HomeMy WebLinkAboutDocumentation_Regular_Tab 12_06/08/2006 VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: 06/08/06
REQUESTED ACTION: Approval of Resolution 46-OS/06 accepting a proposal from
Toshiba Business Solutions to replace the existing copier and replace with a newer model
for the Administration Department.
RESOLUTION OR ORDINANCE NUMBER: Res. 46-OS/06
ORIGINATING DEPARTMENT: Village �lerk
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DEPARTMENT HEAD APPROVAL �-�- -
FUNDING SOURCE: (over the next five years)
ACCOUNT NUMBER: 001-160-544.301 General GovernmentJEquipment Leases
001-160-546.301 General Government/Office Equipment Repair
and Maintenance
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CURRENT BUDGETED AMOUNT AVAILABLE: $ v(y � I� �>�� `'� �
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BUDGET TRANSFER REQUIRED: no
APPROPRIATE FUND BALANCE: no
SUMMARY: The Administration Department copier is almost 5 years old and is having
repairs weekly. At this time we pay a monthly fee of $416.00 plus .009 �er �ag�,
averaging approximately $545.62 per month. This proposal will upgrade to a digital
machine and will cost the Village $379.49 per month for 60 months plus $145.35 per
month (45,000 copies included) for 60 months, totaling $524.84 per month. This copier
will allow Staff to scan (pd fl and print directly from their desktop PC.
Piggyback Contract Name and number: State of Florida Bid #34-600-340-E
Or
Competitive Bid for anything over $10,000-Attach 3 Bids
APPROVALS: ; �
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FINANCE DIRECTO %
VIL AGE MANACrER � -�� �
Approval Denied �
VILLAGE ATTORNEY (if Needed) Yes No
RESOLUTION NO. 46-45/06
A RESOLUTION OF THE VILLAGE CUUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY,
FLOl.2IDA, APPROVING A PROPOSAL FROM
TOSHIBA BUSINESS SOLUTIONS FOR THE
RENEWAL OF A LEASE AGREEMENT AND
MAINTENANCE AGREEMENT FOR A TOSHIBA E-
STUDIO 600 DIGITAL COPIER SYSTEM FOR THE
ADMINISTRATION DEPARTMENT IN TIIE AMOUNT
OF $379.49 PER MONTH FOR 60 MONTHS WITH
FUNDS BEII�TG BUDGETED IN THE GENERAL
GOVERNMENT/EQUIPMENT LEASES ACCOUNT
#001-i6Q-544.301; AND $145.35 F4R 60 MONTHS WITH
FUNDS BEING $UDGETED IN THE GENERAL
GOVERNMENT/OFFICE EQUIPMENT REPAIR AND
MATNTENANCE ACCOUNT# 001-160.546.301; AND
AUTHORIZTN� THE VILLAGE MANAGER TO
EXECUTE THE LEASE AND MAINTENANCE
AGREEMENTS ON BEHALF OF THE VILLAGE.
WHEREAS, the Village of Tequesta has been leasing a copier from Toshiba
Business Solutions for the Administration Department and the lease is to ezpire
in the next few m�nths, and
WHEREA5, Staff has renegotiated and reduced the monthly fees, so it is the
desire of the Village Staff to renew the lease and maintenance agreements for an
additional 60 months with Toshiba Business Solu�ons, proposal attached as
"Ezhibit A.
NOW, THER�FOR�, BE IT RESOLVED BY THE VII..LAGE COUNCIL OF
THE VILLAGE OF TEQUESTA, PALM BEACA COUNTY, FLORIDA, AS
FOLLOWS:
Section 1. Considera.tion to Accept a Proposal from Toshiba Business Solutions, for
a lease agreement and maintenance agreement of one E-Studio 600 Copy Machine for
the Administration Uepart�nent in the amount of $379.49 per month for 60 months
budgeted in General GovernmentlEquipment Leases account # 001-160-544.301, and
$145.35 per month for 60 months budgeted in General Government/Office
Equipment and Repair and Maintenance account # 001-160-546.301; and hereby
authorizing the Village Manager of the Village of Tequesta to execute the agreements
on behalf of the Village.
THE FOREGOING RESOLi7TION was offered by , who moved its
adoption. The R�solution was seconded by , and upon b�ing put to
vote, the vote was as follows:
1
FOR ADOPTION AGAINST ADOPTIOI�t
The Mayor thereupon declared the Resolution duly passed and adopted this 8th day of
June 2006, A.D.
Jim Humpage, Mayor
ATTEST:
Gwen Carlisle, Village Clerk
2
PROPOSAL PREPARED FOR:
VILLAGE OF TEQUESTA ADM.INISTRATION
Toshiba e-st�dio 600 Svstem
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e-STUDI0600
(Shown with Optional Equipment)
PROPOSED EQUIPMENT: 36 Month 60 Month
Toshiba E-Studio 600 Capier System $338.93** $279•53**
2 Tray Multi-Position Stapling Fuusher Included Included
4000 Sheet Large Capacity Feeder $29.83 $22.85
Automatic Hole Punch $9'gl $�'S2
Network Print and Scan Enabler $90.02 $68.97
Rail For Fini�her $00.81 $0.62
Data Overwrite Enabler $7.22 $5.53
TotalInvestment $476.62** $379.49**
Full Service Maintenance � $145.35*
, High Volume Plan
All Inclusive Except Paper & Staples
Includes 45,000 copies per month .00472 overage
ALSO INCLUDED Ca� NO CHARGE:
. Delivery, Installation & Training -
• Start Up Supplies
. Free Loaner
• Replacement Warranty
** Prieing Ineludes Pickup and Return of current e studio 55 copier
and termination of the Lease.
STATE OF FLORIDA BID # 34-600-340-E
' A1 Gurdian @ i-800-526-7926 E�ct 16189 agurdian@tbsfl.toshiba.com