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HomeMy WebLinkAboutDocumentation_Regular_Tab 07_01/13/2011 � � VILLAGE OF TEQUESTA � "° ; AGENDA ITEM TRANSMITTAL FORM 1. VILLAGE COUNCIL MEETING: Meeting Date: Meeting Type: Regular Ordinance #: N/A 1/13/11 Consent Agenda: No Resolution #: N/A Originating Department: IT 2. AGENDA ITEM TITLE: (Wording form the SUBJECT {ine of yaur staff report) Security Camera Systems Status 3. BUDGET / FINANCIAL IMPACT: Account #: N/A Amount of this item: N/A Current Budgeted Amount Avaitable: Amount Remaining after item: None N!A Budget Transfer Required: N/A Appropriate Fund Balance: N/A 4. EXECUTfVE SUMMARY OF MAJOR 1SSUES: (This is a snap shot description of the agenda item) Request for council consideration of complete replacement of all existing Security Camera systems in the Village. 5. APPROVALS: s-�, __, ;� �� � - ^ Dept. Head: -' f "� -' Finance Director. � Reviewed for Financial Sufficiency � No Financial Impact Attorney: (for legal sufficiency) Yes ❑ No ❑ Village Manager: . � -- -�• • SUBMIT F�R COUNCIL DISCUSSION: � • APPROVE ITEM: ❑ • DENY ITEM: ❑ Form amended 08/26/08 ..�. e.r rt Vr� +7 � � �!. � . ��'�l K .. ... . . . � A � .j� �, s �� ' � / � � � � � ��—) �� � � �� . � I � � � � t, To: Michael R. Couzzo, Jr. Village Manager From: Brad Gomberg Date: 12/22/2010 Re: Security Camera System Status M ESSAG E: This memo describes the current state of our security camera systems. It details the functionality of the equipment, the system topology, and the service quality of the Camera System vendor. This document also serves as a request to place this item on the January, 2011 agenda for council consideration. i OVERVIEW The Village currently employs several different security camera systems across our properties. As a whole the systems are intended to be contiguous, connected by a melting pot of different technologies. There are cameras located in Public Safety, Village Hall, Parks and Recreation, as well as the Water Plant. Both the Water Plant and the Parks cameras are connected back to one of several separate, non-centralized DVR's (Digital Video Recorder) located in a PD Office space via a Motorola Line of Site Wireless System. The cameras at City Hall are connected to a separate DVR via a set of cheap consumer grade switches and Ethernet to Fiber transceivers that convert standard Ethernet signal to fiber optic, then back again. The Public Safety cameras are hardwired to yet another completely separate DVR located in the Public Safety server room, with viewing capability limited to hard wired clients and choice systems in the Public Safety building. The public safety cameras are even serviced by a completely different vendor (DiBold). This topology was conceived and implemented by ISN Security out of Riviera Beach Florida. I ISSUES Since the installation of these systems, they have never provided a consistent level of functionality. To detail why this lack of performance exists we must examine each component of the system. a. Proprietary Systems — First and foremost the entire camera system from ISN is a proprietary design. The software was programmed by and speci�cally for ISN. This means that we are completely dependent on one vendor for service, upgrades, and repair. b. VendorPe►formance—Although the proprietary nature of the system is not desirable, the vendor could hypothetically provide a high level of service, thereby negating the negative aspects of this type of relationship. Unfortunately, ISN consistently ignores phone ca�ls and messages, misses appointments consecutively, and provides only the bare minimum level of service when on site. Due to the prop�ietary design of their system we have no recourse as the Village must use ISN for service. A completely different vendor (Dibold) services the Public Safety camera system. Dibold has been fairly responsive to our issues and have even gone so far as to lend us spare DVR's when ours has malfunctioned. c. Non-Centralized Design — The topology and design of the current camera systems is substandard. ISN has created 4 completely separate camera systems with only minimal levels of interoperability and centralization. At that, the communication between those systems has several points of failure dependent on the most basic and inexpensive equipment that has no place in what is intended to be a highly available system. Too add to the complexity each component of the system has to be monitored and accessed separately. There is no central location to monitor all the cameras which would be the desired configuration. This means when a piece of equipment is