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Home My WebLink AboutDocumentation_Regular_Tab 14b_04/13/2006 VILLAGE OF TEQUESTA ME�TING AGENDA ROUTIN� SIfEET MEETINC'r I)ATE: 4/13/2006 IZF,QUES�I'ED ACTION/SUMMARY: Approval to award the contract for Phase II of the police department's communication system replacement to Car-C'omn�, Inco (Phase I of the pioject was completed last fiscal year with the installation of an 8001VIH� f•epeatet•.) 'I'his is a i�o�.i=yeat• lease purchase as requested in Resolution 70 — OS/06. RESOLUTI�Ie1 OR C)f�INANCE NUNII3EI�: Res # 71— OS/06 Ox•d # ORIGINA'I'ING DF,PARTMEN�: Police FUNDING SOURCE: 2005/2006 BUDGET ACCOUNT NUMBER: �d�d� CURRENT BUDGETED AMOUNT AVAILABLE: $ A1Vi0UNT OF THIS ITEIVI. $ 136, 788. H9 AMOUI�IT RI;MAiNING AFTE�t THIS [TEM: $ BUDGET TRANSFER REQUIRED: ❑ Yes L�No APPROPRIATE FUND BA�.�NCE: ❑ Yes �,No 1_ _ _1 /'1 1 fL. l�T\/lT '1 1'iggyu�Lx �.<�ii�i`a�t P�larrie aiiu +t: r liv i DO � Or Competitive Bid # APPIgOVAL�: DEPARTMENT HEAD: y�..�;� ' ('�_ L t� :_,, ._ / / a \`� y 4 f__.... FINANCE DIRECTOR: ``�`�- - �_ � ��=�--- / � „' X VILLA(iE MA1�A(1F?IP.:: '' �%--�—`� - � VILI�AGE MAI�dA�T�t RECOMMENDATION: APPROVE ITEMo L� DENY I�'I:ll�Io ❑ VILLACiE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY ❑ Yes Cl No ��, Not Applicable (n/a) n/lem TO: Michael Couzzo, Village Manager FROM: Stephen J. Allison, Chief of Police,F`lr- Subject: Agenda Item e Phase II of Communication Systerra Replacement ��e fVlarch �7, ��0� Attar,hed for y�c�r c�n�ider�tion is a i/ill�ge Council agenda it��n approving a bid award for Phase II of the police department corrimunication systerri replac�ment to Car-Comrn, 9nc., of P�ilm Beach Gardens, FL. 7�he cost for this project is $136,788.89. This will be a five-year lease purchase through the Florida League of Cities Master Lease Program. Funds to pay interest and principal payments for this fiscal year were included this year in the general fund budget. A representative from Car�Comm gave a very defiailed explan�tion of the cornplete project last fiiscal y�ar �nrhen Council approv�d Phase I of the project. The 800 MHz repeater installed in Phase I has been in�talled. The range of th� repe�ter has exce�ded �ur expe�tatsons during initaal tesfiing. On-�goinc� probBems �i�ri fhe old VF-IF sy�tem have r�ad� this repl�c�rnent a major priority for #he polic� deparfim��t. RESOLUTION NO. 71 - 05/06 - A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, APPROVING A PROPOSAL FROM CAR-CO1�Ilri, INC ., OF PAT�i BEACH GARDENS, FLORIDA, FOR PHASE II OF THE REPLACEL�NT OF TKE POLICE DEPARTMENT CO1�lUNICATIONS SYSTEM PER THE FLORIDA DEPARTMENT OF TRANSPORTATION BID AWARD D022844 IN THE AMOUNT OF $136,788.89, INTEREST AND PRINCIPAL PAYMENTS BUDGETED IN THE 2005/20Q6 GENERAL FUND #001 BUDGET AND AUTHORIZING THE VILLAGE MANAGER TO EXECUTE THE APPLICABLE CONTRACT ON BEHALF OF TIiE VILLAGE. Whereas, this purchase will be financed through the Florida League of Cities Master Lease Program and, Whereas, funds to pay interest and principal payments through �his fiscal year have been budgeted in General Fund #001. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. The communications system replacement - Phase 2 proposal from Car-Comm, Inc, of Palm Beach Gardens, Florida, in the amount of $136,788.89, attached hereto as Exhibit "A" and incorporated by reference as a part of this resolution, is hereby approved and the Village Manager is authorized to execute the same on behalf of the Village of Tequesta. THE FOREGOING RESOLUTION WAS OFFERED BY Council member , who moved its adoption. The motion was seconded by Council. member , and upon being put to vote, the vote was as follows: FOR ADOPTION AGAINST ADOPTION The Mayor