HomeMy WebLinkAboutResolution_22-96/97_06/12/1997 RESOLUTION NO. 22 -9697
A RESOLUTION OF THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLORIDA, APPROVING A CONTRACT BETWEEN THE
VILLAGE OF TEQUESTA AND GEE & JENSON FOR
PROFESSIONAL SERVICES IN CONNECTION WITH THE
PUBLIC SAFETY FACILITIES COMPLEX AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE
THE SAME ON BEHALF OF THE VILLAGE.
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The Professional Services Proposal between the
Village of Tequesta and Gee & Jenson for professional
architectural services in connection with the public safety
facilities complex, attached hereto as Exhibit "A" and
incorporated by reference as a part of this Resolution, is
hereby approved and the Village Manager of the Village of
Tequesta is authorized to execute the same on behalf of the
Village of Tequesta.
THE FOREGOING RESOLUTION WAS OFFERED by Councilmember
Mackail , who moved its adoption. The motion was seconded by
Councilmember Hansen and upon being put to a vote, the
vote was as follows:
FOR ADOPTION AGAINST ADOPTION
S Alexander IV. Cameron
Joseph N. Capretta
Carl C. Hansen
Ron T. Mackail
Elizabeth A. Schauer
The Mayor thereupon declared the Resolution duly passed and
adopted this 12th day of June, A.D., 1997.
MAYOR OF TEQUESTA
`.' I'-- { ✓.i
Elizabeth A. Schauer
i
I(
(� ATTEST:
Jo'ann Manganidj
Village Clerk
I I wp60 \res \22 -97
� I
GEE & JENSON
• Engineers -Architects* Planners, Inc.
SINCE 1951
One Harvard Circle
West Palm Beach, FL 33409
Telephone (561) 683 -3301
Executive Fax (561) 697 -3892
Fax (561) 686 -7446
June 16, 1997
The Village of Tequesta
Village Hall
P.O. Box 3273
Tequesta, FL 33469 -0273
Attn.: Ms. Joann Manganiello
Re: Public Safety Facility Complex
Dear Ms. Manganiello:
We are pleased to submit the following proposal for professional services in
connection with the Public Safety Facilities Complex. This next phase will be based
on information previously obtained in the long range Master Plan, where the Village
• Hall, the Annex Building and the Garage are converted and added onto in order to
house the Police and Fire - Rescue Services Departments.
Gee and Jenson Engineers- Architects - Planners, Inc. herein referred to as the
Consultant, proposes to furnish professional services for the Village of Tequesta,
herein referred to as the Owner for the scope outlined below for the fees stipulated
herein. These services will be performed in accordance with Section 2 and
payment will be in accordance with paragraph 4C, of our Ongoing Services
Agreement between the Village of Tequesta and Gee & Jenson dated October 31,
1989.
Project Scope
The scope of this project includes the conversion of three existing Village buildings
into Public Safety buildings that will house the Police and Fire - Rescue Services
Departments. The existing Village Hall will be renovated for use by the Police
Department and the existing Annex Building and Garage will be added onto and
renovated for the Fire - Rescue Services Department. The following is a list of the
preliminary improvements which will be finalized after discussions with the Village
Manager and the Public Safety staff.
• The Village Hall improvements include: interior remodeling, window and door
upgrades to meet current wind loading requirements, construction of temporary
E.O.C. (Emergency Operations Center) located in the dispatch area; new electrical
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 2 -- June 16, 1997
•
service (including backup power) and communications, and new mechanical and
plumbing systems.
The Annex Building and Garage improvements include: interior remodeling of both
buildings, window and door upgrades to meet current wind load requirements, new
electrical service (including backup power) and communications systems, limited
exterior facade improvements, as well as new mechanical and plumbing systems.
An addition containing the Fire - Rescue living quarters and apparatus bay related
storage and decontamination areas will be constructed connecting the two existing
buildings.
Project site improvements include the widening of the access drive, existing parking
lot enlargement and improvements and site landscaping in accordance with
Ordinance 377.
Scope of Services
• The Consultant will perform the following: (Items in parenthesis represent
corresponding contract services as described in our Continuing Contract dated
October, 1989, see attachment 'B'.)
1. Investigation /Permitting/ Survey /Testing:
a. Investigation
Provide architectural, civil, mechanical, electrical and structural non-
destructive field investigations to determine existing site conditions as
pertinent to the Scope of Work.
b. Permitting
Preparation and submission of required permit documentation for:
• Drainage, Environmental — SFWM (if required.), Village
• Water - Village
• Sanitary - Village
• Electric- FPL
• Landscape - Village
c. Survey
Provide a topographic and existing tree survey.
d. Soil Testing.
Coordinate required soil testing Geo- technical services to be contracted
• and paid directly by the Owner.
HO WARD\PROPS \PSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 3 -- June 16, 1997
•
Basic Services
The following Basic Services include Civil, Site Landscaping, Architectural,
Structural, Mechanical, Fire Protection, and Electrical Services.
Note: Civil /Sitework and utilities engineering included in the scope of services is for
approximately 3.15 acres of site improvements of the total site area. Except
for reasonably adjacent off -site utilities locations for project connections, off
site work, including roadways, access roads, sewer and water lines, etc. are
considered as additional services.
2. Schematic Design Phase (Phase 1)
a. Meet with selected Staff to discuss Department operations and comments
to floor plans B -1 and C which were prepared in the Master Plan.
• b. Revise and update previous floor plans based upon findings in items 1 and
2a. Provide descriptions of proposed building systems.
c. Submit to the Owner a Statement of Probable Construction Cost based on
square foot area, or other unit costs.
d. Submit to the Owner a Proposed Project Time Table, showing proposed
completion dates on each Phase of the Project through Design, bidding,
construction and proposed date of project completion.
3. 30% Design Development Phase: (Phase 11)
a. From the approved Schematic Design Documents, the Architect shall
prepare 30 % Design Development Documents consisting of Drawings
and outline Specifications that describe the size and character of the
Project as to the construction and materials used in the Project.
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
4. 60% Design Development Phase: (Phase 111)
a. From the approved 30% Design Development Phase, the Architect shall
prepare 60 % Design Development Documents consisting of Drawings
and Specifications that describe the size and character of the Project as to
• the construction and materials used in the Project.
AllikRUHOWARMPROPSTSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying It LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 4 -- June 16, 1997
•
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
5. Final Construction Documents Phase : (Phase IV)
a. Based upon the approved 60% Design Development Phase, the Architect
shall prepare, for approval by the Owner, Construction Documents
consisting of drawings and specifications setting forth in detail the
requirements for the construction of the project.
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
6. Bidding and Negotiation Phase: (Phase V)
a. The Architect, following the Owner's approval of the Construction
Documents and the Statement of Probable Construction Cost shall assist
• the Owner in obtaining bids or negotiated proposals, and assist in
awarding and preparing contracts for construction. Attendance at a pre -
bid Conference is included.
7. Construction Administration Phase: (Phase VI)
The Architect shall provide administration of the Contract for Construction as
set forth below:
a. Attend Pre - Construction Meeting
b. Review and process Contractor's submittals made in conformance with
the contract requirements, such as shop drawings, product data and
samples, for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract
Documents.
c. Visit the site the equivalent of (1) 4 hour visit per week, including travel.
This includes the weekly on site job - progress meeting. *
d. Provide periodic review field observation visits by Engineer as work
progresses.
e. Review and process monthly Construction Pay Requests.
f. Select and submit materials /samples /colors for the Client's approval.
g. Architect, civil, mechanical and electrical engineers provide Substantial
• Completion field observation and punch list.
h. Architect Final Field Observation and Close -Out.
MHO WARD\PROPS\PSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 5 -- June 16, 1997
i
*Based on a 12 month construction period. More on site field visits based on
Client's needs are optional. (See exhibit 'A' of the Scope of Services.)
Additional Services
8. Provide additional site visits as requested by the Owner (each visit is one person
based upon a four (4) hour visit including travel time.
9. Additional services as mutually agreed upon
Not Included in the Scope of Services
1. Destructive investigation in review of existing conditions.
2. Hazardous material (i.e.. lead paint, asbestos, etc.) analysis and removal. The
Owner is responsible for obtaining a licensed Contractor to conduct such
services.
• 3. Communications system (LAN, telephone, including all 911 equipment, security,
etc.) except for empty conduit system for the telephone services.
4. Lightning Protection.
5. Traffic Light Signaling
6. Antenna Design
7. Inventory of existing electrical /communication equipment (provided by owner as
required).
Timing of Performance
The Scope of Services will be completed within the following calendar days after
receipt of Notice to Proceed with that item of the scope of services, except for
delays beyond the reasonable control of the Consultant.
Item 1 A of the Scope of Services will be completed in Ten (10) calendar days.
Item 1 B of the Scope of Services will be completed as the project progresses. An
estimate is twenty -one (21) calendar days.
