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HomeMy WebLinkAboutDocumentation_Regular_Tab 03_04/14/2011 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL SPECIAL MEETING MINUTES January 25, 2011 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 5:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Jim Humpage, Council Member Vince Arena and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Tumquest; motion carried unanimous/y 5-0. 1. Continued Discussion on the Rehabilitation Facility Language Mayor Watkins explained the Village had spent a great deal of time assisting with the proposed rehabilitation project and language issues were ongoing. She noted Council's desire was to be cautious and not to rush an approval process as their priority was the best interest of the Village and its residents. Mayor Watkins clarified that this evening's discussion was regarding proposed language changes to the Villages mixed use and did not pertain to any one specific project. Village Manager Couzzo discussed the need to ensure the language was clear, concise and complete as the Village had sought an independent expert in the field of impact analysis to determine an impact on the community. He advised suggestions he received from a facility director in Utah would be incorporated into the language and believed the new proposed language was well crafted and better met the needs of the community. Mayor Watkins pointed out that a doctor in the Village had questioned detoxification in the facility as he did not feel this would be a good fit for the Village and believed detoxification facilities were usually located in non-residential areas. Vice Mayor Paterno voiced his concerns with the text amendment changes and stated his desires were in the best interest of the community. Council Member Humpage asked the applicant if there were particular issues they believed existed. Mr. Jim Kennedy, GMH, Legal Counsel responded that he had confirmed (with the appointed doctor on staf� that the facility would not take anyone under the age of 18. Mayor Watkins asked fior clarifiication regarding responsibility of the 24 hour security. Mr. Kennedy reassured Council that 24 hour onsite security would be covered by staff, trained and licensed for patient security, and it was not their intention to utilize Tequesta patrol officers. Minutes — Special Council Meeting 1/25/11 Page 2 Council Member Humpage asked how the facility would know if a client was to leave on their own accord. Mr. Kennedy responded that staff would be aware, but persons' would not be tracked. Manager Couzzo noted his understanding of policy which escorted patients to outside activities. Joe Macchione, GMH's Chief Operating Officer explained their plan offered a step program which would monitor clients on offsite routine activities until they felt the clients was strong enough to advance to the next level as it was crucial for clients to progress back into normal existence. Council Member Humpage questioned the process if a resident did not return. Mr. Kennedy replied that he would need to get confirmation on what their process would be. Council Member's Arena and Turnquest questioned the addition of gates and surveillance. Mr. Kennedy stated that their intent was to create a welcome, relaxed feeling and felt too much security could generate a fafse sense of negativity, and if a potential threat developed staff would call the Tequesta Police Department. Council Member Arena asked about formalities concerning celebrities and potential stalkers. Mr. Shaun Gallagher, GMH Investment Analyst, responded that cameras onsite (around the fencing) could assist and they would further investigate the installation of gates. Mr. Kennedy responded that they were trying to be as thorough as possible and did not have answers for every possible scenario, but were open to suggestions and more research as client privacy was important. Joe Macchione offered their Executive Director by phone to discuss detox and explained that detoxification was an enhancement to the program and a vital component of the facility as it added another level of complexity for clients as part of an extended program and not a single service. Mayor Watkins questioned clients coming off the streets to detoxify. Mr. Macchione responded that clients were required to be pre-screened and assessed before admittance and the facility would not take someone off the street. He further explained that they would not offer detoxification alone and their research showed a one location treatment facility would be more successful. Council