HomeMy WebLinkAboutDocumentation_Regular_Tab 09_03/10/2011 �~ � �
VILLAGE OF TEQUESTA
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AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Regular Ordinance #: �:;9ic,k ���r�: tr; �r4�e� ����.'.
3/10/11
Consent Agenda: No Resolution #: ta €ick h�r� tc� enter text.
Originating Department: Clerk
2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report)
Request to Transfer a Portion of the Election Funds to Computer System Maintenance Account for Purchase
of High Speed Format Flat Bed Imaging Scanner
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3. BUDGET / FINANCIAL IMPACT:
_,
Account #: 001.120.534.301 (Elections) to Amount of thic item_ $4.503.01 ; ;
001-120-664.601 (Computer Equipment)
Current Btrd�geted Amount Available: Amount Remaining after item:
Al�ue ��L 3 �. �t �t `� ��' ��, �: °� . � _°,' $7839.49 remaining in�E�ection Account
% �,� �. "-' � �. , �'�_� t '���. >.��f �"� � . � 4'� - �`� � � � �
�t;� .L•a�e} & �r �<
Budget Transfer Required: Ner �;�,�, � Appropriate Fund Balance: No
� � y . �- : i� t�: , v P � '�� � �:: �
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
• Transfer $4,503.01 from 001.120.534.301 (Elections -$12,342.50 remaining in account) to
001-120-664.601 (Computer Equipmet) for the purchase of the Canon 7090C flatbed scanner
• Transfer current scanner to the Village Manager's Executive Assistant to allow her the ability to
scan documents in color.
5. APPROVALS:
-.--_ _,.1 ..--
Dept. Head: ������-� �— Finance Director: ` � Reviewed for Financial
,�,r�° Sufficiency
� No Financial Impact
Attorney: (for legal sufficiency) Yes ❑ No ❑
Village Manager: Routing Sheet Process
,—,/ 1. Send ALL completed forms to
• SUBMIT FOR COUNCIL DISCUSSION: � Finance for review ONE WEEK prior
APPROVE ITEM: ❑ to agenda items due into Clerk's
� Office.
2. Finance sends Routing Sheet to
• DENY ITEM: ❑ Clerk by deadline.
Form amended 08/26/08 3. Clerk formulates agenda and sends
to Manager for review / approval.
� �
�
�� MEMORANDUM
:� �
Village of Tequesta
Clerk's Office
TO: Mr. Michael R. Couzzo, Jr., Village Manager
Honorable Mayor and Village Council Members
FROM: Lori McWilliams, MMC, Village Clerk
DATE: February 26, 2011
SUBJECT: Request to Transfer a Portion of the Election Funds to Computer System
Maintenance Account for Purchase of High Speed Format Flat Bed Imaging
Scanner
In 2008, with the assistance of the IT Department, the Village Clerk's Office moved to
Laserfiche for document imaging and began providing archived records to the public via the
Document Center. Because of this move, there has been a good deal of positive feedback
from residents about the availability and transparency of our records.
A total of 109,058 pages (not including HR records or imaged records which have met
disposition period and were destroyed) have been imaged over the past three years. In an
effort to continue to promote a more efficient imaging process, I would like to purchase a large
format, high-speed flatbed scanner for the Clerk's Office. The flatbed scanners versatility will
allow for the imaging of both sides ofi larger documents simultaneously without a center
crease, thereby creating a highly accurate and clean image.
The recommended scanner allows for rapid scanning of 70 pages per minute (cotor and black
and white); dual image sensors enabling one-pass duplex imaging at speeds of 88 pages per
minute; and allows for 100 sheet capacity via the automatic document feeder. The current
scanner, while excellent for its size, images only 25 pages per minute with 50 sheet feed
capacity, and does not allow for the flexibility and throughput of the flatbed.
RECOMMENDATION:
• Transfer $4,503.01 from 001.120.534.301 (Elections -$12,342.50 remaining in account)
to 001-120-664.601 (Computer Equipment) for the purchase of the Canon 7090C
flatbed scanner
• Transfer current scanner to the Village Manager's Executive Assistant to allow her the
ability to scan documents in color.
FISCAL YEAR 2010/2011 Villaqe of Tequesta
BA # Budqet Amendment Request JE #
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Department: Village Clerk Account: Computer Equipment Account #: 001-120-664.601
Original Budget Balance Available Transfer Amount New Balance Available
$ 1,400.00 $ 1,280.66 $ 4,503.01 $ 5,783.67
Justification / Comments: Moving funds from Election Account due to no election (candidates ran unopposed) to purchase a
a high speed format flat bed imaging scanner for increased imaging efficiency.
