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HomeMy WebLinkAboutMinutes_Workshop_09/04/2007• MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL WORKSHOP MEETING TUESDAY, SEPTEMBER 4, 2007 Call to Order and Roll Call The meeting was called to order by Mayor Jim Humpage at 6:26 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Jim Humpage, Vice Mayor Pat Watkins, Council Member Tom Paterno, and Council Member Calvin Turnquest. Also in attendance were: Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and Department Heads. Council Member Dan Amero was absent from the meeting. Approval of Agenda MOTION: Vice Mayor Watkins moved approval of the agenda as submitted. Council Member Turnquest seconded the motion, which carried by unanimous 4-0 vote. SeRtember 13 2007 Council Meeting -Pre-Meeting Agenda Review • Mayor Humpage explained this workshop would give Council Members an opportunity to receive more information and clarification on items for the upcoming Council Meeting in the Sunshine. The first item to be reviewed was the LPA meeting for which the only agenda item was: III. New Business 1. Approval to extend site plan application for a period of one year for the first floor renovation and addition of a second floor to 1557 Cypress Drive, to build a veterinary facility for the owner Dr. Frank Tarplee. Council Member Paterno had a question for the Fire Chief whether the problem of the truck being able to go around a building had been fixed; and a question for Ms. Harding regarding bushes that were going in almost all the way to the front--he wanted to make sure they would be kept where people could still see because otherwise it would be a hazard. On the regular meeting agenda: • 3. 9/11 Presentation -Mayor Humpage explained this was the same presentation the First Baptist Church had used to honor the Public Safety people, music and video, which lasted 14 minutes. • • Consent Agenda - Minutes -Village Council Workshop Meeting 9/4/07 Page 2 • 11. Resolution 63-06/07, A Resolution of the Village Council of the Village of Tequesta, Palm Beach County, Florida amending the 2006/2007 General Fund #001 Budget $66,360.00 by increasing revenues in "$12.50 Traffic Violation Funds" Account #001-171-351.250 and increasing expenditures in "Debt Service, Principal, PD 800 MGHZ Radios" Account #001-700-571.714 in this amount, and authorizing the Village Manager to proceed on behalf of the Village. Council Member Paterno requested and received clarification from the Village Manager that $12.50 money from the County would be applied towards the radios. 14. Resolution 76-06/07, A Resolution of the Village of Tequesta, Palm Beach County, Florida, approving Rachlin Cohen & Holtz, LLP, as the Village of Tequesta's Auditors for FY ending September 30, 2007 for a fee not to exceed $69,500.00 and authorizing the Village Manager to proceed on behalf of the Village. Council Member Paterno questioned this item, keeping Rachlin's firm as auditors, when there was also an agenda item about an audit committee. Village Manager Couzzo explained this was the last year of the Rachlin Cohen contract and the audit committee would entertain requests for proposals from audit firms. 16. Resolution 78-06/07, A Resolution of the Village Council of the Village of • Tequesta, Palm Beach County, Florida, amending the 2006/2007 General Fund #001 Budget $28,927.18 by increasing revenues in "Donations - Tequesta's Golden Tribute Account #001-160-366.110 and increasing expenditures in "Special Events" account #001-160-534.303 in this amount, and authorizing the Village Manager to proceed on behalf of the Village. Council Member Paterno questioned this item. Finance Director Forsythe confirmed this was the money raised during the 50`" Anniversary Celebration and advised it was her understanding the committee would write a letter and would have someone explain; they had been approached by different donors and additional donors had supplied funds, so that an additional $28,000 had been brought in. Total expense was around $68,000 that was spent. Director Forsythe explained she did not know the total amount they would be bringing in and the committee wanted to talk to Council to see if they could do other things with the money. Village Manager Couzzo advised there was $15,092.10 over what was projected on the expense side. Mayor Humpage explained rather than cloud the issue, they took all the revenues and put them all in one account in Finance, so that they could take whatever was over budget from the net made and give it back to the Village, and then determine what to do with the residuals. The Mayor commented no one had received a nickel and all bills had been paid. Vice Mayor Watkins asked if the golfers knew this was not going to the memorial. Mayor Humpage replied they knew, and also knew there was a budget to maintain and that the net would go to the memorial. 17. Resolution 79-06/07, A Resolution of the Village Council of the Village of • Tequesta, Palm Beach County, Florida, and amending and increasing the 2 Minutes -Village Council Workshop Meeting 9/4/07 Page 3 2006/2007 General Fund #001 Budget $147,882.07 by increasing revenues and • expenditures in the accounts listed below and authorizing the Village Manager to proceed on behalf of the Village. Council Member Paterno requested an explanation. Finance Director Forsythe explained this was related to the Public Safety pension; Section 175 and Section 185 of the Florida Statutes whereby Fire and Police received a percentage of funds from insurance premiums paid within the Village, and an Ordinance had just been passed by Jupiter Inlet Colony so that their premium funds would also go to the Village. These were dollars only to be used for additional coverage for Fire and Police. In the past the money went directly into the pension trust, but the Village had been advised that since it involved tax, it needed to be run directly though the Village fund. These dollars could only be used for additional benefits for the Firefighters and Police. IX. New Business 19. Ordinance 619-06/07, First Reading, An Ordinance Of The Village Council of The Village of Tequesta, Palm Beach County, Florida amending Exhibit "B" of Section 2-30 of the Code of Ordinances, Village of Tequesta, Florida, relating to Employees' Pension Trust Funds; amending Exhibit "B" providing for decrease in the employee contribution of firefighters; providing for repeal of ordinances in conflict; providing for codification; providing for an effective date. (Second reading 10/11/07) Council Member Paterno asked for more information on why this was requested and the • reasoning. Village Clerk McWilliams responded Mr. Palmquest would be coming to the Village Council meeting to make a full presentation and answer questions on this item. Mayor Humpage asked that the presentation be made and then put this back on for a vote in October; it would be determined after that whether the Council would like Mr. Palmquest to also be present at the October meeting. Village Manager Couzzo indicated Mr. Palmquest would be contacted to ask him to provide information to the Council prior to his presentation; and advised the Village would be required to make up any deficiency in contributions. Council Member Paterno asked who was making this request. The answer was the request came from the pension board at the request of the employees. 