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HomeMy WebLinkAboutMinutes_Workshop_08/31/2005VILLAGE OF TEQUESTA • VILLAGE COUNCIL WORKSHOP MEETING MINUTES TEQUESTA RECREATION CENTER AUGUST 31, 2005 I. Call to Order and Roll Call The Tequesta Village Council held a Village Council Workshop Meeting at the Tequesta Recreation Center, 399 Seabrook Road, Tequesta, Florida, on Wednesday, August 31, 2005. The meeting was called to order by Mayor Jim Humpage at 9:00 a.m. A roll call was taken by Village Clerk, Gwen Carlisle. Council Members present were: Mayor Jim Humpage, Vice Mayor Pat Watkins, Council Member Edward D. Resnik, and Council Member Tom Paterno. Council Member Genco was unable to attend, because she was attending a trial out of town. Also in attendance were: Village Manager Michael R. Couzzo, Jr., and Village Clerk Gwen Carlisle, and Department Heads. II. APPROVAL OF AGENDA MOTION: Council Member Resnik moved to approve the agenda, as submitted; seconded by Vice Mayor Watkins; motion passed 4-0. 1. Council's Goals and Objectives 2005/2006 Vice Mayor Watkins read for the record Item #1, from her Goals and Objectives: "I'd like to evaluate where our personnel salaries are in comparison with other municipalities in the county and decide as a Council whether or not they are where we want them to be". Vice Mayor Watkins explained she wanted to make sure that the Village's salaries and benefits were competitive with the jobs that the Village expects the employees to do. She felt the Village has outstanding employees and would want to be sure that they remain. She asked Council to take a look at this issue and decide whether or not they were satisfied with the current salary levels. She noted when Council received the report of where the Village's upper management level ranked in comparison with the other cities; she was a little surprised. She wanted to see what Council's position was regarding this issue, and mentioned her worst fear would be if the Village starts losing the good employees they rely on, especially some that do their job, and many more jobs at the same time. She noted she just wanted to be sure the Village was taking into consideration of where the employees are at now, and in the future. She felt there were some jobs that needed adjustments. She asked for Council input. Council Member Resnik indicated he also reviewed the study, and did a brief analysis based on the information in the survey. He mentioned he was not validating the study, just taking the information that was presented and formulating it into a document that shows where the employee's fall by title within the list. He distributed a handout of his results. He pointed out in the study there were only 31 positions fell into the same title that we had. He explained not all municipalities submitted information. He noted Tequesta did not submit for some positions because they did not have a job that fit the description. Minutes -Village Council Workshop August 31, 2005 Page 2 of 21 • Council Member Resnik reviewed his results: 11 general employee positions fell in the mid range and 19 upper level management positions fell into the bottom of the range, between 15% and 0, and few were in the 20% category. He felt Council should consider at some point in time determining a level at which the Village would like to eventually have the employees at, whether it be mid-range or a little above mid-range. He suggested then each year try to adjust the budget to obtain that figure. Mayor Humpage commented the Village was using the price index to come up with a number, and there were many variables and indexes that determine this. He felt what needed to be done was to find out how the Village determines this; whether the Village uses other municipalities, or if the Village determines it by the performance of the individual, which is their merit raise. He felt in order to determine what to start the employees at the Village needed to have some type of index or procedure that they could use. He noted when looking at recruiting new police officers one of the issues was the starting salaries for the Village police officer's, around $36,000.00 annually. He asked Staff to check into the starting salaries of the Martin County Sheriff's Office, Jupiter Island, and City of Stuart. He pointed out the starting salaries to the south were typically $42,000 - $44,000. He noted there was a considerable difference there, and if the Village was trying to attract new officers how would they go about getting them when other cities were paying more. He felt that needed to be looked at; and as a consideration in the Village's long- term goals and as the revenues fluctuates; he questioned how does the Village go about keeping the quality people. He felt the Village needed to give them something or they will move on to bigger and better things. He suggested the Village should come up with a system that allows the Village to take the overall salary and benefits of employees, so that the Village stays competitive. He suggested maybe Council should dedicate a Workshop this year, to address these issues, long before Council and Staff begins next years budget. Vice Mayor Watkins agreed. Council Member Resnik mentioned about 2 or 3 years ago the Village awarded a contract to have a firm come in and review the pay structure. He pointed he did not get a sense at that time that the Village's pay structure was that bad in comparison to other communities. He mentioned in reading the recent newspapers other communities were doing the same thing, looking at their pay scales, etc. He mentioned he recently spoke with Chief Allison regarding filling some of the police officer positions; he indicated Chief Allison noted the response for applications was poor, with only about three responding. Mayor Humpage explained the Palm Beach County Sheriff s Office had a job fair about a month ago. He noted there were 30 positions, and about 650 applicants. He mentioned the problem with trying to compete with the Sheriff's Office position was their level of salary, and benefits, and the take home car. He explained there are at least 620 people remaining, and questioned why the Village only received 3 applicants. He agreed maybe the Village should consider having some type of professional survey, and do it on the entire employee base of the Village so the Village knows where it is going. He felt the Village needed to come up with a solid based index that could be used to evaluate the positions. Council Member Resnik agreed with having a workshop, and suggested it should be done after Council is provided with information that they could base it on. Village Manager Couzzo commented the previous consultant firm looked at the different classifications and appropriate ranges. 2 Minutes -Village Council Workshop August 31, 2005 Page 3 of 21 He mentioned that was three years ago, and a lot of communities were doing studies every year, or two years, because they were so many changes. He noted the Village has had access to the new Town of Palm Beach Study, and now Jupiter Island was doing one, and also the PEPIE studies are done annually. He indicated Staff was looking into the Martin County salaries, as requested by the Mayor, and that would be provided to Council. He pointed out this was kind of like a moving target, with everything changing all the time. He noted the Village was trying to stay competitive with the other communities, so it makes it very difficult. Vice Mayor Watkins explained the Village is a small community, but felt it would be well worth the time to look into the issue. She indicated she did not really know how to evaluate it, but wanted to be sure the Village was watching it carefully, so that the Village would not be caught in a mass exit with no one paying attention. Council Member Paterno noted he understood the police department salaries, and suggested Council work at coming up with where the Village would like to be, as far as in the community, maybe 50% or 75% level, or something else. He mentioned as far as the police department and moving up into management; or different levels or different pay scales they really do not have the opportunity or potential to move up, so some people may not want to come here for that reason. He felt that should also be considered. He suggested another thing is to make the job more desirable to the people already employed here with other things, other than pay. He noted there were other ways of doing it, with a combination of pay and other incentives that the Village needs to look into. Mayor Humpage pointed out one of the things the hospital did was to purchase a number of townhouses over by the hospital and offer them to their employees as rental property to get a reduced rent. He commented if someone was a police officer or school teacher making $40,000 a year, and had to drive to Tequesta, because there is no affordable housing in the area and now with the gasoline prices, someone may find that 10% or 15% of their annual salary just gets them to the job. He agreed the Village needed to look at other incentives to bring the people to work at the Village. Council Member Resnik mentioned one incentive they had in the civil service was the step in grade. He explained the step process, and the ability of the individual, based on their performance to go to the next step and get an increase in pay. Village Manager