Member Humpage mentioned Palm Beach Counties detox facility (CARP) which offered a 72 hour evaluation and then the person would be released. Lieutenant Jason Turner, Tequesta Police Department confirmed. Mr. Macchione suggested that language be added to clarify that detoxification could not be offered as an individual service and must be tied to a 30 or 60 day program. Attorney Keith Davis recalled his conversation with Dr. Caddy regarding detox, and the difference befinreen natural (an observation, no medicine or chemicals) and medical detox (hospital setting which involves constant supervision and medicines). He noted that this information was not in the language before them. Mr. Kennedy responded that GMH was not offering a medical type detoxification program and their desire was to assist clientele with their recovery from start to finish. Minutes — Special Council Meeting 1/25/11 Page 3 Council Member Turnquest stated that the text amendment would affect the entire Village and was not GMH Partners specific. Council Member Humpage stated another facility would have to go through the special exception process and Councils examination. Manager Couzzo voiced his concerns regarding Council taking the necessary time to address the amendment corrections. Public Comment Dr. Kim Koger, 1�0 Gulfstream Drive, expressed his beliefs that fhis type of facility was not usually in a neighborhood setting, and voiced his concerns for residents' safety. He felt the applicant had sugarcoated the issue, and detox centers were typically located in commercial areas and near hospitals. Dr. Evan Rosen, Rio Vista area resident, stated he agreed with Dr. Koger (Tequesta resident) as Tequesta was not the appropriate venue for a detox facility and he did not want to open the community to this. Council Member Arena commented that if he understood correctly, a rehab facility was okay, but detox was a problem. Dr. Koger agreed and commented that he and Dr. Rosen were familiar with treatment and explained the medical detox process was a unique part of inedical care dealing with addictive personalities and was not appropriate for the Village. Village Manager Couzzo advised that staff recommendation was not to include detox facility in the language, and should not be a component of a rehabilitative facility. Geraldine Genco Dube stated she agreed with the previous public comments, but understood that it was almost impossible to separate detoxification from drugs and alcohol and doctors could not just allow patients to go through withdrawals. She expressed concern on how this fit into the Villages comp plan versus the long term community needs and did not feel this was something the comp plan anticipated. Mayor Watkins commented that she understood Jupiter had approved a detox only facility, and noted it had been written in that GMH could not use any government funding. She advised the Council that detox was going to be a big issue. GMH representative commented that they would be applying for grants. Council Member Turnquest noted there were different ways of doing research and grants could be funneled to a facility that would do research on their behalf. Attorney Larry Smith, representing GMH, requested clarification that the Village wished to avoid opening this facility to publicly funded patients. Council Member Turnquest commented that, that would eliminate any data research ever being done by this facility. Attorney Smith commented there could be grant sources other than state or federal, and if a federal grant was received they would be obligated to take patients from a federal program. Mr. Kennedy commented that GMH Minutes — Special Council Meeting 1/25/11 Page 4 would be okay with the special exception stating that they would not take patients from such a program, and if that meant they could not take the funding from that program, then they would not take the funding. Attorney Smith suggested Dr. Worden clarify his understanding of recipients obligations regarding federal grants and patients. Mr. Kennedy stated that �MH would agree to language in the special exception confirming that patients would not be taken pertaining to specific funding programs. Chief Weinand offered clarification on wording intentions to avoid forced patients at the facility against the applican#s' desired patient type. Shaun Gallagher discussed section 16c and clarified the defiinition of efficiency units. Nilsa Zacarias, Village Planning Consultant confirmed. Mayor Watkins stated she did not have an issue with efficiencies. Manager Couuo stated that the