'tomas G. BradfoiU, Village Manager SOANN MANG -AN 1G LL0, Re VILL AGE MANA6ER— DATE: • proposal \wtpbond.teq -3-