Couzzo noted the Village does not use the step in grade process, and felt there was a down side to it, but noted the Unions would like to see it. Council Member Paterno felt one drawback to the step and grade process was someone could stay in the position and keep moving up, but sometimes they are not doing the job that should be done. He felt a downfall to this being in government is that it is very difficult to give incentives or bonuses financially for people that are really exceptional at their job. He felt it tends to be everyone is treated the same, and that was one thing that he finds very difficult for him in this atmosphere. He noted if he has an exceptional employee he would rather pay them, or do something, or give them some type of benefit, extra vacation, whatever makes it more desirable for the employee. He commented in the atmosphere that governments works in it is very difficult to implement that potentially. Village Manager Couzzo commented the Village has that benefit, and was probably one of the innovators. He noted that is now just catching on as a trend across the board. He pointed out there is a down side to it; the unions were not really in favor of it, because they do not want it to 3 Minutes -Village Council Workshop August 31, 2005 Page 4 of 21 • look like the city/municipality was showing favoritism to any union member. He explained the concept of the union is one is all, and all is one. He noted he approached the unions in the last negotiation session, and they flatly rejected it. Mayor Humpage agreed collective bargaining makes it difficult to do that. Village Manager Couzzo pointed out the union representation in the Village was about 35%-40% of the employee population, so 60%-65% of the employee population it can be done with, and is done with on an individual basis. Mayor Humpage pointed out the two unions represented in the Village was the Clerical Workers of America (CWA) and the Fraternal Order of Police (FOP). Village Manager Couzzo agreed. Council Member Resnik noted he did not say he endorsed the civil service step and grade process, but felt if the employees were offered an incentive, that would give them something to look forward to in the future. He noted nothing was guaranteed; it just gave the employees the opportunity to be reviewed for a higher range of pay. Vice Mayor Watkins read her Goals and Objective #2. She commented she wanted to set a goal for Council to make it a point to accentuate the position things going on in the Village. She felt Council should complement Staff, the residents, and each other when it is deserved. She felt last year it seemed to get bogged down in the negative, and there were so many good things going on in the Village, that she would like to see Council highlight the good. Council Member Resnik agreed. Vice Mayor Watkins commented on her Item #3 Goals and Objectives, noting "she • would like to continue to look for grants and alternative sources of revenue, whenever possible, to help the Village bring even more enhancements into the community". Vice Mayor Watkins noted last year when she and Ms. Wendy Harrison visited Commissioner Karen Marcus indicated she would have Parks and Recreation grant monies available for this year, and that the Village should come back and ask for some of those funds. Mayor Humpage questioned whether the Village was pursuing the South Florida Water Management District (SFWMD) grant for the well. Village Manager Couzzo responded in the affirmative and noted it would be for the well, and the pipeline from the Water Plant to the well. Vice Mayor Watkins read for the record her Goal and Objective #4. She mentioned "she would like to encourage more open dialogue between the Council members and the manager, through discussions between each of Council individually with the manager and workshops to exchange ideas and information". She felt this might also help Council curtail the amount of time and resources that are spent on legal assistance. She indicated she was very aware of the Sunshine Law, and communicating with other Council members, but she felt Council could individually address questions with the Village Manager. She noted she really liked the idea of workshops, where Council could put ideas on the table that could not otherwise be discussed, and that it could also save time in the Regular meetings. She mentioned many times Council Member Genco has some history on topics, ideas, and resources that she knows other Council Members may not know. Vice Mayor Watkins indicated she really appreciated those comments. She pointed out each of the Council Members have different backgrounds, and felt everyone's message should be incorporated into the discussions, for better communications for everyone. 4 Minutes -Village Council Workshop August 31, 2005 Page 5 of 21 Vice Mayor Watkins reviewed her Goal and Objective #5: "I look forward to watching the progress of the projects that are on going as we enter the new fiscal year and I hope we will continue to focus on more projects that we can do to enhance the Village and make our residents proud of their community. I want to spend our revenues wisely, in a manner that will have the greatest impact that we can have toward giving our residents the highest level of service and quality of life that we can reasonably provide". Mayor Humpage thanked Vice Mayor Watkins for her input. Council Member Resnik read for the record his goal and objective #1. "Immediately begin planning for and implementing actions, including traffic calming measures, to mitigate the increase in traffic on residential streets of Tequesta resulting from the Western Corridor and the associated growth in residential density in western Martin County and Jupiter". He noted "an excellent beginning action would be the connecting of the northern end of Country Club Drive in Martin County to the end of County Line Road if Martin County will cooperate". He mentioned he has brought this up many times to get fiuition over the last year and half. He suggested this would be a near-term goal, and that it could be done this year, or next year, but it certainly should be done before the Village gets inundated with traffic. He pointed out all the construction going on right now on the Western Corridor, the article in the paper regarding "mega mansions" in western Martin County, and the 180 units in Section 28. He felt the problem is the infrastructure of roads to permit the traffic to flow without creating downfall on residential areas. He indicated Martin County provided access to I-95 and Indiantown Road via the Western Corridor, • but was not planning on adding access to U.S. One. He noted to get to U.S. One; one way is either through Tequesta, or through Little Club in Martin County, and both of them were residential areas. He noted if it was not planned for in advance to get it so that it minimizes the traffic flow, the Village would be unprepared. He quoted former Council Member Joe Capretta, "we want to create a feeling on the part of drivers that they do not want to drive through Tequesta to get to U.S. One, because it will be too slow and they are going to get a ticket". He felt in the next five years or so, Tequesta will see greater traffic. Council Member Paterno commented he meet with Commissioner Marcus last week, and she said she would be more than happy to facilitate a meeting with Tequesta's Council, Martin County Commissioners, and Jupiter, or individually with each group. He indicated she would like to attend the meetings, and would help to facilitate a date if that was the desire of Council. He felt that would be a good thing, and that would help push to get what Council Member Resnik wanted for Tequesta. He indicated he had some ideas on this also, pointing out his Goal and Objective #6, "reduce truck traffic on Country Club Drive by 50% and over all traffic by 30% in one year". He felt other things could be implemented through cooperation, or unilaterally in reference to fees. He noted he would like to see the truck traffic on Country Club Drive addressed, because in the last week he noticed dump trucks on Country Club Drive and there was no construction going on in Tequesta, so he felt they were going further west, or to Turtle Creek. He felt this was be a big impact to Tequesta that needed to be addressed, and jointly worked with the other communities to get it to happen. Mayor Humpage agreed, but noted the key for Tequesta was working with Martin County, and Commissioner Webberman, because the people of Little Club do not want this collector road. 5 Minutes -Village Council Workshop August 31, 2005 Page 6 of 21 He thanked Council Member Paterno for meeting with Commissioner Marcus. He felt the Village needed to push hard at Martin County, and do whatever it takes, and if that does not work, then resort to other measures such as forced permitting, and stopping the vehicles and just making things very difficult. Vice Mayor Watkins felt that having a joint effort between Councils and the County Commissioners would have more impact on everyone then meeting individually. She noted the real critical issue for the Village was the in-fighting going on in Little Club. She indicated the single family residences would like the connector, because that is where they are cutting through now. She commented the apartments in the back do not want it, and it would have to go right