HomeMy WebLinkAboutDocumentation_Regular_Tab 08_01/10/2006 VILLAGE OF TEQUESTA
MEETING AGENDA ROUTING SHEET
MEETING DATE: 1/10/06
AMENDED MEETING DATE: N/A
REQUESTED ACTION: Approve the purchase of a Gator UtilitY Vehicle for the
Parks Department
COVER MEMO ATTACHED: YES
CONSENT AGENDA OR REGULAR AGENDA: CONSENT
RESOLUTION OR ORDINANCE NUlVIBER: (To Be Filled In Bv Village Clerk)
ORIGINATING DEPARTMENT: Parks & Recreation
DEPARTMENT HEAD APPROVAL: Greg Corbitt
FUNDING SOURCE: 2005/2006 BUDGET
ACCOUNT NUMBER: 001-230-664.602 (Vehicles)
CURRENT BUDGETED AMOUNT AVAILABLE: $(To be filled in by Finance Dept.)
AMOUNT OF THIS ITEM: $4,263.18
BUDGETED: NO
BUDGET TRANSFER REQUIRED YES (Budget Adjustment/Transfer sheet attached)
APPROPRIATE FUND BALANCE: NO
SUMMARY:
Request Council approval to purchase a John Deere CX Utility Vehicle in the
amount of $4,263.18 for the Parks Department.
This purchase was not budgeted in FY 2005/06. This purchase will not require
an appropriation of Fund Balance; it will be funded by transferring $1,565 from
the Parks General Maintenance Account (001-230-546.306) and transferring the
remaining $2,700 from the Parks Machinery & Equipment Account (001-230-
664.600). Justifications for these transfers are as follows:
♦ The original budget amount ($9,000) in 001-230-664.600 (Machinery
& Equipment) was the estimated cost of a new mower for Tequesta
Park. After going out for aggressive bids, I was able to save the Village
money and get the best & lowest price for the mower, which resulted in
a savings of $2,700.75 over what was originally estimated.
♦ T11e justification to transfer the remaining g$1,565 from the Parks
General Maiiltenance account (001-230-546.306) is that this litility
vehicle will be Lised for the general maintenance of the Village's Parks.
The Gator Utility vehicle would be used for the following:
• Eqtiiipment Trailsportation
• Trash & Debris Hauling
• Special Event Equipment Set-up & Break-down
• More fuel Efficient than a regular truck
• Pedestrian Friendly
• Park Security
• To avoid the use of large vehicles in the park, avoids wear & tear to the park
• To assist staff with heavy lifting & carrying of equipment
NOTE: After tallcing with the Utilities Depai they would like to try
reading meters this piece of equipment.
(PIGGYBACK CONTRACT NAME AND #Hernando County State Contract
#03-515-03
OR
COMPETITIVE BID FOR ANYTHING OVER $10,000 — ATTACH 3 BIDS)
APPROVALS:
+---__
� ,l ���� � �
FINANCE DIRECTOR , �. % � r, ;. l �s�
•
VILLAGE MANAGER '��.
VILLAGE ATTORNEY (if Needed) Yes No
PLEASE RETURN TO VILLAGE CLERK TO PLACE ON THE AGENDA
VILLAGE OF TEQUESTA
E3UDGET TRANSFER REQUEST
FUND• General
Ih .:ASE
DEPT: Parks � Recreatlon
ACC7' Vehicles ACCT#: 001-230 66d.602
UDGET ;0 AVAIL BAL . ;0.00 TFR AMOUNT ___ . 285:4Q '�NEW BALANC S'��2gs•00
JUSTIFICATION To fund Gator Utii' Vehicie for Parks.
DEPT:
ACC7: ACCT#:
UDGET
AVAIL BAL ' TFR AM�UNT NEW BALANC
JUSTIFICATtON
qEPT:
ACCT: ACCT#:
UDGET
AVAIL BAL TFR AMOUNT NEW BALANC S -
JUSTIFICATION
DECREASE
DEPT: Parks
ACCT: General Maintenance ` ACCT#: 001-230 546.306
UDG 5120,700.00 AVAIL BAL 586,374.73 TFR AMOUN7 -, ;1 565 OQ ' NEW BALANC S84,S09.73
JUSTIFICATION To fund Gator Utility Vehicle for Parks.
p� ` Parks
ACCT: Ca ital Outla ACCT#: 001-230 664.600
UDG 59,000.00 '
AVAIL BAL 52,700.75 TFR AMOUNT 32,700 NEW BALANC ifl.75
J13STIFIGATION To fund Gator Util' Vehicle for Parks.
DEPT:
QCCT: ACCT#:
UDGE
AVAIL BAL 7FR AMOUNT NEW BALANCE
JUSTIFICATION
REQUESTED BY: Gr Corbitt
DATE:
DEPARTMENT HEAD DATE:
APPROVED BY:
FINANCE DIRECTOR pATE:
APPROVED BY:
VILLAGE MANAGER
I
� vliage of Tequesta Date: 12/27/2005
Purchase Order Requisition Date Purchase Order Is Req'd: ASAP
(Not a Purchase OMe►� Department: Parks 8� Recrea6on
Req. #:
Quotes Received: 1 {See Attached) Recommended Vendor. Vendor #:
Vendars Bids John Deere Co.
1. John Deere Co. $4,263.18. Address: 2000 John Deere Rd.
City: Ca �
State & Zip: N.C., 27513
Comments:
Herar��fa.Cea fiorida State Coritract Pi ck rics. Contract # OH-Si5-08
ManufJ Available Balance
Item Description Part# Q. Unft Price Total Cost Account # Finance Use Onl
John Deere Gator CX 1 $4,263.18 $4,263.18 001-230 664.600
Tptal: $4,263
Finance! dmi 've Use Onty:
De rtment Head Si nature: Gr Corbitt Date: 12/27/2005
Finance Director Si nature: Date:
villa e Mana er roval: Date:
, e Counci! A roval: Resolution #: • Date:
PO#: Processed By: Date: