HomeMy WebLinkAboutMinutes_Regular_05/12/2005MINUTES
VILLAGE OF TEQUESTA
REGULAR VILLAGE COUNCIL MEETING
THURSDAY, MAY 12, 2005
L CALL TO ORDER AND ROLL CALL -The meeting was called to order by
Mayor Jim Humpage at 7:06 P.M. A roll call was taken by Gwen Carlisle, Village
Clerk. Present were: Mayor Jim Humpage, Vice Mayor Pat Watkins, Council
Member Edward D. Resnik, Council Member Geraldine A. Genco, and Council
Member Tom Paterno. Also in attendance were: Village Manager Michael R.
Couzzo, Jr., Village Attorney Scott Hawkins, Village Clerk Gwen Carlisle, and
Department Heads.
IL INVOCATION AND PLEDGE OF ALLEGIANCE
Council Member Resnik gave the invocation, and led the pledge of allegiance to
the flag.
III. PRESENTATIONS/PROCLAMATIONS
1. TABLED TO 06/09/05. REGULAR COUNCIL MEETING AT THE
REQUEST OF THE APPLICANT
Presentation concerning the installation of the fence/gate near the
intersection of Tequesta Drive and Country Club Drive -Yacht Club Place
residents: Mr. Richard Bonard and Mr. Dana Anderson.
Mayor Humpage noted for the record he would bring this item up under
"Any Other Matters".
l .l Presentation of 10-year financial forecast for the Tequesta Water Utility.
Village Manager Couzzo introduced Mr. Robert Ori, PRMG & Associates
of Maitland, Florida. He commented PRMG was attending to present the
Utility Financial Forecast for the Village of Tequesta. Mr. Ori noted he
would be addressing some of the significant events that have affected the
system since his last report two years ago. He indicated his report would
address the following areas: 1) The Present Major Assumptions; 2) The
Comparison of Prior vs. Current Financial Forecast; 3) Observations and
Conclusions; and 4) Questions and Comments. He distributed a handout
and gave a brief overview of his firm's background and a history of his
involvement with the Village. He mentioned PRMG serves customers
from the Florida panhandle to the Keys. He commented PRMG has been
serving the Village for almost 7 years on a variety of issues, such as: 1)
Issuance of the Series 1998 Bonds; 2) Development of the 2003 10-year
Financial Forecast; 3) The Town of Jupiter's Contract Negotiation and
• Analysis (Franchise); 4) Jupiter Island's Customer Transition and Bulk
Service Agreement; 5) Tropic Vista Assessment Program; and 6) Other
Minutes -Village Council Regular Meeting 05/12/05
Page 2
Rate Consulting Services. He noted the purpose of this Analysis was to: 1)
Identify the sufficiency of the existing rates to Fund Expenditures; 2)
Identify the ability of the System Revenues to meet the daily operating
expenses; 3) Finance the future Capital Improvement Plan (CIP); 4) Fund
debt payments and meet bond covenants, and to produce ongoing net
revenue margins (positive cash flow); 5) Identify Potential Rate
Adjustments/Trends; and 6) Develop Forecast for Ongoing Strategic
Planning Purposes. He mentioned the report this year covers a 5-year
forecast period, FY 2005-2009. He reviewed the Significant Events
affecting the Utility System since the last forecast. He noted the sale of the
Jupiter Franchise was finalized bringing in $700,000.00, and resulting in a
loss of approximately 600 customers. He mentioned the successful
Negotiation of the Bulk Service Agreement with Jupiter Island and the
purchase of the Rolling Hills portion of the Service Area. He reviewed
other significant events since his last report. He noted the Village
successfully entered into an Interlocal Agreement with Martin County
establishing the Tropic Vista MSBU; entered into an Agreement to supply
Bulk Raw Water to Jupiter Hills Country Club, and successfully was
awarded grants from the SFWMD to fund a portion of the new RO
Expansion Project ($530,000.00). He noted the Martin County
Commissioners want to work with Tequesta to bring in more Water
customers for their area.
• Mr. Ori pointed out some of the issues that would be facing the Village of
Tequesta in the future: 1) Bulk Water Service Agreement that would
expire June 2007 with the Town of Jupiter; and 2) Construction of the RO
Water Treatment Plan, 1.20 MGD Treatment Train. He noted currently the
Village was purchasing 1.35 Million Gallons per Day (MGD) of water,
down from the previous purchase of 1.5 million MGD. He indicated the
Village would have a graduated bulk water rate increase on this purchase.
He noted the current rate was $1.40 per 1,000 gallons, and by the time of
expiration could be $1.43 per 1,000 gallons. He noted when the set rate
expires the Town of Jupiter could charge $2.50 per $1,000.00 gallons. He
indicated the RO 1.20 MGD Treatment Train, will need to be on line prior
to June 15, 2007 when the bulk agreement with Town of Jupiter ends. He
noted the cost of the RO project would be approximately $1,900,000.00.
He reviewed the existing status of the Utility Service Area, noting the
Village currently serves approximately 4,782 customers with 7,953
Equivalent Residential Connections (ERC). He noted the Village was
approaching build-out condition, with a growth rate of less than 1 % in the
forecast. He cautioned Council that the Village would need to continue
indexing the annual rates at least 1 %. He commented as a result of the
water line extensions, new customers were projected from Tropic Vista,
Jupiter Heights, and Cove Point.
•
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. Mr. Ori noted over the next five years he has identified almost $7 million
dollars in Capital needs to the system, which include: 1) RO Raw Water
Line/Well No. 3, $1.3 million, 2005; 2) RO Water Treatment Plant, $1.9
million, 2006/2007; 3) Liquid Chlorine Conversion, $750,000.00, 2007; 4)
RO Membrane Replacement, $20,000.00 - $40,000.00, annually; and 5)
Continued R&R (Renewal and Replacement) Projects, $200,000.00,
annually. He reviewed Page 15, regarding the Assumed Funding Program
with a total of $6,829,861.00 for Capital Improvements. He indicated the
most critical year in terms of cash flow would be 2008. He commented on
the Revenue and Expense Projections, noting the Village rates assume an
Annual Price Index Adjustment on the average of 1.4%. He stated the
Village was a very customer friendly Utility. He assured when the new
RO train comes on line, no additional staff would be needed. He noted the
next increment of capacity would be very cheap to operate because it
would basically be chemicals and power. He reviewed Page 17,
Comparison of Prior vs. Current Financial Forecast, pointing out all the
numbers were positive. He commented the first comparison was the
Customers, noting there were more customers today than two years ago.
He stated the Sales Revenues were positive, and there would be an
economic benefit when Jupiter goes off line in the future years. He
indicated the Village was running lean and keeping costs down on the
Operating Expenses. He suggested for the Net Revenue Surplus that the
Village could use the money to buy down the debt. He felt there was a lot
of potential to buying down debt, or saving dollars for Capital
Improvements. He indicated if a third train was needed it would be wise to
cash finance it, then to debt finance it.
He reviewed the Observations and Conclusions. He commented the
Village's financial position was very favorable, and had improved since
the last forecast, as a result of staff actions and growth, and no additional
rate increases above indexing for the next five years. He noted the Village
should continue to stay on course and keep the system operation lean, and
that the Village must Index rates annually to keep up with the cost of
inflation and to maintain revenue margins. He felt the Village should not
renew the Town of Jupiter Bulk Agreement, but recommended entering
into an Emergency Interconnect Agreement for a backup supply if the
Village at a lower rate of $.40 - $.50. He mentioned the Incremental cost
of RO Expansion was much more effective, and the Annual Positive
Operation Margins existed at 5% -10% of Revenues. He suggested
maintaining a minimum working capital balance (60 days), and in addition
that the Village pursue water line extensions into Martin County, and upon
completion of the RO Plant Expansion, all impact fees should be applied
to debt payments. He commented if the Village were to consider hiring a
full time Utilities Director it would have an adverse affect on the utilities
• bottom line, potentially $100,000.00 a yeaz or more. He suggested the
Financial Forecast be updated at least every two years.
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• Mr. Ori commented the Village's existing rates were very competitive per
10,000 gallons with other similaz Utilities surveyed. He noted other
Utilities, such as the Village of Wellington, Martin County, and Indian
River County that have a RO facility had higher rates than the Village of
Tequesta. He indicated the West Coast of Florida has very high rates
compared to our area. Vice Mayor Watkins mentioned she appreciated the
presentation and hearing good news. She thanked Staff, and the Village
Manager, who was also the Utilities Director. She mentioned to the
residents that they should tour the RO facility to see how things worked.
Mayor Humpage pointed out on Page 21, regazding the Village's Debt
Service Coverage in 2007, that the debt service coverage increases were
due to the water becoming cheaper because the Village would no longer
be on the Jupiter water. Mr. Ori agreed. Mayor Humpage suggested
Council needed to keep under consideration regazding the RO Plant, not
only paying down the debt service, but where the Village would be with
expansion. He felt the Village would have to go one-way or the other. Mr.
Ori agreed, and noted the impact fees could only be used for expansion
related expenditures. Mr. Ori commented there were two types: 1)
installation of pipes, etc; or 2) pay off expansion related bonds. He
suggested if it was needed, to consider setting aside the impact fees for the
next expansion, or if it was not needed paying down debt. Council
• Member Resnik noted after the expansion was completed in 2007, he did
not foresee any other expansion for awhile. Mr. Ori agreed. He suggested
the next expansion depending on growth, etc, could come sometime
azound 2010 - 2013. He felt the Village should watch this very closely.
Council Member Resnik questioned how long would the new RO train
last. Mr. Ori commented the trains have 30, 40 or 50 year life cycles. He
noted another reason why a third train may be needed was if one was
taken down for maintenance, or other some reason, there would still be
two trains to run the system. Council Member Paterno questioned how
many customers would be needed before the Village would have to
expand again. Mayor Humpage pointed out the Village would still be 400
customers light from the 600 that was lost to Jupiter. Village Manager
Couzzo noted the system would be losing 1.5 million of capacity due the
Jupiter Franchise ending. Mr. Ori noted it would probably be 800 to 1,0~
new customers above the current projections before the system needed to
be expanded. Council Member Paterno asked if an additional deep well
would be needed for the third train. Mr. Ori noted when the third train was
added the Village would need to hire additional Staff, because the Village
would be over 6.5 MGD. Council Member Genco noted the Village has
two deep well sites in reserve to serve additional trains. She noted on Page
10, the Bulk Raw Water to Jupiter Hills, and the expiration in 2012. She
asked for confirmation if there was an expiration date for supplying them
potable water.
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Mr. Ori explained relative to selling to the Jupiter Island residents, if
additional water supply was needed because of growth within the system,
the Village could ask that they use their RO plant capacity. Council
Member Genco questioned once the Village eliminated the Town of
Jupiter water, how would the Village compare the remaining 1.2 million
cost of operation to what they would be paying Jupiter. Mr. Ori noted at
the time of discontinuing the Jupiter Franchise, the Village would be
paying $1.43 per gallon. He noted $.80 per thousand gallons was added in
for the cost of power and chemicals. He noted the Village should be
saving about $.60 per thousand. Council discussion continued on the
percentage amount the Village could possibly save. Council Member
Genco questioned if the Village was saving 30% what would be the dollar
savings. Mr. Ori noted it would be $50,000.00 in savings for every $.10.
Council Member Genco noted on an annual basis the Village would be
saving over $100,000.00, and questioned whether that could be used
toward debt service. Mr. Ori agreed, and indicated either existing or future
debt service. Village Manager Couzzo mentioned after year 2007 when
the Village moves away from Jupiter water, the Village could be paying
$2.50 per thousand gallons, so the percentage would be higher than 30%
or 40%, since the Village would only be paying $.80 per thousand.
Council Member Genco felt it was not a question of the cost, but noted it
was a question of our savings versus cost of production. She asked
• whether the savings were shown on the charts under the revenues or
expenses. Mr. Ori indicated all the costs were added to expenses, and did
not change the revenues. He pointed out on the chart comparisons the
savings in the future. Council Member Genco suggested the reserves that
were non-identified be identified in the Water Utility as an emergency
reserve to cover Operation and Maintenance (O&M). Mr. Ori commented
the Reserve does not include the renewal and replacement fund for Capital
Improvements.
Council Member Genco asked what the Village was paying consultants on
a yearly basis versus hiring a full time Utility Director. Mr. Ori noted the
Village pays about $70,000.00 - $75,000.00 per year for utility consultants
and engineers. He felt that was not a lot of money for a customer system
of 5,000-6,000. Council Member Genco questioned whether it was
required of the Village to increase the Annual Index by 1.4%. Ms. JoAnn
Forsythe, Finance Director stated the rates could go up or down based on
the annual index. Village Manager Couzzo indicated the ordinance could
be changed to eliminate the requirement to increase annually. Council
Member Genco questioned whether Mr. Ori had reviewed the proposed
bonds, and the rate swap. Mr. Ori commented he spoke with Mr. Mark
Raymond, Village Bond Counsel about the rate swap. Mr. Ori felt rate
swaps were more for very sophisticated investors. He indicated the
Village's long-term bonds were at 5°fo. He recommended if the Village
wanted debt savings to take the cash and pay them off.
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Minutes -Village Council Regular Meeting 05!12!05
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• Mayor Humpage commented unless the Village had to expand. Mr. Ori
agreed, and indicated that was the safest thing to do. He noted the bonds
will be callable, and could be paid off early. Council Member Genco
indicated the first call would be 2008. Mr. Ori agreed. Council Member
Paterno pointed out on Page 17 the Net Revenue decreases. He questioned
whether that would be an annual decrease. Mr. Ori indicated he would
need to review the figures, but suggested it could be due to the RO being
fully operational, or the growth rate being down. Council Member Paterno
indicated he would like that information provided to Council. Mr. Ori
commented he would provide information to the Village Manager for
Council. Mayor Humpage thanked Mr. Ori for his presentation. Village
Manager Couzzo acknowledged the efforts of Ms. Forysthe, Finance
Director, Mr. Russell White, Public Services Manager, and Mr. Roy
Fallon, Water Treatment Plant Supervisor. Council Member Paterno
questioned who would be tracking the information requested regarding the
net revenues. Village Manager Couzzo indicated he would provide the
information to Council.
Mayor Humpage recessed the Meeting at 8:00 P.M. and reconvened the Meeting
at 8:14P.M.
2. Declaring the Week of May 15-21, 2005 as Emergency Medical Services
Week in the Village of Tequesta.
Mayor Humpage read the title of the proclamation for the record. He
thanked Chief James Weinand, Fire Department for all the good work his
paramedics and Staff performs. He mentioned there would be an open
house of the Public Safety Facility, Sunday, May 15, 2005.
3. Declaring the Month of May 2005 as Civility Month in the Village of
Tequesta.
Mayor Humpage read the title of the proclamation for the record.
4. Declaring May 13, 2005 and May 14, 2005 as American Legion Auxiliary
Poppy Days in the Village of Tequesta.
Mayor Humpage read the title of the proclamation for the record.
5. Declaring the Week of May 21-27, 2005 as National Safe Boating Week
in the Village of Tequesta.
Mayor Humpage read the title of the proclamation for the record.
•
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IV. APPROVAL OF AGENDA
To speak before Council, all citizens are requested to submit their Comment
Cards to the Village Clerk at this time for any agenda or non-agenda items.
Comment Cards should include name, address, phone number, agenda item
number and brief summary of topic to be discussed. Comment cards are available
from the Village Clerk.
Mayor Humpage noted Items 20 and 21 have been deleted from the Consent
Agenda.
Vice Mayor Watkins removed Item 15.1 from the Consent Agenda.
Council Member Genco removed Items 15.2, 22 and 23 from the Consent
Agenda.
Council Member Paterno removed Items 16, 17, and 18 from the Consent agenda.
MOTION: Council Member Resnik moved for approval of agenda, as revised;
seconded by Vice Mayor Watkins; motion passed S-0.
V. UNFINISHED BUSINESS
6. A) ORDINANCE 596 -SECOND READING - AN ORDINANCE OF
THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, AMENDING THE COMPREHENSIVE
PLAN OF THE VILLAGE OF TEQUESTA, FLORIDA IN
ACCORDANCE WITH CHAPTER 163, FLORIDA STATUTES "THE
LOCAL GOVERNMENT COMPREHENSIVE PLANNING AND
LAND DEVELOPMENT REGULATION ACT", AS AMENDED, AND
CHAPTERS 9J-5 AND 9J-11, FLORIDA ADMINISTRATIVE CODE,
ADOPTING A SMALL SCALE DEVELOPMENT AMENDMENT TO
THE FUTURE LAND USE MAP IN THE AREA DESIGNATED;
APPLYING A COMMERCIAL LAND USE CLASSIFICATION TO A
PORTION OF REAL PROPERTY LOCATED ON THE EAST SIDE OF
U.S. HIGHWAY ONE NORTH OF CANAL COURT, CONTAINING
APPROXIMATELY 1.33 ACRES; PROVIDING A LEGAL
DESCRIPTION OF THE PROPERTY; PROVIDING REPEAL OF ALL
ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION;
PROVIDING AN EFFECTIVE DATE.
Attorney Hawkins read for the record the title of Ordinance 596.
MOTION: Vice Mayor Watkins moved to approve Second Reading of Ordinance 596;
seconded by Council Member Genco.
Mayor Humpage opened the Public Hearing.
•
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• Vice Mayor Watkins asked for clarification on the 20-foot alley, and
whether it belonged to the Village. Village Manager Couzzo indicated the
property belonged to the Village.
Their being no public comments, Mayor Humpage closed the public
hearing.
Motion passed S-0.
6. B) ORDINANCE S97 -SECOND READING - AN ORDINANCE OF
THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, AMENDING THE OFFICIAL ZONING
ORDINANCE OF THE VILLAGE, AT ARTICLE V OF CHAPTER 78
OF TEQUESTA CODE OF ORDINANCES, ESTABLISHMENT OF
DISTRICTS AND OFFICAL ZONING MAP, BY AMENDING THE
ZONING MAP TO APPLY A ZONING DESIGNATION OF C-2
COMMUNITY COMMERCIAL TO A PORTION OF REAL
PROPERTY LOCATED ON THE EAST SIDE OF U.S. HIGHWAY
ONE, NORTH OF CANAL COURT CONTAINING
APPROXIMATELY 1.33 ACRES; PROVIDING FOR REVISION OF
THE VILLAGE ZONING MAP; PROVIDING FOR A LEGAL
DESCRIPTION OF THE PROPERTY; PROVIDING FOR
SEVERABILITY, AND PROVIDING AN EFFECTNE DATE.
Attorney Hawkins read for the record the title of Ordinance 597.
Mayor Humpage opened the Public Hearing
MOTION: Vice Mayor Watkins moved to approve Second Reading of Ordinance 597;
seconded by Council Member Resnil~
Their being no Council comments or public comments, Mayor Humpage
closed the public hearing.
Motion passed 5-0.
7. ORDINANCE 599- SECOND READING - AN ORDINANCE OF THE
VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, REPEALING ORDINANCE 583, OF
THE VILLAGE CODE OF ORDINANCES IN ITS ENTIRETY;
ADOPTING A NEW CHAPTER 22, IN ITS ENTIRETY AS
COMMUNITY DEVELOPMENT; AMENDING DIVISION 2,
PLANN][NG AND ZONING ADVISORY BOARD; AND AMENDING
DIVISION 3, SUPPLEMENTAL CRITERIA AND PROCEDURAL
RULES, SECTION 22-82; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT;
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Page 9
• PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE
DATE.
Attorney Hawkins read for the record the title of Ordinance 599.
Mayor Humpage opened the Public Hearing.
MOTION: Vice Mayor Watkins moved to approve Second Reading of Ordinance 599;
seconded by Council Member Resnik.
Council Member Paterno distributed a handout regazding Section 22-51.
Creation, Members, Terms, Appointment. He asked Council to consider
revising the language on Page 2, Item A, the last sentence by adding the
following verbiage: "or in the event that a regular member vacates their
position on the Board, an alternate member may be appointed to the
position of regular member. The Council may at it's own discretion waive
provisions and requirements of this article to fill any vacancy." Council
Member Paterno felt if the alternate serves their time, this language would
allow them to move to a regulaz member position on the Board. Council
Member Genco commented the Council spent two meetings discussing the
issue when the original ordinance was adopted. She noted the language
was included because there was a perception, that if people from the same
area were on the Boazd, that they would push their initiatives that was
good for their homeowners association, rather than the entire community.
She mentioned at one time Council had thought of doing some kind of
redistricting, and instead they decided to have this requirement. She felt it
was the right thing to do. Mayor Humpage agreed, and understood what
Council went through to make sure the entire community was represented.
He felt Council wanted to make sure that their would not be any bias on
behalf of the members.
Mayor Humpage questioned whether the ordinance could be amended on
Second Reading. Attorney Hawkins commented the language could be
amended if Council desired. Vice Mayor Watkins noted the existing
language in the last sentence was placed in the ordinance on purpose so if
there was a lack of people volunteering, then Council could consider
accepting someone at that point on the Boazd from the same azea. Council
Member Genco agreed, and noted as long as there was a diversity of
volunteers to choose from it should stay that way. She indicated the
Planning and Zoning Advisory Board was awaze of the condition in the
ordinance and agreed with it. She suggested when a regular member left,
then the alternate could move up. Council Member Paterno stressed
sometimes the intent of the Alternate member was to work their way up on
the Board. Mayor Humpage felt the existing language gave Council the
• authority to look at the situation, and make a change, without changing the
language in the ordinance.
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• Council Member Resnik noted if someone on the board resigned, and their
area was already represented, they would not be able to fill that position
because they would be from an area already represented. Council Member
Paterno noted maybe neither alternate would be able to move up. Vice
Mayor Watkins pointed out if there were no other volunteers to choose
from Council could move them up. Mayor Humpage felt Council could
not make every scenario work. Council Member Genco suggested when
the membership comes up for renewal that the Board should be made
aware about making the alternates the members, so that they have the
experience of being a voting member, and everyone has an opportunity to
serve. Mayor Humpage felt the Consensus of Council was to leave the
ordinance as it currently existed.
Motion passed S-0.
8. Discussion of the Draft Council Policies and Procedures.
Mayor Humpage noted these were the procedures that were discussed at
the March 28, 2005 Council Workshop. He noted he reviewed the minutes
and found them to be in order.
MOTION: Vice Mayor Watkins moved to approve the draft Council policies and
• procedures; seconded by Council Member Genco.
Council Member Resnik felt under General Items #2 the goals and
objectives of the Village Manager should not be prioritized by Council. He
suggested Council give the goals and objectives to the Village Manager,
and tell him to do them. He commented he found it difficult to rank them
1,2, or 3 etc.. He noted if every Council Member brings in 3 or 4, then the
Manager would have 15 or more items to do. He suggested giving him a
key number of objectives that would be appropriate, so he could take those
and incorporate them into the budget, or if no monies were needed, he
could do them aside from the budget. He suggested Council not prioritze
the goals and objectives. Vice Mayor Watkins felt the intent was for
Council to come up with 15 - 20 goals and objectives, and Council, as a
collective body, would pick out 5 or so to set for him. Mayor Humpage
agreed, and noted Council may have duplication. He felt the intent was for
Council to bring their ideas to the table, so they could prioritize the goals
from the ideas presented. Council Member Genco indicated Council
would set the list of goals, and if one needed a higher priority it would be
noted. Council Member Resnik agreed; as long as the Village Manager
was not given the list stating that he needed to do by priority.
Motion passed 5-0.
•
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9. Council appointments to Various Governmental Agencies.