by them. She noted there were many Martin County residents that did not want it, so what would be Martin County's incentive to allow the connector. Council Member Paterno suggested putting pressure on Turtle Creek, and working with them because there were some things they wanted from the Village. He felt those 500 people could get on our side for adding the connector road. Vice Mayor Watkins commented the people who work at Pratt Whitney, that drive from the County Club and Turtle Creek, aze now going the back way because it says them 12 minutes. She felt that was one way it was affecting Tequesta to the better. Mayor Humpage suggested Staff set up a meeting. Vice Mayor Watkins agreed. Village Manager Couzzo clarified Staff would set up a meeting with Commissioner Marcus. Council Member Paterno noted Commissioner Mazcus would put the meeting together, and facilitate it. He noted that she would like to pick the topics and narrow the discussion to some extent. He commented • for example, traffic. Village Manager Couzzo suggested a joint meeting with all entities, and the people from the County Club and Turtle Creek. Council Member Paterno felt it would be better to have Council meet with the Martin County Commissioner's and Karen Marcus first before meeting with the public. Village Manager Couzzo asked Council if they would consider meeting in Commissioner Marcus's office. Mayor Humpage indicated the Council could meet in Martin County if necessary. Village Manager Couzzo indicated he would let Commissioner Mazcus decide. Consensus of Council agreed. Council Member Resnik commented as the expansion in the west grows, so should the expansion of the ability to go east. Vice Mayor Watkins noted Martin County Commission could care less whether the Village is going to charge a truck to come down Country Club Drive, and that the issue that they bring to beaz on them is really the road. Council Member Paterno indicated if the Village chazges them a large enough number, than instead of paying us they would be forced to go County Line Road, or some other way. Village Manager Couzzo indicated Staff would get with Commissioner Mazcus regarding the meeting. Council Member Resnik pointed out one important thing to consider was in the mid 1990's there was a group that planned for the infrastructure, roads, etc., (Treasure Coast Planning) and they had it that the Western Corridor would not stop at Island Way; it would continue on around with State approval through Jonathan Dickinson Pazk; and go all the way to U.S. One. Vice Mayor Watkins commented they would not have to come over to Country Club Drive at all. Council Member Resnik agreed. He noted there was to be access roads that would be constructed within Martin County that would go to U.S. One. He commented nothing happened with it although it was a viable approach. 6 Minutes -Village Council Workshop August 31, 2005 Page 7 of 21 Council Member Resnik noted people in Martin County thought it was a good way to relieve the traffic in the residential areas. Council Member Resnik read for the record his Goal and Objective #2: "Aggressively design and pursue obtaining grants for the landscaping and beautification of the U.S. Highway One Corridor through Tequesta from the Jupiter line to the Martin County Line". He mentioned he was at a meeting where some grant agency was offering bits of information on grants that would be available in the coming years for beautification of Highway One. He felt it would not be easy to secure grants when the Village already has a Staff that is dedicated to doing their jobs that they were hired to do, and then take on more work. He felt grants are a very competitive for the dollars. He explained it would enhance the beauty of U.S. One, and that it should be done with grant money, and not taxpayer money. Mayor Humpage agreed, and noted it was one of his objectives. He indicated Mr. Jack Cory, the Village Lobbyists' might be able to bring everyone up to speed on the projects. He explained he spoke the other day with Representative Joe Negron regarding an event on November 19th and asked Mr. Negron if he could talk to Mr. Cory regarding U.S. Highway One. He asked Council to keep November 19th open on their calendar. Village Manager Couzzo pointed out Mr. Cory came to Tequesta and met with the landscape architect and the Administrative Coordinator for the Highway Beautification Grant, and they toured the U.S. Corridor, and spoke about opportunities. He indicated Staff was working on that project, and that it would be a joint funded grant. He noted the grant would be a rather lengthy process, but the Village's beautification . project was included on the list. Mayor Humpage commented Representative Negron is the chair for the Ways and Means Committee. Village Manager Couzzo indicated there may be other ways to do it other than the Highways Beautification Grant, because they have such rigid criteria for planting materials, irrigation, etc. He explained when Jupiter did it, they put out a lot of their own money. Council Member Resnik presented his Goal and Objective #3: "Build on the goal presented in April 2004 by then Council Member Jim Humpage to establish a Village committee to attract new business to our Village. As a first step the committee should poll Village residents on the type of businesses they would like to see established in Tequesta. (Over the past few years some residents have indicated to me that they would welcome the return of a K-Mart type shopping facility). The committee should determine feasibility and prioritize options of desired new businesses and with Village Council agreement, solicit accordingly". He noted the demographics have changed in Tequesta since the K-mart left, and now the community was more family-oriented. He felt family members were looking for a place that they could go and shop all in one store. He stressed not everyone wanted that type of establishment, but he supported establishing a committee of community business owners. He suggested the Village could poll the residents through a survey, or whatever way to try and get an idea of what type of businesses they would like to see added to the community. He commented on the handout that was distributed to Council on all the businesses within the Village of Tequesta. He noted to his surprise the number of small businesses the Village has within its boundaries. He suggested this list, or a survey could be used as a baseline to ask what the residents would like to see. He noted then the committee could pursue that with Council approval for the expansion of the C-2 area. 7 Minutes -Village Council Workshop August 31, 2005 Page 8 of 21 . Mayor Humpage noted that was a great idea, but indicated the larger retailers do marketing studies, and if they do not feel that they can produce at a level they are comfortable with, they will not come into the Village. Vice Mayor Watkins commented they were all moving towards free-standing buildings, not part of a plaza or something like that. She noted the Village does not have a lot of land to offer such accommodations. Mayor Humpage pointed out when Publix leaves that building will be vacant, and since the Village does not own that building, the owner can choose whatever they want within that space. He noted with these marketing studies if someone was going to open up a Wal-mart or McDonalds, he felt the owners would be hard pressed to put them in because there was already a Wendy's. He commented it is just in the numbers of where these businesses go. Vice Mayor Watkins noted at least three stores in Tequesta have gone out of business lately because there was not enough customers to keep them open. She noted if the small businesses do not have enough customers to keep them open, how would the big stores stay in business. She commented Tequesta would have to have something so attractive, that Jupiter does not have, or any neighboring community to draw other community residents over the bridge to shop in Tequesta. Mayor Humpage commented where the old Publix is that would be a good place for the Village, but along with big businesses comes traffic. Council Member Resnik stressed if the Village could get some idea from the residents, what they would like to see over a period of time. He noted he has heard comments that some residents would prefer to drive the 3 miles to Indiantown Road rather than have the traffic. He pointed out the Village has residents from up north, and with the new homes out on the Western Corridor it would provide a different demographic base for studies. Council Member Paterno commented everyone has great ideas, but the Council would only be able to settle on a few. He distributed a handout and read for the record, as far as a Mission Statement: "To provide services and programs that enhance the quality of life for all Village residents". He felt "all" the residents were the Village's primary business, and that Council should always keep that in mind. He agreed with Council Member Resnik regarding the change in the demographics to the west, but commented at the same time the Village would want to put businesses in that not necessarily make more traffic. He commented if a Lowe's came into the Village there would be more people, and a lot more traffic coming past the residential areas, and that was a concern of the residents in the north end of the Village. He read for the record his Goal and Objective #1: "Review C-2 zoning area in order that Tequesta maintains its commercial area businesses". Council Member Paterno referred to his handout regarding "Development in Tequesta", and read the verbiage for the record. He felt it was very important that Council preserves and maintains the commercial area, and that it does not become residential. He asked for Council consensus to have the Village Manager review the existing C-2 zoning language, with Staff and legal counsel, and to report their findings to the Village Council for consideration at the next Council Meeting. He noted another one of his goals and objectives was to have the Village "Manager promote the Village of Tequesta and recruit • two new companies to Tequesta with a minimum of 25 employees each". He indicated that would make it more of commercial area where people come and work, but preserve the Village's lifestyle. 