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MINUTES OF THE
SECOND VILLAGE OF TEQI.TESTA
VII.LAGECOUNCIL BUDGET PLANNING WORKSHOP
M(11~L1 A V' A,TTIiTTC'I' ~Q~ 2QQ4
I. CALL TO ORDER AND ROLL CALL
The Village of Tequesta Village Council held a second Village Council Budget
Planning Workshop meeting at the Tequesta Emergency Operations Center
(EOC), Public Safety Facility, 357 Tequesta Drive, Tequesta, Florida, on
Monday, August 3C, 2~0 +. The meeting was called to order at 2:32 P.141. by
Mayor Watkins. A roll call was taken by Acting Village Clerk Betty Laur. The
following elected officials were present: Mayor Pat Watkins, Vice Mayor
Geraldine Genco, Councilmember Russell J. von Frank; and Councilmember
Edward D. Resnik. Courcil-nerrber Ji~~~ Rampage was absent mom the meeting.
Also in attendance were Village Manager Michael R. Couzzo, Jr., Assistant
Village Manager Bob Gar1o, Acting Village Clerk Betty Laur, and Department
Heads.
II. DISCUSSION OF PROPOSED BUDGET
• Mayor Watkins announced the Village Council at their first budget workshop had
reduced revenues but had not reduced expendi~ares sufficiently to balance the
budget. Councilmember Resnik indicated he went through the budget and was
able to balance the budget. Mayor ~'~'atkins reviewed typos in the description
portion of the budget which needed to be corrected. Vice Mayor Genco
commented the written dialogue sometimes had typos but the budget was
documented by a spreadsheet, and the general ledger figures had been approved.
The summary documents were just summaries and the Council needed to go
beyond that in looking at the appropriations from the various funds.
The Vice Mayor asked how the entire amount budgeted for sick leave conversion
could be gotten rid of if there had beer, a valid reason for it to be in the budget last
time. Assistant Manager Garlo explained a sick time pay down had been done
last year, which eradicated overages. 1LJi-. Couzzo explained it was in tree budget
but was not approved since it was not needed. Vice Mayor Genco asked about the
amount no longer in the police department, which was being increased in the
other departments, to which the response was it was for civilian and executive
personnel. The Vice l~•Zayor asked if that didn't put the Village in a bad situation
where the union could say we were penalizing union employees. Village
Manager Couzzo commented that was certainly a possibility. Vice Mayor Genco
asked why we didn't just deal with the police department as a whole instead of
. individuals. IVY-. Couzzo stated that was spoken about at the last meeting. The
Vice Mayor responded that it was addressed as general emplovees versus police
department; it was not addressed as general employees that were non-contract
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
. 4'ILLAGECOUNCIL BUDGET PLANNL":G WOI~SHOP
MONDAY, AUGUST 30, 2004
PAGE 2
within the police department. Village Manager Couzzo stated, we could certainly
do that. Vice P~~ayor Genco gave as are exa,;,ple 50 employees working within a
police department working together and doing similar jobs, contract and non-
contract err~ployees, and the Village would be treating people within that
department differently, which was different than treating people outside that
department differently. Council-r~ember Resnik stated he specif cally brought up
at the last meeting that he supported giving all the police officers the same COLA
even if it meant going back to them and saying we would like for the one year left
to modify your contract to have your COLA equal the rest of the employees, the
rest of the general employees and the police department, and he had been aware
of the rest of the Councihnembers saying a contract is a contract, and that is it.