Council Member Genco indicated she would like to continue as the
representative on the Loxahatchee Coordinating Council. Consensus of
Council agreed. Vice Mayor Watkins mentioned that the Village was no
longer a trustee of the Chamber, and were now a Regular member. She
noted the Village did not pay for the trustee status. Council Member
Genco questioned the cost for a trustee. Vice Mayor Watkins felt the
trustee status was $2,500.00. Council Member Genco felt it was important
for the Village to maintain the trustee position with the Chamber. Council
Member Resnik suggested removing trustee from the list, and calling it a
member "representative". Council Member Genco felt it was important
that the Village participate. Vice Mayor Watkins mentioned she attends
their Education forums all the time. She felt the Village could attend, and
function the same way as a Regular member, instead of holding the
Trustee title. Council Member Genco noted the difference was $1,300.00.
Consensus of Council agreed to Regular Member status. Vice Mayor
Watkins indicated she would still like to be the Village representative on
the Jupiter\Tequestalluno Beach Chamber of Commerce. Consensus of
Council agreed. Vice Mayor Watkins indicated she did not mind being the
representative on the Palm Beach County League of Cities, but noted at
times she would have scheduling conflicts, and could not attend.
. Council Member Resnik indicated he would like to stay as the
representative to the Palm Beach County Intergovernmental Coordination
Program. Consensus of Council agreed. He noted the NAMAC -Police
and Fire have not had a meeting in the last three years. He questioned
whether they were still meeting. Chief James Weinand, Fire Chief noted
the NAMAC had pretty much been dissolved. He noted they have not had
a meeting in at least three years. Mayor Humpage questioned the NAMAC
- Police. Chief Steve Allison, Police Chief noted they have not had a
meeting in the last four years. Mayor Humpage suggested putting the
NAMAC -Police and Fire in a holding mode. Council Member Genco
noted with the Loxahatchee Council of Governments the only information
she receives was an occasional brochure from them. She indicated if she
read something of interest in the brochure she would inform Council as to
the information.
Mayor Humpage suggested putting the PBC League of Cities meetings on
a rotation basis for Council to attend the meetings. Vice Mayor Watkins
suggested the Clerk send the notice to Council. Council Member Resnik
indicated he would like to be removed as the alternate on the League of
Cities. Vice Mayor Watkins mentioned she would keep the Clerk
informed if she could not attend the meetings. Village Manager Couzzo
. commented Staff would distribute the notice to all of Council in order for
someone to attend the meeting.
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Page 12
. Council Member Resnik asked if the Palm Beach County Beaches &
Shores Council could be removed from the list, since it was disbanded.
Village Manager Couzzo indicated the Palm Beach Countywide Coastal
Council had replaced the Palm Beach County Beaches and & Shores
Council. Council Member Resnik noted Mr. William Griffin the alternate
had moved. Mayor Humpage questioned the function of the Coastal
Council. Council Member Genco indicated they meet a couple times a
year. Mayor Humpage indicated he would be the alternate member for the
Palm Beach Countywide Coastal Council. Mayor Humpage asked if he
could be the alternate for the JTJB Chamber of Commerce. Consensus of
Council agreed. Council Member Paterno noted he did not have to be a
representative because he could attend any of the meetings if he was
interested. Consensus of Council agreed to the following Representatives
to Governmental Assemblies:
Palm Beach County League of Cities -
• Member -Vice Mayor Watkins
• Alternate - "Notice to Council"
Loxahatchee Council of Governments -
• Member -Council Member Genco
(On hold, does not meet regularly)
• Palm Beach Countywide Coastal Council
• Member -John H. Holton
• Alternate -Mayor Humpage
Loxahatchee Coordinating Council
• Member -Council Member Genco
• Alternate - Ms. Susan Kennedy
PBC Intergovernmental Coordination Program
• Member -Council Member Resnik
• Alternate -Mayor Humpage
NAMAC -Police and Fire
• Member -Council Member Resnik
(On hold, does not meet regularly)
JTJB Chamber of Commerce (Regular Member Status)
• Member -Vice Mayor Watkins
• Alternate -Mayor Humpage
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• VI. STANDING REPORTS
VILLAGE ATTORNEY
- Tequesta Corporate Center -Noted there has been an offer for temporary
rent abatement or rent reprieve of 5%, during the period of time, and that
the landlord was attempting to address the problems. He indicated he had
spoken with the Village Manager who asked him to bring it to Council's
attention. Attorney Hawkins noted he advised the landlord he did not
know the position the Village would take on his offer.
Zuccazelli/JMZ Tequesta Inc. -mentioned there was a lawsuit that was
filed in 2003 that was active for a period, and then became dormant, and
now was recently reactivated. He indicated it had to do with a claim by
JMZ that Tequesta was obligated to contribute to the shaze of costs
associated with installation of the sewer system. He commented the
amount in question was approximately $37,000.00. He noted the Village
had already been successful at dissolving the "Lis pendis" that was placed
on the property, a long time ago. He stated he had spoke with the Village
Manager and the Mayor briefly regarding this item, but was bringing it to
Council's attention.
Council Member Genco questioned if the costs were associated with the
• Municipal Complex location. Attorney Hawkins agreed, and felt the Village had
very strong defenses. Council Member Genco suggested it would not have been
billed until there was a connection. Attorney Hawkins agreed. Mayor Humpage
stated that was the Village's position.
VILLAGE MANAGER
Tequesta Corporate Center -noted in the previous correspondence to
Council the Village would be asking to seek a minimum of two months
rent relief, because of the continued inconvenience experienced. He
mentioned the Finance Deparhnent again had an open roof, and water was
coming into their facility. He suggested accepting at least 5% of the
monthly rent until it was fixed.
Council Member Genco noted she would be in favor of sending them a notice that
the Village would be escrowing the rent until the repairs were complete. She
commented this has been going on at least 18 months. Vice Mayor Watkins felt
5% was an insult. Mayor Humpage questioned whether the rent could be
escrowed. Attorney Hawkins indicated the Village was entitled to claim rent
abatement, but the Village may end up getting sued. He mentioned he had spoke
with a senior management official for the landlord, Mr. Herm 3effries, and he was
taken aback when he mentioned the direction the Village would be taking. He
• indicated he then came back with this offer. He stated the lease could be
construed to give the Village the right to claim rent abatement, because there was
13
Minutes -Village Council Regular Meeting 05/12/05
Page 14
• a chronic problem. Attorney Hawkins noted they have a new property manager,
who has been very diligent in trying to get the problem rectified. Village Manager
Couzzo noted they have run into problems with the materials, etc. He suggested
Council consider at least pursuing the 2 months. Council Member Genco
questioned what percentage of the space was affected. Village Manager Couzzo
indicated the entire Village of Tequesta space had been affected. He felt it was at
least 40% of the space affected. Council Member Genco suggested prorating the
cost on a percentage basis, and if it was 40% of the space, that was the amount
that the Village should be looking at. Council Member Paterno asked if the
Village could be the aggressor in this situation, and sue them first. Attorney
Hawkins answered in the affirmative, noting they have made the situation
untenable. Council Member Paterno asked if they would have to pay if the offices
had to move and pay a higher rent. Attorney Hawkins indicated it would a case of
debating the issues. He recommended Council give the authority to the Village
Manager to do the best he can, and report back to Council. He felt the new
building manager was diligently trying to remedy the situation.
Council Member Genco suggested looking at it on a space percentage, and that it
should prorated. Attorney Hawkins stated that was a reasonable thought. Council
Member Genco felt that would encourage them to do the repairs. Village Manager
Couzzo questioned over what period of time was Council considering. Council
Member Genco suggested going back to when this happened, and start
• negotiations at that point. Vice Mayor Watkins commented it is a health safety
issue, and asked whether OSHA needed to be called into the situation. She
questioned how serious was the issue. Council Member Paterno stressed being
aggressive. Village Manager Couzzo indicated it could have serious
consequences. Village Attorney Hawkins indicated the Village does not have
evidence, or expert testimony. Council Member Genco noted the mold dogs did
indicate that there was mold found in all the areas. She indicated Staff was
deprived of the use of space when it was wet. She felt it was not a healthy
environment. Attorney Hawkins noted on Suite 300, they have an expert that says
it is clean. He noted if Council wanted to rebut that, then they will need to give
that direction. Mayor Humpage indicated the building management was saying
the suite had been abated. Council Member Genco noted she was looking for
fairness in the situation, and felt there were many issues that needed to brought to
the forefront. She felt the landlord has to maintain some sort of assemblage and
reasonableness to maintain the office. Village Manager Couzzo pointed out the
new report refutes the old dog report. He noted the wall has patches where the
samples were taken, and they are saying there was no mold. Council Member
Genco asked if the Village ever received a copy of the first report. Attorney
Hawkins mentioned the building management was were in the suites over the
weekend testing, and Mr. Gary Preston, Director of Public Works was present.
Council Member Genco suggested getting the area fixed up and do what they can
in the negotiations.
CJ
14
Minutes -Village Council Regular Meeting 05/12/05
Page 15
• VII. CONSENT AGENDA
All items listed under Consent Agenda are considered routine and will be enacted
by one motion. There will be no separate discussion of these items unless a
Village Council Member so requests, in which event the item will be removed
from the Consent Agenda and considered in its normal sequence on the Agenda.
Mayor Humpage noted Items 20 and 21 have been deleted.
Vice Mayor Watkins removed Item 15.1.
Council Member Genco removed Items 15.2, 22 and 23.
Council Member Paterno removed Items 16, 17, and 18.
MOTION: Vice Mayor Watkins moved to approve the Consent Agenda, as amended;
seconded by Council Member Resnik; motion passed S-0.
Therefore the following items were approved on the ConsentAgenda.
10. Planning and Zoning Advisory Boazd Meeting Minutes March 16, 2005.
11. Local Planning Agency/Planning and Zoning Advisory Boazd Meeting
Minutes March 16, 2005.
12. Planning and Zoning Advisory Board Meeting Minutes Apri17, 2005.
• 13. Village CounciUPlanning and Zoning Advisory Board Joint Meeting
Minutes February 24, 2005
14. Village Council Workshop Meeting Minutes Mazch 28, 2005
15. Village Council Regulaz Meeting Minutes April 14, 2005.
19. RESOLUTION 60-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROVING A PROPOSAL FROM `THE
FLORIDA LEAGUE OF CITIES (MASTER LEASE/PURCHASE
PROGRAM), OFFERING TO PROVIDE LEASE FINANCING TO
PURCHASE ONE (1) RESCUE VEHICLE (AMBULANCE) IN THE
AMOUNT OF $152,999.00 AT AN ANN-UAL INTEREST RATE OF
3.84% AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE APLICABLE CONTRACT ON BEHALF OF THE
VILLAGE.
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r~~=v~norn Tr~~.n~u,$n nnu.{n~T~n~ ~rTT~~.Tr_ ~~,~,R~~~ ~T
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• > >
15
Minutes -Village Council Regular Meeting 05/12/05
Page 16
D(1TTTDT~fDT~TT nrr•nrn.TT ~ nn> >'7c ~~n tinn uv Q~~n ~~~ nn AT.Tn
A T TTLTf1DT~jT(_ TTID ~TTT T A f1D Ad A A~~_~'!1 DD(1!`DD7l lIAT
Z'S<7TITVIQ ~R~f iT2'LL"SQTT`LPl V rlTpri7LTTTJ2T
END OF CONSENT AGENDA
ITEMS REMOVED FROM THE CONSENT AGENDA
15.1 Special Village Council Meeting Minutes May 3, 2005
Vice Mayor Watkins noted on Page 1, the Mayor passed the gavel so "he"
could make a motion. She asked that "she" be deleted, and "he" inserted in
• its place.
MOTION: Vice Mayor Watkins moved to amend the minutes as stated; seconded by
Council Member Resnik; motion passed 5-0.
15.2 RESOLUTION 68-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROVING AN INTERLOCAL
COOPERATION AGREEMENT BETWEEN PALM BEACH COUNTY
AND THE VILLAGE OF TEQUESTA TO HAVE COMMON POWER
TO PERFORM COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) AND HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME) ACTIVITIES WITHIN THE COUNTY, SAID COMMON
POWERS BEING PURSUANT TO SECTION 125.01, FLORIDA
STATUTES, AND CHAPTER 163, PART III, FLORIDA STATUTES.