8 Minutes -Village Council Workshop August 31, 2005 Page 9 of 21 Vice Mayor Watkins felt it would be difficult to charge the Village Manager with the task of attracting businesses. She mentioned the Village does not own any property in the Village, and the best would be to promote the city. She indicated she wanted to be very careful with how this goal and objective would be worded, because she did not want to hold him accountable if he could not get businesses here, with 25 employees. She felt that was a difficult thing to ask him to do. She pointed out she has no problem with looking at language, but she would not want to exclude the ability to ever look at doing something else in the commercial area. She explained she would not want to word the C-2 zoning district language that would not allow a special exception, or something like that. Mayor Humpage indicated Council would in the future be discussing the C-2 zoning, and felt Council should get up to speed on what the parameters are in the C-2 district, and where the PCD wants to come in, what exceptions can be made, and what can not. He indicated he would not want to seal in stone that there could not be some kind of exception made. He commented Council may not have any option, and a piece of property could sit there vacant, which would not be good for the Village. He noted Council would not allow any project that does not fall within the parameters of the density, and elevation requirements. Council Member Paterno read the definition for the C-2 Community Commercial District. He noted the idea of a commercial area would be to provide services to the community. He felt it was something that Council needed to review, because it was at a point of changing the dynamics of the community and this topic would be the most important topic that Council will face in the coming year. He suggested Council should • take the time to think this out, because it the next three years, Council would look back and say what happened. He agreed Council should look into other alternatives also. Mayor Humpage commented he did not have a problem with it, but for example, the old motorcar place has sat empty for the last ten years, and Mr. Zucarrelli can not get rid of the empty spaces in his building that has sat there 3 years. Council Member Paterno commented having vacant land was not such a bad thing, because the longer it sits there the more desirable it becomes for businesses to come into Tequesta. He commented the bad thing would be if the Village does something that they would regret later. Mayor Humpage commented he would agree with that, but if the citizens were asked, most folks would probably say that want something done with that parcel between Old Dixie Highway, and U.S. One. Council Member Paterno noted the next question to ask them would be if they want their lifestyle potentially to change, or the Village to change it make-up; he felt they would say to leave it vacant. Vice Mayor Watkins noted at least for a year, or since the inception of Atlantis, she has asked people in the grocery store what they think. She stated the entire time she has had three individuals contact her, Council Member Paterno being one of them that were opposed to that development. She indicated she has not had anyone else object to having Council look or invite, not 12 stories, but amixed-use sort of thing, or something that had some commercial on the bottom, and condominiums over it. She stated they had no problems with it, and that they hated the empty parking lot of Zucarrelli's property. She felt it was something that needed to be considered, that Council should not blanket say what the residents want and do not want there. She suggested the residents should be asked for their input. Attorney Hawkins noted Council should not be discussing specifically the pros and cons of a particular project. 9 Minutes -Village Council Workshop August 31, 2005 Page 10 of 21 • He suggested it should be a broad discussion regarding the code and the concerns of the code. Vice Mayor Watkins felt the residents would want Council to keep their minds open to not just commercial, and to not exclude that possibility from the code. Village Manager Couzzo suggested holding a Workshop prior to the next Council Meeting to discuss the text of C-2, the purpose, and place it on the agenda as an agenda item, should Council wish to take action. He noted there were sections of the Village code that needed to be revised, and needed to be more specific. He felt discussing the language would provide more clarity in developing and understanding the code. He noted at the time the code was created the language was fine, but it may have been vague enough that it let a lot to interpretation. He felt it could be cleared up if the language was looked at, and additional language added to be more specific. He stated it was important because the Village is at a 98% buildout, and now even more important would be the redevelopment issues. He noted if Council was agreeable he would schedule as a Workshop, and then for the Council agenda. He indicated he would provide the information for the September Meeting. Council Member Resnik questioned the rush to review this information. Vice Mayor Watkins indicated Council has a public hearing on September 7~', at 6:00 pm. Mayor Humpage suggested holding the workshop in October. Council Member Paterno felt it should move forward. He felt the Village should consider these issues, in keeping the Village the way it is, and he would not want to let the future generations down. Council Member Resnik noted the C-2 zone is a very small area along U.S. Highway One. He felt there were two main areas; 1) Publix Shopping Center (Shoppes of Tequesta) and the 2) new Publix shopping center (County Line Plaza.). He commented those two areas are truly C-2 and Council should make sure they remain C-2. He indicated he had heard comments the builders wanted to offer that up to developers, so that they could get a special exception, and put up residential. He noted he does not agree with that, and that type of C-2 should say C-2. Village Manager Couzzo commented the Village has a narrow C-2 district, and Council should look at it in a broad general non- specific scope. Council Member Resnik felt the Village should look at the alternatives available to make sure the C-2 district remains intact, and does not get overcome by mixed-use or residential. He felt there would be a need for a transition period by code that would not phase out PCD's. Council Member Paterno suggested taking the time, an extra month or so, to come up with something, and know what properties are left that needed to be addressed, and look at the big picture. He noted this would affect everything from the Western Corridor, to policing, to traffic, and if the Village does not take care of it, these other decisions, the Village will end up with no choice. Council Member Resnik indicated Council members change and can come on pro commercial, pro residential, so the Village needs to look at what can be done now to make sure that the Village lifestyle would not get eroded in the future. Mayor Humpage agreed but to some extend C-2 has its place. He noted he did not move to Tequesta for C-2 or C-1, he moved to Tequesta because it is a Village. He felt the C-2 zoning in place may have a couple of glitches, but overall he felt it was good, and Council has the overall say. He commented at this point in time he would not make a definitive decision of whether C-2 could only have commercial and nothing else. Council Member Paterno pointed out the idea of this meeting was to set goals. He indicated he was trying to establish overall goals. He mentioned the Council would not want to do something as goals for long-term that would take away the reasons people moved to Tequesta. 