Vice Mayor Genco commented she thougl-~t the problem was it had not been
identified to the Council that within the police department itself there were non-
contract employees who would be treated differently. Her concern was that now
all of a sudden they were looking at different sub-classses, and she did not want a
problem to occur between classes within the same department. The Vice Mayor
asked if the Council wanted to think about whether they warned to make an
adjustment, and stated she was afraid of a union problem. There were four
general employees plus five dispatchers in the police department that were not
• covered by the union. The four would benefit from whatever happened with
general employees; the five dispatchers would be under a different union--
Communications Workers of America. Mr. Couzzo indicated 14 police officers
would be affected. Vice Mayor Genco commented the amount was $8,250 far the
nine employees; staff confirmed for 14 employees the amount would be around
$14,000. Councilmember Resnik commented he understood this additional
money to cover equitability of COLA within the police department was included
in the $17,000 just deleted because of consensus at the last meeting. Vice Mayor
Genco explained that was inaccurate because this had been represented to the
Council as sick leave conversion. The Vice Mayor indicated General
Government No. 160.534.300 on page 15 sl-iowed other contractual services not
budgeted $36,000, and questioned what that was for. Response was it was for
Jack Cory, Public Affairs Consultant. Discussion ensued. It was noted there was
$12,000 in other contractual services that could be moved to use toward equality
in the police department. A staff member le ~ to pull detail to determine if this
could be done. Following further discussion of several accounts, consensus was
reached to reduce 160.554.300 books, publications, subscriptions R: rr~emberships,
by $5,000 to add to the $12,000 cover equality for the police department COLA.
Vice Mayor Genco commented the Council now knew that sick leave conversion
pay was meant to address the police COLA, and asked why in the last budget the
Council was presented with $27,300 for compensated absences and now were
. being told they did not have to worry about corr~pensated absences. The Vice
Mayor expressed concern that information had been presented one way two
weeks ago and another way now. Tam Paterno asked if in the future police were
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
«,LAGECOLTNCIL BUDGET PLAI`:I~TING ~'~'ORKSHOP
• MONDAY, AUGUST 30, 2004
PAGE 3
getting 3% COLA and general employees were getting 1-1/2% COLA, if the
contracts were going to be renegotiated, and asked What the policy was aril if tl'i1S
was setting a precedent. Vice Mayor Genco stated he was 100% right, but her
concern Went beyond that--if the urllurl ivas lOvkirlg at iiniari empivyeeS veirlg
penalized she was looking at the union coming back to the Village with litigation.
~Y~r. Paterrlo asked if the police were getting lilore, would the `v'illage tell general
employees they would be given more, to which Vice Mayor Genco responded, no,
what She thought shoiiid be done vas to 1`ilalke Union contracts liit,iCh CioSer to
what was being done for other employees and not to have disparity between
clasJGs. l he Vice ?viayor stated the Village had a decent relationship with the
unions now and she would rather spend $17,000 than jeopardize that relationship.
Councilmember Resnik commented that ~vlien it Cairie tG COLA, that Contracting
with various agencies, the Village should stipulate that the COLA would be in
con ~rrrlance with tl-le Soutl-least COLA or Whatever that tivas, so everyone
received the same COLA. Vice Mayor Genco agreed 100% and if everyone
agreed she trlought that should be adopted as policy. Village Manager Couzzo
commented when contracts were negotiated, the police department said they did
not want to tie it to arty regional or national standard. Consensus of the Council
was to spend the $17,000. Vice Mayor Genco stated they were waiting for the
• word froirl staff they could use the $12,C00, arld advised to try to do this witrl a
letter of understanding instead of renegotiating, and explain the fairness issue.
he Village Manager commented he did riot anticipate this being a difficult
negotiation.
Vice Mayor Genco questioned debt service, stating at the last meeting Council
1-lad been presented with a 1-lard line nuirlber for ambulance principal and interest
of $34,820; now they were being told the number was $23,000 plus change, and
asked why that changed. Chief tiVeinand explained he 1-lad checked with the
manufacturer and that ambulance was not going to be received until probably
March, so the first six months of that cost was not needed.
Vice Mayor Genco commented at the top under new, the $200,000 from
Commissioner Marcus was shover, but it had not been received and at the bottviii
the offset expense was shown under capital projects, and expressed the hope that
everyone understood that although Mayor ~'Vatkins had probably seen the plan,
she had not and did not know if the other Councihnembers had seen the plan; but
by putting this in the budget the Council was conceptually adopting it without the
Council having an opportunity to review it. Councilmember Resnik responded
leis understanding was the goal was $40C,000 and there was $20,000 for the FEC
project, for a total of $420,000. Vice Mayor Genco clarified she understood that,
but her question was mare why chickens were being counted before they were
. hatched. Village Manager Couzzo commented if in October the Village found out
they were nut going to get that money, it could be reduced. Finance Director
Forsythe commented it could be taken out now. Councilmember Resnik
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
VII.LAGECOLTNCII. BUDGET PLAl`~T1:TT>u',TG ..'ORKSHOP
. MONDAY, AUGUST 30, 2004
PAGE 4
commented the budget was really a planning document which could be adjusted
and 1'ie had faith tl"ie Viiiage would get the jijGrjey. iviayor `vzv'atkiri5 adVlSed that
Commissioner Marcus' office had been contacted to make sure it was okay to put
it in the budget.