Item 1 C of the Scope of Services will be completed in twenty -one (2 1) calendar
days.
• Item 1 D of the Scope of Services is included in Items 2 and 3 of the Basic Services.
r HO WARD\PROPS \PSF. doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 6 -- June 16, 1997
•
Item 2 of the Scope of Services will be completed in Twenty One (21) calendar
days.
Item 3 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 4 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 5 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 6 of the Scope of Services will be completed in Twenty Eight (28) calendar
days (based on a 4 week bidding period).
Item 7 of the Scope of Services will be completed in Fifty Two (52) calendar weeks
(with phased construction).
The above noted items of performance are not, however, a warranty or guarantee
• that the noted services will be completed within such a time frame.
Fees to be Paid
For Item 1 A of the Scope of Services, the Consultant shall be paid a lump sum fee
of Five Thousand One Hundred Dollars ($5,100.00)
For Item 1 B of the Scope of Services, the Consultant shall be paid hourly fee equal
to personnel costs times a factor of 2.3, per our Professional Service Agreement.
A fee of Three Thousand Dollars ($3,000.00) can be included for estimate
purposes only
For Item 1 C of the Scope of Services, the Consultant shall be paid a lump sum fee
of Nine Thousand Eight Hundred Dollars ($9,800.00)
For Item 1 D of the Scope of Services, the Consultant's fees are included in Items 2
and 3 of the Basic Services.
For Item 2 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Seventeen Thousand Four Hundred Dollars ($17,400.00)
For Item 3 of the Scope of Services, the Consultant shall be paid a lump sum fee of
• Twenty Six Thousand One Hundred Dollars ($26,100.00)
MHOWARMPROPSTSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering 4 EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 7 -- June 16, 1997
For Item 4 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Three Thousand Five Hundred Dollars ($43,500.00)
For Item 5 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Three Thousand Five Hundred Dollars ($43,500.00)
For Item 6 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Eight Thousand Seven Hundred Dollars ($8,700.00)
For Item 7 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Fifty Thousand Nine Hundred Dollars ($50,900.00)*
*Amount applies for a phased construction period of 12 months. More on -site field
visits based on Client's needs are optional (see Exhibit 'A' of Scope of Services)
Additional Services
• For Item 8 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Three Hundred and Fifty Dollars ($350.00) per visit.
For Item 9 of the Scope of Services, the Consultant will provide additional services
for other portions of work and for fees mutually agreed to by the Owner and the
Consultant.
Reimbursable Expenses
In addition to the fees specified above, the Consultant shall be reimbursed for direct
non - salary expenses, including, but not limited to, data processing, equipment
rental, automobile travel at $0.33 per mile, $0.55 per mile for four -wheel drive and
trucks, commercial air travel at cost, long distance telephone, subsistence, printing
and reproduction, plus Florida sales taxes, if applicable.
Invoices for services rendered are prepared monthly and are due and payable within
thirty (30) days from date of the invoice. Owner agrees to pay such invoice within
the time frame specified in Section 218.70, et seq., Florida Statutes, the 'Florida
Prompt Payment Act'.
Payments which are not received within sixty (60) calendar days from the date of
invoice will be considered sufficient cause for Consultant to discontinue performing
HO W ARD\PROPS \PSF. doc
rN One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 8 -- June 16, 1997
•
and providing services until payment in full is received. If Consultant is required to
take action to collect past due invoices, the Owner will pay all legal fees and costs.
This contract shall be governed by the laws of the State of Florida, and the
appropriate venue for any actions arising out of the agreement would be Palm
Beach County, Florida.
If there are items that must be sublet, confirmed, certified or updated, the
Consultant shall, as agent of the Owner, order the work with the Owner's approval,
and the subcontractor shall bill the Owner directly. The Owner must make
payments in accordance with the terms on the invoice in order not to stop the
work. If the Consultant is directed by the Owner to handle the subcontract for the
Owner, there will be a fifteen (15) percent charge for handling.
In the event the Consultant is involved in providing services to assist the Owner in
applying for and processing applications or permits, the fee for such service will not
• be related to final approval or denial. All application or permit fees to agencies,
associated with documents submitted by the Consultant on behalf of the Owner,
shall be paid to the agency by the Owner.
Resident Project Services
On any project for which construction drawings and specifications were prepared
by the Consultant and a certification of construction is required by a regulatory
agency, the Owner shall employ the Consultant to perform resident project services
for observation of the construction work. Unless the Consultant is engaged for
resident project services, they will not be in a position to certify the work to those
regulating agencies having jurisdiction and requiring certification. Project
representation may require one or more full or part -time project representatives,
depending upon the requirements of the project. The project representative will
endeavor to provide protection for the Owner against observed defects and
deficiencies in the work of the Contractor. However, the furnishing of resident
project services does not guarantee the work of the Contractor, nor assume liability
on the part of the Consultant for job safety or the Contractor's means, methods,
techniques, sequences and /or procedures.
Project Review Services
• Services on a project site to evaluate the existing conditions of items such as
paving, structural, architectural, building envelope, roofing, mechanical and /or
ov \HOWARD \PROPS \PSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 9 -- June 16, 1997
•
electrical systems are limited to identification of observable conditions only.
Systems that are not visible to the observer from within the building envelope or
from accessible exterior elements of the project are not part of the Consultant's
observations. Review of these systems by the Consultant will only occur when
specific and detailed descriptions of the system to be evaluated and the manner in
which access is to be provided is detailed in the Scope of Services. The Consultant
will not be responsible for observing or notifying the Owner of any conditions or
issues not included in the Scope of Services.
Shop Drawing & Sampling Review
When retained by the Owner to provide shop drawing and sample review services,
as part of the construction administration phase of a project, the Consultant's
responsibilities are limited to review for conformance with general design concept
as required in the contract documents only. Specifically excluded from our services
are reviews of dimensions, quantities, sizes, construction details, completeness of
• drawings and means or materials used in fabrication or installation.
Modification to the Terms of this Agreement
In the event Owner issues a Purchase Order or Memorandum or other Instrument
covering the professional services described herein, it is hereby specifically agreed
and understood that such Purchase Order, Memorandum or Instrument is for Owner
internal control purposes only and any and all terms and conditions contained
therein, whether printed or written, shall be of no force or effect. This contract is
the entire contract between the parties and there is no modification or waiver of
any of the terms and conditions herein unless signed by both parties.
Estimates
Since the Consultant has no control over the cost of labor and materials or over
competitive bidding and market conditions, the estimates of construction cost
provided for herein are for general information only and are made in accordance
with the applicable standard of care. Accordingly, the Consultant does not
guarantee the accuracy of such estimates when compared to the Contractors' bids
or the project construction cost.
Termination
• This Agreement may be terminated by either party by giving thirty (30) days
advance written notice. The Consultant shall be paid for services rendered to the
r HO WARD\PROPS\PSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 10 -- June 16, 1997
date of termination on the basis of a reasonable estimate of the portion of services
completed prior to termination and shall be paid for all reasonable expenses
resulting from such termination and for any unpaid reimbursable expenses.
Ownership and Use of Documents
Drawings, specifications, and electronic data files as instruments of service are and
shall remain the property of the Consultant whether the project for which they are
made is executed or not. The Owner shall be permitted to retain copies, including
reproducible copies, of drawings, specifications, and hard copies of electronic data
files for information and reference in connection with the Owner's use and
occupancy of the project. The drawings and specifications shall not be used by the
Owner on other projects, for additions to the project, or for completion of the
project by others provided the Consultant is not in default under this agreement,
except by agreement in writing and with appropriate compensation to the
Consultant.
• Code and Regulatory Compliance
The Consultant prepares documents in accordance with known codes and
resolutions and relies on his experience to evaluate their applicability to designs,
products, studies and decisions that are part of the services to the Owner.
Local interpretations of codes and regulations may vary and, therefore, require input
from authorities having jurisdiction over the project. During meetings and permit
processing phases specific interpretations are made by these authorities that are
effectively official decisions of the agency. Such changes can impact the cost
and /or schedule of the project and cannot be controlled by the Consultant. These
conflicts include but are not limited to the following:
Application of new codes and /or regulatory criteria not published, enacted or
applied at the time the agreement between the Consultant and the Owner was
entered into.
Changes in agency staff, conflict or changes in official interpretations of existing
codes and regulations, or in the inclusion of a particular code or regulation as to
their applicability to the project, made after the agreement was entered into. Such
occurrences can be imposed during and after design, and in extreme cases during
• or after construction.
\HOWARD \PROPS\PSF. doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 . Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 11 -- June 16, 1997
•
Conflicting interpretations of agency inspectors or representatives during or after
construction.
For the above reasons and others, the Owner or the contractor shall not depend
upon the design contract documents to proceed in any way with an activity that
will incur costs or liability prior to receipt of permits or agency approvals.
Additionally, the Owner agrees that changes made by these authorities after receipt
of permits or approvals are beyond the Consultant's control.
Subject to the direction of the Owner, the Consultant will respond accordingly.
Any professional services provided by the Consultant associated with meetings,
design or contract document modifications, preparation of change orders, new
permits or any other task associated with the resolution of matters brought about
by the occurrence of the above are not considered part of the Consultant's basic
services and will be compensated for as additional services.
Modifications and Additions to Existing Structures
Because of the Consultant's many years of background and experience in design
and construction, the Consultant is qualified to make recommendations and designs
which, in the Consultant's opinion, will meet the needs of the situation. These
services will be performed in accordance with the Consultant's skill and ability and
commensurate with the applicable standard of care and the economics of the
situation. Although the documented components of the existing structure to be
modified can be analyzed, the actual components of the existing structure cannot
be fully determined without destructive analysis or the ability to perform other
invasive technology or testing.
•
HO W ARD\PROPS\PSF. doc
rN One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 12 -- June 16, 1997
•
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized
official of the Owner in the space provided below. One signed copy of this
proposal returned to the Consultant will serve as an Agreement between the two
parties and as Notice to Proceed. This contract will be binding on the parties
hereto and parties' successors and assigns. Should this proposal not be accepted
within a period of thirty (30) days from the above date, it shall become null and
void.
Very truly yours, Accepted by:
GEE & JENSON VILLAGE OF TEQUESTA
Engineers- Architects - Planners, Inc.
Thomas C. Orlowski, AIA, NCARB By: G`"' A
Senior Vice President Print Name and Title:
TCOish T (Z
Date: _ 2 2
M , Lisa Lemanowicz
•
\ \ORL\HO W ARD \PROPS \PSF.doc
One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land Surveying # LB 0002934
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 13 -- June 16, 1997
•
GEE & JENSON ENGINEERS - ARCHITECTS - PLANNERS, INC.
EXHIBIT 'A'
1997
Pre Construction Meeting 6 hours
Shop Drawings 200 hours
Architectural 70 hours
Structural 24 hours
M/P 43 hours
Electrical 43 hours
Civil /Landscaping 10 hours
Color Boards 16 hours
• In- office Administration; calls, faxes, etc (min.) 2 hours /week 104 hours
Field Visits- above and beyond Arch 32 hours
Structural (2 visits x 4 hours)
M/P (2 visits x 4 hours)
Elect (2 visits x4 hours)
Civil (2 visits x 4 hours)
Field Visits /Process Pay request (1 visit /wk x 52 weeks) 208 hours
Substantial Completion
Architectural 16 hours
Mechanical 12 hours
Electrical 12 hours
Civil /Landscape 8 hours
Clerical 8 hours
Final Completion - 20 hours
Close Out
Architect 20 hours
• Clerical 16 hours
$50,900.00
\HOW ARDTROPSTSF.doc
ov One Harvard Circle • West Palm Beach, FL 33409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
Engineering # EB 0002934 • Architecture # AA C000656 • Landscape Architecture # LC C000050 • Land surveying # LB 0002934
EXHIBIT "B"
PROFESSIONAL SERVICES AGREEMENT
• THIS AGREEMENT made and entered into this 31 day
Of DC, - 6b-e , _ 1989, by and between the VILLAGE OF TEQUESTA, a
political subdivision of the State of Florida, hereinafter referred
to as the "VILLAGE" and GEE AND JENSON ENGINEERS - ARCHITECTS- PLANNERS,
INC., a Florida Corporation hereinafter referred to as the
"CONSULTANT ".
WITNESSETH
WHEREAS, the VILLAGE has selected GEE AND JENSON under the
provisions of Section 287.055, Florida Statutes, the Consultants
Competitive Negotiation Act; and
WHEREAS, the VILLAGE agrees to retain the CONSULTANT for
professional professional services prescribed herein in connection
with PROFESSIONAL SERVICES, hereinafter called the "SERVICES "; and
WHEREAS, the VILLAGE having investigated the qualifications of
the CONSULTANT to perform the SERVICES herein contemplated and found
them satisfactory; and
WHEREAS, the CONSULTANT having examined the scope of SERVICES
required hereunder and having expressed his desire and willingness to
provide such professional services and having presented his
qualifications to the VILLAGE in support of his expressed desires;
and
WHEREAS, as a result of the aforementioned, the VILLAGE agrees to
enter into this agreement with the CONSULTANT; and
WHEREAS, the VILLAGE COUNCIL has approved the selection of the
CONSULTANT to perform such services, and the CONSULTANT agrees to
accept employment upon the terms and conditions hereinafter set
forth.
NOW, THEREFORE, in consideration of the promises and the mutual
covenants herein contained, the VILLAGE agrees to employ the
CONSULTANT commencing on the date this agreement is signed and the
CONSULTANT agrees to perform all professional services as may be
authorized by the VILLAGE in connection with the SERVICES, as
described herein, upon the following terms and conditions; namely:
SECTION 1 - GENERAL PROVISIONS:
1.1 The CONSULTANT shall provide General Consulting Services as
may be requested from time to time in accordance with the
terms and conditions herein.
1.2 The CONSULTANT may be issued a Notice to Proceed to
encompass the entirety of Basic Professional Project
Services, as defined in paragraph 2.2 for a project, for a
portion of. the Basic Services, or for discrete tasks as
specified in paragraphs 2.3 Additional Professional
Services, for the purpose of reviewing work performed by
other professional consultants or for other miscellaneous
engineering services that may be required.
1.3 It is understood that a Notice to Proceed will be issued on
an as needed basis at the sole discretion of the VILLAGE.
The VILLAGE reserves, at all times, the right to perform
any and all professional SERVICES in -house or with other
professional consultants. This Agreement does not confer on
the CONSULTANT any exclusive rights to VILLAGE SERVICES,
• nor does it obligate the VILLAGE in any manner to guarantee
SERVICES for the CONSULTANT. The CONSULTANT may submit
proposals for any professional services for which proposals
may be publicly solicited by the VILLAGE outside of this
agreement.
1.4 The VILLAGE will Confer with the CONSULTANT before any
Notice to Proceed is issued to discuss the scope of the
SERVICES, the time needed to complete the SERVICES and the
• fee for the SERVICES to be rendered in connection with the
WORK.
1.5 The CONSULTANT will submit a proposal upon the VILLAGE's
request prior to the issuance of a Notice to Proceed. No
payment will be made for the CONSULTANT's time and services
in connection with the preparation of any such proposal.
1.6 The VILLAGE agrees that it will furnish to the CONSULTANT
plans and other data available in the VILLAGE files
pertaining to the SERVICES to be performed under this
agreement within thirty (30) days of each Notice to
Proceed.
1.7 The VILLAGE agrees to designate, the Village Manager, or
his designee, as the representative who shall examine the
documents submitted by the CONSULTANT and shall render
decisions pertaining thereto promptly, to avoid
unreasonable delay in the progress of the CONSULTANT's
services.
SECTION 2 - PROFESSIONAL SERVICES
2.1 General Consulting Services
The categories of the General Consulting Services that may be
required are as follows:
1. Storm and Sanitary Sewer Engineering
2. Traffic Engineering
3. Roadway and Parking Lot Design
4. Structure Analysis and Design
5. Geotechnical Services and Analysis
6. Surveying
7. Permitting
B. Construction Observation
9. Architectural
10. Landscape Architecture
11. Planning
12. Water System Engineering
13. Other Related Services
2.2 Basic Professional Project Services
The Basic Services, for design and construction, consist of
seven (7) phases described in Paragraph 2.2.1 through 2.2.7.
The scope outlined below is applicable in its entirety to
projects for which complete Basic Services are authorized.
Upon notice to proceed from the Village Manager or his
designee, the CONSULTANT agrees to provide professional
services for any portion or all of the seven Phases enumerated
hereinafter. The CONSULTANT agrees to coordinate his effort
with that of any other engineering, landscape architectural or
architectural CONSULTANTS.
2.2.1 Phase I - Programming and Schematic Design:
A. The CONSULTANT shall confer with representatives of the
VILLAGE to determine the full scope of the Project that
will meet the program requirements within the allocated
funds.
B. The CONSULTANT shall use proper and adequate design control
to provide an increased level of confidence to the VILLAGE
• that the Project may be constructed within the allocated
funds.
2 -
C. The CONSULT T shall prepare a Design )ncept and Schematic
Report, comprising the Project Timetable (Master Schedule)
Planning Summary (if requested), Schematic Design Studies
(if requested) as defined below, and the Engineering Cost
Estimate.
D. The Proposed Project timetable shall consist of a schedule
showing the proposed completion date on each Phase of the
Project through design, bidding, construction, and proposed
date of completion.
E. The Planning Summary (if requested) shall consist of a
vicinity plan and blow -up of the Site (if applicable)
showing Project orientation, and a brief summary of all
pertinent planning criteria used for the Project.