10 Minutes -Village Council Workshop August 31, 2005 Page 11 of 21 . He felt the setbacks and a number of things in the code could change what the residents moved to Tequesta for by allowing other than retail and commercial. He felt it should be brought to Council, so Staff could open it up and study the situation, before the Village gets into a predicament that they do not want to be in. Mayor Humpage indicated he agreed with Vice Mayor Watkins in not chazging the Manager with the goal of recruiting new companies with a minimum of 25 employees, because he has enough on his plate. Mayor Humpage suggested to Council Member Paterno that if he was interested in bringing some businesses to the Village that he or another Council Member separately could form a committee with other businesses owners, such as Mr. Gary van Brock, to bring businesses into Tequesta. Council Member Paterno explained when he sat on the other side of the dais, as a resident, he felt the Village Manager was not given the go ahead to try and go through the process in recruiting potential employers for Tequesta. He suggested the Village Manager could help facilitate the atmosphere that Tequesta is looking for some good high paying professional office to come in and support the small retail stores. Mayor Humpage agreed the Village Manager should be able to talk to potential business owners, and not be reprimanded. Council Member Paterno felt Council needed to give him guidance in which way to go. He noted he was trying to establish goals. Vice Mayor Watkins indicated she would support this Council just giving the Manager the ok to promote the Village. She noted she considered it a part of his job, to do Public Relations (PR) for the Village. Council Member Resnik stressed when the Village Manager first came on in the Village he was chazged with attracting businesses to Tequesta, and then it got taken out of hand, and he was spanked for doing it. He felt the Village Manager was in the best position to look at and judge, and with the consent of Council to attract business to come to the Village. Council Member Paterno indicated Council would want to set a goal and a plan for the next five years, and have the Village Manager work towazd and head in that direction. He noted Council would make the plan, instead of having other people make the plan. Mayor Humpage felt the message was getting out of what Council will and will not allow. Consensus of Council agreed to allow the Village Manager, with the consent of Council, to go out and attract businesses to Tequesta. Council Member Resnik felt the Village should get some type of consensus from the community of what type of businesses that would like to see, in addition to the listing of businesses that is currently available. He stressed the Village Manager should have some guidance that flows upwazd from the public. He noted the Mayor's survey produced a good response, and he felt the Village did not need to have everyone respond. He commented a representative number would give a number of answers that could be prioritized. Mayor Humpage indicated he did not know what could be put together in time for a Workshop before the September 7`" Regulaz Council Meeting. Village Manager Couzzo indicated there would be time available to have a Special Meeting immediately following the Final Millage and Budget hearings on September 15, 2005. He suggested the meeting start at 6:30 P.M. Attorney Hawkins suggested Council have a broad discussion about zoning in general and not confine it to C-2 District. He noted Council may want to have a broad discussion regarding growth management issues. Mayor Humpage agreed, and noted Council would be able to discuss other areas, such as R-1, R-2, and mixed-use. 11 Minutes -Village Council Workshop August 31, 2005 Page 12 of 21 • Attorney Hawkins commented the character of Tequesta is principally a residential community, with small commercial nodes, and would not be an entity out recruiting large businesses, the Village has a bond revenue mechanism for doing that. Council Member Resnik commented on the R-2 code requirements in the Country Club. He felt not everyone in the community wanted to do all these zoning restrictions. Village Manager Couzzo indicated it is Council who makes the policy decisions based on the community's desire. Consensus of Council agreed to have a Special Meeting on Growth Management Issues, on September 15, 2005, at 6:30 P.M. Council Member Paterno read for the record his goal and objective #2: "Increase reserves by 1 % per year". He noted the prior Council approved having a goal of 20% for reserves. He indicated he would like to see, as a goal, to increase that 1 % per year, so that in 3 or 4 years there would be extra money saved for special projects and improvements. Vice Mayor Watkins felt Tequesta was one of the few municipalities that have the goal of 20% for reserves, but at the same time the Village is a not-for profit organization. She mentioned she would be fine with identifying projects, and having a budget for that project, but could not see building up a reserve pot. She felt Council would have a very difficult time explaining to the residents why the millage rate could not be reduced if these reserves were growing so much. Mayor Humpage agreed, and noted for example, if there was $3 million in reserves, the residents would ask why the millage rate could not . be reduced. Council Member Paterno agreed, but noted when he invests he is very conservative, and does not make as much return on his money, but it is safe. He felt the Village has always been very conservative, but suggested the 4% that would be saved over the 4 years could be put back into the community. Mayor Humpage commented for the citizens sake, maybe identify a project and save the 1% annually for that project. Village Manager Couzzo suggested designating the 1% as a designated reserve for a particular project. Consensus of Council agreed they thought it would be a good idea to have a goal for designating a 1% reserve for a specific project. Council Member Paterno read for the record his goal and objective Items 3 and 4. Item 3: "Personnel costs not to exceed 6% annually and operational costs to not exceed 3%"; and Item 4: "Annex 15% of enclaves every two years". He noted items 5, 6, and 7 had akeady been discussed. He read for the record. Items 8-10. Item 8) "Completion of Village Hall"; 9) "Completion of train at the water plant"; and 10) "Obtaining grants for the Village exceeding $500,000". Village Manager Couzzo noted the completion of the Village Hall should be around July 1, 2006. Mayor Humpage commented Juiy 4~' would be a good date. Village Manager Couzzo noted Staff would shot for July 4~'. He commented the second train should be completed next year. Council Member Paterno noted Council should set a goal for completion. He felt Council should give the Village Manager a number (dollar amount) for the Village Manager to achieve in grants. He mentioned there were other sources of grant monies available from the County, Federal grants, and South Florida Water Management District (SFWMD). Mayor Humpage commented the Village • has already applied for grants from SFWMD. Village Manager Couzzo cautioned Council that a lot of the grants are matching fund grants. He noted the grants would need to be maintained, and managed, and monitored throughout the whole grant process. 12 Minutes -Village Council Workshop August 31, 2005 Page 13 of 21 . He noted there were legislative appropriations that are given out with no matching funds involved. He noted the Village pays Mr. Cory to research that funding for the Village. Vice Mayor Watkins mentioned those were alternative sources of funding. Council Member Paterno suggested the Village would look for those opportunities. Council Member Paterno read for the record his goal and objective Item 11: "Streamlining of inter-office procedures. (example: payroll, workflow)". He felt there were some workflow duplications. He felt now may be the time to address this issue. He read for the record his last goal and objective: Item 12) "Establishing training with the idea that the Village is a service business". He felt the Village was a service business, and that more money needed to be put into training, and try and work something together for the employees. He noted these were ideas, and if one or two, or five of them were implemented. He pointed out these are just ideas he was bringing to the table. Mayor Humpage explained he had spoken with an individual about training, that had to do with Community Development, and what they do is to have another add on to their Community Development fees, like 1%. He explained if the permit was $50,000, an additional 1 % fee was added on so that they earmark the 1 % for educational programs for Staff. He noted the entity would not be saddled by the training expense; the program would be paid for out of this additional fee. He suggested the Village ought to consider adding that to their permit fees. Village Manager Couzzo indicated Staff would be bringing the permit fees to Council very shortly. Mayor Humpage noted the building department was now part of the General Fund and that could give administrative personnel training. Council Member Paterno commented if everyone gets a little more training it helps the organization overall. Mayor Humpage agreed the Village needed to do professional training. Village Manager Couzzo noted when the Assistant Manager Garlo was transferred from the Police Department it was one of the Village's primary goals, but with everything going on it was been somewhat sidetracked. He noted Staff was going back to that goal. Council Member Paterno indicated it's all about community, and lifestyle, and it just makes it better for the residents and the employees, and that's why the Village is so unique. Mayor Humpage read for the record Council Member Genco's goals and objectives: 1) "Management of Staff, while maintaining personal involvement in high profile projects and intergovernmental relationships"; 2) "Village Hall Building construction - Delegation of, and management of project for integrity, materials, and costs"; 3) "Personnel -Provision of an evaluative report of optimum staffing needs for next 5 years, projected budgets and sources of funding"; 4) "Infrastructure Dixie Highway, Parks, Cypress Drive, Water Plant -Delegation of and management of projects, ongoing control of materials, results, and costs"; 5) "Management and overview of services provided by Village to residents, parks, recreation, facilities, and roads (grounds and street scapes)"; 6) "Pursuit of annexation of all commercial property adjacent to, or abutting Village"; 7) "Cost control -Assure competitive bids, expense reduction and procurement of services as to value added and cost effectiveness"; and 8) "Ongoing communication with Council with regard to: Staff issues; legal status of ongoing and new situations, changes in governmental relationships and financial matters. Allowing Council to prioritize special Council Member requests in the event that projects are competitive or time consuming". 