Attorney Hawkins read for the record the title of Resolution 68-04/05.
Council Member Genco questioned the Interlocal agreement. Village
Manager Couzzo noted this was over his objections, but Staff felt it would
be good for the Village and County. Mr. Jeff Newell, Director of
Community Development introduced Mr. Clarke. Mr. Clement Clarke,
Principal Planner with Palm Beach County Department of Housing and
Community Development noted currently the Village along with 29 other
16
Minutes -Village Council Regular Meeting 05/12/05
Page 17
• municipalities in Palm Beach County participated with the County,
whereby HUD grants funding under the Community Development Block
Grant (CDBG). He noted the funds were made available to assist persons
with low or moderate income. He indicated the existing agreement would
expire in September 2005, and the new agreement would start October
2005 and run until 2008. He noted the agreement conditions were
established by HUD and not by the County. He reviewed the benefits to
the Village. He noted there were persons who were classified as low or
moderate income based on age, and physical impediments. He indicated
the grant could also help with Community Centers, and with urgent needs
for drainage. He mentioned the County had helped the Village a few years
back on a drainage problem and heavy flooding. He noted after the
hurricanes money was given to individuals to help them remove debris if it
was an urgent need.
Mr. Clarke felt the Village could mutually benefit from this program. He
pleaded with Council to continue their participation in the program.
Council Member Genco noted by signing this agreement it would allow
Palm Beach County to receive a larger share of the State funds. Mr. Clarke
answered in the affirmative. Council Member Genco noted the money did
not necessarily have to be used in Tequesta, and it would still benefit
someone in Palm Beach County. Council Member Paterno questioned
whether there were any requirements that were mandated by the Federal
government. Mr. Clarke answered no there were no mandates. He
indicated there would be no assistance for Tequesta residents, if they were
not part of the program. Council Member Paterno questioned whether the
Village had to set aside any property to be developed for low-income
housing. Mr. Clarke stated no.
MOTION: Council Member Genco moved to approve Resolution 68-04/05; seconded
by Vice Mayor Watkins; motion passed S-0.
16. RESOLUTION 55-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A PROPOSAL TO NATIONAL
WATERWORKS, OF RIVIERA BEACH, FLORIDA, IN THE
AMOUNT OF $23,695.67 FOR THE PURCHASE OF ASSOCIATED
MATERIAL FOR THE INSTALLATION OF WATER MAIN IN THE
COVE POINT SUBDIVISION, WITH FUNDING COMING FROM
WATER UTILITY ACCOUNT #401-414-662.639 HAVING A FY
2004/2005 ALLOCATION OF $162,552.00 AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE ON BEHALF OF THE
VILLAGE.
Attorney Hawkins read for the record the title of Resolution 55-04/05.
17
Minutes -Village Council Regulaz Meeting 05/12/05
Page 18
• Village Clerk Gwen Carlisle indicated the account the monies would be
coming from were the Water Utility account instead of the Capital
Expansion Fund as stated in the proposed Resolution. She commented this
would be for both Items 16 and 17.
Council Member Paterno noted when he added the costs of $23,695.67
and $132,880.00 they totaled $156,575.67. He asked that the amount of
the Resolution be reduced from $162,552.00 to $156,575.67. He felt if it
was not going to be used put the extra back into reserves. Village Manager
Couzzo explained the budget allocation was $162,552.00 and if the total
amount were not used for the project, the difference of $5,976.33, would
revert back to the reserves, and balance out that line item at zero at the end
of the fiscal yeaz. Council Member Paterno noted he did not want to see
that money transferred to another account. Council Member Genco
agreed, and felt the money should be saved if it was not going to be used
for this project.
Ms. Joann Forsythe, Director of Finance commented Staff would need to
know if there were any other projects that were part of this budgeted
number. She noted if $5,976.33 was not needed then a Resolution would
be needed to return the money. Mr. Russell White, Public Services
Manager commented the $132,880,00 was for the construction and it
. might come in less then that, so there could be other monies remaining in
the account. Village Manager Couzzo pointed out the project could
possibly come in higher. Council Member Genco felt once the Village
had completion of the project, then the money could be moved back to the
General Fund. She noted concerns it would be hazd to keep track of the
project if it was moved azound now. Council Member Resnik agreed the
money should not be transferred anywhere else. Mr. White indicated the
money would not be moved, and whatever was left would stay in the line
item. Council Member Paterno asked about all the budget transfers that
Council would be addressing later in the meeting. Village Manager
Couzzo indicated any transfers would still need to come to Council at
some point. Mayor Humpage noted at the end of the project Council will
know if it has come in under budget or at the budgeted amount. He felt it
was best to let the projects be completed first.
Council Member Paterno noted the budget transfers come in all at once
and it is hard to sort out what was going on. Council Member Genco
suggested it was a learning experience for everyone, and Staff may be able
in the future to have one Resolution from a budget standpoint and an
appropriation standpoint, instead of having two resolutions. She felt it
was better to leave things alone, until everyone was comfortable with the
flow. Village Manager Couzzo noted for the public sometimes the Village
• goes directly to the suppliers and manufacturers for cost savings instead of
purchasing from the contractor or having the contractor do the entire job.
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Minutes -Village Council Regular Meeting 05/12/05
Page 19
• MOTION: Council Member Genco moved to approve Resolution 55-04/05; seconded
by Council Member Resnik; motion passed 5-0.
17. RESOLUTION 56-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A CHANGE ORDER TO DIXIE
PLUMBING/GRAPE CONSTRUCTION INC., OF JUPITER, FLORIDA,
IN THE AMOUNT OF $132,880.00, FOR THE INSTALLATION OF
THE WATER MAINS IN THE COVE POINT SUBDIVISION, HAVING
A FY 2004/2005 WATER UTILITY ACCOUNT # 401-414-662.639
ALLOCATION OF $162,552.00, AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE CHANGE ORDER ON
BEHALF OF THE VILLAGE.
Attorney Hawkins read for the record the title of Resolution 55-04/05.
MOTION: Council Member Paterno moved to approve Resolution 56-04/05;
seconded by Council Member Genco; motion passed 5-0.
18. RESOLUTION 59-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
• COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO DIXIE /
GRAFE CONSTRUCTION INC. OF JUPITER FLORIDA, IN THE
AMOUNT OF $21,000.00, FOR DRAINAGE IMPROVEMENTS ON
NORTH CYPRESS DRIVE HAVING A BUDGETED AMOUNT OF
$21,015.00 FROM FUND 403-321-662.631 THIS RESOLUTION
REPLACES RESOLUTION 61-03/04; AND AUTHORIZING THE
VILLAGE MANAGER TO EXECUTE THE APPLICABLE PROPOSAL
ON BEHALF OF THE VILLAGE.
Attorney Hawkins read for the record the title of Resolution 59-04/05.
MOTION: Council Member Genco moved to approve Resolution 59-04/05; seconded
by Vice Mayor Watkins.
Council Member Genco questioned if there were any drawings for the
project. Village Manager Couzzo apologized for not having the drawings.
Council Member Paterno questioned why the developer did not have to
put this in when he developed the property. Mayor Humpage noted it was
over 20 years ago. Mr. Russell White, Public Services Manager stated the
developer had put in some drainage but it was not adequate today. He
noted an exfiltration trench could not be cleaned, so it was getting
plugged. He indicated since the property had a retention area it was
• decided to extend and pipe it into the retention azea to alleviate the
problem.
19
Minutes -Village Council Regular Meeting 05/12/05
Page 20
• Mr. White commented there was not a major flooding problem, and it was
just to alleviate some of the standing water in the catch basins. Council
Member Genco asked whether it was going to connect to the existing
catch basin. Mr. White responded in the affirmative. Council Member
Genco questioned whether the exfiltration trench would be removed. Mr.
White indicated it would remain, and noted it was working as a
conveyance system at this time. Council Member Genco asked the cost to
remove the drain and replace it with a clear conveyance structure. Mr.
White felt it could approximately $30,000.00. He indicated an eye would
need to be kept on what goes into the exfiltration system to keep it from
getting contaminated or plugging the system. Council Member Genco
commented she would be in favor of doing this project if the system
would last another 15 years. Mr. White responded in the affirmative.
Council Member Genco indicated the Village would need to do it at the
point when it becomes non-functional.
Motion passed S-0.
22. Council approval to declare as surplus several pieces of equipment and
consideration for these items to be donated to Guayaquil, Ecuador, Fire
Department.
• Council Member Genco indicated she removed this item for the public.
She suggested the Chief give a quick summary, and felt it was a very
generous thing to do.
Chief James Weinand, Fire Chief commented this was a request from
Guayaquil, Ecuador for the Village's surplus equipment that was no
longer needed. He mentioned four officers visited the station on April 28,
2005 and because they heard some much about the station they wanted to
see it. He noted it was equipment surplus the Village had marked. He
indicated Staff had tried to donate to the college, trade in, and it did not
have any value. He indicated they needed so much that they typed up a
letter for the request for any equipment. Vice Mayor Watkins questioned
who would be paying for the shipping. Chief Weinand indicated they
would pay to get it there. He noted there was an organization called
Mutual Aid American, and one of the Village volunteers was an instructor
for that organization, and he goes down and teaches firefighting in
Ecuador a couple times a year. They have trucks that come from the
northeast to pick up the equipment and send it to that region of the world.
MOTION: Council Member Genco moved to approve declaring the equipment as
surplus and donating to Guayaquil, Fcuador, Fire Department; seconded by Council
Member Resnik; motion passed 5-0.
r1
LJ
20
Minutes -Village Council Regular Meeting 05/12/05
Page 21
• 23. Council approval of various departments Mid-Year Budget Adjustments.
Council Member Genco asked if there was going to be a presentation by
the Finance Director giving Council the highs and lows. Ms. JoAnn
Forsythe, Director of Finance noted the budget was at the mid year. She
indicated Staff had planned and prepared their budgets over 12 months
ago in anticipation of their needs for the current year. She stated the
Finance department sent out a request to all departments to review their
current figures, and come back with any adjustments they would need to
continue through the rest of the year. She commented some would need to
move money around to help pay for unexpected occurrences so they
would not exceed their budget. Council Member Resnik pointed out the
level of detail now in the budget, and questioned why Council needed to
receive all this paperwork. He felt this was just an administrative
adjustment within the overall total. He felt the memo stated what was
doing to be done, and that there were no problems. Ms. Forsythe agreed
Council did not need to receive all this information that the only request
from Council was to receive any budget transfer over $5,000.00. Mayor
Humpage noted it was nice to see what the health of the budget was at
mid-year, and to see if the Village was at the 50% level. Village Manager
Couzzo indicated Council would be provided with the upfront
information, and not all the backup. Ms. Forsythe asked if Council still
wanted to review all budget transfers over $5,000.00. Mayor Humpage
• indicated he would like to see the information. He mentioned the decision
was already in place for Council to review anything over $5,000.00. He
pointed out what Council Member Resnik would like to see would be all
the changes over $5,000.00 and not all this backup material. Consensus of
Council agreed to see only the budget adjustments over $5,000.00. Vice
Mayor Watkins noted for the public the budget and funds were monitored
to the penny, and at any given time the Manager could certainly provide
Council with the materials. She explained everything was checked and
double-checked before the Village spent any funds.
Council Member Paterno questioned the amount that had been
appropriated above the original budget. Village Manager Couzzo noted the
information was provided in a memo sent to Council last week. Council
Member Paterno indicated he wanted to know the total amount above the
budget. Council Member Genco noted it was approximately $582,000.00
for the General Fund. Village Manager Couzzo explained all the items had
to go through Council to be approved.
MOTION: Vice Mayor Watkins moved to approve the mid year Budget adjustments;
seconded by Council Member Resnik; motion passed S-0.