F. The Schematic Design Studies (if requested) shall consist
of all plans, elevations, sections, etc. as required to
show the scale and relationship of the parts and the design
concept of the whole. A simple perspective sketch, model
or photograph thereof may be provided to further show the
design concept:
G. The Engineer's Cost Estimate shall include estimated cost
of the Project including hard and soft costs but not
limited to fixed equipment, professional fees,
contingencies (if any), escalation factors adjusted to the
estimated bid date, movable estimate (if any), land cost
(if applicable) and utility service extensions (if
applicable).
H. The CONSULTANT shall submit and present two (2) copies of
all documents required under this Phase, without additional
charge, for approval by the VILLAGE and he shall not
proceed with the next Phase until directed in writing by
the VILLAGE.
2.2.2. Phase II - 30% Desig Develo
A. From the approved Schematic Design documents, the
CONSULTANT shall prepare 30% Design Development Documents,
comprising the drawings, outline specifications and other
documents to fix and describe the size and character of the
entire Project as to construction and finish materials and
other items incidental thereto as may be appropriate and
applicable.
B. The 30% Design Development Documents shall comprise the
Proposed Project Timetable (updated), Outline
specifications, Updated Statement of Engineering Cost
Estimates, and Design Development Drawings, etc., as
required to clearly delineate the Project. If the updated
Engineering Cost Estimate exceeds the allocated funds,
appropriate cost or scope reduction must be included.
Application for permits shall be prepared and submitted to
the VILLAGE and then submitted to the agencies upon return
by the VILLAGE. The VILLAGE shall pay all permit fees.
C. The CONSULTANT shall submit and present, upon request, two
(2) sets of all documents required under this Phase,
without additional charge, for approval by the VILLAGE and
not proceed with the next Phase until directed in writing
by the VILLAGE.
2.2.3 Phase III - 60% Design Development:
A. When the development of the drawings has progressed to at
least 60% completion in Phase III, the CONSULTANT shall
submit two (2) copies to the VILLAGE for approval, without
• additional charge, along with updated outline
specifications. The CONSULTANT shall also submit at this
time an updated Statement of Probable Construction cost as
indicated by, changes in requirements, or general market
conditions and an updated Project Schedule.
- 3 -
B. The CONSUL..ANT shall not procee- with the further
development until approval in writing of the 60% documents
is received from the VILLAGE. The CONSULTANT shall make
all changes to documents. The 60% complete Check Set shall
be returned to the VILLAGE.
C. A Notice to Proceed for the completion of Phase III will
not be issued if the latest Statement of cost exceeds the
total allocated funds, unless the VILLAGE increases the
total allocated funds or the CONSULTANT and the VILLAGE
agree on methods of cost reduction sufficient to enable
construction within the funds available.
D. At 85% Com A_ Set of Bid Spe cification s Will Be
Submitted V -- -
2.2.4 Phase IV - Final Construction Documents
A. Upon 100% completion of the Construction Documents, the
CONSULTANT shall submit to the VILLAGE a final, updated
Statement of Probable Construction Cost along with two (2)
copies each of Check Set of drawings, specifications,
reports, programs, etc., without additional charge, for a
final review and comments or approvals.
B. The CONSULTANT shall make final submissions to appropriate
authorities as necessary, to ascertain that the
construction documents meet the necessary requirements to
obtain all the necessary permits for construction.
2.2.5. Phase V - Bidding and Negotiation Phase:
A. When all necessary approvals of the Construction Documents
are obtained, and upon approval by the VILLAGE of the
latest engineering cost estimate, the CONSULTANT shall
furnish ten (10) sets of drawings and specifications as
indicated above for bidding, and assist the VILLAGE in
• obtaining bids and awarding and preparing construction
contracts. The CONSULTANT shall be present during the bid
opening and, as part of his assistance to the VILLAGE, will
tally, evaluate and issue a recommendation to the VILLAGE.
B. If the lowest responsible Base Bid received exceeds the
Total Allocated Funds, the VILLAGE may:
1. Approve the increase in Project Cost and award a
construction contract or,
2. Reject all bids and re -bid the Project within a
reasonable time with no change in the Project, or
3. Direct the CONSULTANT to revise the Project scope or
quality, or both, as approved by the VILLAGE and re -bid
the Project, or
4. Suspend or abandon the Project
5. Exercise all options under the VILLAGE Charter and code
of Ordinances and State Law.
Note: Under item (2) above, the CONSULTANT shall, without additional
compensation, assist the VILLAGE in obtaining re -bids, and
awarding the re -bid of the project. Under item (3) above, the
CONSULTANT shall, without additional compensation, modify the
Construction Documents as necessary to bring the Probable
Construction Cost within the Total Allocated Funds when the
excessive difference is caused as a direct result of the
CONSULTANT design effort.
• 2.2.6 Phase VI - Administration of the Construction Contract:
A. The Construction Phase will begin with the award of the
Construction Contract and will and when the Contractor's
final Payment Certificate is approved and paid by the
VILLAGE.
4 -
B. The CONSUL'... +T, as the representative : the VILLAGE during
the Construction Phase, shall advise and consult with the
VILLAGE and shall have authority to act on behalf of the
VILLAGE to the extent provided in the General Conditions
and as modified in the Supplementary Conditions of the
• Construction Contract.
C. The CONSULTANT shall attend pre - construction meetings.
D. The CONSULTANT. shall at all times have access to the
project wherever it is in preparation or progress, so he
may perform as intended under this Agreement.
E. The CONSULTANT shall visit the site at least weekly, and
at all key construction events to ascertain the progress of
the Project and to determine in general if the work is
proceeding in accordance with the Contract Documents. On
the basis of on -site observations, the CONSULTANT will use
reasonable and customary care to guard the VILLAGE against
defects and deficiencies in the work. The CONSULTANT may
be required to provide continuous daily on -site
observations to check the quality or quantity of the work
as set forth in this Agreement and defined by the Scope of
SERVICES issued for the individual project. On the basis
of the on -site observations, the CONSULTANT will advise the
VILLAGE as to the progress of and any observed defects and
deficiencies in the work immediately in writing. The
CONSULTANT will endeavor to provide protection for the
client against defects and deficiencies in the work of the
Contractor. However, the furnishing of on -site observation
services does not guarantee the work of the Contractor, nor
assume liability on the part of the Consultant on.job
safety or the performance of the Contractor.
F. The CONSULTANT shall furnish the VILLAGE with a written
report of all observations of the work made by him during
each visit to the work. He shall also note the general
• status and progress of the work, and shall submit same
weekly. The CONSULTANT shall ascertain at least monthly
that the Contractor is making timely, accurate, and
complete notations on record drawings.
G. Based on observations at the site and on the Contractor's
Payment Certificate, the CONSULTANT shall determine the
amount due the Contractor on account and he shall recommend
approval of the Certificate in such amounts. The
recommendation of approval of a Payment Certificate shall
constitute a representation by the CONSULTANT to the
VILLAGE that, he certifies to the VILLAGE that the work has
progressed to the point indicated, and that the work is in
general conformance with the Contract Documents insofar as
can be determined based on the level of observations
performed subject to:
1. An evaluation of the work for general conformance with
the contract documents upon substantial completion.
2. The results of any subsequent tests required by the
contract documents.
3. Minor deviations from the contract documents
correctable prior to completion and acceptance of the
project.
H. The CONSULTANT shall have affirmative duty to recommend
rejection of work which he observes as not being in
conformance to the Contract Documents. Whenever, in his
reasonable opinion, he considers it necessary or advisable
to provide a higher level of confidence in the compliance
• with the Contract Documents, he will have authority (with
the VILLAGE'S prior approval) to recommend special reviews,
observations or testing of any work deemed not to be in
accordance with the Contract whether or not such work has
been fabricated and delivered to the Project, or installed
and completed.
- 5 -
I. The CONSULTANT shall promptly review in a timely manner and
approve or review with comments shop drawings, samples, and
other submissions of the Contractor (as required by the
• Contract Documents) for conformance with the design concept
of the Project and for compliance with the Contract
Documents. Changes or substitutions to the Contract
Documents shall not be authorized without concurrence with
the VILLAGE.
J. The CONSULTANT shall review and recommend action on
proposed Change Orders within the scope of the Project
initiated by others, and initiate proposed change orders as
required by his own observations.
K. The CONSULTANT shall examine the work upon receipt of the
Contractor's Certificate of Substantial Completion of the
Project. A Punch list of any defects and discrepancies in
the work required to be corrected by the Contractor shall
be prepared by the CONSULTANT in conjunction with
representatives - of the VILLAGE and satisfactory performance
obtained thereon before the CONSULTANT recommends execution
of Certificate of Final Acceptance and final payment to the
Contractor.
2.2.7. Phase VII - Post Construction Administration
A. The CONSULTANT shall furnish to the VILLAGE, reproducible
(mylars) record drawings updated based on information
furnished by the Contractor; such drawings shall become the
property of the VILLAGE.
