HomeMy WebLinkAboutAgenda_Pension General_02/22/2011 AGENDA
BOARD OF TRUSTEES
TEQUESTA GENERAL EMPLOYEES'
PENSION TRUST FUND
REGULAR QUARTERLY BOARD MEETING
TO BE HELD IN THE
VILLAGE HALL COUNCIL CHAMBERS
345 TEQUESTA DRIVE, TEQUESTA, FLORIDA
TUESDAY, FEBRUARY 22, 2011
8:00 A.M.
I. CALL TO ORDER AND ROLL CALL
Chair Michael D. Rhodes
Secretary Carl Hansen
Board Member Deanna Mayo
Board Member Michelle Gload
Board Member John Terzakis
Attorney: Bonni Jensen, Perry & Jensen, LLC
Pension Administrators: Scott Baur & Dixie Martinez, Pension Resource Centers
Finance Director: Joann Forsythe — representing Management
Investment Monitor: Dan Johnson, Bogdahn Consulting LLC
Investment Manager: John Hamlin, Dana Advisors
II. APPROVAL OF AGENDA
III. APPROVAL OF MINUTES
1. Tequesta General Employees' Pension Trust Fund Board of Trustees Regular
Quarterly Meeting Minutes — November 1, 2010
IV. PRESENTATIONS
2. Investment Manager — John Hamlin, Dana Advisors
a. Quarterly Review
b. Discussion to Asset Class Allocations & Investment Policy Statement Criteria.
3. Quarterly Presentation by Monitor — Dan Johnson, Bogdahn Consulting, LLC.
a. Quarterly Performance Review
b. Investment Policy Statement — Discussion regarding potential
revisions /clarifications.
V. UNFINISHED BUSINESS
4. Method of Calculating Refund of Contributions, Pension Administrator, Scott Baur
VI. CONSENT AGENDA
5. Ratification of invoices paid since last quarterly meeting:
Pension Resource Centers $3,200.00
Administrative fees for August through November
2010
The Law Offices of Perry & Jensen, LLC $1,880.45
Legal Services Rendered 11/15/10
Pension Resource Centers $839.25
Administrative fees for December 2010
Bogdahn Group $2,625.00
3rd Quarter 2010
FPPTA $450.00
Registration for Deanna Mayo
Renaissance Resort $567.00
Hotel Accommodations for Deanna Mayo
FPPTA Yearly Active Membership $600.00
Annual Membership Fee Due
6. Payments to be reviewed and approved:
Pension Resource Centers $800.00
Administrative fees for January 2011
Gabriel, Roeder, Smith and Company $1,519.00
Actuarial Services Rendered through 10/31/10
The Bogdhan Group $2,625.00
4th Quarter 2010
Dana Investments $323.10
Investment Management Fees for 1087ca for 4th
Quarter 2010
Dana Investments $2,068.69
Investment Management Fees for 1087ma for 4th
Quarter 2010
Ellen Schaffer $52.50
Computer Programming Services Rendered
Pension Resource Centers $800.00
Administrative fees for February 2011
Business Services Connection $35.68
Preparation of files for electronic transfer
7. Approval of new applicants for participation in Pension Plan:
None
8. Approval of withdrawal of contributions:
Monica Rahim $11,392.73
9. Terminated employees who have not taken their contributions:
None
END OF CONSENT AGENDA
VII. BUDGET REPORT
10. Quarterly Budget Report- Income Statement & Expenditure Report for period
10 -01 -10 to 12 -31 -10 — Finance Director Forsythe
VIII. NEW BUSINESS
11. Memorandum -HB 303 and SB 290, Attorney Bonni Jensen.
12. Memorandum — 2011 IRS Mileage Rates, Attorney Bonni Jensen.
13. Rate of Return, Attorney Bonni Jensen.
14. Class Action Report, Attorney Bonni Jensen.
15. Beneficiary Form, Pension Administrator Scott Baur.
16. Request to Close Checking Account with First Citizens Bank, Pension Administrator
Scott Baur.
IX. ANY OTHER MATTER
X. COMMUNICATIONS FROM CITIZENS
XI. ADJOURNMENT
NEXT QUARTERLY MEETING DATE:
Monday, May 2 AT 8:00 AM
PLEASE TAKE NOTICE AND BE ADVISED: If a person decides to appeal any decision made by this
Board with respect to any matter considered at this meeting or hearing he /she will need a record of the proceedings, and
that, for such purpose, he /she may need to ensure that a verbatim record of the proceedings is made, which record
includes the testimony and evidence upon which the appeal is to be based.
DISABILITY INFORMATION In accordance with the Americans with Disabilities Act and F.E.S 286.26, persons
with disabilities needing special accommodation to participate in this meeting should contact Lori McWilliams, Village
Clerk, no later than seven days subsequent to the proceeding at 561.768.0700 for assistance. If hearing impaired, please
call the Florida Relay Service Numbers at 800 - 955 -8771 (TDD) or 800 - 955 -8770 (VOICE) for assistance.
REMINDER: SALEM TRUST FINANCIAL STATEMENTS ARE AVAILABLE ON THE VILLAGE'S
IMAGING SYSTEM.