thereupon declared the resolution duly� passed and adopted this 13 day of April, A.D., 2006. - � MAYOR OF TEQUESTA Jim Humpage ATTEST: Gwen Carlisle Village Clerk Summary Tequesta Police Department 1 1 /1 212005 800mHz System Review 1 of 1 Estimated Vendor Sequence Description Ciient Cost _ ° Recommendation 1 Site 1a - Repeater & Voted Receiver 17104.29 17104.29 Site 1 b- VHF Voter Interface 459.19 459.19 2 Site 2- Voting Comparitor & Receiver 12863.77 12863.77 � Site 1 8� 2-License Construction Already Done 21872.22 -21872.22 3 Site 3- Satellite Receivers 6545.39 6545.39 4 Site 4- Satellite Receivers 6545.39 6545.39 5 EFJohnson 5300 Dash Mount Mobiles 24346.93 EFJohnson 5300 Motor Mount Mobile 2483.52 6 EFJohnson 53SL Dash Mount Mobifes 21506.43 21506.43 � EFJohnson 53SL Motor Mount Mobile 2942.48 2942.48 1 � : .� � V : .,. � � °3� ". y � _ 7 EFJohnson 5100 Hand Held 51512.54 8 EFJohnson 53SL Hand Held 43589.04 �"'` t 43589.04 �: ,. � :.� 9 Wireless Leased Line Emulator System 47105.13 �'�% ��^�� ` � 47105.13 Sub-Tatal: $136,788.88 _�,. °�' �' 10 Warranty-Maintenance Catculation 800 System rev111105 cc.xlsSummary ��s .c� � ° ' �' � � e �v' C14F�-��P6, ��Ce ' �� 10111 IRONWOOD RD, SUITE B— PALM BEACH GARDENS, FLORIDA 33410-4871 � � VOtCE (800) 734-3609 (561) 694-0868 FAX (561) 694-0977 v November 12, 2005 � Lt DJ Ricciardi Tequesta Police Department PO Box 3273 � Tequesta, FL 33469 Re: 800mhz Phase il Review Dear Lt Ricciardi: Enclo�ed ple�se find an updated quot� f�r the 800mhz system implementation. Since the original quote several changes have occurred in the product lines which I have highlighted below: 1. 1 have revised fhe quote accordingly to reflect price reductions introduced by EFJohnson on the 5100 and 5300 series radios since the original quote. They have also introduced conditioning battery chargers. I have exchanged the originai 4-unit bank chargers for the conditioning charger. Individual unit conditioning chargers are also available should you want some or all of them to have this feature. Limited (ANI ID and Emergency ID) MDC1200 signaling is also now available and I have added them to the quote. 2. I have prepared new quotations for the new 51 SL and 53SL radios. These models are very similar to the 5100 and 5300 models. They look the same and take the same accessories. These units however do not have AES encryption and it cannot be added at a later date. AES is the current encryption being used by some federal government agencies and to our knowled�e it is not employed when inter-operabilitly with these agencies is desired do to the complexity invoived with setting up the encryption keys needed to emp{oy the protocat. The other DES, P25 OTAR, etc encryption(s) are able to be added to the units at a later date. There �re no encryption options included for any of the models listed in your quote. We recommend the SL version for your needs. You can also mix the SL and non-SL models if you see a need to do so. 3. We are recommending that you substitute two after market accessories. a) I have quoted the Stone Mountain speaker microphone with antenna. It is very rugged, cost effective and appears less problematic then the current EFJohnson offering. b) I have quoted the Power Products NiMH battery as the spare battery. it has a higher amperage, longer warranty and is more cost effective then the current EFJohnson offering. I have not been able to confirm that the,EFJohnson battery can be deleted from the radio package so that we can supply the Power Products battery in its place. The quote currently has an EFJohnson battery being supplied in the radio package and a Power Products battery as the spare. . C:\DOCUt��SE-1\DP.[CCI�1\LOCAI.S-l\"femt�\8tlnmhz Phase_TI-111205.docE':4A4��c3e{a ` `.