13 Minutes -Village Council Workshop August 31, 2005 Page 14 of 21 • Mayor Humpage read for the record his goals and objectives: 1) "Complete all sidewalks and streetlights throughout the Village". He mentioned this goal is planned for in the budget over the next 3 years. He indicated he wanted to make sure that objective comes to fruition. 2) "Beautification of US Highway One through Tequesta". He mentioned Council discussion of this eazlier in the meeting, and hoped Council would receive something from Mr. Cory, so Representative Negron could pursue for the Village. 3) "Purchase of Tequesta Park from the State". He noted he would like to see the Village press on with this issue, and have Mr. Cory involved with it. Village Manager Couzzo asked if that was something Council was interested in doing. Council Member Paterno noted it was a goal to annex it into the Village and be under the Village's jurisdiction, so the Village could police it and have control. Village Manager Couzzo indicated it may cost the Village $1, but to do it legally it would be quite expensive. He noted one problem was that it was in Martin County. He pointed out he did not have a problem with doing this goal, because he felt it would be very challenging. He explained the Village would have to dedicate resources and time in order do it. He stressed when the Village goes after this legislatively, everyone will have to be committed to doing this project. Council Member Paterno commented as an option rather than buying it, and getting into a fight with Martin County, or Palm Beach County over jurisdiction (which create a lot of other problems), have the State lease the land to the Village long-term, and (also at the same time) have the State give the Village jurisdiction, and basically lock out Martin County having the jurisdiction. He felt that would accomplish the same thing without having to fight Martin County to get it. Village Manager Couzzo mentioned that was only as faz as policing authority. He felt if the Village owned the pazk, then the Village could control the destiny of the future development of the Park. Council Member Paterno noted another way would be for the Village to technically own it, but that it stays in Martin County. Village Manager Couzzo pointed out the Village has put Capital improvements funds into the pazk. Mayor Humpage commented over $18 million. He pointed out it took over 7 months to put in the berm. Vice Mayor Watkins asked if it would be possible to have the Village Manager do a preliminary Ietter to Martin County, or the entities involved to see if there would be receptive to the idea, before the Village starts spending attorney fees. Village Manager Couzzo noted it was State Land, but the Pazk sits in Martin County. He felt the Village would not have a problem with Martin County if the park is improved and it becomes a mutual benefit for Martin County residents. Attorney Hawkins suggested procedurally it makes sense that the Village Manager inquire to State Pazk service representatives the procedures for obtaining ownership of State land and see if there is a mechanism in place. He commented he was not sure if there is one in place. Village Manager Couzzo indicated the Village has in place Mr. Cory to assist the Village through the process, and stated he knows how to do that. Council Member Paterno suggested maybe have an amendment attached to a bill, that gets it done. He felt that may be a better alternative than going head to head with Martin County. Vice Mayor Watkins noted she did not want to incorporate a lot of Staff's time, and money into something that may be a wild goose chase. She indicated she was just trying to see if there was some preliminary way to entertain the issue. Attorney Hawkins commented the Village would have to be a financial case warranted to persuade the State. 14 Minutes -Village Council Workshop August 31, 2005 Page 15 of 21 • Village Manager Couzzo pointed out what Mr. Cory could do in a very short time, could take Staff 6 months to a year. Mayor Humpage commented he would not want to burden Mr. Couzzo with this project. He noted he would speak with Mr. Cory, and Representative Negron to see what their thoughts would be. He felt if the Village could do it, he would work on the foundation of the project, and then see where it goes. He mentioned he would not want to commit the Village's assets and Staff time. Council Member Paterno asked how long the lease was at this time. Mayor Humpage indicated it was just extended for 50 years. Council Member Paterno pointed out that could work into our hands, to make it come our way. Council Member Resnik questioned what powers did the Village not have regarding the Park. Mayor Humpage indicated nothing could be done in the Park without the approval of the State. Council Member Paterno explained if the Village wanted to change the playground it could be a lengthy approval from someone in Tallahassee. Village Manager Couzzo stressed the Village would like the authority to police the park. Council Member Resnik questioned who polices the Park now. Mayor Humpage commented Martin County. Village Manager Couzzo noted it would also exceed the level of service needs for Parks area. Mayor Humpage agreed it would increase the greenspace. Village Manager Couzzo felt now would be a good time, because the park for the last fifty years is at it's worst position, and if someone comes to the plate they may be more receptive. Mayor Humpage read for the record his remaining ~oals and objectives: 4) "Annex County pockets throughout the Village"; 5) "Install 3r deep water well for back-up and future customers"; and 6) "Beautify Tequesta Park". Mayor Humpage asked Council to consider having a Town Hall meeting, in season, on a Saturday, from 10-2, with no agenda. He commented there could be sandwiches and coffee, and Council could mill around the public, and leave suggestion cards at the table, and let the residents come in and talk about issues, such as zoning, etc. Council Member Paterno suggested maybe do something such as an event, and have them come out for other reasons, but have it as a Town Hall meeting. He suggested even if it was at the Park. Village Manager Couzzo commented there is a Village event on September 18~', Family and Friends. Council Member Paterno suggested have the residents come up questions or comments. Mayor Humpage suggested having some type of form for the public to fill out, something that they would want to talk to Council about. Vice Mayor Watkins suggested letting the public know Council will be there. Mayor Humpage agreed September 18`f' was a good day, but indicated he would want to do it when all the residents were here, something between Thanksgiving and Christmas, have a small town hall meeting. 2) Council Review of Village Manager's Performance Recognition Compensation (PRC) Vice Mayor Watkins felt it was something that needed to be done. She indicated everyone probably agrees that over the last year if not for Mr. Couzzo's leadership there would be a significant difference in things going on around the Village. She suggested he should be recognized for this service. Council Member Resnik indicated he employment agreement states when it needed to be done, prior to the October Meeting. Vice Mayor Watkins noted she supported a PRC for the Village Manager. Council Member Resnik agreed he supported a PRC. He felt the Village Manager had done a great job, based on his monthly reports. 