END OF ITEMS REMOVED FROM THE CONSENT AGENDA
•
21
Minutes -Village Council Regular Meeting 05/12/05
Page 22
• VIII. COMMUNICATIONS FROM CITIZENS
- Mr. Russell von Frank, resident of Dover Road, and former Council
Member mentioned it would save time at the Council meetings if Council
would sit down with the Village Manager ahead of time and have their
questions answered. He pointed out the freestanding advertising signs on
private property, especially lawn maintenance companies that were
supposedly servicing a property. He noted the neighboring homeowners
may not have a sign and now everyone was be aware. He suggested
making a bogus sign and putting the police department number on it for
the callers. He felt it was very easy to contract someone to make the bogus
signs just for the costs of materials. He asked Council to consider having
these type of signs reviewed.
IX. COMMUNICATIONS FROM COUNCIL
COUNCIL MEMBER GENCO
- Riley Complaint -Asked if anything had been done regazding the broken
pipe. Village Manager Couzzo indicated there was nothing more the
Village could do at this point.
- Tequesta Pazk -Asked if any work had been done on securing funds for
• the Pazk since Martin County Commissioner Mr. Lee Weberman visited
Council. Village Manager Couzzo indicated Staff was putting something
together to go to Martin County Commission. Mayor Humpage noted Mr.
Webberman was to meet with Staff on Friday, but now had lost their
County Administrator.
- Bond Refunding -Asked if anything was taking place regazding the Bond
Refunding. Village Manager Couzzo explained after hearing Mr. Ori's
presentation earlier in the Meeting, Council may not want to consider at
this time. He felt it might not be advantageous to move forward with the
refunding.
- Code Enforcement -She questioned whether the Village was going to
have a Workshop on Code Enforcement issues. She pointed out that 70%
of the comments from the Mayor's survey had to do with Code
Enforcement. Village Manager Couzzo indicated Staff could set up a
Workshop Meeting. He commented Mr. Robert Gazlo, Assistant Village
Manager and the committee would be interviewing the Code Enforcement
applicants tomorrow for the new position that Council approved funding
for, for the remainder of the year. Council Member Genco asked if the
Workshop could be held before the individual was hired to be able to
delineate the job criteria. Mayor Humpage indicated the job has been
posted, and the qualifications were listed, and the person needed to be
22
Minutes -Village Council Regular Meeting 05/12/05
Page 23
qualified for the position. Village Manager Couzzo suggested setting a
Council Workshop to discuss what Council would like him to direct Staff
and the Code Enforcement personnel. Council Member Genco felt there
were a couple of different approaches, and that all of the alternatives
should be looked at based on the feedback from the citizens, before giving
directions and focus to the new person. Village Manager Couzzo
suggested Council discussion, so they could give feedback for the
position.
Council Member Paterno noted along the same line, at the last Council
WorkshoplSpecial Meeting he found it to be a good thing to have the
meeting in the middle of the month, and as early as possible in the
morning. He suggested something like Council, Coffee, and Community,
which would give the public the opportunity to discuss issues, and take
some of the discussion off the Regular Meeting agenda. He suggested
once a month, about 1 hour per meeting, and to have it on a particular
subject, or anything that Council wanted to address. Mayor Humpage
suggested the third Tuesday of the month. Council Member Genco
suggested a Saturday morning after 9:00 am. Council Member Resnik
agreed to Saturday, and felt more people would attend. Consensus of
Council agreed to have the Clerk set up a schedule, and work out a date
for the monthly meeting.
COUNCIL MEMBER PATERNO
- Fire Department Response Times -Felt the Fire Department should be
honored for their response times at 4 minutes, 8 seconds. He noted they
were first in the North County Area over all other municipalities. He felt
the public needed to know, and that the Village needed to keep their force
well, because in a time of need those the response times could be the
difference in someone's life. He felt they were doing a great job.
- Thank you Signs -Thanked Village Manager Couzzo for putting up the
signs. He commented it was a great idea, and had generated good publicity
for the Village, and that he had been getting a lot of feedback on them.
- Tequesta's Crime Rate -Wanted to mention the crime rate in Tequesta
was basically at zero, and felt it should be brought to the attention of the
residents that things were working, and that there were a lot of good
projects coming down the road, and that the residents should be pleased in
the next year or two with what is going to happen in the community.
•
23
Minutes -Village Council Regular Meeting 05/12/05
Page 24
VICE MAYOR WATKINS
- Thank you Signs -Commented the thank you signs were a good thing,
and that the publicity had been good. She hoped they worked to slow
people down.
- Mayor's survey -Thanked the Mayor for sending out the survey, and felt
it was exciting to receive the responses from the residents.
- Movie in the Park -Thanked Mr. Greg Corbitt, Director of Pazks and
Recreation for the movie in the park, and noted she had received good
feedback from the residents.
- Agenda Tabs -Thanked the Ms. Gwen Carlisle, Village Clerk for having
the tabs on the agenda items. She noted it was much easier and faster to
find the items.
- Fire Department Response times -Thanked Fire Chief Weinand for the
great response times.
- Breakfast at Alterra -Thanked Ms. Penny Dillon who had the Council
members to breakfast over at Alterra. She indicated it was nice to tour the
facility, and that breakfast was a nice gesture.
• COUNCIL MEMBER RESNIK
- Mayor's Survey -Noted the idea of the survey and a response envelope,
and a list of items for people to comment on was an excellent idea. He
indicated he read the majority of the responses, and felt the response from
the citizens was what Council should be developing as the goals and
objectives for the Manager.
- Village Manager's Monthly Report -Thanked Village Manager Michael
Couzzo on the detailed report for March. He noted the extensive memo
regarding Code Enforcement, which indicated a very aggresive focus on
Code Enforcement issues. He felt if everything mentioned was taken care
of that Code Enforcement was going to improve even more.
MAYOR HUMPAGE
- Mayor's Survey -Mentioned there were some surveys available at the
back table for anyone who would like to respond. He noted there were
three main items that had been observed so far in the feedback: 1) Code
Violations, and Code concerns, which ran equal to the Pazks and
Recreation Department; 2) Make Pazks and Recreation more than it is
• today; and 3) Street Lights and Sidewalks.
24
Minutes -Village Council Regular Meeting 05/12/05
Page 25
• X. DEVELOPMENT MATTERS
24. Site Plan Review for The Crossings. Located at intersection of Old Dixie
Highway and Village Boulevard -Cornerstone Development.
Mr. Jeff Newell, Director of Community Development mentioned before Council
this evening was a project that had been under discussion for several yeazs. He
indicated the site plan was basically dealing with two parcels, and Staff wanted
each parcel to stand on its own. He commented parcel one was the north pazcel.
He explained Clare Bridge would be demolished, and a townhouse complex
would be built in its place. He reviewed the site plan, noting on the north
boundary there would be a scrub jay habitant created by the developer, because it
was presently a scrub jay forging area. He mentioned the primary focus of the
Planning and Zoning Advisory Board was the oak trees, and the perimeter
fencing. He noted the developer had proposed 12 foot oak trees on the north area,
and the Board requested that they increase the size to 14 foot. He noted they also
approved on a contingency the perimeter fencing around the entire site. He noted
the fencing would need to come back to Planning and Zoning Advisory Board for
the elevations. He pointed out the density was 14.2 units per gross acres, down
from the 18 units allowed. He noted parcel one meets all technical requirements
of the code.
Mr. Newell reviewed parcel two, noting this was the Alters site that was never
• completed, and had been sitting dormant for 2 or 3 years. He explained the
developer would be redeveloping the building, demolishing the southwest portion,
and replacing with additional units. He noted the developer had met and exceeded
the site requirements for the parking. He mentioned the site was in compliance of
all codes. He reviewed the common entryway to serve both parcels. He noted the
Planning and Zoning Advisory Board recommended a traffic signal for Village
Boulevazd and Old Dixie Highway to accommodate the traffic from the increased
density of their project, Saint Jude's Church, and the new Publix Shopping center.
Mr. Newell indicated the County would need to be approached regarding the
signalization at the intersection. He introduced Mr. Valent, Developer of the
project.
Mr. Gerald Valent, Developer, Cornerstone Group Development, Inc. indicated it
had been very difficult to formulate a workable site plan, because the constrained
site in terms of size and the use of the existing building. He felt they had come up
with a great site plan that would be economically feasible for them. He introduced
Mr. Troy Holloway, Site Planner, of Gentile, Holloway, O'Mahoney and
Associates; Mr. Max Burster and Mr. Ken Busitt, Architects, of Harper Aiken
Partners the original architect of the project; Mr. Stuart Trent, of Captec
Engineering the original engineer on the project; Mr. Dan Dailey, Dan Dailey and
Associates, Surveyor; Mr. Christopher Saia, Legal Counsel; and Ms. Angie
Kominski of C&N Environmental Consultants regarding the scrub jay habitant.
•
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Mr. Valent indicated they had a requirement to put in and mitigate for an 8,000
• squaze foot piece that was on the front of the site for the scrub jays. He pointed
out the mitigation plan was submitted to Florida Wildlife Commission (FWC)
sometime back, and they just got verbal approval today. He noted FWC had
placed three conditions on the site regarding the nesting season; the 8,000 square
foot piece could not be removed until the new preserve azea has been constructed,
an the types of plants for the scrub jay area. He reviewed the site plan, and
elevations. He mentioned the townhouses would be 2 and 3 bedrooms, and will
range from 2,100 square feet - 2,200 square feet under air, not including the
garage. He indicated they have agreed to the Planning and Zoning Advisory
Board recommendation on the size of the oak trees, to increase to 14 feet
throughout the entire site. He explained they would be tearing down the existing
building, the one-story portion that faces south, and replacing it with 14- 3 story
townhomes. He indicated they have a total of 92 units, 78 flats, which include 1
bedroom, 700 - 900 squaze feet, 2 bedrooms, 1,400-1,600 square feet, and 3
bedrooms, 2,200 squaze feet. He indicated they have about 12 different unit types,
and were looking at a minimum of $200.00 per square foot in sales price.
Vice Mayor Watkins asked about the driveway situation, noting in other
developments the driveways have been very short, and there had been a
congestion problem with the cars hanging out into the street. She felt it gives the
perception the buildings were so close together. Mr. Holloway commented the
driveways were a minimum of 25 feet in length, and 16 feet wide, the typical
• driveway for two cars. He indicated there would be more space then some of the
other developments that had 16 or 18 feet for their driveways. Vice Mayor
Watkins commented she was trilled to see a development come in, because the
residents were always inquiring on what was going on with the abandoned
building. She mentioned she liked the buildings not being all the same size, but
questioned the distance of the building closest to the sidewalk on Old Dixie
Highway. She questioned the setback from the sidewalk to the back of the
building. Mr. Holloway indicated it would be 21 %2 feet. Vice Mayor Watkins
questioned whether the building would be walled or fenced. Mr. Holloway
indicated there would be a decorative fence running the perimeter of the property,
with hedges on the outside. Vice Mayor Watkins felt the fencing would be more
aesthetically pleasing then a concrete wall. She mentioned concerns on the density
between buildings 1, 2 and 3, and 8 and 9, and indicated she would like to see less
density on the buildings. She questioned whether the buildings would have the
impact glass as proposed for the second floor dwellings. Mr. Valent indicated all
the windows would be impact glass. He noted Planning and Zoning Advisory
Board recommended that all the windows be impact glass and they agreed to that
condition. Vice Mayor Watkins indicated she would prefer they reduce the
number of units on the front building. Mayor Humpage pointed out Building 1
was 20 feet from the sidewalk.