language would only allow a facility as much as 10 percent of the building to efficiencies. Vice Mayor Patemo referred to D and voiced that 10 units per acre was too much. Chiefi Weinand clarified the building would have a total of 84 units and a total of 117 beds once the building was at 100 percent build out. He noted the applicant was proposing to do only iwo (of the three) floors with 75 beds. Manager Couzzo offered his advice regarding (H) interior and exterior security and utilizing Village personnel at the facility 24 hours a day as the ideal situation. Mayor Watkins did not feel it necessary and did not care for the prison feel that it would offer. She felt what GMH had intended for security would be sufficient. Shaun Gallagher agreed that resident safety was of great importance but befieved their facility was equipped and prepared. Manager Couzzo stated that his research on the security issue did show that his initial suggestion of 24 hour Tequesta staff monitoring may be too much for this situation. Manager Couzzo suggested a security plan be submitted during the special exception process to be approved by administration, the police department and Council. Mayor Watkins did not believe it to be the duty of the Village to have a police officer manning parking lots. Manager Couzzo stated the Village may at their discretion request studies. He requested direction from Council if their desire was to perForm an impact analysis. Manager Couzzo did not believe the cost of the analysis would be excessive. Mayor Watkins and Nilsa Zacarias supported obtaining the analysis report. Ms. Zacarias noted concerns regarding different types of addictions could be answered through the analysis. Manager Couzzo noted he was more concerned with the impact on the community. Vice Mayor Paterno questioned potential code issues. Attorney Keith Davis responded with details of the code process and special magistrate with regards to violations and fines which Minutes — Special Council Meeting 1/25/11 Page 5 he added would generate revenues but would not shut down a business. He noted once the adoption of the language took affect there would be multiple steps GMH would need to complete before their doors could be opened for business. Vice Mayor Paterno voiced his concerns regarding room sizes (D). He felt the rooms should be smaller with less traffic, staff and people. He believed the Village could attract more facilities with this leniency. Manager Couzzo offered adjustment options on footage calculations. Council Member Arena recalled past thoughts regarding penthouses on the third story. Manager Couzzo noted that restrictions should be placed on units and persons as compared with the original concept of 70 units versus present projections ofi 84 units and 117 beds. Chiefi Weinand responded the original approval was for an assisted living facility with 24 units per acre which coincided with the 84 units. Council Member Arena felt the original proposal from GMH had changed. Mr. Gallagher stated that they were holding off on developing the third floor. Attorney Smith reminded that the building was designed fior 84 units and changes could leave the developer stuck with the building. Vice Mayor Paterno voiced his concern with the project growing too large. Mayor Watkins established Councils approval of ten units per acre. Four out of five Council members confirmed approval, Vice Mayor Paterno against. Council took a break at 6:44 p.m. and reconvened at 6:57 p.m. Mr. Jim Kennedy, Attorney for applicant (GMH) stated detoxification was a critical component for the facility and suggested their Director Tim Worden speak to Village utilized doctor, Dr. Glenn Ross Caddy, Ph.D., Clinical and Forensic Psychology, at their (GMH's) expense to offer clarity on the detox issue to the Village Manager. Manager Couzzo replied that their offer would be acceptable, and expressed his concern that this may require additional time which would push the item past next month's Council meeting. Council Member Turnquest offered opinions from his wife, an emergency room doctor, who believed that rehabilitation would have to involve detox and security measures should be in place. Mayor Watkins stated she was not comfortable at present with detox and would like more clarity and understanding. Manager Couzzo suggested more specific language be added regarding detoxification. Attorney Larry Smith questioned the time line and if another workshop could be considered in an attempt to make the next scheduled meeting. Manager Couzzo noted that would be possible and explained that