HomeMy WebLinkAboutDocumentation_Regular_Tab 11_06/08/2006 � �� VILLA�E pF TEQUESTA ' .
M�ETING AGENDA ROUTING SHEET .
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MEETING DATE: Jt,li7� �D� . '
REQUESTED ACTION/SUMMARY: �
Budget Amendments exceeding the $S,OOO.00 limit and/or affecting capital accounts.
RESOLUTION OR ORDINANCE NUMBER: Res # N/A Ord # N/A_ .
ORIGINATING DEPARTMENT:Various Departments submitted by the Finance Dept.
FUNDING SOURCE: 2005/2006 BUDGET
ACCOUNT NUMBER: N/A
� CURRENT BUDGETED AMOUNT AVAILABLE: $ N/A _ -
AMQUNT OF THIS ITEM: $ N/A -
AMOUNT REMAINING AFTER THIS ITEM: $ N/A
BUDGET TRANSFER REQUIRED: ❑ Yes ❑ No
APPROPRIATE FUND BALANCE: ❑ Yes � No
Piggyback Contract Name and #: N/A
Or
- Competitive Bid # N/A
APPROVALS: '
DEPARTMENT HEAD: - �
FINANCE DIRECTOR:
__ ___�'. �
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VILLAGE MANAGER:
VILLAGE MANAGE�t RECOMMENDATION: "�
APPROVE ITEM: C�I ' �
-.�
DENY ITEM: 0 :�� -�
�.�:
�� VILLAGE ATTORNEY: APPROVED FOR LEGAL SUFFICIENCY .
❑ Yes ❑ No � i
- ❑ Not Applicable (n/a) � .
� � Villaqe`of Teauesta ,�-
- eA # ��,�`' Budqet Amendment Request �E # � � � � �'� �
Department: GENERAL GOVT Account WEBSITE MAINTENANCE Account #: 001-160-541.305
Originai Budget Balance Available Transfer Amount New Balance Available
$ 5,100.00 $ 761.00 $ 10,000.00 $ 10,761.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.00 $ ' o.00 S o.00 $ o.00
Department: Account: Account #: _
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ � 0.00 $ 0.00
Department: Account: Account #:
Original Budget Balance Available _ Transfer Amount New Balance Available
� 0.00 $ 0.00 S 0.00 $ 0.00
Departrnent• Account: Account #:
-. Original Budget Balance Available Transfer Amount New Balance Available
� 0.00 $ 0.�0 $ 0.00 $ 0.00
Department: GENERAL GOVT Account: UTILTIY SERVICES Account #: 001-160-543.300
Original Budget Balance Available Transfer Amount New Balance Available
� $ 101,000.00 $ 99,084.00 $ -10,000.00 $ 89,084.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Availabie
" $ a.00 � o.00 $ o.00 � � o.00
Department: . Account: Account #:
� Original Budget Balance Availabie Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00 _
Department: Account: Account #:
Origina( Budget Balance Available Transfer Amount New Balance Available
,.. _.__ _
$ 0.00 $ 0.00 $ 0.00 $ 0.00
3 . .. _
*`FUNDING FOR UNFORSEEN MAINTENANCE ON THE WEBSITE
THIS MAINTENANCE WILL ALLOW DEPARTMENT HEADS TO UPDATE THEIR SECTIONS OF THE WEBSITE.