15 Minutes -Village Council Workshop August 31, 2005 Page 16 of 21 • He commented if you look at what his staff does, that is also an indication of his leadership. He stated by code, if the Manager is doing all of the things he is supposed to do, it is a lot of responsibilities. He noted as stated in the employment agreement, for all the responsibilities he has, he gets compensated above and beyond with the PRC. He noted the PRC was designed to save the Village money, because he does not get a percentage on the amount each year. He felt he deserves a PRC for the work he has done in the past year. Mayor Humpage asked if the dollar amount was to be established or if Council was reviewing the possibility of getting one. Council Member Paterno noted it was a discussion to establish the amount of the PRC, because in the past Council has had someone negotiate with the Manager. Mayor Humpage indicated it was the Vice Mayor's turn to negotiate with the Village Manager. Council Member Paterno indicated he did not particularly like the way it was done. He believed he deserved a PRC. Mayor Humpage asked what he did not like about the way it is done. Council Member Paterno stressed he did not think any one of Council should discuss it individually with the Manager. He felt all of Council should have input into what they think it should be, because he works for the Council. He asked if the PRC was allowed to be discussed in a closed-door session. Village Manager Couzzo responded no, and reviewed the steps: l) Council establish, per the Contract, if the Manager warrants a PRC for the last years performance; and 2) if he warrants a PRC have a mechanism to get to the establish the amount. He commented traditionally one of Council was appointed to finalize it. He noted over the last 4 years it has never been a negotiation session. • Vice Mayor Watkins felt it made sense to start with what the Manager got last year, and decide if it was better or worst performance. Council Member Paterno commented it was very hard for the new Council members with the way it is done. He suggested establishing a way to do it, for the future so it does not put a burden upon anyone. He commented he really did not care for the process. Council Member Resnik noted in the past trying to establish a PRC in open session was very embarrassing. He felt it reflected poorly on Council, and on the individual. Village Manager Couzzo noted if Council did not want to discuss in open session, they could discuss this evening, and come up with an answer. Council Member Paterno suggested for the future when Council sets up their goals, if the Village Manager meets them, then that would reflect the PRC. He felt that would take everything out of the process, if he does his job, then he gets so much. He suggested setting up a procedure. Council Member Resnik explained what happened in the past. Council Member Paterno noted Council sets the goals, and if he meets those goals, he is entitled to a PRC. Attorney Hawkins indicated as long it is not a contractual agreement, as long as it is a goal. He indicated Council should not base it on tax revenues. Vice Mayor Watkins asked Council if they would want to discuss this evening. Council Member Paterno questioned what the PRC was last year, and the year before, Village Manager Couzzo commented it was $14,000 last year, and $12,000 the year before. Council Member Paterno questioned whether the PRC was based on a percentage of his earnings. Village Manager Couzzo responded no. Council Member Resnik noted the basic consideration was whether or not the Village Manager had improved in his performance and productivity, so as to whether the PRC should improve. He commented • his performance has improved $2000 each year. Village Manager Couzzo noted it was an arbitrary number. 16 Minutes -Village Council Workshop August 31, 2005 Page 17 of 21 • Mayor Humpage recessed the meeting at 10: 55 am, and reconvened the meeting at 11:00 am. -Village Manager Couzzo stepped out of the room. Vice Mayor Watkins noted the amounts of the PRC for the last 3 yeazs: $14,000, $12,000 and $8,000. Mayor Humpage reiterated Council Member Resnik's comments regarding the duties of the Manager as listed in the code, and that the PRC was based on the job above those requirements. He indicated this was only the second time that he has been on Council to discuss the PRC, and noted what money he saves the Village. He pointed out 50% of Mr. Couzzo's salary comes from the Water Utility. He commented the Village previously had Mr. Mike Estop in charge of the Water Utility at approximately $90,000. Council Member Resnik commented since that time the Utility has performed excellent. Mayor Humpage explained after Mr. Estop left the position, the position was eliminated, and now the Utility gets chazged $55,000 per yeaz for Mr. Couzzo's salary, but it saves the Village about $40,000 a yeaz. He felt the Village management does not suffer from his dual role. He noted before Mr. Couzzo started the Village paid for two positions, the Utility Director and Village Manager, azound $180,000 a yeaz, and now the Village has dropped that down to approximately $105,000 a year. He commented the Village Manager is instrumental, and has done some very good negotiating for the Village as faz as some of the cell towers, and the additional revenues that has occurred. He pointed out Mr. Couzzo has always been available to Council, and the Village, whether it is 9-5 or 9 to midnight, or overnight. He noted that was a positive consideration also. Mayor Humpage questioned where does Council go with this, should it be 10% of his gross, or 20% of his gross. He pointed out the Town of Jupiter just gave their Town Manager, Mr. Lukasik a larger raise, which created some concern with the residents. Council Member Paterno noted it was 25%. Mayor Humpage commented on the other side of the coin, some people say that is the Village Manager's job, and he got the job, and that is all he should get. He explained Council previously spoke of employee incentives, and coming up with some type of criteria that makes that happen. He mentioned probably the only area there would be a problem with is when the Village does their labor negotiations. He felt Council was in the same situation with Mr. Couzzo. He asked what the number would be, and if Council would want to have a Workshop to discuss the steps and system to follow for next yeaz. Mayor Humpage asked what the current salary was for Village Manager Couzzo. He felt Mr. Couzzo does an exceptional job, and even does a good job with legal opinions and intervening to save the Village money. Attorney Hawkins agreed. Vice Mayor Watkins felt he thinks of things others would not, such as the Tropic Vista water, etc. Mayor Humpage agreed he thinks out of the box. Council Member Paterno felt Mr. Couzzo thinks of the Village has his own business, and that's what makes it unique in the way that he does it. He indicated he appreciated that. Vice Mayor Watkins indicated the Village benefits from that, and she stressed he feels responsible for the Village in every way. Council Member Paterno indicated he looks down the road for the Village's best interest. Council Member Resnik commented he has never turned down a meeting, and his predecessor was almost impossible to see. 17 Minutes -Village Council Workshop August 31, 2005 Page 18 of 21 Attorney Hawkins stated he is currently making $111,000, and his PRC was 12.6% for last year. Council Member Paterno noted last year he made $14,000 for his PRC on his salary of $103,000. Attorney Hawkins commented that would be 13.5%. Council Member Resnik explained he got a 3% COLA last year, and 4% increase for Merit, which is in his contract. Mayor Humpage pointed out Mr. Couzzo made $104,000 in 2004, and with the COLA and merit from last year he is currently making $111,000. Vice Mayor Watkins mentioned last year Council did not use a percentage. Attorney Hawkins stated 13.5% of his currently salary would be $14,985, and 14% would be $15,540. Vice Mayor Watkins mentioned the way she understood the PRC was to look at the amount given the year before and see if he improved or not. She noted Council felt the Manager had done better than the year before, so Council increased it from the PRC the previous year. Council Member Resnik commented Council Member von Frank negotiated the PRC last year; and felt the Manager had done better than the year before and therefore increased the PRC. Council Member Paterno pointed out the Village Manager has already built into his contract a 4% merit. Attorney Hawkins noted he was told the Village Manager was awarded a $14,000 PRC last year, which is 13.46% of his gross compensation. Council Member Resnik questioned whether the PRC was given to him in a lump sum. Attorney Hawkins responded in the affirmative. He asked if the $14,000 was included in the $111,000. Attorney Hawkins noted the $14,000 was not included in the annual salary of $111,000. Council Member Resnik indicated he would get a check for the $14,000, aone-time . thing. Attorney Hawkins clarified he would get a gross payment less tax. Mayor Humpage agreed less the government tax. Council Member Resnik agreed less the tax. He noted he received $14,000 last year that was 13% of his salary, and counting the 4% Merit he was getting 17% in compensation, not counting COLA. Mayor Humpage noted that was a contract issue, and Council should not include that in the PRC. Attorney Hawkins stated to give Council some focus if Council was figuring out a PRC based on 14% of $111,000; it would be $15,540. Council Member Resnik asked what percentage would $15,000 be. Attorney Hawkins noted $15,000 would be just under 14%. Council Member Resnik agreed to $15,000. Mayor Humpage noted $15,000 was where he was at for the PRC. Council Member Paterno commented he would make it a percentage to make it easier for everyone. He suggested 15%, or $16,500. Attorney Hawkins noted 15% was $16,650. Mayor Humpage commented Council Member Paterno was at $16,500, Vice Mayor Watkins was at $16,000, Council Member Resnik was at $15,000, and he was at $15,000. He indicated the middle of the road would be $16,000. Council Member Paterno indicated Council should set a policy to establish a percentage, so going forward, if he meets the goals, he gets the same percentage of his salary. He felt that would make it easier for Council, so that they do not have to have someone negotiate again, other than if he really has done something exceptional. Vice Mayor Watkins noted Council can only discuss it at this meeting, they could not take action, and that it would need to come back to a regular meeting. She noted Council would want to have Council Member Genco present also. Attorney Hawkins commented if Council gives the Village • Manager a PRC of $16,000 it would be 14.46 %. Council Member Resnik clarified that next year there will be goals, and those goals have to be adjusted to be a certain number of goals. Mayor Humpage agreed. 