the Villages' stance was to be thorough in their process regardless of time and outside agendas. Council Member Humpage expressed support for the facility but noted his resistance toward detoxification being offered and his unfamiliarity. He stated he would be fine with another meeting. Vice Mayor Paterno pointed out that the meeting should be held at � convenient time for the public. Mayor Watkins suggested the Village make every effort to include the public and not rush the process. She pointed out positive cooperation by the applicant and that she had not heard major negatives from residents and that the project would benefit from Minutes — Special Council Meeting 1/25/11 Page 6 educating the Village as a whole. Manager Couzzo suggested that Tuesday meetings would not preclude anyone from attending. Attorney Smith suggested utilizing Dr. Caddy for presentation purposes since he was working for the Village and GMH would be paying for his time. Manager Couzzo felt the two doctors language could be developed within two weeks. Council Member Humpage agreed on utilizing Dr. Caddy and a meeting on the next Tuesday. He asked that the Village alert residents as diligently as possible. Manager Couzzo asked to add language clarifying that the impact analysis would primarily determine the impact of any rehabilitative facility on the quality of life in the community as he was not concerned with potential profits of developers. Mayor Watkins voiced her concern regarding her input and the end of her term on the Council. Attorney Davis and Lori McWilliams, Village Clerk offered clarification regarding Mayor Watkins concern. Mayor Watkins asked to advertise the Tuesday meeting in the Palm Beach Post. MOTION: Council Member Humpage moved to hold a 5pecial Meeting on Tuesday February 8, 2011 at 6:00 p.m. to further discuss rehabilitation language; seconded by Council Member Tumquest; motion carried unanimously 3-2 with Mayor Watkins and Vice Mayor Patemo dissenting. Manager Couzzo stated the revised language would be available within two days regarding tonighYs detoxification language. Mayor Watkins confirmed that the Village would hire Dr. Caddy and he would attend the next meeting. ANY OTHER MATTERS - None ADJOURNMENT MOTION: Council Member Humpage moved to adjourn; seconded by Council Member Arena; the motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 7:20 p. m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.Q11 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL REORGANIZATION MEETING MINUTES MARCH 10, 2011 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 6:00 p.m. A roll call was taken by Village Clerk McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Calvin Turnquest, Council Member Jim Humpage and Council Member Vince Arena. Also in attendance were: Council Member Elect Abby Brennan, Village Manager Michael R. Couzzo Jr., Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. PRESENTATION OF COLORS BY TEQUESTA HONOR GUARD Village of Tequesta Honor Guard presented the Colors; Mayor Watkins led the Pledge of Allegiance, Honor Guard completed ceremony. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Paul Beresford gave the invocation. COUNCIL OATHS OF OFFICE Village Manager Michael R. Couzzo perFormed the Oaths of Office to: • Seat 2 — Abby Brennan • Seat 4 — Tom Paterno VILLAGE COUNCIL REORGANIZATION Election of O�cers for the following year (Attomey Keith Davis): Mayor 1. Call for Nominations Attorney Keith Davis called for nominations. Council Member Humpage nominated Vice Mayor Tom Paterno for Mayor; Council Member Arena seconded. Attorney Davis asked if there was any further discussion; there being none, Attorney Davis closed nominations. 2. Election VOTE: Vice-Mayor Paterno accepted the nomination of Council Member Humpage; seconded by Council Member Arena to serve as Mayor; motion carried unanimously 5-0. Vice Mayor 1. Call for Nominations Attorney Keith Davis called for nominations. Council Member Humpage nominated Council Member Arena for Vice-Mayor; Council Member Brennan seconded. Attorney Davis asked if there was further discussion; there being none, the nominations were closed. Minutes — Reorganization Meeting 3/10/11 Page 2 2. Election VOTE: Council Member Arena moved to aecept the nomination of Couneil Member Humpage to serve as Vice-Mayor; seconded by Council Member Brennan; motion carried unanimously 5-0. COUNCIL REMARKS Council Member Brennan offered thanks to the Village residents and staff noting her 15 years of familiarity with Tequesta. She voiced her appreciation to Council thanking