Council Member Genco explained she was a big scrub jay fan, and indicated she
was happy to see the mitigation area. She asked if the entire dotted area on the
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• map was for the habitat azea. Mr. Holloway indicated that area was made into a
corridor for the scrub jays. Council Member Genco questioned the FWC
conditions. Attorney Chris Saia reviewed the conditions from FWC. He read for
the record the requirements: 1) no clearing activities are to commence during the
Florida Scrub Jay nesting season which occurs from March through June; 2) that
the existing Scrub Jay Habitat, Figure 5, in Report would not be impacted or
cleared until the proposed Scrub Jay corridor had documented utilization by the
Scrub Jay; and 3) that the preserve plantings would include clusters of scrub oaks,
and native herbaceous plant species with remaining azeas as open sand, as
specified in the approved preserve area, Figure 6. Council Member Genco asked
if the mitigation area on the northeast corner could be increased. She felt there
was still some open space, and asked for more landscaping. Mr. Valent noted they
could not do that because they were almost adjacent to the building. He
commented they have been working with the FWC for over 5 months to come up
with this plan, and they approved the plan as submitted. He noted if the plan was
to be changed it would hold up the project, since it would have to go back to FWC
for approval. Council Member Genco clarified she was asking that additional
plant materials similaz to what has been approved be planted there and elsewhere
on the site, such as along Old Dixie Highway. Mr. Valent pointed out this was a
forging area, not a nesting azea. He indicated he would look into the addition of
plants for some of the other areas. Council Member Genco noted this project was
much more than she had ever hoped for, and that they had a great team.
• Mr. Valent addressed Vice Mayor Watkins comments regarding the building,
noting they worked very hard to get diversity in the buildings, but indicated it was
a very expensive piece of property, and would have liked to reduce the units, but
it was not economical to do this. He felt this was the best they could do with the
current property situation. Vice Mayor Watkins commented the azchitectural
design on the buildings was very nice. Council Member Genco commented this
project had significantly less density then the last three projects that had come
forward. Attorney Saia commented at the October Council Meeting the developer
had discussed an Amendment to Use Agreement that needed to be executed. He
noted at that time the property had not been purchased, so the name was put into
the parent corporation, and when they actually closed the property was titled in a
subsidiary, called Cornerstone Tequesta, LLC. He requested that the Amendment
to Use Agreement be amended to reflect the proper owner of the property. Vice
Mayor Watkins asked Attorney Hawkins if he would have a problem with that.
Attorney Hawkins indicated he see not see a problem.
Council Member Resnik questioned the phasing plan of the project. Mr. Valent
indicated the first building they would be working on was the existing three-story
building. He mentioned they would be delayed on the townhouses, because of the
FWC agreement. Council Member Paterno questioned if the developer would
commit to installing hurricane glass impact windows for all the buildings. Mr.
Valent agreed all windows would be impact glass. Council Member Paterno
questioned if the green area could continue all the way up the road on Parcel 2.
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• Mr. Valent felt physically they could not fit it in. Council Member Paterno
questioned whether the density could be reduced to accomplish more green. Mr.
Valent pointed out construction materials were higher and due to the economic
constraints and price constraints it could not be done. Vice Mayor Watkins
suggested backing up the front buildings and lessen the driveway depth to give
more green area. Mr. Valent noted Council's previous comments regarding the
driveways being so tight, and that they did not want to see the driveway area so
narrow. Council Member Genco questioned the Village plans for landscaping the
green area on the east side of Old Dixie Highway. Village Manager Couzzo noted
there was nothing planned for the east side. Council Member Genco questioned
whether Council could ask for trees to be planted on the east side. Attorney Saia
questioned who owned the green area on the east side. Village Manager Couzzo
indicated it was a public right-of--way. Attorney Saia questioned whether it was
County properly. Village Manager Couzzo commented it was County property.
Mr. Valent indicated it would be up to the County. Council Member Genco felt a
few trees would soften the area. She indicated the Village was in the process of a
major landscaping project on the west side of Old Dixie Highway for the benefit
of all the residents in this area. Mr. Holloway noted the developer would
definitely look into it, but commented there were a lot of utilities on the north side
they would have to work around. Mr. Holloway agreed as long as they could
squeeze them around the lines. Attorney Saia indicated the developer was willing
to work with the County and the Village to accomplish the additional trees. Mr.
• Valent agreed he had no problem with that, but indicated they would have to work
with the County. He asked that the Village help to coordinate with the County.
Vice Mayor Watkins indicated she would appreciate any effort the developer
would put toward getting those additional trees installed. Village Manager
Couzzo indicated the Village would take the led. Council Member Genco
suggested the developer may want to review the plans for the west side.
Council Member Paterno noted in reference to Building 1, he questioned how far
was the first unit from the circle. Mr. Holloway indicated it was 10 feet. Council
Member Paterno questioned whether the first unit could be dropped off the
building. Mr. Holloway mentioned the intersection was heavily landscaped with
royal palms, shrubbery and ground covers. Council Member Paterno noted he
liked the idea of a bigger entry. Mr. Valent explained one unit had to be dropped
for the scrub jay habitant. Council Member Paterno suggested removing an
additional unit on the other end of the property, since he had concerns on the
scrub jays area. He mentioned he was not really in favor of mitigating the scrub
jays. Mr. Valent pointed out the scrub jays do not nest on this property. Mr.
Valent noted the scrub jay area was increased to accommodate the scrub jays. He
mentioned he took pictures of the existing scrub jay area, and the condition was
not really much of an area. Mr. Holloway indicted the northern most unit from
Building 3 had already been dropped, so there were 59 units instead of 60, as
proposed on the site data. Mayor Humpage mentioned concerns on the Planning
and Zoning Advisory Board recommendations on the traffic signal.
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• Mr. Newell stated that was a concern of the P&Z Board, and that the Village
should approach the County. Mayor Humpage mentioned concerns that if a traffic
impact study was done and the County recommended a traffic light he did not
want the Village to be saddled with the entire cost. Mr. Valent noted a traffic
study was done for the project, and he did not see anything on a traffic signal
being required. Mayor Humpage felt the traffic would be less under an Adult
Living Facility (ALF) then with their proposed development. Mr. Newell
mentioned in the traffic data submitted there was no recommendation for the
signaling. He mentioned this was a recommendation coming from the Planning
and Zoning Advisory Board. Council Member Resnik noted there would be
increased traffic due to Publix, and the church, and this development. Mr. Newell
commented he felt the intent of the Planning and Zoning Board was not to put the
burden on the developer, but they were asking Council to consider making the
approach to the County. Council Member Genco noted the County would not let
a traffic signal go in, unless it met a certain criteria threshold. Mayor Humpage
suggested Staff and Council not lose track of this traffic signal.
Mayor Humpage questioned whether the streets in the development were two-
way. Mr. Holloway responded in the affirmative. Mayor Humpage questioned
whether the internal streets were considered major or minor streets. He mentioned
there were 90-100 feet in-between buildings. Mr. Newell explained this was an
internal driveway configuration, not a public right-of--way like a collector road, or
minor street. Mayor Humpage noted after reviewing the plan more closely there
• was 75 feet in-between the buildings. Mr. Newell confirmed. Mayor Humpage
questioned if there would be any postal issues that the Village would run into
regarding the street names, such as with Lighthouse Cove. Mr. Newell indicated
he would be working closely with the developer on the plat, and he will look at
those issues. He mentioned an amendment to the plat would come back to Council
for approval. He indicated he work with the post office. Mayor Humpage
questioned whether all the stormwater criteria had been met for the site. Mr.
Stuart Trent, Captec Engineering mentioned all the criteria had been met. Mayor
Humpage asked if Mr. White, Public Services Director was in the loop. Mr.
Newell indicated he was.
Mayor Humpage mentioned he was very pleased that the developer had not
requested any relief from the current codes. He indicated there were no density
problems, no elevation problems, and no variance considerations. He commented
he liked applicants that brought projects forward that required no code changes.
MOTION: Council Member Resnik moved to approve the site plan; seconded by Vice
Mayor Watkins; subject the FWC conditions, and the trees on the east side of Old Dixie
Highway; motion passed S-0.
Village Manager Couzzo questioned if it would be Council's desire to have Staff
meet with Connie Fisher to look at a design for the east side to complement the
LJ
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• west side of Old Dixie Highway. Consensus of Council agreed. Vice Mayor
Watkins indicated it should be simple to complement the west side.
Council Member Genco commented she needed to leave the meeting, due to an early
morning trial. She noted she was trilled about moving forward with Constitution Park.
Council Member Genco left the Meeting at 10: SO P.M.
XI. NEW BUSINESS
25. ORDINANCE 598 -FIRST READING - AN ORDINANCE OF THE
VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM
BEACH COUNTY, FLORIDA, AMENDING EXHIBIT "A" AND
EXHIBIT "B" OF SECTION 2-61 OF THE CODE OF ORDINANCES,
VILLAGE OF TEQUESTA, FLORIDA, RELATING TO THE
EMPLOYEES' PENSION TRUST FUNDS; AMENDING EXHIBIT "A"
TO PROVIDE FOR 6 YEAR VESTING FOR ENTITLEMENT TO
DISABILITY BENEFIT; AMENDING EXHIBIT "B" TO PROVIDE
FOR BOARD OF TRUSTEES ADMINISTRATIVE DUTIES;
AMENDING EXHIBIT "B" TO PROVIDE FOR INCREASE IN
CONTRIBUTION OF FIREFIGHTERS; AMENDING EXHIBIT "B" TO
INCREASE THE NORMAL RETIREMENT BENEFIT; AMENDING
EXHIBIT "B" TO INCREASE THE MONTHLY SUPPLEMENTAL
BENEFIT; PROVIDING FOR REPEAL OF ORDINANCES IN
CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR
AN EFFECTNE DATE.
Attorney Hawkins read for the record the title of Ordinance 598.
Mayor Humpage opened the public hearing.
MOTION: Vice Mayor Watkins moved to approve First Reading of Ordinance 598;
seconded by Council Member Resnik.
Council Member Resnik noted in reading the memo it stated there would
be no impact on the contributions from the Village. He questioned whether
the contribution was increasing based on the changes. He noted there was
an increase on Actuarial table for Police Officers, Page 3, Employer
Normal Cost from $53,969.00 to $61,361.00. Chief James Weinand, Fire
Department explained the plan Normal Cost was increasing, but on Line
L, the supplement amount from the State revenue was also increasing. He
noted the payroll percentage was staying the same, but the plan costs
would go up, but they were paid for out of Chapter 175, & 185,
supplement money.
•
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• Mayor Humpage asked for public comments. Their being no comments,
Mayor Humpage closed the public hearing.
Motion passed 4-0.
25.1 A) RESOLUTION NO. 49-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, TO RECOGNIZE GRANT REVENUE FROM
THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE
AMOUNT OF $19,950.00 AND TO APPROPRIATE $19,950.00 FOR
THE PURCHASE AND INSTALLATION OF A VIDEO
SURVEILLANCE SYSTEM AT THE WATER PLANT, THEREBY
INCREASING THE AMOUNT BUDGETED IN REVENUE ACCOUNT
#401-000-334.210 AND INCREASING THE AMOUNT BUDGETED IN
EXPENDITURE ACCOUNT #401-242-664.600.
Attorney Hawkins read for the record the title of Resolution 49-04105.
MOTION: Vice Mayor Watkins moved to approve Resolution 49-04/05; seconded by
Council Member Resnik.
Mayor Humpage stated this was a Florida Department of Law
Enforcement (FDLE) grant. Mr. Robert Garlo, Assistant Village Manager
• mentioned the Water Treatment Plant was near the deadline for this grant.
He indicated he would review the specifics of the system under Item
25.1B.
Motion passed 4-0.
25.1 B) RESOLUTION 50-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A CONTRACT TO
INTERNATIONAL SECURITY NETWORKS, INC. OF SINGER
ISLAND, FLORIDA, IN THE AMOUNT OF $19,950.00, FOR THE
PURCHASE AND INSTALLATION OF A SURVEILLANCE
SECURITY SYSTEM AT THE WATER TREATMENT PLANT,
HAVING BUDGETED $19,950.00 IN THE WATER UTILITY FUND
#401-242-664.600 FROM GRANT REVENUE ACCOUNT #401-000-
334.210, AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF THE
VILLAGE.
Attorney Hawkins read for the record the title of Resolution 50-04/05.
