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HomeMy WebLinkAboutDocumentation_Regular_Tab 6E2_05/13/2004 • � , MEMORANDUM DATE: 4/29/2004 � TO: VILLAGE MANAGER MICHAEL R COUZZO FROM: MARY MILES, VILLAG-E CLERK R& CONSENT AGENDA--PUBLIC AFFAIRS CONSULTANTS/ARGENT PAYMENTS - -u� . k� -���..._��.��_�.. .._�.r__�..._���.. _.�.._..�,_�....r.�._.- �,�._e.__.,...�.�._...._.�._e�+-._. . _.�� .. . . _� CONSENT AGENDA; L CONTINUE TO UTILIZE OUR LO�BYIST ,� (PUBLIC AFFAIRS CONSULTANTS) ON A � MONTH-TO-MONTH BASIS AT THE PRICE OF � $3000.00 PER MONTH. " � � 2. CONTINUE TO UTILIZE ARGENT SYSTEMS, INC. ON AN AS NEEDED HOURLY BASIS AT THE PRICE OF $75.OQ PER HOUR i Regarding paqments to employ PubIic Affairs Cansultants, our Finance Director has notified me that our V'illage Attomey advised the Public Affairs Consultants contract has expired, so diere is no binding cantract per se, that requires Council approval. However, our attomey feels we should place under "Consent Agenda" to continue to utilize our lobbyist on a month-to-month basis at the price of $3000.00 per month. The situation is the same with Argent, Inc.: thep have reached the maximum level of payment for a contract before it requires Council approval. We do not have a contract; however, and pay them at an houdq rate of $75.00 for computer maintenance setvices. � MM - VILLAGE COUNCIL � MEETING MfNUTES May 13, 2004 Page 11 - to have the buildings facing each� other with a walkway connection. That would� � also provide better parking, entrance and exit by people from the parking azeas, and there was also discussion about the area in the back. �ouncil Member Resnik favored the buildings facing each other, and he believed the architects could provide some degree of decoration on the side facing Tequesta Drive to give it ariractiveness and still.let the entrance be facing west. Vice Mayor Genco stated � he was talking about Site Plan B, and asked which entrance shown was the entrance for the public, which was pointed out, and commented that would be an � awful lot of architectural work for something that was not a main entrance plus it would be confusing for someone in the�pazking area. Village Manager Couzzo commented they were really just tryingto learn which way the Council wanted the building to face, and parking and elevation details would be worked out later. The concept was needed in order to proceed. Council Member Humpage stated he liked the orientation facing west, and the area by Blair House could be used for employee parking, making less traffic for those resident�, and it would open up the entire scheme to the public. Mayor Watkins agreed, commenting it would be better for the Blair House residents and aesthetically she felt the buildings should face each other for balance and to look like it was planned. Vice Mayor Genco asked if after voting on the orientation the building could be moved to be � centered, which would allow overhead construction to shelter people from rain when going back and forth between the buildings. How this would affect parking was discussed. The Village Manager indicated the design would be tabled for another time. MOTION CouncillVfember Resnik made a motion to approve for orientation purposes the rendering number B, which was facing west. Council Member Humpage seconded the motion, which carried by unanimous 5-Q vote. F. Approval of agreement between Jupiter Martin Water Associates and the . Village of Tequesta. This item was pulied from the agenda. VI. Consent Agenda MOTION Council Member Humpage made a motion to adopt the Consent Agenda with items A, D, and H pulled for discussion. Council Member von Frank seconded the motion, wfiich carried by unanimous 5-0 vote. The following items were therefore approved on the Consent Agenda: B. Board of Adjustment Meeting Minutes of March 15, 2004 � VILLAGE COUNCIL MEETING MINUTES , . May 13, 2004 ' ' • � Page 12 - � � � � � C. Special Master Hearing Minutes of March 25, 2004 E. Ratify the following: 1. Continue to utilize our lobbyist (public affairs consultants) on a month-to- month basis at the price of $3000.00 per month. 