each for their camaraderie and areas of expertise. She also thanked departing Mayor Pat Watkins for her mentoring over the years. Mayor Paterno expressed his surprise and gratitude, and his appreciation toward residents and staff. He confirmed his participation and his prospect of support for Tequesta's Council as Mayor. ADJOURNMENT MOTION: Council Member Humpage moved to adjoum; seconded by Council Member Tumquest; the motion to adjoum carried unanimously 5-n; therefore, the meeting was adjoum�d at 6:15 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL REGULAR MEETING MINUTES MARCH 10, 2011 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 6:25 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Council Member Jim Humpage and Council Member Calvin Turnquest, Vice Mayor Vince Arena and Council Member Brennan. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Davis, Village Clerk Lori McWilliams and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Tumquest; Council Member Turnquest noted a change regarding fhe 2/10/11 LPA minutes, motion carried unanimously 5-0. CONSENT AGENDA MOTION: Council Member Humpage moved approval of the Consent Agenda; seconded by Council Member Tumquest; motion carried unanimously 5-0. 1. MINUTES: 1/13/11 Regular; 2/8/11 Special Meeting; 2/10/11 LPA; 2/10/11 Regular; 2/22/11 Workshop 2. Approval of Contracts Signed by Manager under $25,000 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS None COMMUNICATIONS FROM COUNCIL Council Member Turnquest congratulated Mayor Paterno on his appointment as Mayor and thanked him for his relentless support to the Village. Council Member Humpage echoed the thanks to Mayor Paterno and congratulated and thanked Council Member Brennan on her appointment to the Council. Minutes — Regular Council Meeting 3/10/11 Page 2 Council Member Brennan expressed her joy to be part of the Council and congratulated �he Mayor and Vice Mayor on their appointments. Vice Mayor Arena congratulated Mayor Paterno and thanked him for all his accomplishments and welcomed Council Member Brennan. He thanked the Village staff for their dedication and the Village's volunteers for going over and above. Chief Weinand, Fire Chief noted a charitable event organized and supported by the fire department which would be held vn March 18, 2011. Mayor Paterno expressed his gratitude for the Council Members, their support and strength. REGULAR AGENDA OLD BUSINESS 3. Ordinance 1-11, Second Readinq, Amending the Village Code of Ordinances at Chapter 78. Zoning. At Article I. In General. Sec. 78-4. Definitions. By Creating an Entirely New Definition for "Rehabilitation Facility" and by Amending the Definition of "Residential Use"; at Article VI. Schedule of District Regulations. Sec. 78-180 MU Mixed Use District. By adding "Rehabilitation Facilities" as a Special Exception Use, by Creating Conditions to be met by all Rehabilitation Facilities and by Limiting the Density for such Special Exception Use to 10 Units per Acre; and at Article X. Off-street and On-Street Parking and Loading Regulations. By Adding "Rehabilitation Facilities" as a Category and Requiring Rehabilitation Facilities to Provide One Off Street Parking Space Per Patient Bed (First Reading 1 /13/11, Postponed 2/13/11) Attorney Davis read Ordinance 1-11 title into the record. Mayor Paterno opened the public hearing for public comment. Pat Watkins, 167 River Drive noted that the Village has gone to great extents regarding this item and she had heard only positive feedback. She congratulated all involved on their work and compromise. Geraldine Genco Dube', 7 Country Club Circle, spoke to the amendment regarding mixed use as she believed the applicant accommodated the concerns of the Village and have gone above and beyond. She voiced her concerns for the proposed change and offered an alternate option. Minutes — Regular Council Meeting 3/10/11 Page 3 Harold Taylor, 15 Chapel Court questioned the number of units per acre. Mayor Paterno opened the public hearing for Council comment. Council Member Humpage stated he was a proponent of the project and offered a history regarding the item. He voiced his beliefs on GMH's hiring and facility guidelines and processes and felt they were sufficient and more stringent than other surrounding business's. He also noted the Village blemish would be removed with green space obtained through the venture. Council Member Humpage also noted the third party agreement restrictions and the possibility of negatives surfacing if GMH was rejected. Council Member Turnquest expressed his understanding