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ $ $ $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.00 � o.00 $ o.00 $ o.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
'� � � �.. �� '�. "��* �" r .; c �s. ': a k 7'� '.'�� �� r �.�§ .t% !�- � ;
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Department: Village Clerk Account: Elections Account #: 001.120.534.301
Original Budget Balance Available Transfer Amount New Balance Available
$ 13,000.00 $ 12,342.50 $ -4,503.01 $ 7,839.49
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Justification / Comments:
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Jus6fication / Comments:
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Department Head: Date:
Finance Approval: Date:
Village Manager Approval: Date:
Village Council Approval: Resolution Number Date:
McWilliams, Lori
From: Gomberg, Brad
Sent: Friday, February 25, 2011 2:35 PM
To: McWilliams, Lori
Subject: FW: Brad, I have prepared your quote. (#6110213874)
Tharlk you,
,���.��.�
Dir�cto�� s�f !T / 15
The Village of Tequesta
561-768-�554
561-252-1�79 C.
www.tequesta.orq
From � i�ciepot.com � �,�c�rze_!_ntech�tepc�tecflr��
Sent: Friday, February 25, 2011 12:27 PM
To: Gomberg, Brad
Subject: Brad, I have prepared your quote. (#B110213874)
Yes, need that one cent! Ha... :)
��CH����`� Product Quote
„x.
Tech Depot appreciates this opportunity to provide your organization this product(s) quote.
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Reference# : Date: 25-Feb-2011
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Tequesta Fire Rescue Tequesta Fire Rescue
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(tem # Mfg # PRODUCT QTY PRICE TOTAL
1
G7372960 3200B002 Canon imageFORMULA DR- 1$4,503.01 $4,503.01
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YAX (applicable states only) $0.00
SHIPPING 8 HANDLING [Standard Ground� FREE
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FEIN DUNS Cage Code
06-1526627 04-188-3971 1 LDH8
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This transmission roay contain confidential or proprietary information and is intended solely for the use of the person to whom it is addressed. If you are not the intended recipient, you are
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imageFORMULA
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Ultimate Document Scanning Flexibility and Image tluality
For High-Volume Scanning
The Canon imageFORMULA DR-7090C universal production scanner delivers flexibility,
image quality, and reliability, at high scanning speeds by leveraging the technologies from
its award-winning imageFORMULA and imageRUNNER° product lines.
Flexible Two-Way Design Outstanding Canon Image �.uality
The versatile DR-7090C scanner has a two-way design that's The DR-7090C scanner delivers clear, high-quality images
capable of fast one-pass duplex rotary and easy flatbed scan- at reso�utions up to 600 dpi and in diverse formats such as
ning, both in a single compact unit. Using Canon's award- searchable and encrypted PDF. Intricate details are captured
winning imageRUNNEFi Automatic Document Feeder (ADFI, with precision and clarity through intelligent scanning using
the DR-7090C scanner offers fast, high-volume scanning the DR-7090C scanner's Image Controller and advanced
while the flatbed offers easy scanning of thick, hard-to-handle processing features, which includeThree-Dimensional Color
documents such as books, bound reports, business cards, or Correction and two AdvancedText Enhancement modes.
documents too fragile to pass through the feeder.
Rapid Scanning
With a 100-sheet ADF, the DR-7090C scanner achieves
rapid scanning at speeds of up to 70 pages per minute*
whether scanning color, grayscale, or black and white. Dual
image sensors enable one-pass duplex document scanning
at speeds of up to 88 images per minute.*
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High Reliability and Durability
The durable DR-7090C scanner is built to withstand the
rigors of continuous use in low-volume production scanning
environments and features a suggested daily volume of Designed for Efficiency
8,000 sheets per day. In addition, the DR-7090C scanner
employs the imageRUNNER's proven Inclined Plane This combination flatbed/sheetfed color production scanner
Separating Mechanism to help ensure smooth, jam-free provides a high-speed scanning solution. The conveniences
feeding by minimizing double-feeds from occurring. The and efficiencies gained from having such a well engineered
scanner also has a Count Only mode, which performs a design are immeasurable. The space-saving universal
hard count of pages to help double-check that all pages are design and dual Hi-Speed USB 2.0 and SCSI-III interfaces
scanned. The Canon DR-7090C scanner offers high durability
ensure easy integration into most business environments.
and reliability for minimum downtime. The bundled CapturePerfect 3.0 software streamlines
the image capture process and helps produce consistent,
Easy to Use and Maintain high-quality scans from even the most difficult original
documents.
With the versatile DR-7090C scanner, there`s no manual
presorting required when using the ADF, as the scanner auto- The imageFORMULA DR-7090C scanner's blend of out-
matically detects the length and width of each document standing image quality, flexibility, reliability, durability,
in a mixed batch, up to 12" x 17".** and leading value enable it to reduce costs and increase
�� ��° � •- scanning efficiencies in the production environment.