MOTION: Council Member Resnik moved to approve Resolution 50-04/05; seconded
• by Vice Mayor Watkins.
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Mr. Robert Garlo, Assistant Village Manager mentioned there was a need
to install a surveillance system at the Water Treatment Plant. He indicated
later in the agenda Council would also be addressing the proposal for
Constitution Park. He commented the intent was to acquire a system that
would integrate the future needs of the Village, and to formulate a policy
that says wherever the cameras were placed that video surveillance and
video recording will be accomplished in the 911 Center. He explained
Staff looked at ways to do it by way of a fully wireless network system.
He mentioned Council Member Paterno and Staff had investigated and
researched systems, and in addition traveled to the Town of Manalapan to
see their recognized state-of--the-art system in Palm Beach County. He
recommended approval of the proposal from International Security
Networks, Inc. He distributed a revised quote. He introduced Mr. Mike
Bellany.
Mr. Mike Bellany, of International Security Networks, Inc. gave a brief
overview of the proposal. He noted it would include fixed and panoramic
view cameras, which would allow an operator to take a closer look at an
azea, or change the view of the camera should there be a need. He stated
from there the system goes into an encoder or server that changes the
video signal into data so that it could be transferred easily. He mentioned
what was proposed was very fast, and very secure method of transferring
the data from the Water Plant to the Police Department. He indicated once
• the data had amved at the Police Department it would be controlled by a
software based camera network. He stated it would provide triggers to
make aware the dispatch center that something was taking place, and in
addition, it would azchive the information, so it could be played back and
reviewed to take appropriate action. He commented the system could be
easily expandable.
Vice Mayor Watkins questioned whether someone would need to be hired
to monitor the system. Mr. Bellamy noted most people just let the system
run. He suggested an audio and visual alert be put in place to let the Police
know someone was at the Water Treatment Plant. He felt it was rare to
have someone sit at the monitors all day long and try to catch an event as
it occurred. Assistant Manager Gazlo commented the dispatch currently
has a monitor that has a dozen boxes on it with different cameras, and they
do not actually sit there and monitor the cameras unless there was a need.
He mentioned there were two issues to consider: 1) Have an alazm that
would actually alert them to look at what might be happening at the
moment; and 2) have a recording of the event for solving crimes. He
explained it was currently being done at the 911 Center, and this proposal
would not affect them additionally. Mayor Humpage questioned the cost
based on the revised numbers. He asked whether the Resolution would
need to be changed. Assistant Manager Gazlo mentioned on the one
• proposal the cameras were individually encoded and so it was slighting
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Page 33
• higher, but had additional benefits. Council Member Paterno mentioned
the Village was currently getting free high-speed internet service at the
Water Treatment Plant and Parks and Recreation. He mentioned one thing
Staff would like to do was to bring that high-speed internet service from
the Water Treatment Plant down to the Public Safety Building, and it
would give access to the Police and Fire Departments the ability to go to
another source. He explained if there was a hurricane or DSL goes down
that they would have another source to go to. He mentioned there would
be no on-going costs, once two more antennas were installed.
Council Member Paterno indicated the additional cost would be $4,276.00
for the two antennas. He pointed out the Water Treatment Plant staff
would be able to view the cameras for other purposes and functions, but
they would not be able to do anything with the tape. He noted it would
also give Police and Fire access to another high-speed internet. He
explained once the new Village Hall was completed, and they moved in,
since the tubes would already be in the ground, the current Village Hall
DSL could be eliminated. He indicated there would be no on-going costs,
and would eliminate the $80.00- $90.00 per month hook-up currently
being spent. He recommended that two additional antennas be placed in
the cost. Village Manager Couzzo questioned whether the two antennas
would be part of the original proposal. Council Member Paterno indicated
• the additional $4,200.00 would have to be paid separately to the same
company. Village Manager Couzzo commented that would be a change
order to the proposed contract. Assistant Manager Garlo indicated it was
provided in the quote. Mayor Humpage questioned whether it was under
$5,000.00. Council Member Paterno answered in the affirmative.
Consensus of Council agreed.
Council Member Paterno indicated if additional bandwidth were needed in
the future, the Parks and Recreation would also receive free DSL. He
noted the antennas could be shifted to any location, at any time. Mayor
Humpage indicated he was fine with giving the Village Manager the
authority to do a change order. Village Manager Couzzo indicated he
would find the money in the existing budget.
Motion passed 4-0.
26. A) RESOLUTION 57-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROPRIATING ADDITIONAL FUND
BALANCE OF $162,146.23 FROM THE CAPITAL PROJECTS FUND
#303, TO FUND THE REMAINING RENOVATIONS FOR
CONSTITUTION PARK AND BUDGETING THESE FUNDS FOR
BUDGET YEAR 2004/2005, ACCOUNT # 303-316-663.672 -
• CONSTITUTION PARK IMPROVEMENTS.
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• Attorney Hawkins read for the record the title of Resolution 57-04/05.
MOTION: Vice Mayor Watkins moved to approve Resolution 57-04/05; seconded by
Mayor Humpage.
Mayor Humpage questioned whether the amount was correct based an
earlier conversation he had with the Village Manager. Village Manager
Couzzo noted the numbers were correct. Mayor Humpage questioned
whether the $25,000.00 was removed from the proposal for the Walking
Path Resurfacing and Tequesta Pazk Improvements. He felt those items
were already approved in the 2004/2005 Budget. Mr. Greg Corbin,
Director of Parks and Recreation explained the total amount of the current
budget was $364,781.00, which included the Walking Path Resurfacing
and the Tequesta Park Improvements. He indicated the cost of these
Constitution Park proposals were $506,936.23, and if you subtract that
amount by the $364,781.00 that would leave a balance of $142,155.23. He
commented in addition, the video surveillance cameras were added to the
proposals, which added another $19,991.00. He commented the total
amount needed was $162,146.23. Council Member Resnik reviewed the
figures, noting only $60,000.00 out of the budgeted amount had been
spent to date. Mr. Corbitt agreed. Council Member Resnik questioned
whether all the work could be accomplished in this fiscal year. Village
• Manager Couzzo noted the bids were out, and the contracts were before
Council for approval. Mr. Corbitt indicated these contractors were to have
the work completed by the end of the fiscal year. He noted once the notice
to proceed was given, the contractors have 120 days to complete the
project. Council Member Resnik mentioned an article in the local
newspaper where Representative Joe Negron has gotten approval in the
State budget $112,00.00 for Constitution Park. Village Manager Couzzo
indicated that was a proposal sitting on the Governor's desk for approval
for other projects, not these that were before Council. Mr. Corbitt clarified
the amount of the grant would be for $150,000.00. Vice Mayor Watkins
stated if there was anything that needed funding, it was the Parks and
Recreation program. She mentioned the Mayor's survey indicated the
residents would like to have more Pazks and Recreation services. She
mentioned in talks with Commissioner Marcus regarding the Old Dixie
Highway and Tequesta Drive she indicated in future years there would be
money for pazks. Mr. Corbitt commented since Tequesta Pazk was in
Martin County, Palm Beach County would not be able to contribute any
funds. Council Member Paterno suggested reviewing the bid proposals
before appropriating the dollazs at this time.
Pillage Manager Couzzo suggested taking Item 27 before Items 26A and 26B.
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Page 35
• Mayor Humpage pointed out if any items under Item 27 were changed, it
would involve more engineering fees. He pointed out the Village had
already spent $60,000.00 for engineering fees to date.
Village Manager Couzzo suggested if the items under Item 27 were approved they would
be contingent on the approval of Items 26A &26B. Consensus of Council agreed.
27. A) RESOLUTION 61-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO WELCH
TENNIS COURTS, INC., OF SUN CITY, FLORIDA, IN THE
AMOUNT OF $357,132.45, FOR CONSTITUTION PARK FROM
BUDGETED IN CAPITAL PROJECTS FUND #303 AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE.
Attorney Hawkins read for the record the title of Resolution 61-04105.
MOTION: Vice Mayor Watkins moved to approve Resolution 61-04/05; seconded by
Mayor Humpage.
Mr. Greg Corbitt, Director of Parks and Recreation commented Welch
• Tennis Courts Inc. would be providing the following services: general site
work, demolition of the current playground equipment, tree protections,
installing the curbing around the playground, sewer system for the
restrooms, a drainage system for the playground areas, repaving the
current walking trail, constructing the restrooms, a picnic pavilion. He
indicated those were some of the things required in order to fill the grant.
He noted they would also be installing the concrete pads for the benches,
replace and install a new Coldwater fountain, landscaping, sod and
irrigation. He indicated in an alternate bid they would be installing a
Coldwater fountain at the Skate Park Council Member Resnik asked if they
would be doing everything concurrently in order to complete by the end of
the fiscal year. Mr. Corbitt nodded in the affirmative. Mr. Corbitt noted
that Mr. Chris Dellago, formerly with CHM2Hil1 and who had been
working on the project since its inception was present at the meeting on
his own time. Mr. Corbitt thanked Mr. Dellago for attending the meeting.
Mayor Humpage questioned the amount of the alternate bid on the Skate
Park water fountain. Mr. Corbitt indicated it would be approximately
$3,200.00. Council Member Paterno questioned whether the fence to the
north was going to be included in this project. Mr. Corbitt answered yes.
Council Member Paterno distributed pictures taken at the park. He noted
on Page 3, the pictures of the existing fence had major rust stains. He
• asked whether the well water would continue to be used after all the new
equipment was installed.
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• Mr. Corbitt mentioned he had spoke with Mr. Russell White, Public
Services Director and a new meter for the Park would be approximately
$18,000.00. He indicated after discussion Staff felt they could tap into the
existing meter that already irrigated Seabrook at a very inexpensive price.
He felt it was something that could be done in-house. Council Member
Paterno cautioned the number of sprinkler heads, because of the pressure.
Mr. White felt the meter should be adequate. Mayor Humpage noted
money would be saved because a pump would not be needed. Mr. White
indicated the Village would also save on electricity.
Mr. Corbitt displayed a picture of the playground equipment. Council
Member Paterno indicated in the proposal the small playground area had
been moved to where the basketball court was. Mr. Corbitt indicated the
basketball court would not be moved. He mentioned the playground area
would be where it currently existed, except there would be a separation
between the two areas. Council Member Resnik questioned the original
proposal to move the basketball court to open up the green area. Mr.
Corbitt explained because of the budget it was not being moved at this
time. Mr. Dellago noted in the early master plan proposal it was noted
there would not be any money for moving the location of the basketball
court. Mr. Corbitt pointed out it was not one of Council's priorities. Mr.
Dellago noted the only shady area that the park had at this time, was
• where the children play. He cautioned Council it would not be wise to
stick a playground area out in the hot sun. He felt there was a large enough
piece of land that could be developed in the future. Village Manager
Couzzo felt the playground would play better on the north end adjacent to
the basketball court, so that it split the pavilion area, and parents could
watch their children both ways. Mr. Corbitt mentioned when the
basketball court gets moved in the future, two of the hoops could be
eliminated since they were not used. He noted shifting the small pavilion
area would increase the large open space area for events, such as movie in
the park, etc.
Council Member Resnik pointed out this site plan was not the plan they
would be approving this evening. Mayor Humpage indicated the plan was
changing based on Council's discussion. Council Member Paterno
mentioned concerns on whether the construction would interfere with
summer camp. He suggested doing the construction after the summer.
Village Manager Couzzo suggested there could be a separation of the
construction because they could start in the north portion. He indicated
some areas would still be open, and it could be sectioned off with
construction fencing. Mr. Corbitt commented summer camp had been
planned around the construction. He noted the old playground equipment
needed to be removed. Mayor Humpage agreed the playground equipment
was old.