B. The CONSULTANT shall assist the VILLAGE in a review of the
work one month before the expiration of any guarantee
period and report observed defective work in the Project
under terms of the guarantee /warranties for correction. He
• shall assist the VILLAGE with the administration of
guarantee /warranties for correction of defective work that
may be discovered during the said period.
2.3. ADDITIONAL PROFESSIONAL SE RVICES
2.3.1. Additional Services
Additional Services as listed below are normally considered to
be beyond the scope of the Basic Services for design and
construction, as defined in this Agreement but which are
additional services which may be authorized within the Scope
of SERVICES given the CONSULTANT.
A. Special analysis of the VILLAGE'S needs, and special
programming requirements for a project.
B. Financial feasibility, life cycle costing, or other special
studies.
C. Planning surveys, site evaluations, or comparative studies
of prospective sites.
D. Design services relative to future facilities, systems and
equipment which are not intended to be constructed as part
of a specific Project.
E. Services to investigate existing conditions or facilities
or to make measured drawings thereof, or to verify the
accuracy of drawings or other information furnished by the
VILLAGE.
• F. Professional detailed Estimates of Construction Cost
consisting of quantity surveys itemizing all material,
equipment and labor required for a Project.
6 -
G. Consultation concerning replacement of any work damaged
during construction, and furnishing professional services
of the type set forth in Basic Services as may be required
relative to replacement of such work, providing the cause
• is found by the VILLAGE to be other than by fault of the
CONSULTANT.
H. Professional services made necessary by the default of the
Contractor or by major defects in the work under the
Construction Contract, providing the cause is found by the
VILLAGE to be other than by fault of the CONSULTANT.
I. Making major revisions changing the Scope of a project, to
drawings and specifications when such revisions are
inconsistent with written approvals or instruction
previously given by the VILLAGE and are due to causes
beyond the control of the CONSULTANT. (Major revisions are
defined as those changing the Scope and arrangement of
spaces and /or scheme or any portion).
2.3.2 Excluded Services -
A. Preparing to serve or serving as an expert witness in
connection with any legal proceeding in connection with a
Project.
B. Professional services required after approval by the
VILLAGE or the Contractor's Requisition for Final Payment,
except as otherwise required under Basic Services.
C. Preparing supporting data, drawings, and specifications as
may be required for Change Orders affecting the scope of a
Project provided the Changes are due to causes found by the
VILLAGE, to be beyond the control of the CONSULTANT.
SECTION 3 - TIME FOR COMPLETION:
• The services to be rendered by the CONSULTANT for any SERVICES
shall be commenced upon written Notice to Proceed from the Village
Manager or his designee subsequent to the execution of this Agreement
and shall be completed within the time agreed to by both parties
based on reasonable determination, stated in the said Notice to
Proceed. The issuance of a written Notice to Proceed is not
applicable to General Consulting Services which may be requested of
the CONSULTANT from time to time.
A reasonable extension of time will be granted in the event there
is a delay on the part of the VILLAGE in fulfilling its part of the
Agreement, change of scope or should any other events beyond the
control of the CONSULTANT render performance of his duties
impossible.
SECTION 4 - BASIS OF COMPENSATION
The CONSULTANT agrees to negotiate an "hourly rate" fee or an
hourly fee with a "not to exceed" upper limit or a lump sum amount
(or a combination of the above) for SERVICES assigned to him based
on the Scope of such SERVICES. Upon agreement of a fee, the Village
Manager or his designee will issue a written authorization to proceed
to the CONSULTANT. In case of emergency, the VILLAGE reserves the
right to issue oral authorization to the CONSULTANT, with the
understanding that written confirmation will follow immediately
thereafter. For reproduction of plans and specifications, beyond the
requirements as identified under Section 2 - Professional Services,
the VILLAGE will pay the direct costs, thereof.
The fees for Professional Services including General Consulting
Services, for each phase of the SERVICES, shall be determined by one
• of the following methods or a combination thereof, as mutually agreed
upon by the VILLAGE and the CONSULTANT and incorporated into the
Notice to Proceed, where applicable.
7 -
A. Hourly Rato Fact Tha VILLAOR &groan to pay, and the
CONSULTANT agrees to accept, for the services rendered
• pursuant to this Agreement a fee based on personnel costs
times a factor of 2.3. (The VILLAGE will issue a purchase
order for the SERVICES which will contain an estimate of
total fees. New purchase orders will be issued as required
to allow continuation of the SERVICES.)
B. Not to Exceed Upper Limit: In cases where the scope of
SERVICES can be readily defined and the level of
contingency can be estimated, the VILLAGE and the
CONSULTANT will attempt to agree on an upper limit for the
hourly SERVICES. Hourly rate fees will be paid for the
time worked and billed up to the limit of the agreed upon
"Not to Exceed" fee. The "Not to Exceed" limit will be
negotiated with the CONSULTANT based upon his estimate of
time and contingencies.
C. Lump Sum Fee: If this is the agreed upon option, the
CONSULTANT agrees to negotiate a "Lump Sum Fee" for a
particular assignment when the SERVICES can be clearly
defined. The "Lump Sum Fee" shall be paid for the percent
of SERVICES completed including expenses and services of
sub - consultants. The negotiated "Lump Sum Fee" will
include all wages, benefits, overhead, profit, and expenses
for the SERVICES and will not be increased unless there is
a change in the Scope of SERVICES.
D. Special Subcontracting Consultants: For SERVICES and
reimbursable expenses of special subcontracting consultants
employed by the CONSULTANT, VILLAGE shall pay CONSULTANT
the amount billed to CONSULTANT. Coordinating fees of the
CONSULTANT shall be included in the "Lump Sum Fee ". Hourly
rate contracts will pay for man hours spent. If sub-
consultant is added after negotiation of a "Lump Sum Fee ",
• a 10% coordinating fee may be added to the sub - consultants'
fee.
For Reimbursable Expenses: In addition to payments
provided for in. paragraphs A and B, VILLAGE shall pay
CONSULTANT the actual costs of all Reimbursable Expenses
incurred in connection with the provision of Professional
SERVICES times a factor of 1.10.
SECTION 5 - PAYMENT AND PARTIAL PAYMENTS
The VILLAGE will make monthly payments or partial payments to the
CONSULTANT for all authorized SERVICES performed during the previous
calendar month.
The CONSULTANT shall submit duly certified invoices to the
Village Manager or his designee and provide the following
information:
1. The amount of the invoices submitted shall be the amount due
for all SERVICES performed to date as certified by the
CONSULTANT.
2. The request for payment shall include the following
information:
a. Total Contract amount
b. Percent of SERVICES complete
C. Amount earned
d. Amount previously billed
e. Due this invoice
f. Summary of SERVICES done this billing period
• g. Invoices number and date
h. Purchase Order number
8 -
SECTION 12 - WARRANTY
The CONSULTANT warrants that he has not employed or retained any
company or person, other than a bona fide employee working solely
• for the CONSULTANT, to solicit or secure this contract and that he
has' not paid or agreed to pay any company or person other than a bona
Lido employea working solely for the CONSULTANT any fee, commission,
percentage fee, gifts or any other considerations contingent upon or
resulting from the award or making of this contract. For breach or
violation of this warranty, the VILLAGE shall have the right to annul
this contract without liability.
SECTION 13 - TERMINATION OF AGR EEMENT
It is expressly understood and agreed that the VILLAGE or
CONSULTANT may terminate this Agreement without penalty by declining
to issue or accept Notice to Proceed authorizing SERVICES, in which
event the VILLAGE'S sole obligation to the CONSULTANT shall be
payment for those units or sections of the SERVICES previously
authorized in accordance with the provisions of Section 4, such
payment to be determined on the basis of the SERVICES performed by
the CONSULTANT up to the time of termination. All work product
completed at the time of termination shall be turned over to the
VILLAGE in accordance with the provisions of Section 7. General
Consulting services shall be terminated by the VILLAGE or CONSULTANT
thirty (30) days after issuance of a Notice of Termination to the
other party.
SECTION 14 - TERMINATION OF SERVICES
SERVICES which have been authorized by the VILLAGE (in writing
or orally with written approval pending) may be terminated at any
time and for any reason by the VILLAGE. The CONSULTANT will, upon
submission of the necessary back up information, be paid for all
services undertaken up to the time of the termination of services
order and for reasonable costs associated with termination.
• SECTION 15 - DU RATION OF AGREEMENT
This Agreement, for the purpose of issuing new SERVICES shall
remain in full force and effect until terminated by the VILLAGE or
CONSULTANT.
SECTION 16 - DEFAULT
In the event either party fails to comply with the provisions of
this Agreement, the aggrieved party may declare the other party in
default and notify him in writing. In such event, the CONSULTANT
will only be compensated for any completed professional services. In
the event partial payment has been made for such professional
services not completed, the CONSULTANT shall return such sums to the
VILLAGE within ten (10) days after notice that said sums are due.