ofi neighboring properties approval of the facility and his belief that property values will be affected negatively. He felt the facility was possibly harmful to the Village's reputation and expressed the Village will hold GMH responsible for keeping with what they pronounce. Vice Mayor Arena pointed out that the facility's clientele would have goals toward improving their lives and would spend a great deal of money for that purpose. He also noted the Village would implement guidelines that would maintain the promises of the applicant and he believed GMH would do a fine job. Mayor Paterno reiterated his concern was for the Village and felt the ten foot fence height proposed should be lowered so not to appear prison like and thanked everyone for their efforts and input on the item. Council Member Brennan expressed her appreciation for the great deal of education she had obtained regarding the venture as it had eliminated her initial concerns. She added that she believed clientele would prefer anonymity. MOTION: Council Member Humpage moved approval of Ordinance 1-11; seconded by Vice-MayorArena; motion carried 4-1 with MayorPatemo dissenting. 4. Ordinance 2-11, Second Readinct, Amending the Village Code of Ordinances Walls and Fences by Amending this Section to Clarify the Village's Intent Regarding Wall and Fence Placement Relative to Associated Structures, and by Requiring Entry Features to Provide Adequate Clearance for Emergency Vehicles; and Unenclosed Uses in Commercial Districts, Awnings and other Projections over Sidewalk or Required Yard Area by Amending this Section to Allow for the Outdoor Sale of Ice, and the Outdoor Sale of LP Tanks under Certain Circumstances (First Reading 2/13/11) Attorney Davis read Ordinance 2-11 title into the record. Minutes — Regular Council Meeting 3/10/11 Page 4 Chiefi 1Neinand offered background on the item and clarified changes. Mayor Paterno opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. MOTIOPI: Council Member Humpage moved approval of Ondinance 2-11; seconded by Council Member Turnquest; motion carried unanimously 5-0. 5. Ordinance 3-1'l, Second Readinq, Amending the Regulations fior ACLF Uses in both of these Zoning Districts by Requiring ACLF Uses to be Equipped with Emergency Generator Systems and by Requiring ACLF Uses to Guarantee Payment for Patient Ambulance Transport Services (First Reading 2/13/11) Attorney Davis read Ordinance 3-11 title into the record. Mayor Paterno opened the public hearing to Council for comments; he then voiced his dispute regarding density guidelines and suggested a decrease of as much as half. Manager Couzzo reported that the item was at second reading and noted Council's two options; one as being deferred and re-advertised, or finro, passed, discussed again and changed of density. Council Member Humpage suggested moving forward with the second reading and possibly addressing density changes at a future meeting. MOTION: Council Member Tumquest moved approval of Ordinance 3-11; seconded by Council Member Brennan; motion carried unanimously 5-0. 6. Ordinance 4-11, Second Readinq, Amending the Planning and Zoning Advisory Board Powers and Duties Procedure to Clarify the Board's Final Authority Regarding Approval of Certain Entry Features and Certain Site Plan Modifications (First Reading 2/13/11) Attorney Davis read Ordinance 4-11 title into the record. Mayor Paterno opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Humpage moved approval of Ordinance 3-1 �; seconded by Council Member Tumquest; motion carried unanimously 5-0. Minutes — Regular Council IVleeting 3/10/11 Page 5 NEW BUSINESS 7. SPM 11-01, Site Plan Modification of County Line Plaza - Outparcel Expansion Review Attorney Davis swore in 5 persons to speak on items 7& 8 and asked Council for any ex parte communications; there were none. Chief Weinand offered an overview regarding the parcels. Nilsa Zacaria, Village Planning Consultant, provided a power point presentation outlining the project. She noted the Planning and Zoning Board had recommended approval 3-0. Mark Rickards, Project Manager, Bohler �ngineering introduced the persons present from his team and referenced County Line Plaza's previous approval along with their proposal for an expansion to accommodate Chase Bank and its drive thru. Mayor Paterno opened the public hearing to Council for comments; fhere being none he opened the hearing to the public. John Isleib, 561 North Cypress Drive asked for clarification regarding the involvement of the Department of Transportation (DOT) regarding the deceleration lane