2. Continue to utilize argent systems, inc. On an as needed hourly basis at the price of $75.00 per hour. . F. Appoint Ward L,. Bertholf as an Alternate Member to the Board of Adjustment. G. Sign Application from Indeco, Inc., at North Cypress Drive. A. Regular Village Council Meeting Minutes ofApril 8, 2004. Vice Mayor Genco, who had requested this item be pulled, requested an amendment on page four, third Iine down, after the word issue there should be a comma, and lower case g instead of capital G. In the next sentence north should be changed to south. Sentence 5 after homes should have said, using the county line connector. MOTION: Vice Mayor Genco moved approval of item A with the amendments requested. Council Member von Frank seconded the motion, which carried by unanimous 5-0 vote. D. Resolution No. 38-03/04 — A Resolution of the Village Council of the Village of � Tequesta, Palm Beach County, Florida, authorizing the Village Manager to execute a credit in the amount of $12, 930. 00 for overcharges in the capital improvement fees to Mr. Gary Van Brock for the Cypress Ridge Subdivision. Vice Mayor Genco stated the reason she had pulled this off was for clarification, that Mr. Van Brock was not getting a credit in the amount of $12,930.00 for overcharges, it was for fees were already paid and those paid fees were being applied towara the $45,048.00 now due for the new plat. The difference will be paid by Mr. Van Brock. MOTION Council Member Humpage made a motion to approve item D. Council Member von Frank seconded the motion, which carried by unanimous 5-0 vote. � , L`-la � � �- ' �_--- Argent Systems, Inc., Purchase Agreement Y ;,; r �� \ ep � �� ' .: :::. 4 CS � .: � .� . �l,r ��� ,���rizS � �� �� � � � � �, �� 4 �. Purchased by: Bill to: Village of Tequesta 250 Tequesta Drive Suite #303 Tequesta, Florida 33469-0273 Bill to Representative: Mary Miles 561-575-6244 Sotd by: Argent Systems, Incorporated. 4638126 Drive North #101 Royal Palm Beach, Florida 33411 Phone: 561-784-9464 Faz: 561-753-4577 www.argentvsys.com Representative: Brian L. Jackson PH: 561-784-9464 X 101 bi acksonCa�ar�entsvs.com Page 1 of 3 Confidential Initial, Argent Systems Initial Purcbaser Argent Systems, Inc., Purchase Agreement Scope of Work As per our rneeting on August 28, 2003, Argent Systems Incorparated has agreed to perform a Discovery and Security Audit for the Village of Tequesta's offices located on the 3` Floor of the 250 Tequesta Drive location. All PC's, Servers and communications equipment will be checked for Security and Operations. All results will be reported in writing to the Village within 5 working days of completion of work. The Village of Tequesta will purchase a 40-hour block of support time at the rate of $75.00 per hour. Work preformed will be deducted for support block at actual hours worked. Any support time not utilized wiIl be used for future projects. Initial project must be paid in full before work can be preformed. Any additional projects will be billed at Net 30 terms. Investment Summary Material and Installation (40 hours @$75.00 per) $ 3,000.00 (See detailed parts list attached as addendum) Sales Tax $ 0 Shipping $ NA Total Purchase Price $3,000 Payment Terms 100% due upon PO $ 3,000.00 Purchase Acceptance Village of Tequesta "� c�� r � Print Na e(Office�r�� pany) Date C/ � � L / �� . � Signature D e Argent Systems Print Name Date Signature Date Page 2 of 3 Confidential lnitial, Argent Systems Initial Purchaser � , Argent Systems, Inc., Purchase Agreement TERMS AND CONDITIONS 1. EXCLUSIVE TERMS. All orders of products and/or servicas from Argent Systems or any affiliate thereof (Argent Systems) are subject to the following tem�s and conditions. This docwnent and all attachments are l�reinafter referred to as this " Agreement". As a malerial coudition to all saies hereimda, tl�e t�tns and conditions set foAh in tUis Agreement shall constitute the entire agr'eement batween Argent Systems and "Piuchaser" ielating to tlte sale of the products ("Products'� and/or services (`Services'� described in this Agreement, or any subsequem purchase or sales arder from Purchaser. No conflicting, varying or additional teims or conditions wlvch may appear in any prior or subsequent }xuchase order or other docnment of Purcliaser shall be of any force or effect, and Argent Systems hereby expressly rejects and objects to the same, 2. PRTCE. The prices under tlris Ageement are exclusive of all shipping, insurance, handling and storage charges and/or sales, use or other ta�ces. Prices set forfh in this Agreement shall remain in effect only for We order set forth in tUis Ageement. Any reduction oF total order quanrity may result in an increase in price based upon such reduction. In the event tbat Purchaser does not accept slupment of all Products subject hereto whea tendered, Argcnt Systems reserves the ri�tt to adjust price applicable ro such Products and to bill Purchaser upward on the basis of such adjusted prices. 