18 Minutes -Village Council Workshop August 31, 2005 Page 19 of 21 Council Member Resnik pointed out his job performance should not be based just on those goals. He felt these were individual goals Council brings up for the benefit of the Village, and the residents, that Council would like him to accomplish. He commented Village Manager Couzzo would be doing a lot of other things, in addition to the goals. He stressed Council needs to look at total performance for compensation. Council Member Paterno pointed out he was just trying to make a formula that would make it easier. He felt doing this negotiation in public creates animosity. Consensus of Council agreed to $16,000, and that the PRC would be azound 15% annually based of the completion on the goals Council has set for him. Attorney Hawkins indicated the consensus of 15% was higher than what Council had determined for this years PRC at 14.46%. Mayor Humpage noted this was for the future. Attorney Hawkins questioned if Council wanted to give Council Member Genco the opportunity to function on this. Consensus of Council agreed to bring it back as an agenda item to the next Council Meeting. Council Member Paterno pointed out unfortunately, if there were four Council Members already in favor, Council Member Genco may not really have a say. Mayor Humpage indicated it gives her an opportunity. Vice Mayor Watkins noted Council has to vote on the PRC. She felt Council has to give her the opportunity to comment. Attorney Hawkins suggested, but noted he liked the point of creating some certainty; he felt there could be a time in the future that the Manager only receives 7 out of 12 goals, and Council does not want to give that person the full 15%. He suggested Council might not want to wedge themselves into something like that. Mayor Humpage suggested a not to • exceed percentage. Attorney Hawkins indicated that would be a way to do it, he commented that would probably solve Council Member Paterno's concerns. Mayor Humpage noted if the Manager thought that he was automatically going to get the 15%, and if he ended up with 9%, it would tell him Council did not think he got to the level they desired. Consensus of Council agreed not to exceed 15%, based on suggested goals and objectives, and that this policy would go into effect for the Fiscal year 2006. Village Manager Couzzo returned to the Meeting. 3. Additional items as requested Vice Mayor Watkins read for record her feelings regazding the impact of Hurricane Katrina on the Gulf Coast region: "As I was raised in New Orleans and have 5 brothers and sisters who live there with their families, I am particularly sensitive to the need and the desire to do something to help. Mr. Couzzo called yesterday and offered the suggestion that we as a Council could consider donating our surplus ambulance to help in the recovery effort. He told me that Chief Weinand has generously offered to help in coordinating the transfer of the unit as well. While I would never presume to ask for something for myself, I would like to ask that you consider the donation of this unit to any municipality that has been affected by this storm. We are a small community with a very big heart, and this would be a wonderful way to extend a helping hand to another community in need. I'd like add also that I am very grateful to the Manager for making the suggestion, and as I have told you many times before I feel so blessed to live in this community, and to be surrounded by so many caring and compassionate people. I want to thank you all for your lovely basket of goodies you sent yesterday, as well as your calls 19 Minutes -Village Council Workshop August 31, 2005 Page 20 of 21 offering support and prayers. You can not know how much that meant, to me. Thank you". Council Member Paterno felt as long as it did not jeopardize the Village in any way, since he was for supporting the Village residents, but in this case he knew there were people in need. He suggested finding some city that could actually use the ambulance, and not let it sit somewhere. He noted the Village should not send it to the State, and let them find someone. Village Manager Couzzo indicated Staff would be looking for a local Parrish or community, and the vehicle would have first aid supplies, and Meals Ready to Eat (MBE's). He noted Chief Weinand has volunteered to drive his vehicle with one Staff member and a police officer, so they could put in the vehicle in service immediately. Mayor Humpage agreed it was a great idea. Vice Mayor Watkins stressed she did not want to put anyone in jeopardy. Fire Chief James Weinand commented the vehicle was a surplus vehicle that was going to come to Council to sell, so the Village has no value for it here in Tequesta. He noted it still has some life left, and would be fit for an agency that has lost everything. He commented he knows that some departments in the Gulf Coast region had lost all their equipment. He noted he would make sure it goes to an actual department or city, not sit on a State reserve. He indicated if he could not accomplish that then it would not go. Council Member Paterno asked if there would be any problem legally with doing this. Attorney Hawkins suggested having a public meeting, because it was a taxpayer funded asset. Council Member Paterno questioned the value of the asset. Chief Weinand felt the Village would probably generate about $15;000 - $20,000 out of it if it was sold. He noted he would start to make arrangements to see if anyone was in need of it. Village Manager Couzzo noted Council could do it on September 7, 2005 Regular Meeting, or have a short Special Meeting tomorrow, so Council could declare it surplus. Council Member Paterno asked if it would need aseven-day notice. Village Manager Couzzo noted a Special Emergency Meeting could be called with 24-hour notice. He commented this was an emergency. Attorney Hawkins agreed that the Village was trying to provide emergency care. Village Clerk Carlisle indicated she would need the Mayor to sign the notice for the emergency special meeting for September 1, 2005. Vice Mayor Watkins noted Firefighter Peter Allen was out in that region helping and felt it would be a wonderful idea for it to go anywhere over there, and did not need to specifically go to New Orleans. Council Member Resnik noted he liked the idea of giving it to a fire rescue unit in need. Attorney Hawkins suggested the meeting be later in the day, close to 4:00 P.M. due to advertising requirements. Chief Weinand indicated he could get with Mr. Allen to start the ball rolling because he was akeady in that area. Consensus of Council agreed to hold an Emergency Special Meeting at 4:00 P.M. at the Public Safety Facility (EOC), September 1, 2005. Council Member Paterno suggested someone call Council Member Genco and express to her what the desire of Council is, and if she would like to take part. Mayor Humpage noted she could be on a conference call at the EOC. Council Member Paterno indicated Council may need to pick a time that is convenient to her, because she will be in court, that it may have to be a little later in the evening. Village Manager Couzzo suggested 4:00 P.M., and if needed for Council Member Genco to be part, it could be moved to 5:00 P.M. Village Manager Couzzo indicated he would be informing the media regarding this donation. Vice Mayor Watkins noted she wanted the media to know it was a Council decision. 20 Minutes -Village Council Workshop August 31, 2005 Page 21 of 21 • Council Member Resnik asked what the source was for the MRE's. Mayor Humpage indicated the Village has the MRE's, and that they would be expiring soon. Chief Weinand explained they really do not have a shelf life on them, and the Village buys about $1,100 dollars a year, and keeps them for 5 years. He pointed out they are good for even longer than the Village keeps them. Chief Weinand asked if it was the consensus of Council to put the equipment back on the truck, and take out of stock bandages and first aid equipment. Consensus of Council agreed. Council Member Paterno suggested making sure there was a gurney on the vehicle. Chief Weinand noted a new stretcher was just purchased, so they could put the older one back on the vehicle. He noted the vehicle has been properly maintained so it should be fine. Vice Mayor Watkins mentioned she really appreciated coming up with the thought and the Chief doing what needs to be done to make it happen. She thanked Council also. III. ADJOURNMENT MOTION: Vice Mayor Watkins moved to adjourn the meeting; seconded by Council Member Resnik; motion passed 4-0. Therefore the meeting was adjourned at 11:30 A.M. ~~ • Gwen Carlisle Village Clerk 21