Vice Mayor Genco asked for clarification for her own understanding as to why
last year tjiere WaS arj atijoiirjt iri piibiiC safety utilities and riotl'jirig noW. Police
Chief Allison confirmed the amount had been moved into the police budgets.
Vice Mayor Genco asked if everyone was comfortable in showing the $200,000,
and tjie GonSeriSiiS Was j%e5. Tjie ~v'ice Mayor GojiL'neritcd it lOGked like ail %apital
funds had been used up so as of the end of 2005 more money would have to be
found before any more capital projects could be done, and asked if everyone was
on the same page with this, to which the response from everyone was yes.
Vice Mayor Genco commented she thought policy was that 5% of revenues was
always set aside for resen~es to be used far emergencies and that was no longer
being done, and although there was currently $1 million for a disaster, it was her
oplrjiorj that rjeeded to be vi.iiit back ap. Councilmember Resrjlk comrrierited he
• did not disagree, but this year operation and maintenance of the Village was being
sanded, plus a new ~v'iiiage Haii, plu~a rie~%J Weii, plus a lot of ether tjiingS, but a
point should be made of doing it next year. Vice Mayor Genco commented there
were of her things such aS bridge repair, and a lot of expense was beirjg taken on
which was depleting savings, and asked if this was going to be the Council's
philosophy. Caunciijijember ~-an Frarjk indicated tjiis waS dust a pro~ectlon, to
which the Vice Mayor responded the Council was allocating the money now.
COUri%IinieiTiber Viii Frank Stated It did not 1'iaVe to be spent. Tl"ie Vice Mayer
stated all of these things would be done this year and 95% of the funds would be
spent, arjd she wanted to j~jake sure, because there had been misurjderstandings in
the past because the Council did not take time to discuss it. Mayor Watkins
expressed her opirjiorj everyone orj the Courjcil wanted to be fiscally corjser~ative
but she did not think people could be taxed when there was a $5 million reserve,
and tl-jere must be a balance. Vice Mayor Genco explained her opinion was based
on what she had learned from Florida League of Cities and from other
murjicipalities. Councilriiember Resnik coj~jj~jerjted last year file Courjcil agreed
to maintain designated reserve of $1 million as a base for emergencies, but also
had $1.3 j~jillion undesignated. Vice Mayor Genco stated a lot of that was
encumbered. Mr. Paterno asked if the Vice Mayor was bringing a percentage to
tjie tavie, to which she responded j%eS, either IT'iunlCipalltieS arjd Florida League of
Cities set aside a percentage such as 5% a year to be built up to cover 6 months
operations, and a year would be better. Councilmember Resnik stated the Village
• had almost 50% of their operating budget in reserves. Vice Mayor Genco
responded she was tiyirjg to jijake sure everyone understood and was on tl'ie same
page to build up emergency reserves. Howard Morton stated Hurricane Frances
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
QTR T_ A ~F~'~TTAT!`~j, ~T?~~FT j~T `~ATATTNf' ~)U(1~1~cagnjD
• MONDAY, AUGUST 30, 2004
PAGE 5
was a category 4 humcane 5 days out, and that was a reminder. Vice Mayor
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pointed this out. Councilmember Resnik commented the Village Manager had
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peen told ja~~ year I.jje CvUnGij wanted w uae resei JcS to build a ~ illag., ~~...., w....
he felt a percentage was needed to go to reserves. The Vice Mayor commented he
waS with tjie Concept, arjd the CoilnGii needed tG direct the manager On tl'ie rjext
budget to put more aside. Money coming in was discussed and the Village should
wine u~ w`ith vvd Ca ital iiii jovcment jl7 eCtS, jvia or ~'~'ail~inS a reed tjiat
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everyone should be very conscious of what was going on with reserves, and
everyone was on the same page.