not functional, it may be several weeks or more before anyone is aware of it. In addition the public safety cameras are recorded and monitored from yet another DVR which has recently failed. We are now operating with extremely limited recording capability in the PD and Jail from a unit on loan from DiBold. We have several estimates to replace this DVR for approximately $10,000 by itself. d. Consumer Grade Equipment — Any security system that is intended to be used in highly secure areas must be configured with the most reliable equipment. This helps to ensure the systems remain operational and sensitive data is always available. Several pieces of technology used throughout the Village camera systems are the most basic, inexpensive, consumer grade devices. They were never intended to be used in a business environment. They are not designed to operate in the conditions of which many of them reside. This leads to excessive failures of those devices, and along with it, the cameras and recordings associated with them. e. Inappropriate Selection of Technology— As mentioned in the overview, two of the Village's camera sites are dependent on a Motorola Line-of-Sight Wireless system for connectivity back to the recording devices at in Public Safety. In general these systems are considered very effective when used in appropriate situations. This type of wireless system requires an unobstructed view between the transmitter and receiver to operate properly. In our � installation are several objects (trees, telephone poles, buildings, etc.) blocking the path between the transmitters at the remote sites and the receiver in Public Safety. The transmitters were not installed at the height necessary to provide long term, secure connectivity. SOLUTION A proper solution would provide a centralized, non-proprietary, highly available, expandable, '' and secure camera system. This type of system will insure that the sensitive recordings afforded by the system are readily available and accessible if there is ever a time in which we require them. It will also insure Tequesta's compliance with CFA Standards Chapter 30 in regards to video monitoring of holding areas. I would recommend that the council consider complete replacement of our existing equipment at this time. Over the past few years I have expressed the concerns in this document to the former Police Administration. As well, I presented several � budgetary estimates for both augmenting the current system as well as complete rep�acement. I have attached one of the more thorough proposals for review. Due to the age, and broad generality of the estimate, l would recommend using it only as a loose approximation of the total cost of the system today. If this item is approved I will move forward with obtaining current proposals to present to the council for approvaL , Thank you, ,����� Director of IT / IS Ballpark Video Surveillance Estimate for the Village of Tequesta � IRON SKY 8etter Toals to fight Crime June 3rd, 2010 Brad Gomherg , Village of Tequesta 'I 345 Tequesta Dr Tequesta, FL 33469 i Mr. Gomberg, Iron Sky is submitting a�l�ark estimate for the replacement of Tequesta's under-performing existing video surveillance solution. This is an estimated cost using manufacturer's suggested retail prices and is based salely on information obtained in meetings with Tequesta. Iron Sky has not conducted thorough site audits of each facility to determine actually equipment and services required to successfully replace the existing system. This is not a quote for goods and services and does not take into consideration discounts reflected on Iron Sk�s GSA Schedule 84 Cooperative Purchasing contract. This estimate does not reflect the potential of negotiated volume pricing nor has Iron 5ky evaluated options to leverage Village capabilities or efficiencies that would further reduce the cost of this project Objective The Village of Tequesta seeks to replace its existing video surveillance equipment at the following locations (hy camera count): -Police f Fire Department : 14 cameras -City Hall: 7 cameras -Water Treatment Facility: 6 cameras -Constitution Park: 5 cameras The new surveillance salution will leverage Tequesta's previous investment in wireless infrastructure at the Water Treatment Facility and Constitution Park. This document and the information within are confidential and intended only for the Viilage af Tequesta. Distribution is only allowed within the Viliage of Tequesta offices and only to the extent necessary to evaluate this document. Distribution outside of the Village of Tequesta requires the consent of Iron Sky, Inc. iron