HomeMy WebLinkAboutResolution_68-06/07_09/13/2007RESOLUTION NO. 68-06107
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, APPROVING THE ESTABLISHMENT OF AN AUDIT
COMMITTEE TO ASSIST THE COUNCIL IN THE SELECTION OF AN AUDITOR TO
CONDUCT THE STATE MANDATED ANNUAL FINANCIAL AUDIT. IN ACCORDANCE
WITH SECTION 218.391, FLORIDA STATUTES THE COMMITTEE SHALL PERFORM THE
FOLLOWING ACITVITIES:
1. Establish the factors to use for evaluation of audit services to be provided
by a certified public accounting firm (these factors shall include, but are not
limited to, the ability of firm personnel, the firm's experience, and the firm's
ability to furnish the required services);
2. Publicly announce a request for proposals ("RFP") and provide a brief
description of the audit and indicate how interested firms can apply for
consideration;
3. Provide interested firms with the RFP, which shall include information on
how proposals are to be evaluated and such other information the
Committee determines is necessary for firms to prepare proposals;
4. Evaluate proposals provided for qualified firms (if compensation is a factor,
it cannot be the sole or predominant factor used);
5. Rank and recommend in order of preference no fewer than three firms
deemed to be the most highly qualified based on the established criteria.
Whereas, the Council shall then select one of the firms recommended by the Committee
using one of two methods:
A. If compensation was not one of the factors considered by the Committee and was
not used to evaluate the firms, the Council shall negotiate a contract with the top
ranked firm. If it is unable to reach an agreement, it may move down the list. It may
reopen negotiations with any of the top three firms, so long as it does not negotiate
with more than one firm at a time.
OR
B. If compensation was one of the factors considered by the Committee and was used
to evaluate the firms, the Council shall select the highest-ranked qualified firm or
must document in the public records the reason for not selecting that firm.
Whereas, the Village Council may appoint a designee to negotiate the contract on its
behalf.
Whereas, the statute does not specify the size or composition of the Committee, nor
does it prohibit one member of the Council from servicing on the Committee.
Whereas, in order to initiate the auditor selection process, the Village Council must
first appoint the Committee to perform the duties set forth above.
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NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. 68-06/07 authorizing the establishment of an audit
committee to assist the Village Council in the selection of an auditor and authorizing the
Village Manager to proceed on behalf of the Village, is hereby approved .
Section 2 This Resolution shall become effective immediately upon passage.
The foregoing Resolution was offered by Council Member Amero who moved its
adoption. The motion was seconded by Vice-Mayor Watkins and upon being put to a vote,
the vote was as follows:
Mayor Jim Humpage
Vice-Mayor Pat Watkins
Council Member Dan Amero
Council Member Tom Paterno
Council Member Calvin Turnquest
For Adoption Against Adoption
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X
X
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The Mayor thereupon declared the Resolution duly passed and adopted this 13th day of
September, 2007.
MAYOR OF T
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