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= Department Head: Date: � C� D`
Finance.Approval: Da S �' � �°
Village Manager Approval: Date: �"1y r �O
Village Council Approvai: Resolution Number Date:
,� VillaQe of Tequesta � � �
sa # �' � Budqet Amendment Request �e # = � . �
Depardnent: PARKS Account: UTIUTY SERVICES Account #: : 001-230-543.300
Original Budget . Balance Available Transfer Amount New Balance Avaitabie
$ 0.00 $ 0.00 $ 36,000.00 S 36,000.00
Deparbnent: REC PROGRAMMING Account: UTIUTY SERVICES Account #: 001=231-543.300
Original Budget Balance Available Transfer Amount New Balance Available
- a o.00 � " o.00 $ 7,000.oa s 7,000.00
Department: PUBLIC WORKS Account: 1JTILITY SERVtCES Account #: 001-210-543.300
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 S 0.00 $ 32,000.00 $ 32,UOO.QO
Department: Account: Account,#:
Original Budget Balance Available T�ansfer Amount New Balance Avaitable
$ . 0.00 $ 0.00 $ 0.00 $ 0.00
Department: Account: Account #:
Original Budget Balance Availabfe Transfer Amount New Balance Ayaitable
$ 0:00 $ 0.00 $ 0.00 a 0.00
Department GENERAL GOVT Account: UTILTIY SERVICES ACCttunt #: 001-160-543.300
Original Budget Balance Avaitable TransferAmount New Balance Available
� $ 101,000.00 $ 89,084.00 $ -75,000.00 S 14,084.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.00 $ o.00 $ . o.ao $ o.00
Department: . Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
� $ o.00 $ o.00 $ o.00 $ o.ao
Department: _ _ _ Account: Account #: ,
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 - $ 0.00 $ 0.00 $ 0.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 $ 0.00 $ 0.00
"*MOVING FUNDS FOR UTILITY SERVICES IN PARKS, REC PROGRAMMtNG AND PUBLIC WORKS OUT OF GENERAL
GOVERNMENT tNTO THE CORREGT ACCOUNTS IN ORDER TO REPORT IN THE PROPER FUNCTIONS.
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Department Head: Rate:
Finance ApprovaL ` �"�-- Date: S g G'�
Village Manager Approval: Date: �" � ?��' •dJ�
Village Council Approval: Resolution Number Date:
t �
� �` �k� E : Village of Tequesta � - _� �� j
'``" '�' �� # Bud et Trans er Re uest �� �� � � � �
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:REASE: ,,, �- q � �` _ . . . .� .
�.y�'�s► �:1
Dept Police AcCt �lmunrcatia�i Services"'"�' Acct # �0t-171 � ��jq. �d� C�
Original Budget Balance Available Transfer Amourat New Balance Available ,
� 2��' �{ �a�. ot� $1,�� �f c%��. ov � 3zoo.oa $ �s�e: t� � ��. ��?
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7ustifica,tion: Move left-over money from vehicte purchase to fund test and eva(uation of a License Tag Recognition System.
Dept Acct Acct #
Onginal Budget . Balance Available Transfer Amount I�ew Balance Available
� s $ �
Justification:
Dept � Acct Acct #
Onginal Budget Balance Available Transfer Amount New Balanee Available
S � . $ $
Justification:
REASE: ,
Dept Police Acct Capital - Vehic�es ACCt # 001 6b4.602
Original Budget Balance Available Transfer Amount � New Balance Available
g a4,000.oa � 3a�o.00 $ 32ao.00 g 70.00
JustifiCation: See Above
Dept " Aect Acct # �
Onginal Budget Balance Available ,- Transfer Amount New Balance Available
$ � $ � � - $
Justificatian:.
Dept Acct Acct #
Original Budget " Balance Available Transfer Amount New Balance Available
$ � $ $
Justification:
Dept Head . Date May 2 200 -
F' - �ce Approval -- Date ` 4 _
;e Manager's Approval � - Date d
_ �mments �
_ -- - ��D . � � -� � � � (.� �{..�
F TEQUESTA ��� �
. Budget Transfei Request
INCREA E: - .
. �.