Sky, Inc. does not authorize the distribution or use of this Ballpark Solution Cameras -For fixed-lens (not PTZ) cameras located on the interior of buildings I recommend the Axis P3301 (MSRP $679.00) -For fixed-lens cameras located on the exterior of the building I recommend the Axis P3344 (MSRP $799.00) -Far PTZ cameras both on buildings and on other structures (poles, towers, tanks, etc) I recommend the Axis Q6032-E (MSRP $3,199.00) All the above Axis cameras employ the newest generatian chipset, deliver excellent image quality and low light sensitivity and stream natively in H.264 for the best image quality requiring the least amount of bandwidth and storage. Video ManagementSoftware �� There are hundreds of VMS solutions on the market with a myriad of pricing structures. Iron Sky's VMS sells for $900 per camera. There are no other fees, per device/CPU licenses or annual subscriptions. If a client needs to manage 40 cameras they simply purchase 40 camera licenses, regardless of the number of users, PCs, servers, locations, etc. Server/Storage Based on the current Motorola Canopy throughput of approximately 20Mbps, Iron Sky believes that the wireless solution will accommodate the streaming of live and archived images to a single i central server/storage solution at the PD Building, Managing and recording all cameras from a single location will reduce the total cost of the project, eliminate points of failure in the field and simplify maintenance and support. , Each camera is estimated to require 2Mbps for transtnission of full motion archives which will require a constant throughput of 12Mbps from the Water Treatment Facility and 10Mbps from Constitution Park. � Below are the minimum specifications for a server and storage solution to support the recording of all cameras to a single server/storage solution: ('amera ConfiEUration• -32 cameras streaming in H.264 -4CIF resolution with 30% compression -Recording 20 to 30 frames per second J 24X7 (constant recording, not based on motion detection) Server Specifications• Processor: 2.6Ghz-3.OGhz+ Quad Core Processor Memory: 8GB+ HD:2 X 160GB RAID 1 or Equivalent This document and the information within are confidential and intended only for the Village of Tequesta. Distribution is oniy alfowed within the Viliage of Tequesta offices and only to the extent necessary to evaluate this document. Distribution outside of the Village of Tequesta requires the cansent of iron Sky, Inc. tron Sky, {nc, does not authorize the distribution or use of this information for any competitive purchasing purposes. DVD: DVD+�-RW Drive Software (OS): Windows Server 2008 5tandard Software (Database): Windows SQL Server 2008 Standard Software (Other): Adobe Flash Streaming Media Server 3.5 Storagg Requirements: Any storage solution can be used as long as it can be mounted to a drive under Windows Server. -The estimated storage requirement to maintain archives all cameras for a s is lOTB total storage. -The estimated storage requirement to maintain archives all cameras for 6 s is 20TB total storage. Network Equipment No new network or wireless equipment has been factored inta this estimate. I Services Client Responsibilities: -Demo of all existing analog equipment located in buildings -Installation of CATS cabling to support cameras in buildings ' -Installation of interior cameras in drop-tile ceilings -Configuration of client-owned server, storage, network and wireless equipment Iron Sky Responsibilities: -Installation of VMS on pre-configured, client-provided server and storage devices -Installation of new cameras on building exterior and all other locations Ballpark Solution Estimated Costs Iron Sky estimates the cost for the following components to be approximately $73,000. Ballnark solution: -(32) Iron Sky VMS licenses I -(20) Axis P3301 cameras -(8) �is P3344 cameras -(4) Axis Q6032-E PTZ cameras I -Services to install and configure Iron Sky VMS -Installation of P3344 and Q6032-E cameras j -The $73,000 estimate does NOT include the costs for the HP and Xiotech devices or Iron Sky's Annual Service Fee for Iron Sky-provided equipment which includes onsite support at 12% of the total system price. This document and the information within are confidential and intended oniy for the Village of Tequesta. Distribution is only ailowed within the Viliage of Tequesta offiices and only to the exkent necessary to evaluate this document. Distribution outside of the Village of Tequesta requires the consent af Iron Sky, 1nc. Iron Sky, Inc. does not authorize the distribution or use of this information for any competitive purchasi�g purposes.