20. Ordinance 620-06/07 -First Reading- An Ordinance of the Village Council of the Village of Tequesta, Palm Beach County, Florida, providing for the voluntary annexation of property to combine parcels for the construction of Regions Bank, providing for repeal of Ordinances in conflict; providing for severability; providing for codification; providing an effective date. (Second reading 10/11 /07) Council Member Paterno asked about the right-of--way request by either Commerce Bank or Regions Bank. The Village Manager stated Commerce Bank was Citgo, and he had been talking to them about the right-of--way. There were questions as to whether it was a dedicated right-of- way. Village Manager Couzzo reported he told the bank's planner that they needed to demonstrate if it was other than a public right-of--way, and they were going to go back to 1940 • and pull all of the title information. The Village Manager explained that the bank believed that 3 Minutes -Village Council Workshop Meeting 9/4/07 Page 4 the eastern 41 feet of the back of the Citgo gas station was not aright-of--way and was really their • property. If it was determined to be a public right-of--way, the Village would have to determine if they wanted to sell it, etc. 23. Council discussion and action regarding Council contributions to the following: • Limestone Creek Elementary School - $2000 • Jupiter Elementary School - $2000 • Jupiter Middle School - $2000 • Jupiter High School - $2000 • Jupiter High School Band Program - $5000 Busch Wildlife Sanctuary, Inc.-Specific Amount Not Requested Vice Mayor Watkins reported she had received a letter from the Girl Scouts, which she gave to the Village Clerk, and noted the Council had made a donation to them in April, before the end of last school year. She also wanted to bring to Council's attention that she anticipated receiving letters from Jupiter High School Project Graduation and Jupiter High School Environmental Science Academy since the Village had contributed $1,000 in the past. Council Member Paterno suggested removing Jupiter High School from the list if funds were being given to specific programs, and commented he would like to give everyone money; however, the Village did not need to spend it all. Village Manager Couzzo explained he had asked for numbers to be plugged in for discussion purposes. Discussion ensued regarding the amounts to be used for the agenda. Vice Mayor Watkins commented that in the past the Village had given schools $1,000, • and agreed with Council Member Paterno's suggestion regarding Jupiter High School. Council Member Paterno commented the bands had never requested a donation in the past. Vice Mayor Watkins expressed her opinion that $5,000 was steep, and she would prefer to place more funds towards the academic programs and Project Graduation. It was clarified funds had already been given to the Girl Scouts for this year. Mayor Humpage commented the Pittman School was missing from the list. Council Member Paterno stated the Jupiter Tutorial Center had asked about a donation six months ago and he had asked them to submit a letter; Mayor Humpage commented they had done a great job for the community and he would like to see them receive funding. Vice Mayor Watkins proposed spending $10,000, distributed as follows: Limestone Creek Elementary School - $1,000 Jupiter Elementary - $1,000 Jupiter Middle $ 1,000 Jupiter High School Project Graduation - $1,000 Jupiter High School Environmental Science Academy - $1,000 Jupiter High School Band $2,500 Bush Wildlife - $1,500 West Jupiter Tutorial Center - $1,000 Discussion ensued on the Thelma Pittman School. Council Member Paterno indicated he would • like to keep Tequesta residents receiving services, and did not know if this was a private school. 4 Minutes -Village Council Workshop Meeting 9/4/07 Page 5 Mayor Humpage indicated he would get the information and give it to Council. Village Manager • Couzzo commented this was sufficient for the agenda; the Pittman school could always be added. Council Member Paterno stated the Girl Scouts were out. Vice Mayor Watkins advised the Girl Scouts had already received a donation this year and they would be coming back for more in April. The Village Manager stated the Solid Waste Agreement would be added to the agenda once it was received. Ad,~ournment Motion was made by Council Member Turnquest; seconded by Vice Mayor Watkins to adjourn the meeting. Russell Von Frank , 489 Dover Road, produced an agenda he said he had received that day which showed the starting time of this meeting as 7 p.m., and asked why it had been changed, and it also showed the budget year as 06/07. Village Clerk McWilliams commented to Mr. Von Frank that he had been advised by her staff that was a draft agenda released in error, and he had been telephoned to come pick up a corrected agenda. Mr. Von Frank stated the point was there had been a change in time. The Village Clerk responded there was never a change in the time; that had been an error on the draft agenda. Mr. Von Frank stated he had wanted to ask two questions, but the meeting was being adjourned. Consensus of Council was keep the meeting open to hear Mr. Von Frank's questions. Mr. Von Frank asked about the police patrol, leisure • services, bank charges, Tequesta Bridge, unrestricted investment earnings, expenses for water, which were explained. The motion to adjourn carried by unanimous 4-0 vote; therefore the meeting was adjourned at 7:10 p.m. Respectfully submitted, Lori McWilliams, CMC Village Clerk 5