3. TAXES. �xcept for Argent Systems income taxes, Purchaser shall pay all federal, state, muaicipal or other sales, use, eaicise or other taxes, assessments and charges assessed or levied against the Producfs and/or Services and to pay Argent Systems on request for any federai, state, municipal, or other sales, use, excise or other taaces, assessments or charges payable by Argent Systems witb respeC[ to the Products and/or Services or the sale thereof. 4. DELIVERY CONDITIONS. Delivety shall be F.O.B point of shipment. Argent SystemS, in its discretion, wip eithei pre-pay t6e freight and insurance 2nd bill Purchaser for such chazges or ship the Products freight collect and require Purchaser to fiunish evidence of insteance. PrucLaser assumes aU risk of loss upon delivery of ihe Products by Argent Systems to the carrier. Aige,nt Systems, on behalf of Purchaser, shall exercise its own discretion as to the metLod of shipment and the carsiers to be used. All goods rehuned to Argent Systems without its prior written authori�tion may be retiuned to Purchaser freight collect. 5. CAIVCELLATION CHARGES. Orders hereunder are qon-cancelable by Purcliaser, pravided, however, t11at Argent Systems, in its sole discretion, may accept Purchaser's r�quest fot cancellatioa If Argenk Systems accepts Purcttaser's request for cancellation, Argent Systems shall have no obligatiau to Purchaser for such cancelled order, end Purchaser, ia addtition to restocldng cLarges, s6a1] be liable to Argent Systems for aoy special and conseqaential costs or expenses incucred by Argent Systems as a resulf of such camcellatioq including, but not limited to lost prafits. 6. PAYMENT. Except as othenvise stated in Attachments t0 tlus Ageement, Purchaser shall remit payment in fiill for the Products and/or Services sold hereunder and for all freight, insimance and offier charges due Argent Systems hereunder, ffi or before delivery of tbe Products to the cartier or prior to commencement of any Services, or if agreed to by Argent Systems immediately from Argent 5ystams invoice date. Argent Systems rese�ves the right to charge interest on delinquent paymeuts at an annual rate equal to the lesser of 18% or the maximum rate allowed by law. 7. WARRANTX. Argent Systems warrants that when shipped the Products will be in good worldug order in aceordance with manufaciurer speci&catians and that Services will be performed in a wod�anlike m�ner. Argent Systems sole responsibility uadar Ylris wazranty shall be at its sole option t0 repair or replace any Prodact tttat feils to work in confoimity to such specifications or fails because Services were �t perfoaned in a worl�anlike menu� provided Purchaser has reported such faiture to Argent Systems in writing within thirty (30) days after tender of the products to Purchaser or &om the date the Services in question were performed. All replaced Produats and pazts shall become the property of Argent Systems and Purchaser shall ship such replaced goods to Argent Systems with &e�ght and insuraace piepaid. 77ris warranty dces not extend to any third parry. This warianry is void if Products are: (a) modified by anyone other than Argent Systems; (tr) iMerconnected or othernise combmed or used in coqjuncfion with any hardware software or other equipment or device which was not fumished by Argeitt Systems; (c) used in a maoner for which it was not designed or other wise contrary to the speciScations therefore; or (d) used with and expendable supplies wlvch aze of a yualiry below that recommended by manu6chuer. EXECEPT FOR THE EXPRE55 WARRANTY STATEA HEREIN, ARGENT SYSTEMS AISCLAIMS ALL OTHER EXPRESS AND IMPLIEp WARRANfIES Ol� THE PRODUCTS AND/OR SERVICES FUIiNISHED HEREUNDER, INCLUDING WITHOUT LIMITATION ALL IMPLIED W.ARRANTIES OR MERCHANTABILI7'Y bR FITNESS FOR A PARTICOLAR PURPOSE, AND THE STATED EXPRESS WARI2ANTY IS IN LIEU OF ALL OTHER OBLIGATIONS OR LIABILITIES ON THE PART OF ARGENT SYSTEMS ARISING OUT OF OR IN CONNEC'('ION WITH PERFORMANCE OF THE PRODUCTS AND/OR SERVICES. 