HomeMy WebLinkAboutDocumentation_Regular_Tab 14_06/08/2006 VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: J�ane 8, 2006
REQUES'I'ED ACTTON/SLT�vIMARY: Payment of invoice fram Town af Jupiter in
amount of $9,670.63 to be taken from Hurric�ne Contingency accoun#. Invoice is related
to chipping and hauling fees assaciated with Hurricanes Frances and Jeanne.
RES�LUTION OR ORDINANCE NUM$ER: Res # Ord #
ORIGINATING DEPARTM�NT: Public Works
FUNDING SOURCE: 2005/2006 BUDGET
ACCOUNT NUMBER:
CURRENT BUDGETED AMOUNT AVAILABL�:
AM�UNT OF TFIIS ITEM: $ 9,670.63
AMOUNT REMAINING AFTEB THIS ITEM:
BUDGET TRANSFER REQUIRED: Yes No
APPROPRI�TE FUND BALANCE: Yes No
Piggyback Contract Name and #:
Or
Competitive Bid #
APPR4VAL.S:
DEPARTMENT HEAD: `!� �i�-�
FINAl�TCE DIRECTOR:
VILLAGE MANAGER:
VILLAGE MANAGER RECOMIVIENDATION:
APPROVE ITEM: ❑
DENY ITEM: ❑
VII,LAGE ATTORNEY: APPR+DVED FOR LEGAL SUFFICIENCY
❑ Yes ❑ No
❑ Not Applicable (rjla)
INTE1tOFFIC� MEMORANDUM
TO: VII,I.AGE MANAGER
FROM: R GARLO, ASSISTANT MANAGER i��r''� .
SU$JECT: TOWN OF JUPITER INVOICE
DATE: 6/1/06
CC: VIII.AGE MAYOR ANI� COUNCiL
Following Hu�icanes Frances and Jeanne, the Vil�age's debris was collected from roadwaps and
right-of-�vays and taken to the Dakota Drive Debris Management Site located in Abacoa. The cost
of this removal was paid to Waste Management by the Village and eventually reimbursed through
federal and srate public assistance.
The Town of Jupiter was assessed �,n additional cost for the chipping and removat of all the
debris from the Abacaa site. Jupiter was reimbursed for this additional e�ense less the local share
percentage. The attached in.voice to the Village, in the amount of $9,670.63, reflects Tequesta's
porhion o£ the local share based on the total cubrc yards delivered by the Village.
The purpose of this memorandum is to advise you af the Village's intention to pay this invoice
with the exisring Hurricane Contingency funds.
� _ , . . � ._... ._ .__ ,.._ ...�.__.. �.,
'• � � IJ�C.--
- �� TOWN OF UPITER � o.
. _ . � . . . _ _. . _ . ..y _ . . . � ' � .
� � May 4, 2006 �
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��
Ms. Gwen Carlisle , ��' ���}
� Village of Tequesta ��jtq Q�c"�
Teq esta, FL n 33469 c< ��'�'s �
��
Re: Invoice - Hurricanes Frances .and Jeanne
Dakota Drive Debris Management Site in Abacoa
Dear Gwen: '
� Enclosed is an invoice and supplementary documentation for unreimbursed costs associated
with de6ris that the Village of Tequesta had hauled to the Debris Management Site in Abacoa _
after Hurricanes Frances and Jeanne.
The Town of Jupiter contracted Northstar Geomatics (Northstar) to provide debris ticket
reconciliation services in order to ensure the accuracy of debris invoices the Town received.
Northstar subsequently provid'ed a summary (copy enclosed) of cubic yards that Tequesta had
hauled to the debris site for processing.
Based upon the summary provided, your agency is being invoiced for its portion of debris
grinding, site managemen# costs, and haul-out (veg and C&D) costs that were not reimbursed to
the Town under the Public Assistance (FEMA) program. Grinding costs are based upon the
cubic yards that Northstar determined your agency had hauled to the site;.costs related to site
management, C&D haul-out and mulch_haul-out are on a pro-rata basis� based upon your
agency's haul-in quantities. � '
The Town of Jupiter received a refund from Waste Management for an overcharge due to haul-
out of Martin County debris. Martin County had debris hauled to the Jupiter site, paid for its own
haul-in, grinding and haul-out, but haul-out was also inadvertently invoiced to the Town of
Jupiter for Martin County's debris. Martin County's quantities have been excluded from all
enclosed calculations, and a pro-rata credit appears on the invoice for your agency's portion of
the billing error.
If you have any questions, please contact this office.
, Sincere4y, ,
%l _ �
. � _�°��r��'�'�
- Mark A. Rady � �
.. Accountant �
210 I1�Iilitary Trail • Jupifer, Florida 33458 • Phone (561) 746-5134 • F� (561) 575-7785
- ��ww jupiter.fl.us
. . 3 ' . .. � .,. . . . -. � .' � �
� . � . .. � . � �. � .�
r �
TOWN OF JUPITER �
210 Military Traii �
� Jup'rter, Florida 33458
(561) 746-5134 _ .
� INVOICE
To: ViElag� of Tequesta Invoice #: 1
250 Tequesta Drive .
Tequesta, FL 33469 - -
RE: Dakota Drive Debris Management Site Date: May 4, 2006
Hurricanes Frances and `Jeanne
Final Debris Reconciliation
Costs associated with the Dakota Drive Debris Management
Site for debris hauled to the site as a result of Hurricane Frances
. � and Hurricane Jeanne
� Grinding costs net of FEMA / State of Florida reimbursements . $ 3,616.91
Haul-out cost - allocation of vegetative hauling net of reimbursements 3,379.62
Haul-out cost - allocation of C8�D hauling net of reimbursements 2'924.50
- Site Management costs net of reimbursements
Credit for allocation of refund due to Martin County debris (389.38�
Total Amount Due $ 9,670.63