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HomeMy WebLinkAboutDocumentation_Regular_Tab 09_04/13/2006 i MINUTES EMERGENCY SPECIAL VILLAGE COUNCIL MEETING _, TUESDAY, FEBRUARY 7, 2046 I. CALL TO ORDER AND ROLL CALL - The Tequesta. Village Council held an Emergency Special Meeting at the Emergency Operations Center (EOC) of the Public Safety Facility, 357 Tequesta. Drive, Tequesta, Florida, on Tuesday, February 7, 2006. The meeting was called to order at 1 Q:00 a.m. A ro11 ca11 was taken Village Clerk, Gv�ien Cazlisle. Council Members present were: Mayor Jim Humpage, Vice Mayor Pat Watkins, and Council Member Tom Patemo. Also in attendance were: Village Manager Michael R. Couzzo, Jr., and Department Heads. Village Manager Couzzo noted for the recard that Council Member Geraldine A. Genco was available by conference ca1L II. APPROVAL OF AGENDA MOTION: Vice Mayor Watkins moved to approve the agenda, as submitted; seconded by Council Member Paterno; mation passed 3-0. IIL Discussion and possible action regarding the Tequesta Drive Bridge Mayor Humpage noted the Village is scheduled to open the Tequesta. Drive � Bridge tomorrow morning. He indicated Staff has obtained some information from our independent engineers. He felt this meeting was more for Council to get . to a comfort level so that everyone will understand what is about to occur, and how it will occur, and where the Vi�lage is going. Council Member Paterno mentioned he had some concerns with the temporary opening of the Bridge. He felt that Section 3/7 is wlnerable a.nd could actually vibraxe, and could fa11 out. Ivfr. Brian Rheault, P.E. Bridge Design Associates, Inc. noted he did not feel the bridge could fall completely out. He explained that during the construction a large � 1-%4" rod is slipped and threacled through like a needle, and then they tighten the � rod. He noted there is a large 1-il" pin, and if it is in good shape still, if co�rosion . has not rotted it away, there should be that pin at least through the center span. He - pointed out the option sheet, noting for opening tomorrow he really did not think it was an. issue, but for any extended peric�d time he recommended the Village should ha.ve some temporary supports under the bridge. He felt holes could be drilled and rods added, angle iron, something to that effect so that the Village does not experience catastrophic failure. He noted then the Village could be sure that the Bridge is not going to drog out on a boat, or on someone undemeath it, or from vibrations. He mentioned he did not think it was critical that it happened today, but he did think it was critical that it happens if this goes on for a couple of weeks. Council Member Paterno asked if it was possible the rod could come down, hitting � something else, and crea.ting a bigger problem. Mr. Rheault responded yes, that is a possibility. He commented what would likely happen is that if the rod no longer Minutes — VilIage Council Emergency Special Meeting February 7, 2006 � � Page 2 existed, it would more than likely split at center span. He noted that is where it is basically stranded and held together there, and so the two ends wautd break, and they would rotate down toward the pilings and side. Council Member Paterno felt that could Iead to another problem potentiaJly. Vice Mayor Waticins questianed if the Village were to open the westbaund lane would the Village not see a cause and effect of the vibra.tions. Mr. Rheault explained the rod is there for enforcement but it is not holding the tuuts together, so the transfer of vibration from one unit to the other is minimal at this point. Cauncil Member Paterno commented if the rod is nat there, who knows what would happen. He pointed out a11 those strands undemeath are broke, so a percentage risk wise here is i� it is not already broken, it is probably v�ry defzcient, so it couId cause a problem or cause a chain reaction of some sort. Mayor Humpage asked what the Viltage was looking at now was the risk or possible problem for marine traffc, not vehicutar tra�c. Mr. Rheault agreed the biggest exposure at tlus time, if vibration or movemerit occurs, is for anyone underneath it. He - commented at aIl costs if the Village could keep boaters out of the center span. He noted if the deck unit was to fall it won}d not affect much on the tap side, maybe that would be more dannage to the slab, but it would not take down the whole drive area. Mayor Humpage commented in his professional opinion the Village needs to keeg this closed to marine traff�c until that sitaation has been resolved. He felt tli,at was the maan concern Council shauld look at zww. Mr. Rheault noted that is in, 4ption 1, temporary support 3/7 to keep it from falling on boaters, and have the barriers on the top side to make sure that motorist do not misdirect themselves onto the other side, and post the tonnage limit for vehicular f.raf�ic. He nated another suggestion that has been going azound, but it is relativety expensive, is to have a curtain or drape, constructxon debris drape undemeath the bridge so if something does fall, it does not just fall imuzediately, it is slowed down. He mentioned he has looked at carbon fiber but it seems to push the price up. He felt that was a reasonabie option, but any heavy-duty netting that slows it down gives the boater or someone the opportunity tv avoid, or get out of the way. He noted the bottam line was to keep them out of there. Mayor Humpage felt if Council res#ricts the marine tra£fic they would not have any liability. Village Manager Couzzo indicated there is still a limited liability. He noted if the Village goes one step � farther and puts some type of netting, that would provide reasonable care for the boating traffie, he felt that would further decrease the tiability, because the Village is taking additional preeautions. Mayor Humpage asked if rods were put in place if it woutd further decrease sections dropping off, and hold everything in place. He commented he could not imagine carban fiber net holding large seetions of eoncrete that fa11 down. Mr. � Rheanit indicated it would ha.ve to be done very well. He noted the adjacent slabs were not in that great a shape, and it would end up with the carbon fit�er spanning about 12 feet, which might not be reasonable. He noted with 6 or 8 feet they Minutes — Village Council Emergency Special Meeting � February 