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The scanner also offers an easy-to-use control panel that
helps ensure effortless operation, even for walk-up users. �
The Scan-to-Job functions on the panel can be programmed
to support direct, one-touch scanning to e-mail, file folders, ,.,
printers, and up to 99 customized predefined jobs. The
advanced page separation mechanism ensures smooth and
efficient document feeding for unattended batch scanning. . f`� �
The DR-7090C scanner also comes equipped with a tool ��'' '�
that enables users to reach and clean the sensor glasses for ,�
easy maintenance. '� �" �
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** Long document mode up to 24.8" �� _
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DR-7090C
Specifications
Type: Universal Production Scanner BUNDLED SOFTWARE
Document Feeding: Automatic or Flatbed • ISIS(iWAIN Driver
Document Size • Canon CapturePerfect 3.0
Automatic Document
Feeder Width: 5.5" — 12" OPTIONS
Automatic Document • Exchange Roller Kit
Feeder Length: 5" — 17"' • Cleaning Cloth A1
flatbed: Maximum 12" — 17" • 9-Month Extended Service Package
Weight • 12-Month Extended Service Package
Automatic Document
Feeding: ii — 321b. Bond OTHER FEATURES
FlatbedThickness: Up to 2" • Automatic Page Size Detection • Scan Area Setting
Feeder Capacity: 100 Sheets • Count Only • Batch Separation
Grayscale: 8 bit • Deskew • Text Orientation Recognition
Color: 24-bit • Punch Hole Removal • MultiStream'"
Scanning Element • User Registration • Edge Emphasis
Front: CCD • AdvancedText Enhancement • Border Removal
Back: Contact Image Sensor (CMOS) (TwoTypes) • Preset Gamma Curve
Light Source: Xenon Lamp • Skip Blank Page • Cofor Dropout
Scanning Modes: Simplex, Duplex, Flatbed, Auto, Color, Grayscale, • Pre-scan IRGBI/Enhancement (RED)
Black and White, Error Diffusion
Calor Dropout: RGB ITEM NUMBER
Optical Resolution: 600 dpi 32008002
Output Resolution: 100/150/200l240/300l400l600 dpi
Scanning Speeds"* Simplex Duplex * 24.8" in Long Document Mode
Black and White: 70 ppm 88 ipm *' Examples based on typical settings, rated in pages/images per minute with
Grayscale: 70 ppm gg ipm letter-sized documents at 300 dpi, landscape. Actual processing speeds may
Cotor: 70 ppm 88 ipm * vary based on PC performance and application.
Interface: Hi-Speed USB 20/SCSI-III "* Calculation based on scanning speed and assumed daily time of use.
Scanner Drivers: ISIS(fWAIN for Windows� 2000/XPNista�
Dimensions (H x W x D�: 12.4" x 24.3" x 23J"
Weight: 90.2 Ib.
Power Consumption: 218W or Less (Energy Saving Mode: 6.3W or Lessl
Suggested Daily Volume: 8,000 Scans* **
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imageANYWARE
1-800-OK-CANON
www.usa.canon.com
Canon U.S.A., Inc.
I515 and MultiStream are trademarks of EMC Corpora[ion. Windows and Windows Vista
areregisteredtrademarksoFMicrosoftCorporationin[heUnitedStatesand/orother One Canon Plaza
countries. CapturePerfect is a registered trademark of Cano� Electronics Inc. CANON
and IMAGERUNNER are registered trademarks ofCanon Inc. in the United States and Lake Suecess, NY 11042
may atso be registered trademarks or trademarks in other countries. IMAGEANY4VARE
is a trademark of Canon. All other reFerenced product names and marks are trademarks
of their respective owners and are hereby acknowledged.
SpeciFications and availability subject ro change withou[ notice.
�02008 Canon U.S.A., Inc. All rigbts reserved.
0129W121
1108-7090C-6M-LSP
� PA ER NT HE UCS ALEO ' ISIS � • 1 ' Perfect
CDWG.cam � $Od.594.4�39 � � -- --- --- oE40oSPS
� SALES Q�C�TATIt��I
BZJQ526 10688504 2/25/2011
SHIP T0:
BILL TO: VILLAGE OF TEQUESTA
BRAD GOMBERG Attention To: BRAD GOMBERG
357 TEQUESTA DR 357 TEQUESTA DR �
Accounts Payable TEQUESTA , FL 33469-3088
TEQUESTA , FL 33469-3088 Contact: BRAD
GOMBERG 561.744.4055
Customer Phone #561.768.0554 Customer P.O. # BZJQ526
• •. •
NICK GLATZ 866.304.5735 AIT Defered, 3-5 Days Request Terms GOVT-EXEMPT
e • � � � � •
1 1637846' CANON DR-7090C DOCUMENT SCANNER � 4,925.00 4,925.00
Mfg#: CAC-3200B002
Contract: National IPA Tech Solutions
083052 �
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SUBTOTAL 4,925.00
FREIGHT 0.00
TAX 0.00
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Please remit payment to:
CDW Government CDW Government
230 North Milwaukee Ave. 75 Remittance Drive i
Vernon Hills, IL 60061 Suite 1515 I
Phone: 847.371.5000 Fax: 312-705-8673 Chicago, IL 60675-1515 I
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http://www.amazon.com/Imageformula-DR-7090GC1r-600-12X17/dp/accessories/B001 M... 2/28/2011