SECTION 17 - INSURANCE AND INDEMNIFICATION
The CONSULTANT shall not commence SERVICES under this Agreement
until he has obtained all insurance required by the VILLAGE. The
CONSULTANT shall indemnify and save the VILLAGE harmless from any and
all claims, liability, losses and causes of actions, and all costs
and Judgements which may issue thereupon arising solely out of an
error, omission, or negligent act of the CONSULTANT incident to the
performance of the CONSULTANT'S professional services under this
Agreement.
The CONSULTANT shall maintain during the term of this Agreement
the following insurance:
A. Professional Liability Insurance in the amount of $2,000,000
• with deductible per claim if any, not to exceed $250,000 of
the limit of liability providing for all sums which the
CONSULTANT shall become legally obligated to pay as damages
for claims arising out of the services performed by the
CONSULTANT or any person employed by him in connection with
this Agreement. This insurance shall be maintained for one
10 -
year after completion of the construction and acceptance of
any Project covered by this Agreement.
B. General Liability and Auto Insurance in amounts not less than
• $500,000 per person and $500,000 per occurrence for bodily
injury and $500,000 per occurrence for property damage or
$500,000 single limit coverage.
C. Workers' Compensation Insurance in compliance with Chapter
440, Florida Statutes, as presently written or hereafter
amended.
D. The VILLAGE OF TEQUESTA shall be named as additional insured
under such policies (B only). The policies shall contain a
"severability of intent" or a "cross liability" clause without
obligation for premium payment by the VILLAGE. The VILLAGE
reserves the right to request a copy of the required policies
for review.
All insurance policies shall be issued by companies qualified to
do business under the laws of the State of Florida.
The CONSULTANT shall furnish certificates of insurance to the
Village Manager or his designee prior to the commencement of
operations, which certificates shall clearly indicate that the
CONSULTANT has obtained insurance in the type, amount, and
classification as required for strict compliance with this Section
and that no material change or cancellation of this insurance shall
be effective without thirty (30) days prior written notice to the
VILLAGE.
Compliance with the foregoing requirements shall not relieve the
CONSULTANT of his liability and obligations under this Section or
under any other portion of this Agreement.
SECTION 18 - AGREEMENT NOT EXCLUSIVE
Nothing in this Agreement shall prevent the VILLAGE from
employing other CONSULTANTS to perform the same or similar services.
SECTION 19 - CODES, ORDINANCES AND LAWS
The CONSULTANT agrees to abide and be governed by all VILLAGE,
County, State and Federal codes, ordinances, laws and regulations
which have a bearing on the SERVICES involved on this project.
SECTION 20 - ENTIRETY OF AGREEMENT
This writing embodies the entire Agreement and understanding
between the parties hereto, and there are no other Agreements and
understandings, oral or written, with reference to the subject matter
hereof that are not merged herein and superseded hereby.
No alteration, change, or modification of the terms of this
Agreement shall be valid unless made in writing and signed by both
parties hereto.
IN WITNESS WHEREOF, this Agreement is accepted on the date first
above written subject to the terms and conditions set forth herein.
By authority of the Village Council VILLAGE OF TEQUESTA, FLORIDA
ATTEST:
By:
Thomas G. Bradford
Village Manager
Bill C. scavelis
• Villa e Clerk
- 11 -
CONSULTANT:
ATTEST: By:
Gee` -and Jenson Engi "neers-
( ) Architects- Planners, Inc.
STATE OF FLORIDA )
ss: Acknowledgment of VILLAGE OF TEQUESTA
COUNTY OF PALM BEACH )
BEFORE ME, the undersigned authority this day personally appeared
Thomas G. Bradford and Bill C. Kascavelis, Village Manager and
Village Clerk, respectively of the VILLAGE OF TEQUESTA, who did
acknowledge to and before me that they executed the above and
foregoing contract for the uses and purposes therein expressed with
due authority on that behalf from the Village Council of the Village
of Tequesta, Palm Beach County, Florida.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal
at Village of Tequesta, Palm Beach County, Florida on this u2 day
of Me, 1989.
— I Notary Public
NOTARY rue1.IC. STAT'c Or' FLORIDA.
21. 1092.
Dunne - n r r wne ururnv nircir v.
My Commission expires:
STATE OF FLORIDA )
as: ACKNOWLEDGMENT OF CONSULTANT
COUNTY OF PALM BEACH )
BEFORE_ ME, th undersigned.—authority his day personally
appeared ^ti t r.� J� ��, .(� V,r -0jti and ( �i C t� ��f�e �Q l-r;.Z Ctc9 Q , of GEE
AND JENSON, ENGINEERS - ARCHITECTS PLANNERS, INC., a Florida
Corporation, who did acknowledged to and before me that they executed
the above and foregoing contract for the uses and purposes therein
expressed with due authority on that behalf from said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal
at Tequesta, Palm Beach County, Florida on the '� day of
(1C 4 ti 1989.
Notary Public
My commission. expires .(_, - ,')a -q 3
APPROVED AS TO FORM
L John C. Randolph
Village Attorney
- 12 -
GEE & JENSON
ON Eng reels • A10VIe.C15 . 1'lanrKtrs trC
'41LA r .
CMc Harvard Citcw
• Wee.; Palm Bea: h. Ft 33409
I eleo icv e- i SE 1) 683 3301
ERecunve Fa- (ro1) 697 3897
Fax (561) 6W -7446
April 23, 1997
The Village of Tequesta
Village Hall
P.O. Box 3273
Tequesta, FL 33469 -0273
Attn.: Ms. Joann Manganiello
Re: Public Safety Facility Complex
Dear Ms. Manganiello:
We are pleased to submit the following proposal for professional services in
connection with the Public Safety Facilities Complex. This next phase will be based
on information previously obtained in the long range Master Plan, where the Village
Hall, the Annex Building and the Garage are converted and added onto in order to
house the Police and Fire - Rescue Services Departments.
Gee and Jenson Engineers- Architects - Planners, Inc. herein referred to as the
• Consultant, proposes to furnish professional services for the Village of Tequesta,
herein referred to as the Owner for the scope outlined below for the fees stipulated
herein. These services will be performed in accordance with Section 2 and
payment will be in accordance with paragraph 4C, of our Ongoing Services
Agreement between the Village of Tequesta and Gee & Jenson dated October 31,
1989.
Project Scooe
The scope of this project includes the conversion of three existing Village buildings
into Public Safety buildings that will house the Police and Fire - Rescue Services
Departments. The existing Village Hall will be renovated for use by the Police
Department and the existing Annex Building and Garage will be added onto and
renovated for the Fire - Rescue Services Department. The following is a list of the
preliminary improvements which will be finalized after discussions with the Village
Manager and the Public Safety staff.
The Village Hall improvements include: interior remodeling, window and door
upgrades to meet current wind loading requirements, construction of temporary
E.O.C. (Emergency Operations Center) located in the dispatch area; new electrical
•-
I he village of T equesta
Attention: Ms. Joann Manganiello
Page 2 -- April 23, 1997
•
service (including backup power) and communications, and new mechanical and
plumbing systems.
The Annex Building and Garage improvements include: interior remodeling of both
buildings, window and door. upgrades to meet current wind load requirements, new
electrical service (including backup power) and communications systems, as well as
new mechanical and plumbing systems. An addition containing the Fire - Rescue
living quarters and apparatus bay related storage and decontamination areas will be
constructed connecting the two existing buildings.
Project site improvements include the widening of the access drive, existing parking
lot enlargement and improvements and site landscaping in accordance with
Ordinance 377.
Scope of Services
The Consultant will perform the following: (Items in parenthesis represent
corresponding contract services as described in our Continuing Contract dated
October, 1989, see attachment 'B'.)
• 1. Investigation /Permitting/ Survey /Testing:
a. Investigation
Provide architectural, civil, mechanical, electrical and structural non-
destructive field investigations to determine existing site conditions as
pertinent to the Scope of Work.
b. Permitting
Preparation and submission of required permit documentation for:
• Drainage, Environmental - SFWM (if required.), Village
• Water - Village
• Sanitary - Village
• Electric- FPL
• Landscape - Village
c. Survey
Provide a topographic and existing tree survey.
d. Soil Testing.
Coordinate required soil testing Geo- technical services to be contracted
and paid directly by the Owner.
• f NOWABr) P Pe -West Palm Beach, doc -- F
��ne Harvad MAIM FL 33409- Telephone (56')683 -330 -Fax (5611686-7466o E =ecu:ve Fax (56 •' = c' 3e °:
, r,e v mage of i equesia
Attention: Ms. Joann Manganiello
Page 3 -- April 23, 1997
•
Basic Services
The following Basic Services include Civil, Site Landscaping, Architectural,
Structural, Mechanical, Fire Protection, and Electrical Services.