7, 2006 � Page 3 . � would have an opportunity to hold up just about anything, but with the span the � Village has it would be very diff'icult. Vice Mayor Vf7atkins asked if the spiint � could be put in place untii the \lillage couid get it resolved. Mr. Rheault - � responded in the af£u7native to a splint or a for�n--something that holds up from ? � the top side. � � =� Cauncii Member Paterno asked if Option I was for spiinting, or if the barricades 's: and the people were included. Mr. Rheault noted it was basica�ly the splinting and ° the net. Council Member Paterno noted that did not include the net. Mr. Rheauit . agreed. Village Manager Couzzo suggested the netting could be done by the Village to save money. Cowocit Member Paterno nated even with Qptian 1, we could move to the other optians in order to take carrective action. Mr. Rhea.ult � noted, the village wauld not want to Ieave the hale open, and could install a large � steel plate or something so no one falls through. � Mayor Humpage asked what the debris screen was in the option. Mr. Rheault noted in Option 1 it was some type of netting fox debris screeni.ng, �uch as earbon fiber, simng netting, or wire mesh. Mayor Humpage felt the screening was to protect the boaters, he asked what they meant by installing a large steel plate so someone would not fall through. Mr: Rheauit clarif`ied if they removed slab 3/7 by going in there and saft cut it, and remove it. He mentioned that is an option, � but he cautioned Council to put a significant plate of steel over the hole. Mayor Huznpage asked if they soft cut the portion out wauld that then a11ow for mazine traffic. Council Member Paterno asked if they removed the slab would that be $40,000 or $SQ,000. Mr. Rheault felt it would be on the lower end of $40,000. He mentioned it was unfor�:unate but times are good for contractors, and he does not see one coming in for $5,000 to do the job. 'There is too much work out there at this �ime. Gouncil Member Paterno noted the option was ta take out sectian 3 (middle sectian), and put in new concrete and have a temporary brid.ge that would last 5-7 years. Mr. Rheautt noted the new span would probably last 40 years, the problem is the next spans in either direction have aiready progressed, not ta the condition of span 3, but based on his professional op�on, they were 5 to 7 years away from being exactiy where � the Village is today with span 3. Council Member Patemo indicated since he was under the bridge some of the ather chazuiels do not look as bad as the main channel. He asked if another thing the Village eould do was to make it longer, such as opfion 2 to make it better. He noted if the Village has time it also allows the possibility for the Village to be getting money from someone eise to help us. He commented in his opinion the Village needed to get the bridge open, either by Option 2, at some point, because he felt the quick fix ($54,040 - $70,000) was just wasting money, when for $250,OQ0 they coutd actuaily ha.ve the bridge open that wauld take the school buses, rescue, and somewhat a normal life. Mr. Rheault commented if it was any comfort at all, the County has the exact same probtem at. Loxahatchee River Road. - � Minutes — Village Council Emergency Special Meeting February 7, 2006 � Page 4 He noted 1 or 2.$pa.ns needed emergency repair and they went in there and removed the slabs and replaced them to get the bridge back into full opera.tion. He stated that bought the County the two years that were needed to do the design and permitting, and to get into the construction. He felt the new Tequesta Drive Bridge should be able to be implemented in 12-18 months. Council Member Paterno asked if the Village went with Optian 2, would they have to go anywhere else for permitting other than the Village of Tequesta pernuts. Mr. Rhea.ult stated Option Z wauld require a notificatian to the Coast Guard because the boat traffic is being resiricted under the 3 span. He felt that wouid be the oniy requirement the Village would have regarding notificarion, because the Village now owns the bridge and roadway. He noted there would be no County, Department of Environmental Protection (DEP) or Army Corp permitting required. Mayor Humpage questioned whether the Village would need Department of Transportaiion {DOT} pernuts. Mr. Rheault responded no. Vice Mayor Watkins asked if this project would need to go out to bid. Village It�ianager Couzzo noted he had spoken with Village Atto�ney Hawkans this morning, and he was researching the requirements. He sta.ted the Village could piggy-back the County engineering contract, and noted under emergency conditions the Council could waive the competitive bidding process. Council Member Paterno noted the cost would probably be $250,000 by the time it is . removed. Mr. Rheault noted his cost estimate is $227,000 a11 inclusive. He noted the Village would be paying about $175.00 per square foot for the new parts, and spending abaut $100.00 a square foot for demolition. Village Manager Couzzo pointed out the e-mail from Council Member Genco, and noted she wanted to make sure that everyone understood that the DOT determined that the bridge could be utilized in different facets, and different ratings up to 11 tons, and that Mr. Rheault has determined 5 tons, and that DOT did it more on load calculations, Mr. Rlieault did it more on independent calculations. He notec� the Village had already moved it to 5 tons prior to the DOT load analysis, because they wanted to increase the level of caution for the . residents. Mr. Rheault noted from a strict calculation standpaint the DOT may be conect that 11 tons could be on the bridge. He stated the reason he would not make that recommendation to Council was because that lets open the door for comrnercial vehicle txucks of all sorts. He cautioned as soon as the Village opens up the door to commercial vehicles, the Tequesta. Police force is basically going to be placed with putting up scales at the end of the bridge to determine if the vehiele is over the weight limit or not. He commented by putting it at 5 tons, then a Ford F354 is about the biggest vehicle that could be expected to cross the bridge. He stated then there would be no argument amongst the motoz ing public. � Vice Mayor Watkins asked Mr. Rheault in his professional opuuon if opening the westbound lane to 5 tans and under is a