De t
Origin FIRE RESCUE Account: Small Tools & Equipment Account # 001- 192.552.302
Balance Available: Transferred Amount New Balance Avaiiable:
$8,500.00 $5,073.84 $6,795.00 $11,868.84
Justification: Purchase 8 ISI SCE
INCREASE: - ,
Dept �
Origin FIRERESCUE - Accou�t: • Account# 001-
Balance Available: Transferred Amount: ` New Balance Available:
Justification:
DECREASE: ' -
Dept
Origin FIRE RESCUE Account E ui ment Re ir & Maint. Account # 001- 192.546.310
Balance Available: Trensferred Amount: New Balsnce Available:
$72,200.00 $11,159.27 $6,795.00 $4,364.27
Dept
Origin FIRE RESCUE Accourrt: Computer Equipment Account # 001-.
Balance Avallabie: Transferred Amount New Balance Available:
Dept
Original Bud et: Accourn Account # 001-
Balance Available: Transferred Amount: New Balance Available:
�
Dept
Original Budget: Account Account # 001- �
Balance Avaflable: Transferred Amount: � New Balance Available:
Dept
O►iginal Bud et: Account Account # 001-
Balance Available: Transferred Amouat: New Balance Available:
Justification:
Department Head Date: l �
Finance Director Date:
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Villa e Mana e Date: � �
Comments:
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� Villaqe of Tequesta
sa # ��' gudaet Amendment Reauest �E #
)epartment: GENERAL GOVT. Accaun� OFFICE LEASE Account #: 001-160-544.303
Originai,Budget Balance Availabie TransferAmount New Balance Available
$ 33,000.00 $ -16 S 28,484.00 � $ 12,241.00
)epartment: Account Account #:
Original Budget Balance Available Transfer Amount New Balance Available
a o.00 � o.00 � o.00 � o.00
)epartment: Account Account #:
Original Budget Batance Available Transfer Amount New Balance Available
$ 0.00 S 0.00 $ 0.00 � 0.00
Iepartment � Accoun� Account #:
Original Budget Balance Available Transfer Amount - New Balance Available
$ 0.00 $ 0.00 � 0.00 $ 0.00
)epardnent: Account: ' Account #:
. Original Budget Balance Available� Transfer Amount New Balance Available
$ 0.00 � S 0.00 � � 0.00 $ 0.00
)P^arbnent: RESERVES Accoun� CONTINGENCY Account#: 001-990-599.902
Original Budget Balance Available Transfier Amount New Balance Available
� 20,000.00 $ 20,000.00 $ -20,000.00 $ O.OU
)epartment: GENERAL GOVT. Accoun� VILLAGE NEWSLETTER Account #: 001-a60-549.302
Original Budget Balance Available Transfer Amount New Balance Available
$ 27,000.00 $ 16,889.OU $ -8,484.00 $ .8,405.00
)epartment: Account: Account #:
Original BudgeY Balance Available Transfer Amount New Balance Avaitable
$ 0.00 � _ 0.00 � 0.00 $ 0.00
)epartment Account: � Account #:
Original Budget . Balance Available Transfer Amount New Balance Available
$ o.00 $ o.00 $ o.00 � o.00
)epartment: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 5 0.00 $ 0.00 $ 0.00
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It was anticipated originally that the new Village Hall would be ready April 2006, which was reflected in the 2Q05/2006 budget
;garding o�ce lease; it was delayed. R. Garto negotiated the lease until August 31,2006. The lease on the offices at 250 Tequesta Drive
a expected as follows: June $7,59$.99, July $8,500.00 and August $8,500.00. (Per A. Koch's justi�cation notes attached, superceded
ud et amendment re uest.