Note: Civil /Sitework and utilities engineering included in the scope of services is for
approximately 3.15 acres of site improvements of the total site area. Except
for reasonably adjacent off -site utilities locations for project connections, off
site work, including roadways, access roads, sewer and water lines, etc. are
considered as additional services.
2. Schematic Design Phase (Phase 1)
a. Meet with selected Staff to discuss Department operations and comments
to floor plans B -1 and C which were prepared in the Master Plan.
b. Revise and update previous floor plans based upon findings in items 1 and
2a. Provide descriptions of proposed building systems.
c. Submit to the Owner a Statement of Probable Construction Cost based on
square foot area, or other unit costs.
. d. Submit to the Owner a Proposed Project Time Table, showing proposed
completion dates on each Phase of the Project through Design, bidding,
construction and proposed date of project completion.
3. 30% Design Development Phase: (Phase III
a. From the approved Schematic Design Documents, the Architect shall
prepare 30 % Design Development Documents consisting of Drawings
and outline Specifications that describe the size and character of the
Project as to the construction and materials used in the Project.
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
4. 60% Design Development Phase: (Phase 111)
a. From the approved 30% Design Development Phase, the Architect shall
prepare 60 % Design Development Documents consisting of Drawings
and Specifications that describe the size and character of the Project as to
the construction and materials used in the Project.
One Nanard Circle •West Palm Beach. FL 33409 •Telephone (561) 683 -3301 •Far (561168&7446 • EAecutrve Fa ( 561) 697 -3892
I -1. . n,aayc vI I cyuvaaa
Attention: Ms. Joann Manganiello
Page 4 -- April 23, 1997
•
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
5. Final Construction Documents Phase : (Phase IV)
a. Based upon the approved 60% Design Development Phase, the Architect
shall prepare, for approval by the Owner, Construction Documents
consisting of drawings and specifications setting forth in detail the
requirements for the construction of the project.
b. Submit to the Owner a Revised Proposed Project Time Table, and
Probable Construction Cost Estimate.
6. Bidding and Negotiation Phase: (Phase V)
a. The Architect, following the Owner's approval of the Construction
Documents and the Statement of Probable Construction Cost shall assist
the Owner in obtaining bids or negotiated proposals, and assist in
awarding and preparing contracts for construction. Attendance at a pre -
bid Conference is included.
• 7. Construction Administration Phase: (Phase VI)
The Architect shall provide administration of the Contract for Construction as
set forth below:
a. Attend Pre- Construction Meeting
b. Review and process Contractor's submittals made in conformance with
the contract requirements, such as shop drawings, product data and
samples, for the limited purpose of checking for conformance with
information given and the design concept expressed in the Contract
Documents.
c. Visit the site the equivalent of (1) 4 hour visit per week, including travel.
This includes the weekly on site job - progress meeting. "
d. Provide periodic review field observation visits by Engineer as work
progresses.
e. Review and process monthly Construction Pay Requests.
f. Select and submit materials /samples /colors for the Client's approval.
g. Architect, civil, mechanical and electrical engineers provide Substantial
Completion field observation and punch list.
h. Architect Final Field Observation and Close -Out.
L OW' afd u PSF doc . .
Harvard Ci+cle •Wes' Palm FL 33409 • Telephone (561) 683 3301 • Fax 4561) 686.7446 • Executive Fax (561) 697 -3892
i ne vmage or i equesta
Attention: Ms. Joann Manganiello
Page 5 -- April 23, 1997
Based on a 12 month construction period. More on site field visits based on
Client's needs are optional. (See exhibit 'A' of the Scope of Services.)
Additional Services
8. Provide additional site visits as requested by the Owner (each visit is one person
based upon a four (4) hour visit including travel time.
9. Additional services as mutually agreed upon
Not Included in the Scope of Services
1. Destructive investigation in review of existing conditions.
2. Hazardous material (i.e.. lead paint, asbestos, etc.) analysis and removal. The
Owner is responsible for obtaining a licensed Contractor to conduct such
services.
3. Communications system (LAN, telephone, including all 911 equipment, security,
etc.) except for empty conduit system for the telephone services.
4. Lightning Protection.
5. Traffic Light Signaling
6. Antenna Design
7. Inventory of existing electrical /communication equipment (provided by owner as
required).
Timing of Performance
The Scope of Services will be completed within the following calendar days after
receipt of Notice to Proceed with that item of the scope of services, except for
delays beyond the reasonable control of the Consultant.
Item 1 A of the Scope of Services will be completed in Ten (10) calendar days.
Item 1 B of the Scope of Services will be completed as the project progresses. An
estimate is twenty -one (21) calendar days.
Item 1 C of the Scope of Services will be completed in twenty -one (2 1) calendar
days.
Item 1 D of the Scope of Services is included in Items 2 and 3 of the Basic Services.
L HOW Har L C" PSF doc
O ne • - -- - -
ne Harvard fd C�rcte •West Palen Beach. FL 33409 *Telephone (561) 683 -3301 • Faz (561)686.7446 • Eaecuuve Fax (SE• :?'• .: ;2
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 6 -- April 23, 1997
•
Item 2 of the Scope of Services will be completed in Twenty One (21) calendar
days.
Item 3 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 4 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 5 of the Scope of Services will be completed in Sixty (60) calendar days.
Item 6 of the Scope of Services will be completed in Twenty Eight (28) calendar
days (based on a 4 week bidding period).
Item 7 of the Scope of Services will be completed in Fifty Two (52) calendar weeks
(with phased construction).
The above noted items of performance are not, however, a warranty or guarantee
that the noted services will be completed within such a time frame.
Fees to be Paid
• For Item 1 A of the Scope of Services, the Consultant shall be paid a lump sum fee
of Five Thousand One Hundred Dollars ($5,100.00)
For Item 1 B of the Scope of Services, the Consultant shall be paid hourly fee equal
to personnel costs times a factor of 2.3, per our Professional Service Agreement.
A fee of Three Thousand Dollars ($3,000.00) can be included for estimate
purposes only
For Item 1 C of the Scope of Services, the Consultant shall be paid a lump sum fee
of Nine Thousand Eight Hundred Dollars ($9,800.00)
For Item 1 D of the Scope of Services, the Consultant's fees are included in Items 2
and 3 of the Basic Services.
For Item 2 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Seventeen Thousand Four Hundred Dollars ($17,400.00)
For Item 3 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Twenty Six Thousand One Hundred Dollars ($26,100.00)
• 1-W,�RDPR0p5 PSF doc
Harvard Cute • West Patin Beach. FL 33f09 • Te :e ."hone (561) 683 -3301 • Fax (561)68&7446 • ExectAive Fax (1,61)697-3892
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 7 -- April 23, 1997
•
For Item 4 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Three Thousand Five Hundred Dollars ($43,500.00)
For Item 5 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Forty Three Thousand Five Hundred Dollars ($43,500.00)
For Item 6 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Eight Thousand Seven Hundred Dollars ($8,700.00)
For Item 7 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Fifty Thousand Nine Hundred Dollars (550,900.00)'
`Amount applies for a phased construction period of 12 months. More on -site field
visits based on Client's needs are optional (see Exhibit 'A' of Scope of Services)
Additional Services
For Item 8 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Three Hundred and Fifty Dollars ($350.00) per visit.
. For Item 9 of the Scope of Services, the Consultant will provide additional services
for other portions of work and for fees mutually agreed to by the Owner and the
Consultant.
Reimbursable Expenses
In addition to the fees specified above, the Consultant shall be reimbursed for direct
non - salary expenses, including, but not limited to, data processing, equipment
rental, automobile travel at $0.33. per mile, $0.55 per mile for four -wheel drive and
trucks, commercial air travel at cost, long distance telephone, subsistence, printing
and reproduction, plus Florida sales taxes, if applicable.
Invoices for services rendered are prepared monthly and are due and payable within
thirty (30) days from date of the invoice. Owner agrees to pay such invoice within
the time frame specified in Section 218.70, et seq., Florida Statutes, the 'Florida
Prompt Payment Act'.
Payments which are not received within sixty (60) calendar days from the date of
invoice will be considered sufficient cause for Consultant to discontinue performing
• �� One Hawarrd Circle es: Palm Beach, FL 33409 • Telephone (56') 683-3301 • Fax (561) 6B6 -7446 • Executive Fax (SE t) 6973892
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 8 -- April 23, 1997
•
and providing services until payment in full is received. If Consultant is required to
take action to collect past due invoices, the Owner will pay all legal fees and costs.
This contract shall be governed by the laws of the State of Florida, and the
appropriate venue for any actions arising out of the agreement would be Palm
Beach County, Florida.
If there are items that must be sublet, confirmed, certified or updated, the
Consultant shall, as agent of the Owner, order the work with the Owner's approval,
and the subcontractor shall bill the Owner directly. The Owner must make
payments in accordance with the terms on the invoice in order not to stop the
work. If the Consultant is directed by the Owner to handle the subcontract for the
Owner, there will be a fifteen (15) percent charge for handling.