reasonable thing to do for safety on the bridge. Mr. Rheault indicated the only thing that he would caution is if this were .. Minutes — Village Council Emergency Special Meeting February 7, 2046 Page 5 . to go on for more than a few weeks, was to assure that span 3 would not come down by taking more extra precaution. Vice Mayor Watkins indicated her personal preference would be Option Z, on fixing, even if it was to buy the - Village more time to coordinate time to design a new bridge. She noted she would like to see a study done on the bridge to see if the Village needed. to raise it, or do anything different. She cammented she did not want to hurry up and just do the top and find out that the Viliage should have done pilings down the road. She pointed out the Village does not ha.ve any comparison on costs, and did not know if $227,000 was reasonable for this work. Council Member Paterno stated these were Mr. Rheault's estimates based on lus professianal opinion. He commented it � could cost a little more, or a little less. Mr. Rheault commented he has 400 bridges in Palm Beach County with three under construction at this time. He noted he has taken unit prices from various areas, and added some additional costs, because it is of an emergency nature there will be people warking overtime, and you have to convince some supplier that the Village needs this in the ne�rt two to three weeks, so that means he has to tell someone tha.t is already in line to stop, that he has an emergency here and because of public sa£ety he would hav� to delay them two weeks. He noted that was costing someone a premium. He commented if you take the $227,00(� and divide it by the square foatage that Tequesta wili be replacing, that number would be $275.00 a square foot. - Vice Ma�or Watkins asked if tbis work could be done in 2-3 weeks. Mr. Rheault noted it was fortunate that Mr. Cropp has the best interests of Tequesta,, because he lives on the north end. He commented there aze only 3 or 4 suppliers in the entire state with the components the Village would need, so he called around, checked around, and noted Mr. Cropp thinks he has worked a deal with a gentlemen in Fort Myers far his products. He stated he believes Mr. Cropp can get the products in the ne� week or two. Mr. Rheault introduced Mr. Randy Cropp, a representa.tive from a local construction company. Council Member Paterno noted Mr. Cropp was currently doing the construction on another bridge (AIA) in the azea, so his men were already local, anc� they could do the Tequesta. Bridge at the same time. Mayor Humpage commented if you looked at the time frame, one of the things was there had to be a distinction between marine and v�hicular traffic. If you looked at item 1, it said the quickest way to open was to limited trafFc, and asked if that meant vehicular traf�ic. The �espcinse was that boat haff c would be limited because they had to sta.y out of the center span and vehicles would be limited to one side of the road. Mayor Humpage asked if marine haffic were not an. issue i£ he would still recommend the supports and the netting. Mr. Rheault ' responded yes, because if something of that size fell, it was going to do other damage. Vice Mayor Watkins commented we needed to do both 1 and 2. Mayor Humpage asked the time frame to complete item l, to put in the steel supports and the netting. Mr. Rheault responded the steel supports would require a da.y or two to acqture the materials and one night of installation with a late afternoon closure. Mayor Humpage commented he did not want to wait two � weeks to do that and then a week later have to do the whoie bridge over. Minutes – Village Council Emergency Special Meeting February 7, 2006 .. Page 6 Mr. Rheault advised if the Council was committed right now .to set the wheels in - motion to replace the 3 span, then the on�y thing he would do would be to have the police be very aggressive in cordoning off that 3` span to boater traff c. If the Cotu�cil was not in a position to authorize an expenditure of a quarter million dollars in the next 2-3 weeks, then they should jump on option 1 to ailaw someone to get in there and get it safe, and get a little extra time to get in a position to where they could decide to progress ta option 2 or progress to option 3 and get a new design underway. Mr. Crepp commented no matter what the Coiancil did, they had to close the center span off to marine �c, no matter whieh option was chosen. Mayor Humpage noted with option 1, $40,(J00 to $SO,OpO, the cenfier span was gaing to ha.ve to be elosed to marine traffic, and � asked how to do that. Village Manager Couzzo responded it couid be done with a bamcade in between the pilings on both sides. What would be more sophisticated would be a silt barrier which wauld not allaw marine traffic to traverse the center span and it couId be Iighted effectively, and have a buoy iike the Caast Guard would want then there would be no possibility of peopie going thraugh. Council Member Paterno commented that he had talked to Randy Cropp and the Village Manager and ottiers, and if the Council j�nped on option 2, they could have the conerete af�er Mr. Rheault's design within two weeks. During tha.t two weeks when Mr. Cropp knew those pieces were on their way he could tear out the old pieces and as soon as the new ones arrived, drop them in, within seven days— so in tl�ree weeks the bridge could be re-opened for 33 tons. If the tTillage Council did not want to open it that high they could apen it to other weights of velucles. The Mayor commanted it could be opened to both directions. Counci� Member Paterno commented that at the same fime, the Village did nat have to spend $40,000 to $SO,U00. The Village Manager commented if it could be done quickly enough that cost could be avoided, but if it went past that there would be a risk. Ma.yor Humpage commented something would sti11 ha.ve to be dane abaut marine tra.ffic. Assistant Village Manager Garlv recommended wrapping the � buoys azound and around in poliee l�ne do-not-cross tape. Mayor Humpage eammented there must be sorne kind of Coast Guard coinplianey that had to be met, The Village Manager suggested a line of buoys almost like a fence, going aroez�td, tied on each side, and it woutd be criminal mischi�f if the tape on the bueys were cut. Vice Mayor Watkins asked if pedestrian traffie was going to be ailowed when