�,�.�„�-r�•�..��iett��=e�tit�ta�T'.�-b::�-n�{-�38C#i31:a-P-k�a�e-A- ( ; � , ,_�_,-.r�_,_a�, t ,: N Tequesta Police - 800mhz Phase il Review November 12, 2005 4. EFJohnson now offers a 3 Year Extended Warranty. I have updated the quote to refle°ct this new offering. The manufacturer standard warranty is 1year on radio and accessories. The extended warranty only applies to the radio. Warranty service is also done at the factory depot. Car-Comm has however recently become a 1st Echelon Service Facility for EFJohnson. We can now offer an enhanced companion maintenance agreement that supports servicing this equipment. 1 have included warranty /maintenance comparisons on the quote for your reference. The Maintenance agreement on these products covers; local evaluation, repair of minor problems, shipping costs of a unit in need of depot service, and repair to the antenna; vehicle wiring, and on-site services normally covered under our maintenance agreements. These companion warranty/maintenance products, protect the department from unexpected costs to repairing a high priced component while affording a quick turn-around of minor repairs available through this local service center, thereby keeping down time to a minimum. We do recommend, that where possible, a client add to their inventory at least one (1) spare of each model so that essential services are not interrupted when a unit is serviced. 5. I have adjusted the Leased Line Emulator System quote to reflect the new reality of having antenna work done. To�rver Service companies are in very high demand now do to damages done by the many storms thaf have occurred in the last two years. Other significanfi factor� that have directly impacted this field are the enormous cost increases of workmen's compensation, general liability and product liability insurance for the industry. � I have prepared a separate quote for the single mobi(e needed for the new vehicle. The 5300 model is in stock and available for 48 hour shipping. The 53SL's lead time is currently four (4) weeks. We have a demo 53SL that we will be glad to loan the department until their own unit can be received. I am also sending in a separate email the product literature for the warranty, SL models, and Stone Mountain Microphone. The quote summary includes credit for Phase I work already performed. I have also left the quote in an Excel format so that you may make desired quantity changes and see the resu{tant price adjustment. I thank you for your patients while I prepared this review. Please call with any questions or concerns you may have. With kindest regards, 1 am Sincerely, G a l �� , . � �, y � `- Stephanie Waterman ;� ` , x '' Administrator �`� '" ` _� ✓ f " cc: On file �"� ;: , , ;-' }' : C:';�OCUP�E-1\DRI�'C1�1�LOCALS—I':1`ei2�v\&�flmhz Pl�ase II-! t 1205.doeC�A4{-8esx�e�tts{C- �'1�'��- ( -1-1-�-�4i5-fk;E Summary Tequesta Police.Department 11/12/2005 . 800mHz System Review 1 of 1 Estimated Vendor Sequence� Description Client Cost Recommendation 1 Site 1a - Repeater & Voted Receiver 17104.29 17104.29 Site 1 b- VHF Voter Interface 459:19 459.19 2 Site 2- Voting Comparitor & Receiver 12863.77 12863.77 Site 1& 2-License Construction Already Done 21872.22 -21872.22 3 Site 3- Satellite Receivers 6545.39 6545.39 4 Site 4- Sateilite Receivers 6545.39 6545.39 5 EFJohnson 5300 Dash Mount Mobiles 24346.93 24346.93 EFJohnson 5300 Motor Mount Mobile 3301.28 3301.28 6 EFJohnson 53SL Dash Mount Mobiles 21506.43 EFJohnson 53SL Motor Mount Mobile � 2942.48 7 EFJohnson 5100 Hand Held 49753.04 49753.04 8 EFJohnson 51 SL Hand Heid 43589.04 9 Wireless Leased Line Emulator System 47105.13 47105.13 Sub-Total: $146,152.18 10 Warranty-Maintenance Calculation 800 System rev111105 ccSummary