into the plaza as he believed the area was problematic and the project would create additional congestion. Mr. Rickards replied that an access permit had been submitted along with a traffic report to DOT per their request. He noted the south bound lane did not warrant a turn lane. Manager Couzzo requested Mr. Rickards supply the criteria to the Village Council. Mayor Paterno questioned the stated variance awarded to Publix in 1994. Attorney Keith Davis stated that the variance and its history were still applicable. Mayor Paterno confirmed the green space north of Publix must remain green space. MOTION: Council Member Humpage moved approval of SPM 11-01; seconded by Council Member Brennan; motion carried unanimously 5-0. 8. SPR 11-01, JP Morgan Chase Bank Facility Site Plan Review Mayor Paterno opened the public hearing to the public for comment; there being none he opened the hearing for Council comment. Mayor Paterno felt more landscaping should be added; although the plan did meet the minimum for landscaping. Mark Rickards explained their plan was to preserve existing trees and relocate many palms. He agreed a stipulation could be added for additional Minutes — Regular Council Meeting 3/10/11 Page 6 shrubs and trees around the bank and offered the Landscape Architect to further clarify their plans. Dave Bodker, Landscape Architecture pointed out that the minimum tree guidelines were exceeded by 1 tree, and the buffer requirements far exceeded the minimums by means of 3 tiers of plant at the highway and 3 tiers around the bank. He pointed out the obligation request was for 229 plants and their plan provided 1098. He expressed his opinion that additional plantings could not be placed on the east side as it was at iYs maximum. Manager Couzzo asked if there was a way to enhance the entrance it would be preferred. Mayor Paterno suggested planting more mature trees instead of additional trees. Manager Couzzo inquired if the responsibility for maintenance regarding landscaping would fall on the bank or property management. Mr. Rickards believed the bank was responsible for their own. Mayor Paterno advised that previous approval determined a turn lane could not be placed where the applicant is now requesting one. Manager Couzzo responded that the reports from Department of Transportation (DOT) should clarify what would be allowed. Mr. Rickards stated they were not interested in building a turn lane where one was not warranted. Mayor Paterno asked if fhe swale would need to be changed. Mr. Rickards responded the elevations did not show a need. Mayor Paterno suggested adding a security license plate recognition camera going into the site (at the Banks expense) which the Tequesta police department would maintain and monitor. Mr. Rickards replied that they were not opposed to the idea, but would prefer to get a figure to offer for authorization by Chase. Manager Couzzo noted the cost of $20,000 to $25,000 per camera. Vice Mayor Arena asked the landscape architect for clarification regarding the holly trees on the Florida destruction list. Mr. Bodker responded that the holly tree in the plan was native and not the variety being destroyed. Mark Rickards stated the bank could not commit to the camera purchase but could offer permission to the Village to place one on the property. He recalled previous staff and Planning and Zoning meetings and there being no mention of cameras. Council Member Humpage agreed the monitoring was a good idea. Village Attorney Keith Davis suggested staff working on ideas for this type of implementation. Mr. Rickards agreed and felt this type of request should be made earlier in the application process and did not feel it appropriate this far into the procedure. He concluded that Chase's plan was to open this year. MOTION: Council Member Humpage moved approval of SPR 11-01; seconded by Council Member Tumquest; motion carried unanimously 5-0. Minutes — Regular Council Meeting 3/10/11 Page 7 9. Request to Transfer a Portion of the Election Funds to Computer System Maintenance Account for Purchase of High Speed Format Flat Bed Imaging Scanner Lori McWilliams, Village Clerk explained the necessity for the flat bed type of scanner and noted the funds needed were available through approximately one third of unused election funds. Mayor Paterno suggested appropriating the remaining proceeds (after the scanners purchase) back into Fund Balance. MOTION: Council Member Tumquest moved approval of Item 9 with the difference (after scanner purchase) going to Fund Balance; seconded by Council Member Humpage; motion carried unanimously 5-0. 