the west-boitnd Iarie on the bridge was opened. The Vice Mayor indicated she had had no idea the number of mothers pushing strollers who crossed �hat bridge to get to the nursery school at the church. The Village Manager commented he thought the southem part of the bridge which was the east-bound Iane would be closed to everyone. Both Vice Mayor Watkins and Council Member Patemo indicated they 13ad seen mothers park their cars and cross the traffic lane to get to the sidewalk and take their children over the bridge in strollers, and then go back to their cazs. The Vice Mayor requested that the westbound side be kept open to Minutes — Village Council Emergency Special Meeting � February 7, 2006 � � fi Page 7 } pedestrians. Police Chief Allison advised there were no interconnecting � � sidewalks. Mr. Rheautt ad.vised he would have no problem with keeping the si�ewalks apen if they were properly barricaded off; the driving surfaces were 16 ; inches lower than the sidewalks; the decldng of the sidewalks was safe and could '� be utilized, you just could not let an east-bound pedestrian using the sidewalk �o ' go down into the roadway and �valk in that area, so fencing or barricades would have to be used to keep people on the sidewalk. Village Nianager Couzzo expressed concem that there would be peopie on the sidewatk at night wha would p}ay with the barricades, so he recommended if east-bound vehicular traffic was blocked to block everything east bound. There had been mischief this past weekend resulting in loss of more than haif the lights, and banricacles had been thrown into tbe river. The Mayor asked about concern expressed by Council Member Paterno and Vice Mayor Watkins of people waltcing across the tra�xc lane to get to the sidewatk. V z�lage Manager Cauzzo advised there vvould be flagmen and police there and they could cross when �c was stopped. Council Member Paterno recalled that sidewalk had a step and a lot of the mothers pushing a stroller had to walk araund to the front of the siraller and lift it up onto the sidewalk, and recommended putting orange construction material so thai they would hav�e to sta.y on the sidewalk and keep tbem off the spans; and if it became a problem, then close it all tagether. - Village Manager Couzzo i�dicated he wouid nat want to do it, but if the Gouncil wanted to keep the sidewatk ope� then staff would figure aut a way to make it as safe as possible. Mayor Humpage co�rmed with Mr. Cropp that the sidewalks were not being replaced. Mr. Cropp indicated the sidewalks were 90% to 104% fine. Mayor Humpage suggested safety orange netting on the south side, traffic side of the sidewalk, pedestrians would never ha.ve to worry about crossing into the vehicular �affic. Mr. Cropp advised his wife's friends with the babies were the ones going to the First Presbyterian pre-school, so he knew exactly the people who were crossing the bridge, but they could be put on the south side, which would be a lot safer tlian having them cross oeer. Mr. Cropp suggested placing two jersey barriers on the east-bound side, putting up a wood rail and stapling the orange netting to it, and posting a sign that the bridge � was closed to fishing. Issues with having the north side sidewalk open were discusseci, and consensus of council was use the east-bound south side for pedestrians aad that bicycles and the fishing wou.id t�e prohibited. It wo�d be an inconvenience for 3 weeks. The north side sidewaik would be closed to keep pedestrians from the traffic. Board . Member Paterno also recommended. temporarily removing the trash cans, pvsting for no fishing, and wrapping the middle using buoys to direct marine traffic. It was confirmed that when the buoys were wrapped the maxine traf�c could use the east and west spans, but not the center spaz�, and it was a no wake zone and there w�s a no wake sign there now. Vice Mayor Watkins asked if they were back to option 2. Boazdmember Paterno commented if it could be done in 3-4 weeks we would be better off. Minutes — Village Council Emergency Special Meeting = February 7, 2006 3 � Page 8 . � Mayor Humpage confirmed consensus af council was option 2, no marine tra�c . under the center spau, and in 2-3 weeks those spans would be put back in. Village - ' Manager Couzzo advised he haci briefed Council Member Genco by phone; they ; had talked about no fishing and she was good with that. Vice Mayor Watkins ; asked if the idea was to close the pedestrian traffic on the north side and allowing £ it on the south side. Discussion ensued. The Viilage Manager commented it was � a iittle more diff'icult to do it on the south side but it would be the Police Department's responsibility to make sure it was secure. The Vice Mayor asked about closing the bridge to �pedestrian tr�ic completely; however, the others c�id not think tha.t could be done. Village Manag�r Couzzo indicated opening one side could be tcied and if it didn't work it could be ehanged. - Mayor Humpage commented it was his understandi.ng the sauth side only would be open for pedestrians and the north side would be closed to all peciestrians; no � fishermen on the bridge; trash cans would be removed; on the east and west sides of the center span, mazine traffic would be ailowed and the center span would be blocked. Viilage Manager Cot�zzo recc»mmended postutg no wake/iclle sgeed. - signs. Council Member Paterno reported that morning at low tide the water height had been 3�-4� feet on the barrier, so it would be 6/7 feet on the side spans. During ensuing discussion it was mentioned that the police boat had been in there the other day. Mr. Cropp advised he did not think there wauld be an issue of water height with the size boats that would be there. Mayor Humpage stated there would be a big sign, no wake/tdle speed. Mayor Humpage commented now that was figured out and the bridge would be open the next morning, and the Village Councii had originally discussed traff'zc in both directions with flagmen arzd poiice, but now there was some consideration of one-way traff c. The Mayor indicated he did not know if that co�d be done at this point, since th� media. had a.iready covered a11 of this. Village Manager Couzzo suggested opening in two directions the ne�ct da.y, which might be ° cQntrary to the apinion of the Police Department, and give the Police Department _ Wednesda.y, Thursday, and Friday to assess how