8. DISCLAIMER AND LIMITATION OF LIAILI7'Y. Purchaser's exclusive remedy for any breach by Argent Systems shall be repair or replacement of Products as set forth in paragrapb 7. In no event shall Atgent Systems be liable for any special, incidemal, exemplary or consequential damages, �luding, but na limited to lost revenues, lost profits, lost savings, lass or alteration of data, programming, prog,ratns or softwffie, cos�s or dameges resalang from tou fraud, coses of subsanne hardwara or software, and flown-time and oWer costs and dama�s associated wiW to loss of use of hazdwere or si►y data or programming stored thereon or nsed therawith, even if Argent Systems Imew or shpukl have Imown of the poss�bility of such damages and P�u�chaser shall indemnify and hold Argem Systems harmless against all such liability. Atgent Systems shall not be liable for deL7y in the perfmmance o£ any of its obligations under this Ageement arisiug out of caused beyond its eontrol, including 6ut not limited to acts of God, governmental action, Sres, floods, epidemics, quuantines, slrikes, embargces ot severe weather, acts of omissions of Purchaser or iatemiptioas in its supply of Products. 9. SECURITY INTEREST. Purchaser hereby gants Argent Systems a purcbase money sacurity interest in the Products as seCUrity for Purchaser's perfonnance of all obligations and payment of all amouuts hereunder until all amounts provided for in this Ageement, whether evidenced by note or not, shaU be fiilly and indefeagibly paid. The Products shall remain separate personal property, whatever may ba the mode of theit attachment to other property, imhl the purchase price is fully and indefeasibly paid. Purcbaser shall perfoim all acts which may be neeessary W perfect and assiae retention of such security interest in Argent Systems, including but not limited to execution and delivery of security agr�neat(s) This Agreement may be filed as a fwertciug statemeut and Purcbaser appoints e4rgent Syst�ms as its attorney- in-fact to execute other fmancing statements, which power of attomey is coupled with and interest and is irrevocable. 10. CONFIDENTIAL[1'Y.. Purcheser agees not to disclose to others or to use tbis Agreement, any informarion eonta�ned 1�ein, or any oN1er confidenlial or proprietary infoimation m�d/or material of Argeqt Systems acquired bereunder or in connecEion herewith, except as authorized in writing by Argent Systems, Purchaser sLall by such meaos as aze reasonably necessary require its officers, directors, employees and agents to keep such information and/or material confidential. The obligatiou to keep such in£onnation and/or material confidential shall survive delivery by Argent Sys6ems ofProdueu ancUor Services pursuant to this Agreement. 1L GEIV�RAL PROVISIONS. This Ageement shall be bincling upon and inure W the benefit of the parties and their respective successors and peimitted assigns by the L.aws of the state of Florida. NeiWer drig Agreemtnt nor any variation or modification of this Ageement or waiver of �ry of the ternvs and provisio� hereof sl�ll be deemed valid and binding upon Argent Systems uoless id writing, sigped by and officer of ArgeM Systems and delivered by Argent Sysbems to Purchaser. Failure by either pazty to enforce any term hereof shall not be deemed a waiver of future principles. ff any provision of this A�eement is held invalid under �y applicable statute or nile of law, such invalidity shall not affect other provisions of fltis Agreement, and to tlris end the provisio�ss of t6is Agreement aze ageed to be severable. Notwithstanding the above, such invalid provisions or dause shall be consh�ued to the extent possible in accordance with the original intent of the parties and enforced as so construed. Tune is of the essence for perf'ormance by Purcbaser of all obligitions hereunder, and Argent Systems shall use reasonable efforts to perform its obligations by any deadl'me or within any period df rime specified herein. In the event that Argent Systems initiates and legal action to enforce any provision of dvs Ageement ag�iust Piachaser, Ar�ent Systems shall be entiUed to recover from Purchaser Argent Systems reasovable attomey's fees and cost inciared in such action. Page 3 af 3 Confidential Inidal, Argent Systems �� �b�r ' ' ' ' ent stems � .. . � _ � ,. � � a� � � ' Argent Systems, Incorporated t 4638 126�' Drive North Royal Palm Beach, FL 33411 ' htt ://www.ar ents s.com/ P �Y ' , ' Argent Systems strongly believes in the importance of personal contact in an automated world. We provide you the flexibility to either ' communicate with us via e-mail or personally with an account executive. To meet or speak with a Business Consultant from our organization ' please contact us at (561) 784-9464 or eMAIL us at sales �,arqentsys.com ' ' ' ' I "cusro� s,qT�sFacr�on�, is wha� separat�s A,rg,e�t�t Sys#��n�, from our compe#ifion." r _ �;�, �. , ' _ _ ~ -- � .� ��-�:-.�, . ---. : : . —�.: , . . . . �L'�^`._� y _ .r: � _ .v.�� �'� r�� � � � n ' lIL � ... � . _ . � ,r�.