Vice Mayor Genco asked about compensated absences-why they went from
$2 ~,~, ~Ov iv $.~, 000. Muyiil" ~at]LiYES i"c.4p072deCl jv%hellB had been Sent to find OZIt
about using $12, 000 from compensated absences. Michelle reported it was
budgeted in 1~~~ aizd i"cfii takeiZ fiiii fif 160. the ii%e Ma'y'or Stated, SCi we have
that, and that she was sure the other was in publications, so between the two there
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ii'as a balanced biidgct. ~"Ice -~uyoi" Gei2~j'3 itli fii"ii2C'd foi" Lviiii~timem ei" ~ c.~iil
expenditures were being moved around to , frnance the increase in the police
~'c~~, ~"Oii1 Piiblieations and the Eiitpioyee r6CfJ~"ciiifin prf)~i aiii under 1 ~0;
• there was $36, 000 which was really only $24, 000, so picking up $12, 000 there
aid $/,O~iv ~"Dm P%ibiiCatioilS, ii wvZiid be li"1 bu url%e. j'ICe t~1ay'or GeFleo
commented last year compensated absences were $9, 564, which she thought had
t~ be a%%i"Zlei~ b'lll~lge ivlanclgei" wiiZ~(i explaiied w'iiiit had been paid fiiii irllen
Mary Miles left. Finance Director Forsythe explained the portion projected to be
spent in the next 12 months was .shown.
Vice Mayor Genco commented her last item was conceptual and she had spoken
with the Village Manager about it, and at orje poirjt he agreed with 1^.er and at
another did not, on separating the planning department and placing it under him
and sjie did not understand why he was doing that. V 1liage Manager Couzzo
commented there were three reasons to do it (1) to determine the best way to
utilize Jeff aS 1?iiiiidirjg ~ffiGiai (~) eruiarjCe tjie level of coiTllTiurjiCatiorj between
his office and Community Development, so he would have more hands-on
knowledge of wl'iat waS going Orj with irjdivid'uai proJectS, and (3) he had
interpreted that the Village Council wanted to be more proactive in a business
approach. Tl"ie Vice jviayor Stated She WaS Just COrjiused because jie had Increased
staff and asked for apart-time person to help him, and on the one hand was saying
he did rjot 1-jave time but rjow was taking on two more people to supervise.
Village Manager Couzzo responded he was reorganizing his priorities, and
VVerjdy l+Uuld take $ollle work off jijrrj and there were Sojlje Jlgililll+arlt piaririlrlg
issues that would happen in the next year and he could have more day-to-day
• communication with planning. Vice Mayor Genco stated she did not think the
communication line was broken and she thought very highly of Carol, and saw
her as a goad writer. Vice Mayor Genco distributed the report handed to the
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
~. ~.~ A~~!'~'~TT*I~'TT. ~_~?I~E_FT FT `,,I 1~T~TT1~T~ [EI~~jTI~~LD
• MONDAY, AUGUST 30, 20041 Y
PAGE 6
Council on Bermuda Terrace to everyone and provided one for the Manager and
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Vice Mayor Genco's calculations had been close to Mr. Horniman's. She stated
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had supervised it. Carol did not have planning background and experience and
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costs. He had done that repeatedly and had given the Village the benefit of his 24
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issues. Mayor Watkins commented it was her understanding that Jeff wanted to
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ago when he came to work for the Village, Mr. Capretta had told him when the
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there was that possibility. Mr. Newell reported he still had communication with
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supervisory authority or control of the planning budget, which went to the Village
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enforcement function. Discussion ensued. Mayor Watkins did not see a
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not have the expertise, and the person who had the expertise was being taken
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nightmare, and the Council had seen the communications from the Village
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ot want issues
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Manager was charged with executing the operation and management of the
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taking on a couple of temporary part-time people who had great expertise in
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needed, and he thought the manager had had a lot of planning experience over his
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focus to see if it produced the results the Council would like. Vice M
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and went ahead and dealt with the developer and then it was found that the code
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things, and this would be taking away the ability of someone to insulate the
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developers. The Atlantis project was a prime example, where the developer was
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meeting wltn the manager ana uruortunaiely, he inougni ne naa a rapport with the
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
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manager and didn't understand that the information being given him by the
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Mayor was implying deals were going on with just the manager, and she sat in on
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Mayor Genco responded Mr. Burckart started making his plans in February and
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engineers and landscape architects because they thought they had the okay to go
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an application until July 13. Mayor Watkins commented it was important to her
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came to look at Tequesta as a possible place to build it was public relations, and
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the application submitted July 13-it included copies from the Village code, and
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other surrounding municipal authorities, letters of approval, and that was not what
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was no prior communication with anyone on staff to give him that kind of
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Florida Water Management and Palm Beach County for almost seven years, and
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she saw as a clear conflict, and she was trying to protect the Village by
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an intermediary. Vice Mayor
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iting new business, but he did not have the background nor
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point out the negative things because through experience they knew what those
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process for that. Vice Mayor Genco commented you did not undo it after
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Manager Couzzo explained the first time he had occasion to discuss this project
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been clearly told about a number of hurdles, one of which was high density, and if
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had gone to Community Development for height, etc., before he submitted his
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the newspapers. Also, Community Development received phone calls from
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limitations. Gentile had intimated these issues were addressed, which they
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commented Mr. Burckart's optimism as a developer led him to do this.