it was going, and if they determined it was not manageable, not safe, or whatever, then on Saturday have Public Works put up a boazd saying that beginning at 6 a.m. Monda.y tra$"ic would be restricted in one clirection (whichever directian the Palice Department picked). The Village Manager sta.ted he thought this was an operational decision that needed to be made in the field. Council Member Paterno commented the Village Councii had to give them that authority. Council Member Paterno expressed concem with the light at R.iverside Drive, commenting he could see three lanes wanfiing to turn onto that bridge being a problem, and his idea was to only be able to access the bridge from Tequesta Drive. That way, if there was a line of cars it would be straight back; otherwise it would be a nigiitmaze for the flagmen. Mayor Humpage .asked if that meant no left or right turns off Riverside, to which Councii Member Paterno responded, at Minutes – Village Council Emergency Special Meeting February 7, 2Q06 . . Page 9 least no left tums off Riverside. Police Chief Allison commented he and Mr. Garlo had had that conversation this morning and felt it would be a nightnnare if �raffic from Riverside Drive was not restricted from crossing the bridge. Chief Allison suggested opening the bridge one way 24 hours a day, stating that woutd . be the least impact to the Police Department, either direction, but he would prefer westbaund so people could get their ice cream home before it melted. The light at Riverside would control the traff'ic and flagmen would just be needed ta watch for trucks. Vice Mayor Wa#kins commented the most feasible and safest mechanism that could be applied was, what should be done, and two-way traffic would be a nightmare and would sa.ve no money or time, and she thought it would be better to � decide on one way now because she felt it would be harder ta let them go two ways and then change it to one wa.y. Village Manager Couzza commented these were operational problems that could be decided and advised that Mr. Rheault needed an answer now and he was here for structural questions. Mayor Humpage stated there were 3 people here who wanted option 2, but they still needed to check with Council Member �Genco. Council Member Paterno commented by making a decision today, Mr. Rheauit could get started on it toda.y, and if they needed to ca11 Council Member Genco to get her vote, that was the way to do it to move on. Council Member Patemo commented tliat they would be running into situatians and asked if Council wanted to give the Viilage Manager authority to hire whoever he wanted or if they wanted Mr. Cropp's company to do it--that should be decided now so there wautd be no question of why was someone else picked, etc: Mayor Humpage agreed that administration should be given authority to move forward in an expeditious way, because i€ they were going to colleet bids it would take ten months, Village Manager Couzzo suggested the first thing the Council needed to do, if they agreed, was to authorize him to execute an agreement with Mr. Cropp and utilize the county eontract and with Mr. Rheault to do the design work. That was step one. Then Mr. Rheault could get started because he needed five to seven da.ys to do the design work. Village Manager Couzzo suggested a break to get the telephone set up to call Council Member Genco. Assistant Village Manager Garlo asked about the Coast Guard permitting process. Mr. Rheault explained they just needed notification there was restricted �marine traff'ic. Police Chief Allison reported the Coast Guard had been cantacted. Mt. Cropp advised they needed to be notified there was an emergency situatian, and that the sections of the bridge that were being replaced would be in the exact same configuration as present Mr. Rheault advised that the design for the slab configuration eould be done in 1-2 da.ys so that Mr. Cropp could start getting the materials to begin work. Mayor Humpage commented then in 2-3 weeks the bridge could be back in operation. Mr. Cropp provided a timetable, he would probably get the design in 1-2 da.ys, and advised he had talked to ttuee prestress , yards companies—the third one was out, the second one was so swamped they could not handle it, and the other was 5& S Prestress, who Mr. Rheault had worked with before, and Mr. Paterno knew the situation that they were not DOT . Minutes �- Viliage Council Emergency Special Meeting � Februa.ry 7, 2006 � Page 1'0 � � certified, but were certified to do a whole Iot of other prestress in the state. Palm = Beach County did not allow them to do prestress because tl2ey were not DOT � certified. Mr. Cr�pp advised he wanted to use them because they were �e only company who could get the material here on time and be reasonable, and if police ':.� and flagmen ha.d to be out there the Village was spending hundreds and hundreds :� of dollars, probably $1,400 a day easily, going by. Mayor Humpage questioned � how they could be used if they were not certified. Mr. Cropp explained they were presfress certified but not DOT certified. Mr. Rheault advised th� reason the county did not use them was,the county fotlowed DOT' specifications almost to . the Ietter of the law. What�could be done as a private or Village operation would be to oka.y him to do quality eontrol, and they were certified to do that. He wouad send ane of his guys to do the testing and monitoring and they wouic� be cerkified - for that project. If this were a county job or a straight DOT job, S&S was not on the approveci list, but they were on almost every private job he had going. In " order to circumvent that, all that had to be done was to authorize him to do the � quality control that they were not willing. to spend the money for--#he DOT certification cost $34,U00 per year just for tbat certificatian and if they did not produce enough to of�set that cost, they didn't do it. Vice Mayor WatJcins asked if that would be for the whole center, to which the Village Manager responded, yes. Mr. Cropp advised if Mr. Rheault got him the design by Thursday, 14 days from Thursda.y the material would be at the site and then i0 days to replace the bridge. He wanted to wait until the material was received and nat have to worry about a truck breaking down in Fort Myers, etc. The 10-day shutdown of the bridge � might onty have to be 7 days, but su#�icient time was needed