HomeMy WebLinkAboutDisposition Forms_03-11_03/30/2011 RECORDS DISPOSITION DOCUMENT No. 3 -11
Revised 11/9/07 PAGE OF 1 PAGES
1.AGENCY 2. DEPARTMENT 3. BUREAU
Village of Tequesta N/A
4. ADDRESS (Street, City, and Zip Code) 5. CONTACT (Name and Telephone Number)
345 Tequesta Drive Lori McWilliams, MMC
Tequesta, FL 33469 561- 768 -0443
6. SUBMITTED BY: I hereby certify that the records to be disposed of are 7. NOTICE OF INTENTION
correctly represented below, that any audit requirements for the records
have been fully justified, and that further retention is not required for any The scheduled records listed in Item 8 are to be disposed of in the
litigation pending or imminent. manner checked below (specify only one):
Signature Date X--1a. Destruction b. Microfilming and Destruction
tL4- ��la� ;) 3 al ► I
a.1 Shred 0 a.2 Recycle
! I � c. Imaging and Destruction
N ame and Title d. Other
8. LIST OF RECORD SERIES
a. b. C. d. e. f. g.
Schedule Item Title Retention Inclusive Volume Disposition
Item No. Dates in Action and Date
Cubic Completed After
Feet Authorization
25 Legal Advertisements 2004/2005 5 FY 2004- 9/2005 .001 3/8/11 -
GS1 -SL recycled
GS1 -SL 2 Administrative Convenience ROA 2007 .001 3/8/11
Records (original imaged) — FEC recycled
Railroad quite zone Y
GS1 -SL 4 Minutes: Official Meetings 2 anniv 2006, 2007, 2008 1 3/10/11
(Preliminary Audio Recordings) years 2009/2010 duplicates deleted
GS1 -SL 242 Drafts and Working Papers — ROA 2010 .25 3/22/11
notepads recycled
GS1 -SL 23 Information Request Records 1 FY 2007, 2001, 2005 -2008 2 3/22/11
shredded
GS3 143 Campaign and Registration 10 anniv 2000 2/9/01 - 3/16/01 .01 3/22/11
Records: Candidates and years
Committees recycled
GS1 -SL 30 Management Surveys / Studies: 1 Cal Year 2005, 2007 .05 3/22/11
Internal
Recycled
3/28/11
GS1 -SL 223 Equipment Reference Files ROA No years listed on .25 3/22/11
technical manuals
Manuals: Sony Cybershot Camera Recycled
DSCP93; Cyber Power Emergency
Backup System; Yamaha Cassette
Deck Photosmart Printer 2610
GS1 -SL 3 Administrative Support Records ROA 2005, 2007 .001 3/22/11
(emails day -to -day office Recycled
management)
GS1 -SL 231 Electronic Records Software and Retain as No years listed on .25 3/22/11
Documentation long as software
software- Garbage
• Server for Imaging Station - dependent
4/1/06 records
are
• Microsoft SQL Server retained
License - Onbase Doc
Imaging System
• Sony Vaio
• Click to Connect
• Roxio
• Scan Workstation and
Server
124 Operational & statistical Report ROA 2002 - 2/2009 2 Recycled
Records hard copies
• Monthly Reports (hard / deleted electronic
copies and electronic copies) copies
3/28/11
122 Administrative Records: Agency 10 anniv 1973, 1974, 1975, .0025 Recycled
Director 1976, 19771999, 2010
3/28/11
• 70's - old copies of
resolutions, memos
365 Receipt / Revenue Records 5 FY 2000, 2001 .05 Recycled
3/28/11
189 Access Control Records 1 Anniv 2007 .05 Recycled
3/28/11
198 Publication Production Records Retain 2002 -2007 1 Recycled
until final 3/29/11
• Duplicates of Smoke Signals published
(maintained 2 originals for
HR and Archives)
17 Correspondence and Memoranda: 3 FY 1999, 2003, 2004
Administrative L ��
• Smoke Signals
correspondence
• Thank you — attorney 1982
338 Correspondence and Memoranda: 5 FY 2002,2004
Program and Policy Development
• Parks and Rec — Memos
Tequesta Park functions,
improvements, Jupiter
Beach, Kiwanis Memo
238 Public Program Event Records 5 FY 1998 .025
• VCR Tapes (2) — Drug Free
Workplace Policy Meeting
9. DISPOSAL AUTHORIZATION: Disposal for the above listed records 10. DISPOSAL CERTIFICATE The above listed records have been
authorized. Any deletions or modifications are indicated disposed of in the manner and on the date shown in column g.
basso: �� (Witness to the Records Disposition)
Signature: �� U& e.- Date: Signature: Gl ° Date:
Print Name: Lori McWilliams Print Name: UV `ll'• l I j a n (�
Print Title: Village Clerk Print Title: � —
NOTE: Upon disposition retain this form for your records