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Page 37
Council Member Paterno asked for a breakdown on the restrooms, and
infrastructure. Mr. Corbitt mentioned the restrooms would be
approximately $68,040.00, the fill $920.00, and the electrical units
$4,200.00. He indicated it was all in the cost estimate. Council Member
Resnik asked if the skate park, the gazebo and the trees around the gazebo
were to remain unchanged. Mr. Corbitt indicated they would stay the
same. Council Member Resnik clarified that Playground B would be
relocated near the pavilion, and that Playground A would remain, and the
area that was to be the basketball court will now be open space. Mr.
Corbitt agreed, and mentioned until the next phase when the basketball
court was relocated.
Council Member Paterno explained the project was $162,000.00 over
budget, and the restroom infrastructure was approximately $120,000.00,
and if this portion was done in the next phase, it could be budgeted for
next year. He felt then Council could address the possibility of moving the
restrooms back behind the building. Mayor Humpage noted the Village
would have a chance of losing the grant money the project was not started.
Mr. Dellago indicated that was the biggest item in the grant application.
He noted the site plan went through Planning and Zoning Advisory Board
and Council for approval with the restrooms stationed in the center of the
Park. Council Member Paterno pointed out on Page 2, of his handout, that
• the view to the other side of the park would be blocked with all the
shrubbery. He indicated he did not like the restrooms in the middle of the
park. Mr. Dellago noted the at the Lantana park the restrooms were
located in the middle, and they are close to every amenity. Council
Member Paterno felt by placing the restrooms in the middle it would cut
down on the amount of greenspace, and use valuable space; where as if the
restrooms were up against the building they would use less space.
Mayor Humpage noted as the site plan went through the process, the
residents preferred to have the restrooms in the center of the park. He felt
the Village needed to move forward on this project. Council Member
Resnik commented it was the Planning and Zoning Advisory Board who
preferred to have the restrooms centrally located. He mentioned they
wanted the restrooms in the middle for two reasons: 1) Accessibility; and
2) Security of the children. He felt there would be as much security for the
children with the cameras to the back of the building, as in the center on
the restrooms. Mr. Corbitt pointed out it was more than a restroom facility;
the other side functions as a concession stand for the public. Council
Member Paterno mentioned concerns on the restrooms being locked from
the inside. He suggested having enough space to allow other people to
come into the restroom. Village Manager Couzzo indicated Staff would
review the issue. He stated another option could be the doors could remain
• open during the day, and padlocked at night. He suggested giving Staff the
authorization for Staff to perform some of the work to save on the cost of
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Page 38
• the contract, such as demolition of the playground equipment, etc.
Consensus of Council agreed.
Motion passed 4-0.
27. B) RESOLUTION 62-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO MIRACLE
RECREATION EQUIPMENT COMPANY INC., OF MONETT
MISSOURI, IN THE AMOUNT OF $134,265.70, FOR CONSTITUTION
PARK (PLAYGROUND EQUIPMENT, AND INSTALLATION) FROM
BUDGETED IN CAPITAL PROJECTS FUND #303 AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE.
Attorney Hawkins read for the record the title of Resolution 62-04/05.
Mr. Greg Corbitt, Director of Parks and Recreation indicated the surfacing
of the playground would be wood fiber. He noted the playground
equipment would be ADA compliant, rubber mats under all fall zones,
such as swings and slides, and would include free installation. He
reviewed the color choices and the playground equipment for playground
• areas A &B. Council Member Resnik asked if his rendering was both
playgrounds. Mr. Corbitt indicated the rendering showed the equipment
for both playgrounds, noting that there would be a true separation between
the two playground azeas. Village Manager Couzzo questioned whether
the playgrounds would be curbed. Mr. Corbitt noted the lazger playground
would have a concrete curb heading and catch basins around it, and that
would be installed by Welsh Tennis Courts, Inc, but noted the smaller
playground would not have the curbing. Vice Mayor Watkins felt the
curbing on the smaller playground may cause the children to fall. She
questioned the life span of the playground equipment. Mr. Corbitt pointed
out it should last 50-100 years.
MOTION: Vice Mayor Watkins moved to approve Resolution 62-04/05; seconded by
Mayor Humpage; motion passed 4-0.
27. C) RESOLUTION 63-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO
LANDSCAPE STRUCTURES INC., OF DELANO, MN, IN THE
AMOUNT OF $7,223.28, FOR CONSTITUTION PARK (SWINGS)
FROM BUDGETED IN CAPITAL PROJECTS FUND #303 AND
AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE
• APPLICABLE PROPOSAL ON BEHALF OF THE VILLAGE
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Minutes -Village Council Regulaz Meeting 05/12/05
Page 39
• Attorney Hawkins read for the record the title of Resolution 63-04/05.
MOTION: Vice Mayor Watkins moved to approve Resolution 63-04/05; seconded by
Council Member Resnik; motion passed 4-0.
27 D) RESOLUTION 64-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO REP
SERVICES INC., OF LONGWOOD, FLORIDA, IN THE AMOUNT OF
$8,314.80, FOR CONSTITUTION PARK (BENCHES AND
RECEPTACLES) FROM BUDGETED IN CAPITAL PROJECTS FUND
#303 AND AUTHORIZING THE VILLAGE MANAGER TO
EXECUTE THE APPLICABLE PROPOSAL ON BEHALF OF THE
VILLAGE.
Attorney Hawkins read for the record the title of Resolution 64-04/05.
MOTION: Vice Mayor Watkins moved to approve Resolution 64-04/05; seconded by
Mayor Humpage.
Council Member Paterno asked if the trash receptacles could have a closed
lids. Mr. Corbitt indicated they could order them that way. Consensus of
• Council agreed.
Motion passed 4-0.
Mr. Corbitt questioned the timeline for the next phase and relocating the
basketball court, so the green space could be reclaimed. Village Manager
Couzzo suggested it should be placed in the budget for next yeaz. Council
Member Resnik asked what was going to be done with the pavilion once
the playground was moved into the greenspace. Mr. Corbitt indicated the
pavilion would not be moved, that it would stay in the same location. He
explained the pazents could sit in the pavilion and see their children at
both playgrounds.
27. E) RESOLUTION 69-04/05 -A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, AWARDING A BID PROPOSAL TO
INTERNATIONAL SECURITY NETWORKS, OF SINGER ISLAND,
FLORIDA, IN THE AMOUNT OF $19,956.00, FOR THE PURCHASE
AND INSTALLATION OF A SURVEILANCE SECURITY SYSTEM
AT CONSTITUTION PARK, FROM BUDGETED IN CAPITAL
PROJECTS FUND #303, AND AUTHORIZING THE VILLAGE
MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON
BEHALF OF THE VILLAGE.
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Page 40
• Attorney Hawkins read for the record the title of Resolution 69-04/05.
MOTION: Vice Mayor Watkins moved to approve Resolution 69-04/05; seconded by
Mayor Humpage.
Mr. Robert Garlo, Assistant Village Manager mentioned the amount of the
proposal was $19,565.00.
Motion passed 4-0.
Ms. JoAnn Forsythe, Director of Finance commented Item 26B should be
approved before Item 26A.
26 B) RESOLUTION 58-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROPRIATING ADDITIONAL FUND
BALANCE OF $162,146.23 FROM THE GENERAL FUND #001, AND
AUTHORIZING THE TRANSFER OF THESE FUNDS TO THE
CAPITAL PROJECTS FUND #303, TO FUND THE ADDITIONAL
COST OF REMAINING RENOVATIONS FOR CONSTITUTION
PARK.
• Attorney Hawkins read for the record the title of Resolution 58-04/05.
MOTION: Vice Mayor Watkins moved to approve Resolution 58-04/05; seconded by
Mayor Humpage.
Mayor Humpage pointed out the water fountain at the skateboard park was
not included in the project costs. Village Manager Couzzo explained the
money the Village saved by utilizing Staff would afford some of the
smaller extras not included in the bid proposals. Mayor Humpage pointed
out he would want the lines run at the time of construction for the water
fountain to the skate park. Mayor Humpage asked Council to consider
taking the money coming from Sprint or Nextel and earmark one of those
accounts to pay for this. Village Manager Couzzo indicated Council had
previously discussed earmarking some revenues to be used for Parks and
Recreation.
Motion passed 4-0.
26. A) RESOLUTION 57-04/05 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROPRIATING ADDITIONAL FUND
BALANCE OF $162,146.23 FROM THE CAPITAL PROJECTS FUND
#303, TO FUND THE REMAINING RENOVATIONS FOR
CONSTITUTION PARK AND BUDGETING THESE FUNDS FOR
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Minutes -Village Council Regular Meeting 05/12/05
Page 41
• BUDGET YEAR 2004/2005, ACCOUNT # 303-316-663.672 -
CONSTITUTION PARK IMPROVEMENTS.
Discussion and motion made earlier in the meeting by Vice Mayor
Watkins, and seconded by Mayor Humpage.
Motion passed 4-0.
28. RESOLUTION 65-04105 - A RESOLUTION OF THE VILLAGE
COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH
COUNTY, FLORIDA, APPROVING AN AMENDMENT TO AN
INTERLOCAL AGREEMENT, (R2005-0207), DATED FEBRUARY 1,
2005, AND APPROVED BY COUNCIL RESOLUTION 22-04/05;
INCREASING THE AMOUNT OF FINANICAL ASSISTANCE FROM
PALM BEACH COUNTY AN ADDITIONAL $135,000.00 FOR
IMPROVEMENTS TO BE MADE IN THE VICINITY OF THE
TEQUESTA DRIVE AND OLD DIXIE HIGHWAY INTERSECTION.
Attorney Hawkins read for the record the title of Resolution 65-04/05.
MOTION: Vice Mayor Watkins moved to approve Resolution 65-04/05; seconded by
Council Member Resnik.
Vice Mayor Watkins pointed out the approval of the County's
$135,000.00 was contingent on the approval of the Board of County
Commissioners approving the funding. She asked what would happen if
the Board did not approve the funds. Village Manager Couzzo indicated
Staff would be bringing the engineering design to Council at the next
Council meeting. Mr. Robert Garlo, Assistant Village Manager explained
the funds were from District 1, Commissioner Karen Marcus discretionary
funds.
Motion passed 4-0.
XII. ANY OTHER MATTERS
Mayor Humpage mentioned the first item on the agenda regarding the
fencing from the residents of Yacht Club Place and Country Club Drive.
He noted when the principals requested this presentation they were under
the impression they would not be time constrained. Mayor Humpage
pointed out because of the length of the agenda, he would only allow them
10 minutes for their presentation. He explained unless it was an agenda
item, their time would be limited, so they requested that it be placed on the
regular agenda. He indicated it was Council's discretion of whether they
would want to place the item on the June meeting agenda.
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Page 42
Vice Mayor Watkins felt out of courtesy they should be allowed to make
their presentation. She noted it was the second-time they were postponed
to another date. Mayor Humpage indicated he would want all the
residents notified of the meeting. Vice Mayor Watkins suggested sending
them a letter that it would be an agenda item, with a 20-minute limitation
for their presentation. Village Manager Couzzo suggested arranging the
meeting time with their legal Counsel. He' explained it would be an
informational item, not an action item. Council Member Resnik
questioned what the item would be called. Village Manager Couzzo noted
it would be very similar to the current item. Consensus of Council agreed
to allow the presentation, and to set the time through the legal counsels.
Village Manager Couzzo thanked Mr. Greg Corbitt, Director of Parks and
Recreation for all his hard work on Constitution Park. He welcomed back
Chief Steve Allison, Police Chief after his illness. He thanked Mr. Robert
Garlo, Assistant Village Manager for all his work on securing the
$135,000.00 grant from the County. He thanked Mr. Jeff Newell, Director
of Community Development for all his work on the site plan for The
Crossings. Mayor Humpage mentioned he hoped the press would
publicize the new Constitution Park, and The Crossings. He pointed out
the good thing was The Crossings site plan needed no amendments or
relief from the existing codes.
XIII. ADJOURNMENT
MOTION: Council Member Resnik moved to adjourn the meeting; seconded by Vice
Mayor Watkins; motion passed 4-0.
The Meeting was adjourned at 12:10 a.m.
~~.
wen Carlisle
Village Clerk
•
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