for the concrete to cure, and it depended on cond�tions. He wouid not work 24 ho�trs per day, but would probably go from ciawn to end of daylight and maybe a little longer to get the work dane. With the poten�al of working day and night, Council Member Paterno commented the Village Councii wouid have to approve tt�at, to work after hours. Mayor Humpage commented just go step 6y step---there were some other items, and asked with everything just discussed were these still the estimated costs under item 2,. Vil.lage Manager �ouzzo cornmenfed they did not have a proposal yet. Mr. IZheault responded these were just estixnates, he could give azt estimate for quality control and the d.esign work and end up pretty close to the cost. Mr. Cropp comtnented he was clase to t�at number, but not at tha.t numbe,r and the number he had a praposal for was $248,004 excluding the aspha.it this was $227,000. Mr. Cropp commented they couid talk about a few things but it might nc�t come down to $227,000 but if there was something tha.t cou�d be negotiated it might heip get the number down. Bottom Iine was he was not �o�g to give up something and take his people off another job and sacrifice another jab to come � here. Discussion ensued. The Viilage Manager commented this was a big number. Mayor Humpage noted slope repair still'had to be done at $13Q,000 and � asked if atlocated funds could be used to do that repau. The Village Manager Minutes — Village Council Emergency Special Meeting February 7, 20Q6 � Page ll responded that could be done but he was not sure that would be to the Village's � °° advantage. Village Manager Couzzo commented the Village had the resources to - do this job. He had told the Vice Mayor that morning that there had been an award of $300,000 from a code enforcement situation and that could pay for the whole bridge, and other reserves were strong. IvIa.yor Humpage coxnmented he believed t�e Council had enough information to let these fellows go ahead. Mr. Cropp advised of severai recent jobs his company had done for DOT, some on an emergency basis, and the casts 4U% of the time came in close to the estimate, so � he did not feeI bad at�out this, and Mr. Paterno knew what fhe costs were. Mr. Cropp advised that he was the boater who had been under the bridge when the concrete fell. -He had had lunch with Mr. Paterna the ne�. day and told him they had a serious situation. Mr. Cropp commented he had a good relationship with Mr. Rheault because they jumped on things and got them done right away, and they did emergency repair work like this all the time, it was nat his first time. Mayor Humpage announced a recess to set up the phone call to Cauncil Member Genco. � - 7�ie meeting recessed at.10: S9 a. m. and reconvened at I1:1 S a. m. Village Manager Couzzo commented uttless the Councii wanted ta do something different, the previous decision had been to open the bridge to 2-way tra�c on Wednesday morning and leave it until7 a'clock and then ciose it off and open it the next da.y. However, he suggesteri the Council might want to. consider allnwing 2 to 3 days for the Police Department to monitor, and if it became unmanagea.ble to give administration the authority with the Police Department to change that to one direction with the appropnate signage and notification to residents, and see how that went. Let the Police Department monitor through Friday and i£ there was a need for a change, put a message board up a�d let people know that Monda.y it would be changed to ane way. Chief Allison expressed his opuuon it was hard to undo what you had already done. Discussion ensued. Viliage Manager Couzzo indicated if administra.tion was given authori#y to make a decision after the p�olice had monitored, then another Council meeting would not , have to be heid. Mayor Humpage commented, let the police decide about if there was an issue with Riverside Drive, and let the Chief make that call. ' , Mayor Humpage commented to put into perspective what had been said, what they were gouxg to do was to open the bridge to tra�c Wednesciay and make a determination from that, and speak to Council Member Genco. Village Manager Couzzo commented he thought that was the firsfi thing to talk about with her. Mayor Humpage camme�ted, right, that the bridge would be open from Wednesday to Saturday. The Viliage Manager commented, also that administration was going ta be authorized to make a change if needed, and get , that approved,, and then go from there. Mayor Humpage commented then the position was that the south side sidewalk would be opened, the north side . sidewalk would be bazricaded, there would be no fishing on the bridge, there Minutes, — Viilage Council Emergency Special Meeting February 7, 2U06 Page 12 - would be a bazrier ar some kind of restraint from marine traff c in the center span; allowing the marine tr�c either north or south on the east and west spans adjacent to the center span. Mayor Humpage commented the next thin.g that naeded ta be done was to � authorize the Village Manager and staf� to begin the process af gettin� to where � we want to be �on the bridge--allow them to connect with the engineer, spend the ' funds that needed to be done for the engineering, probably what would have to be dons was to barrow from reserves $350,OQ4 as best he could fgure, and take that from reserves and place �nto a special acco�nt. Mayor Humpage commented from his canversarions with Mr. Rheault, for the Village's purposes they needed � to see if they cauld get a couple more fast bids, which Mr. Rheauit had said could ' be done in the next few days. The design was not going to be ready for a couple � of days, anyway. If it were announced they were going to spend $250,000 or , � $275,000 with Mr. Cropp without any other bids it woutd be perceived that the Council was moving too quick, so he was in favor of having the Village Manager connect with Mr. Rheault for two mare bids, get a ballpark number from them so everyQne was an the same wave leng�th, and then proceed through fhe Village Manager to get these parts ordered and get them here and installed. . Mayor Humpage stated he.thought the Council needed to make the effort to have their constituents understand they would try ta be cautious and follow pracedure . as best as possible. Tha.t was his suggestion unless the other Council members felt they just needed to move forward