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presentation, and had listened. and. specifically looked him in the eye and asked if
anyone ioid him he had a clear road io this, or any impression he was going io get
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
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• MONDAY, AUGUST 30, 2004 = ~. , , ~ , u ~ v Y • v y
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approval because he had done all this, and his response was absolutely not. Vice
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disapproval, the discussion was about a concept and she was trying to keep
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focus was on what he thought, and he did not think he was blocked anywhere.
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discussion of Community Development, and she had understood Jeff thought this
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he could greatly improve the Building Department and could be in more contact
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also-either one would work very well. Village Manager Couzzo commented in
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Development Department as is this year, and if there was going to be a change to
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continuing in this vein would give the wrong impression, which was unfortunate.
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stay in closer contact with Jeff, Carol, and Jack. Councilmember Resnik
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building process, which he could not do when he was also planning supervisor
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Councilmember Resnik expressed her opinion a planning department consisting
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remember there was an organizational chart with the Village Manager at the top
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planning. Village Manager Couzzo commented in light of Jeffs comments he
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throughout the course of the year. Vice Mayor Genco stated she thought it would
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The Vice Mayor stated she was being honest about the perception because she
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about perception. Manager Couzzo commented leaving it as is should avoid
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idea to realign staff function to increase productivity and to try it, and if it did not
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and this did not preclude Community Development from ceasing to exist as an
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was consensus to keep Community Development and put it in the general fund.
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general fund. Councilmember von Frank agreed. Councilmember Resnik
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Council mid-year.
Tom Paterno commented he saw Vice Mayor Genco had been able to yet a couple
of Thousand doiiars for somebody else and he was hoping ail of the Council
MINUTES OF THE SECOND VILLAGE OF TEQUESTA
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• MONDAY, AUGUST 30, 2004 : L. ~- ~ y ~ ~. ~ v ~ ~ v ~~'~ _ -
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together might be able to come up with enough dollars for a pilot camera
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could be purchased for under $20,000 at this point. He had also looked into the
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protect the inlet. He would like to get in to the budget some money to start a pilot
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Yclarified at the last workshop this had been discussed, about putting cameras on
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with Motorola, who had developed new antennas so it could be wireless, there
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location only $500. Mayor Watkins stated it would still need to be monitored, so
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room thley were already recording. Mr. Garlo commented cameras already
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area; now technology was less expensive and more user friendly. He and Mr.
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which were available for anywhere in the Village, and the Village could look at
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be obtained. Vice Mayor Genco asked that it be put on the Village Council's
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Mr. Paterno asked that it be added to the budget. Vice Mayor Genco commented
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could be allocated by a budget amendment. Mr. Paterno commented there could
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ib'{e on line and be in the community and do their reports right there. Mayor
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let staff think about it. Mr. Paterno asked if what they were saying was money
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support.
111. ADJOUKN1Yll+.;1V'T'
The meeting was adjourned at 4:02 p.m.
Respectfully submitted,
~~~~
• Bettv Laur
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ticiing v iiiage ~,ierk