In the event the Consultant is involved in providing services to assist the Owner in
applying for and processing applications or permits, the fee for such service will not
be related to final approval or denial. All application or permit fees to agencies,
associated with documents submitted by the Consultant on behalf of the Owner,
shall be paid to the agency by the Owner.
• Resident Proiect Services
On any project for which construction drawings and specifications were prepared
by the Consultant and a certification of construction is required by a regulatory
agency, the Owner shall employ the Consultant to perform resident project services
for observation of the construction work. Unless the Consultant is engaged for
resident project services, they will not be in a position to certify the work to those
regulating agencies having jurisdiction and requiring certification. Project
representation may require one or more full or part-time project representatives,
depending upon the requirements of the project. The project representative will
endeavor to provide protection for the Owner against observed defects and
deficiencies in the work of the Contractor. However, the furnishing of resident
project services does not guarantee the work of the Contractor, nor assume liability
on the part of the Consultant for job safety or the Contractor's means, methods,
techniques, sequences and/or procedures.
Project Review Services
Services on a project site to evaluate the existing conditions of items such as
paving, structural, architectural, building envelope, roofing, mechanical and /or
• I �L Aanrx p rsr.a�
arvar ncle •West Palm Beach. FL 33409 • Teie0hone (561) EE_• -301 • Fax (561)686-7446 • Execuuve Fa: i4. c97 -'c %7
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 9 -- April 23, 1997
•
electrical systems are limited to identification of observable conditions only.
Systems that are not visible to the observer from within the building envelope or
from accessible exterior elements of the project are not part of the Consultant's
observations. Review of these systems by the Consultant will only occur when
specific and detailed descriptions of the system to be evaluated and the manner in
which access is to be provided is detailed in the Scope of Services. The Consultant
will not be responsible for observing or notifying the Owner of any conditions or
issues not included in the Scope of Services.
Shot) Drawing & Samoling Review
When retained by the Owner to provide shop drawing and sample review services,
as part of the construction administration phase of a project, the Consultant's
responsibilities are limited to review for conformance with general design concept
as required in the contract documents only. Specifically excluded from our services
are reviews of dimensions, quantities, sizes, construction details, completeness of
drawings and means or materials used in fabrication or installation.
Modification to the Terms of this Agreement
In the event Owner issues a Purchase Order or Memorandum or other Instrument
covering the professional services described herein, it is hereby specifically agreed
and understood that such Purchase Order, Memorandum or Instrument is for Owner
internal control purposes only and any and all terms and conditions contained
therein, whether printed or written, shall be of no force or effect. This contract is
the entire contract between the parties and there is no modification or waiver of
any of the terms and conditions herein unless signed by both parties.
Estimates
Since the Consultant has no control over the cost of labor and materials or over
competitive bidding and market conditions, the estimates of construction cost
provided for herein are for general information only and are made in accordance
with the applicable standard of care. Accordingly, the Consultant does not
guarantee the accuracy of such estimates when compared to the Contractors' bids
or the project construction cost.
Termination
This Agreement may be terminated by either party by giving thirty 130! days
advance written notice. The Consultant shall be paid for services rendered to the
HOWARD PROPS'PSF.doc
One Harvard Circle • West Palm Beach, FL 93409 • Telephone (561) 683 -3301 • Fax (561) 686 -7446 • Executive Fax (561) 697 -3892
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 10 -- April 23, 1997
date of termination on the basis of a reasonable estimate of the portion of services
completed prior to termination and shall be paid for all reasonable expenses
resulting from such termination and for any unpaid reimbursable expenses.
Ownership and Use of Documents
Drawings, specifications, and electronic data files as instruments of service are and
shall remain the property of the Consultant whether the project for which they are
made is executed or not. The Owner shall be permitted to retain copies, including
reproducible copies, of drawings, specifications, and hard copies of electronic data
files for information and reference in connection with the Owner's use and
occupancy of the project. The drawings and specifications shall not be used by the
Owner on other projects, for additions to the project, or for completion of the
project by others provided the Consultant is not in default under this agreement,
except by agreement in writing and with appropriate compensation to the
Consultant.
Code and Regulatory Compliance
The Consultant prepares documents in accordance with known codes and
• resolutions and relies on his experience to evaluate their applicability to designs,
products, studies and decisions that are part of the services to the Owner.
Local interpretations of codes and regulations may vary and, therefore, require input
from authorities having jurisdiction over the project. During meetings and permit
processing phases specific interpretations are made by these authorities that are
effectively official decisions of the agency. Such changes can impact the cost
and /or schedule of the project and cannot be controlled by the Consultant. These
conflicts include but are not limited to the following:
Application of new codes and /or regulatory criteria not published, enacted or
applied at the time the agreement between the Consultant and the Owner was
entered into.
Changes in agency staff, conflict or changes in official interpretations of existing
codes and regulations, or in the inclusion of a particular code or. regulation as to
their applicability to the project, made after the agreement was entered into. Such
occurrences can be imposed during and after design, and in extreme cases during
or after construction.
,HOW ARDPROPS PSF.dm
One Harvard Circe • West Palm Beach, FL 33409 . Tetephone (561) 6133 -3301 -Fax (561)686 -7446 • Executrve Fa k J561)(,97-3892
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 11 -- April 23, 1997
•
Conflicting interpretations of agency inspectors or representatives during or after
construction.
For the above reasons and others, the Owner or the contractor shall not depend
upon the design contract documents to proceed in any way with an activity that
will incur costs or liability prior to receipt of permits or agency approvals.
Additionally, the Owner agrees that changes made by these authorities after receipt
of permits or approvals are beyond the Consultant's control.
Subject to the direction of the Owner, the Consultant will respond accordingly.
Any professional services provided by the Consultant associated with meetings,
design or contract document modifications, preparation of change orders, new
permits or any other task associated with the resolution of matters brought about
by the occurrence of the above are not considered part of the Consultant's basic
services and will be compensated for as additional services.
Modifications and Additions to Existing Structures
Because of the Consultant's many years of background and experience in design
and construction, the Consultant is qualified to make recommendations and designs
• which, in the Consultant's opinion, will meet the needs of the situation. These
services will be performed in accordance with the Consultant's skill and ability and
commensurate with the applicable standard of care and the economics of the
situation. Although the documented components of the existing structure to be
modified can be analyzed, the actual components of the existing structure cannot
be fully determined without destructive analysis or the ability to perform other
invasive technology or testing.
• f Orle Fta PRd C "N.1 - -
rvar est Palm Beach FL 33409 • Teteorio ^e (561) 623 -3301 • Fax (561) 686 -7446 • ExeWive FP • !
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 12 -- April 23, 1997
•
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized
official of the Owner in the space provided below. One signed copy of this
proposal returned to the Consultant will serve as an Agreement between the two
parties and as Notice to Proceed. This contract will be binding on the parties
hereto and parties' successors and assigns. Should this proposal not be accepted
within a period of thirty 130) days from the above date, it shall become null and
void.
Very truly yours, Accepted by:
GEE & JENSON VILLAGE OF TEQUESTA
Engineers- Architects- Planners, Inc.
Thomas C. ski, AIA, NCARB By:
Y
Senior Vice President Print Name and Title:
• TCO /sh
Date:
cc: Lisa Lemanowicz
• �L flne Rc West Palm Beach. FL 33409 • Telephone (561) 683 -3301 • Fax (561) 666-7446 • E■ecuuve Fax (561) 697 -3892
The Village of Tequesta
Attention: Ms. Joann Manganiello
Page 13 -- April 23, 1997
•
GEE & JENSON ENGINEERS - ARCHITECTS - PLANNERS, INC.
EXHIBIT 'A'
1997
Pre Construction Meeting 6 hours
Shop Drawings 200 hours
Architectural 70 hours
Structural 24 hours
M/P 43 hours
Electrical 43 hours
Civil /Landscaping 10 hours
Color Boards 16 hours
In- office Administration; calls, faxes, etc (min.) 2 hours /week 104 hours
Field Visits- above and beyond Arch 32 hours
Structural (2 visits x 4 hours)
M/P (2 visits x 4 hours)
Elect (2 visits x4 hours)
Civil (2 visits x 4 hours)
Field Visits /Process Pay request (1 visit /wk x 52 weeks) 208 hours
Substantial Completion
Architectural 16 hours
Mechanical 12 hours
Electrical 12 hours
Civil /Landscape 8 hours
Clerical 8 hours
Final Completion - 20 hours
Close Out
Architect 20 hours
Clerical 16 hours
$ 50,900.00
. #V WHarva Girc�e West Palm Bench. FL 33409 •Telephone (561) 683-330'. *Fax (56i) 6B6 7aa6 •Executive Fax (561) 697-3892