without doing that. Vice Mayor Watkins stated she agreed anci felt the Counci� shou.ld not open themselves to just signing without at least making an attempt to compare prices, and she thought that was the least they should do. Mayor Humpage commented he felt the Council had an obligation to do tha.t for their constituents. He stated he appreci�ted Mr. Cropp's infarmation, which was very helpful, and commented most businesses couId give a price within a da.y or two, and it would give the Village Manager another document to look at ta make sure they were comgari.ng apples to apples. Council memi�er P.aterno commented what they were saying was to get two more prices other than Mr. Cropp's and as long as they were in the ballpark and everyi�ody was pretty much the same, then since Mr. Cropp had already gotten the ball rolling and had everytt�ing sort of set up then they would go with Mr. Cropp. Mayor Humpage and Vice Mayor Watkins stated they were both good with that. Mayor Humpage commented that part af this process covld be that the time fr�me had to be right, and if another guy was at $240,OOQ and Mr. Cropp was at $248 as far as he was concerned, Mr. Cropp was already in the Ioop and had done his homewvrk and would get the job. The Vice Mayc�r agreed, commenting the time frame would drive the price up, so everybody needed to be the same. Cowncil Member Patemo asked if Mr. Rheault thought he could get two mare prices by tomorrow. Mayor Humpage stated he needed tc� make the efFort. Councii Member Paterno asked if he cou�dn't get the prices by T'hursday would they just mave on. Mayor Humpage expressed his opinion that if he coutdn't get ' Minutes — Village Council Emergency Special Meeting February 7, 2006 � Page 13 prices by Thursda.y or Friday, the work should not wait, and confirmed with the other��Council Members that was th� general consensus. Council Member Genco tivas conference called in at 11:24 am. Mayor Humpage summarized Council previous comments: - The Village was going to open up the bridge tomorrow morning (Wednesday, Febzvary 8, 2046) per the origina.l plan for east and west bound traf�ic on the north side, with barricades, flagman and police in position. - � Council Member Genco asked if the Village was also looking at. a mechanized structure for the bridge. Mayor Humpage noted Assistant Village Manager Garlo has already ordered that. Council Member Genco asked if that would be . something the Village woezid migrate to once it is in place. Mayor Humpage suggested giving some timeframes to understand what Council was considering. - Once the Bridge is ogened, the Village is going to close the north side of the westbound lane, which is going to be the traffic side, which will be closed to pedestrians; Put the pedestrians on the side south, because the sidewalk is independent of the bridge, and it would give the mothers �vith strollers a continuous walkway from one side to the other withaut crossing traffic. - Create through buoys and temporary barriers to block the center span of the bridge; Notice has already been sent to the Coast Guard, so that the Viilage could open the side spans to the east and west of the center span for marine traffic. Mayor Humpage noted they were going to use a combination of a net and flaatation collar with buoys that comply with the Coast Guard regulations. He noted the water would be deep enough to a11ow the boaters to go in and out under other spans. - Bridge costs are estimated; and to get Mr. Rheault to mave forwazd with the design in 1 to 2 days the Village would have to spend about $2Q,000. Council Member Geneo noted Council had already approved that at the last Special Meeting. - Bridge structure costs have come in at $227,Q00 to $250,000. - Overtime costs on a monthly basis about $50,000. - Barricade rental, etc for about 6 weeks approximately $15,000. Minutes — Village Council Emergency Specia.2 Meeting February 7, 2006 � Page 14 . Council Member Genca commented if the Village goes to the mechanical system could some of these costs be eliminated. Mayor Humpage responded in the a.f�rmative, but noted at this point in time tne Viliage has not done the numbers to see if the mechanical system can prevent the bigger trucks from using the bridge. He noted these numbers are budgetary numbers, and not sealed in stone. Council Member Genco noted she tho�ght the Village did not want the big trucks to use the bridge. Mayor Humpage commented the Village does not want big trucks, but questioned what was to prevent them from using the bridge gaing through the . mechaniea.t signal. He noted in order to control it, the Village would need to man the bridge 24 hours a day. Council Member Genco felt it could be posted. Mayor Humpage Questioned, what was to stop the guy from going through anyway. Council Member Genco suggested narrowing the barricades and if someone goes through fine them. � Council Member Genco ,questioned the $SO,OOQ for overtime, Mayor Humpag� noted the police would still need to be pres�n� Council Member Genco noted if the police had to be there what was the Village going to save, and if they were present why cou.id they not stop the big trucks. Mayor Humpage pointed out an overall budgetary nurnber the Village was � looking at was approximately $350,000, and if it fluctuated $SO,tI00.00 and the Village sav�d money, he was in favor of it. He commented what Council would like to do is to get moving on this, becaizse the engineering is the key to getting started, so what was suggested was ta authorize the Village Manager to expend some of these funds. He felt the conect way to do tivis was to appropriate from Reserve, and create a new "Bridge fund" in amount of $350,OOQ, which would allow the Village to start writing the checks for the engineering, the slabs or wha.tever we are going to need. Council Member Genco commented that was basically approved at the last meeting, and the only thing we did not do was to designate which fund it woutd come out. Mayor Humpage noted what Cauncil wants to da is go ahead and create this fund and allocate from the reserves and put it into this fund so the Village could start. Council Member Genco agreed and asked Council to consider these are the kind of things the Vitlage has Reserve funds for, and suggested considering having a greater reserve level. Mayor Humpage agreed, and noted her point was well taken. Council