10. Appointment of Planning and Zoning Board Member to Fill the Unexpired Term Vacancy Due to the Resignation of Chase Croft — Term Expires 5/13/12 Mayor Paterno commented on the terrific response received regarding applications for this vacancy. He noted the efforts of the Village Clerk and her utilization of the web and social media had much increased interest and responses. Council Member Humpage expressed his feelings fhat special consideration should be given to existing board member alternates and their time served. He offered appreciation from the entire Council for volunteerism on all boards and suggested a letter be sent stating such. MOTION: Council Member Humpage moved approval of Eric Jolly as regular member of the Planning and Zoning Board; seconded by Council Member Brennan; motion carried unanimously 5-0. Mayor Paterno asked for nominations regarding the alternate position. Council Member Turnquest recommended Mitchell Miller and Janet Strand as alternates as he felt their years of residency and their familiarity with boards and committees was notable. Council Member Humpage suggested that Mr. Miller had experience and knowledge complementary to what the board would require. Mayor Paterno agreed with the choice of Mr. Miller as the alternate. MOTION: Council Member Turnquest moved to offer the position of altemate member on the Planning and Zoning Board to Mitchell Miller and Janet Strand to be runner up; seeonded by Council Member Humpage; motion carried unanimously 5-0. Minutes — Regular Council Meeting 3/10/11 Page 8 11. Appointment of Board of Adjustment Board Member to Fill the Unexpired Term Vacancy Due to the Resignation of John Vadala — Term Expires 5/13/12 Mayor Paterno noted Bernard Ward and his valuable service to the Village as a dependable alternate member. Bernard Ward, 28 Starboard Way, stated he had enjoyed serving as an alternate member and attending Council meetings. MOTION: Council Member Turnquest moved to appoint Bemard Ward as a regular member of the Board of Adjustments; seconded by Council Member Brennan; motion carried unanimously 5-0. Mayor Paterno asked for nominations in regards to the alternate position. MOTION: Council Member Tumquest moved approval to appoint Randy Kaye Garvey as altemate on the Board of Adjustments; seconded by Council Member Humpage; motion carried unanimously 5-0. STANDING REPORTS • Villaqe Attorney Attorney Keith Davis noted his attendance at the Northern Palm Beach Improvement District and Steering Committee and expected to receive a Storm Water Management Agreement in April. • Villaqe Manaqer Manager Couzzo expressed his gratitude for participating in the police / fire rescue active shooter drills at the old Seabrook property. He credited to department on how well trained they were and noted an article he had sent recently to Council which replayed the scenarios' at the training and reminded how important the training was. Manager Couzzo noted other organizations that would be utilizing the property far training. ANY OTHER MATTERS Vice Mayor Arena thanked Mr. Ward for his service. He then asked Council if a workshop should be scheduled regarding three axle trailers and that he visited residents in question and believed their landscaping was high enough to cover 31 foot boats. Manager Couzzo noted he offered the persons to contact him regarding their request Minutes — Regular Council Meeting 3/10/11 Page 9 and had not heard back from them. He felt he or Council would hear something before they needed to move forward. Mayor Paterno felt some boats could be too large for various properties and traveling over the Tequesta Bridge. Mayor Paterno noted he received a resolution from another city asking to include the school board and the Sheriff's Office in the County Ethics Ordinance. Council did not voice interest in passing a similar resolution. Council Member Humpage noted historical items in the Seabrook property which should be retained as part of the railroad station. Manager Couzzo stated the property would be considered an open space, passive park once demolition was completed. Council Member Humpage suggested placing a lock on the fence to keep kids out of the pool. Mayor Paterno agreed the area should be locked and felt the pool should be filled in. ADJOURNMENT: Council Member Humpage moved to adjoum the meeting; seconded by Vice Mayor Arena. The motion to adjoum carried unanimously 5-0; therefore the meeting was adjoumed at 8:16 p.m. Respecifiully submifited, Lori McWilliams, MMC, Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.