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Department Head: � Date:
� Finance Approval: Date:
Village,Manager Approva{; Date:
Village Council Approval: Resolution Number Date:
�t•�' Villaqe of TeQUesta
BA # �!� Buduet Amendment ReQUest �e #
Department: WATER-DISTRIBUTION Accoun� OFFICE LEASE Account #: 401-243-544.303
Original Budget Balance Availabie Transfer Amount New Balance Avaitable
� $ 12,200.00 $ -1,120.00 � 4,350.00 $ 3,23U.00
Departrnent: Account Account#:
Original Budget Balance Avaitable Transfer Amount New Balance Available
$ o.00 s � o.00 a o.00 . $ o.00
Departmen� Accoun� Account #: �
Original Budget Balance Available Transfer Amount New Balance Available
� 0.00 S 0.00 S 0.00 S Q.00
Departmen� Accoun� Account #:
Original Budget Balance Avaifabfe Transfer Amount New Balance Available
•$ o.00 S O.00 S o.0o S o.00
Department: Account: - Account #:
Original Budget Balance Available Transfer Amount New Balance Availabte
$ 0.00 S 0.00 S 0.00 $ 0.00
Dpnartment: WATER-ADMIN Account ENGINEERING SERVICES Account #: 401-241-531.302
Originai Budget Balance Availabie Transfer Amount New Balance Available
$ 50,Q00.00 $ 39,930.00 $ -4,350.00 $ 35,580.00
Department: Accounr Account #: -
Original Budget Balance Available Transfer Amount New Balance Avaifabte
$ • 0.00 a 0.00 $ 0.00 $ 0.00
Department: Account: Account #:
Originai Budget Batance Available Transfer Amount New Balance Available
$ 0.00 S 0.00 $ 0.00 � 0.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ 0.00 $ 0.00 ` $ 0.00 $ 0.00
Department: Account: Account #:
Original Budget Balance Available Transfer Amount New Balance Available
$ o.00 s o.00 a o.00 $ o.00
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It was anticipated originall� that the new Village Hall would be ready Aprii 2006 which was reflected in the 2005l2006 bud�c et
regarding o�ce lease� it was delayed. R. Garlo negotiated the lease until August 31 2006. The lease on the offices at 250 Tequesta Dr�ve _
is expe cted as follows� June $7,598.99 July $8 500.00 and August $8 500.00. (Per A. Koch's justification notes attached, superceded
bud et amendment re uest. •
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Department Head: Date:
Finance ApprovaL• Date:
Village Manager Approval: Date:
Village Council ApprovaL Resolution Number Date:
��/� � V/LLAGE OF TEQUESTA � �
�y�- � � Budget Tians/er Request � _
1�� '
�. �'INCREASE: �� .� - � • .
' a p�RE RESCUE AccounC OVERTIME Accou�t � 001- 192.514.100
��� 8 �� ; Balsnce Available: _ Transferrod Amounx New Balanca Availabie:
�>' :'
359,0OO.OU $727.18) a20,000.00 $19.272.82
�;,., Jusbfica6on: Ccver ed overtime throu h balance of fiscal eac .
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^ ; iNC�nse:
FIRE RESCUE Account: Account � 001-
.ti �
0�lginal Budge� Balance Available: Transierred Amount New Balance Availabfe:
x � .
�� - Justlficadon:
�� = . ' . .
� - QECREASE: . -
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�-- � p� FtRE RESCUE Account Interim Fire Fi hter Pa Account * 001- 192.515.110
�:,_ O�iginal Budget : Balance Available• Transferred Amount: New BalancQ Availabte:
�:� <_ 547�900.00 530,522.00 510�000.00 320�22.00
FIRE RESCUE AccouM: � LifeMealth Insurance Account # 001- 192.523.101
OAginsl Budget: Balanca Available: Transfe►red Amounr New Balance AvailaWe:
s138�500.00 . 554�689.00 55�000.00 549�689.00
De FIRE RESCUE . , Account PaR Time Salaries Account # 001- 192.515.107
Qriginal Budget Balancs Available: Transferred Amount: New Balance Availabie:
525,800.00 $17,422.00 55,000.00 512,422.00
p Account . Account # 001-
Original Budget: Balance Avaiiable: T►ansferred Amount New Balance Available:
p Accou�t Account # 001- �
O�iglnal BudgeG Balance Available: Tranaterred Amount: New 8atancs Available:
JusGfication:
Department Head Date: �.3� �i0� �
Finance Directa � Date:
Village Manag Dafe:
Comments: � .
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