Member Genca commented if there are other situations, such as hurricanes, emergencies, or a bomb, the ViIlage could be at risk. Consensus of Council agreed to her point. Mayor Hwnpage mentioned that was the plan, and wanted to make sure Council Member Genco was on the same page. Council Member Genco agreed and feit that was what Councii had already approved, bnt did not approve what amount was going to allocated. Mayor Humpage commented the funds were going to be allocated fram Reserves. Council Member Genco agreed the Viilage would be able to keep track of it in a special fund. � Minutes — Village Council Emergency Special Meeting February 7, 2006 , Page 15 Mayor Hurnpage mentio�ed Mr. Rheault and Mr. Cropp had given the Village preliminary numbers on the actual costs of the. repair. He explained that Mr. Rheault was the engineer, and Mr. Cropp represented the company that Mr. Rheault worked with quite often. He nQted their figures were about $2S,OQ0- $30,000 apart. He pointed out Mr. Rheault mentioned there were other companies out there that could give the Village some basic estunates in a couple of days. He mentioned the common thinking of Council at this point was to ask the �Tillage Manager to go out and contact these people for a quick estimate, and then Council would be dping their job regarding percepnon, and not just spending $225,000 without Iooking around for other pricing. Cauncil Member Genco felt that was reasonable and noted in an emergency siivation the Village has a different - obligation. Mayor Hwmpage noted at least the Village will have made the effart, and what the Viliage woutd do is to hold them to the same time constraints, so the Village could move forward. He suggested their bid would need to be submitted to the Village by this Friday, because the Village would be in the position to order the parts by Friday. Mayor Humpage ct�mmented Council would be giving the Village Manager the discretion to review the bids, and make sure the proposals are apples to apples. Council Member Genco commented then Council was giving the Village Manager the discretion. Consensus of Council agreed to give the Village Manager the discretion to make the eall. � Cvuneil Member Paterno noted once Cour�cil makes the decision; and whatever contractor; that within two weeks of right now Mr. Cropp said he could have slabs here in Tequesta and start construction, and �ith�n 10 days of that he would be finished. He stated hopefully witlun 3-3 %2 weeks from today the bridge could be back up to normal. Mayor Humpage stated lets consider 6 weeks, Council Member Genco suggested 4 weeks. Mayor Humpage sta.ted lets go with 6 weeks, and if the Village is dane in 4 weeks; Council would be ahead vf the game. Mayor Humpage pointed out another thing was in speaking with Chief, and Public Safety, the Village would be apening the bridge to h�affic in both directions, and making the necessary exceptions. Council Member Genco asked for clarification on Mayor comments regazding opening the bridge to traffic in both directions. Mayor Humpage clarified east and west on the north stand. Council Member Paterno stated one-way altemating traffie. Council Member Genco agreed. Mayor Humpage stated everyone was hoping that would work out fine; but in the event the Village has a problem with a back up of traffic on Tequesta Drive, or for unforeseen reasons, Police Chief Aitison will evaluate the both direction travel by Friday, and if it is not working out, the Village may have ta consider having tr�c onl.y in one direction, but Council will let the Chief make that deternunation by the end of the week. Council Member Genco commented she kind of thought also during the morning there would probably be Ionger times for those exiting the Village, and during the .. Minutes — Village Council Emergency Special Meeting February 7, 2006 Page 16 evening time it coula be longer times for those corriing into the Village. She stated that is why she feels the mechanical system would work reaiiy well. Mayor Humpage stated Council was asking Chief Allison to look at that, and make his decision on Friday. Council Member Genco asked if Council _was approving the Chief or the Village Manager to make a decision on the mecha.nical system. � Village Manager Couzzo noted Mr. Gazlo had already ordered the mechanized ; system, but the Chief was going to make the decision as far as whether to go ane � direction, and what resources he needed to make sure the tr�c was adequately handled. Council Member Paterno �ommented in his opiruon he questianed whether the mechanized sy'stem could be more costly than the flagman. Cauncil � Member Geneo commented the �illage epuld go with whatever was most cost ef'ficient. Village Mana.ger Cauzzo commented it would be beneficial for the Viitage t4 have the mechanical system in the Village's inventory to use for huxricanes and other situations. He noted the Viilage would use it the best they can on the bridge, and have it as a resource for the future. Mayor Humpage asked if Council needed to make a motian. Viilage Clerk Cazlisle indicated a motion wou�d need ta be made, and all the other Ytems were based on a Consensus of Council. Consensus of Council agreed to have the Village Manager move forward with the Tequesta Drive Bridge repairs, using Ius discretian to spend funds to expedite the project. MQTION: Council Member Paterno moved to approve moving $350, 000. 00 from and appropriate it far Bridge Fund Reserve. Mayor Humpage commented frnm an � Undesignated to a Brid,ge Reserve. Cauncil 11�fember Paterno agreed. Village Manager Couzzo noted Finance would create an account; seconded 8y Vice Mayor Watkins; motion passed 4-0. Council Member Genca ctosed the conference call at 11: 37 am. Council Member Paterno asked about eatending the state af emergency. Mayar Humpage commented it would expire on Friday. Viilage Manager Cotzzzo sta.ted he thought it should be extended. Council Member Paterno commented if it were extended there was a possibility of help from the county and/or state. Assistant Viliage Manager Garlo commented not from FEMA because there was not a federal designation on the road. _ MOTION: Vice Mayor Watkins moved to adjourn the meeting. Motion was secanded by Council Member Paterno and unanimously approved 4-0. Therefore the meeting was adjourned at 12:38 a.m: Respectfulty submitted, Gwen Carlisle Village Clerk