+�� _ � � � 0 � ' S f � � Y .,� . i lk.� Q e�� . .. ..� ,��-:� . '��. }. ' � � � ,n� � � �' 1 =�, � . ;�� � � ' . �: �*' � a �� � " ' ' Argent Systems is a compiete system integrator providing hardware, software, design, impiementation and maintenance services for all your voice and data needs. ' Products 1 Argent Systems closely partners with leading technology �rms such as ' Alcatel, Nortel Networks, Toshiba, Cisco, Hewlett Packard, Compaq, IBM, Citrix, Microsoft, among others, to provide products that can meet the demands presented by today's fast changing business needs. ' � Voice communications, IP Telephony, PBX, Voice Mail, ' Wireless, Unified Messaging, Contact Center (ACD), IVR, Predictive Dialing, Web Contact, Key Systems and more.... ' � WAN/LAN core switches, closet switches, routers, VPN appliances, firewall and more.... � Structured Cabling Systems, Secure card access systems, ' CCN, security systems and more..... , � Servers, Workstations, Computers, Printers and more.... ' ' ' ' i ��; !� J; �, _ a "* � � ' ` � � � �� � ��` { , , �� ' � �i � � _ �`.� _ I ' Priori Su ort Services tY PP ' Need a Service Contract? Want 24 hours a day, 7 days a week response? Need 2 or 4 hour on site response? ' Hot spares, advanced replacement of product in less than a day? Argent Systems will customize a service plan, to fit your business needs. ' Hi h quality support is a distinguishing feafure of the Argent System's experience. It is 9 our commitment to ensure that our support is Responsive, Personalized, and always, on ' time. t /�`� � rt{� �• s � . , � �!� ~ 'J -. � ' `•�k3S r�'G,/ 1 n v f n t ' POVJEREG BY � � � red i Uat CITR ��,�p�� • 1 1 � " `� � ' � � � , a�j � � � , �' ` � � .: w � � ' �� M _ � ���. �. t� � ., � � �,.�� f . �.. � t � _ x. �� f F � � ;,�: � - i .��. • 1 -_ ..r�...--. � t� :, � , ,.. .:�.: 1 1 1 ' ' ' � � �' �" � � � ` "'�` ' �'�,� � -�� �!�-� 9 1 �� 1 Services Application Development ' Argent Systems delivers top quality web and data solutions to a wide variety of corporate clients. Argent Systems focuses on delivering professional services to , companies across the Globe. Argent Systems brings over 15 years of corporate web-application and client server development history to every project. We start every project by asking as many questions, as we answer. The better we ' understand your business need, the more appropriate our professional and technical solution will be. ' Carrier Services Argent Systems provides cost efficient local and long-distance services from such ' major carriers as Florida Digital Nefinrorks, US Lec, Bell South and Sprint. We also provide customized billing formats and management report options ' tailored to meet your businesses needs. Our reports provide you with the information you require, determining individual productivity, marketing efforts and sales patterns. ' Argent Systems can provide: • 800 Number services ' • International Long Distance • Frame Relay Services • VPN and RAS , • Internet and Broadband Access • T-1 Access and services • Conference Calling ' • Local Telephone Service • Custom Design and Redundancy ' Consulting / Design Argent Systems offers a wide range of consulting and design services. We are ' here to assist your business and / or partner with your existing IT staff to ensure you meet all your IT business objectives. ' ' ' , ��. �� � A �� � � �' � �� ' t ��, �� �� 4 .✓� � I LAN / WAN ' From Local Area Networks to Virtual Private Nefinrorks to Global Wide Area Networks, Argent Systems employs a team of manufacturer certified engineers to design and deploy all of your nefinrork needs. ' • Alcatel • Microsoft Solutions Provider , • Novell • Linux - Red Hat, Caldera • Citrix ' • Hewlett Packard • IBM • Compaq ' • Cisco • Netgeaz ' • Snapgear Network Security Services ' Our Nefinrork Services team offers a full range of integration services and training to assist you through a seamless implementation and integration of security needs , and products Our Security Services team is ready and available to provide you with advice and assistance on how to assess the current state of security of your network versus , your business objectives Project Management � With professionally trained Project Managers, specialized in each of our service offerings, Argent Systems can manage the implementation of all your IT / , communications projects. Virtual Private Networking , Argent Systems provides companies with secure, encrypted Internet connectivity for Intranet, Extranet and remote access VPN's (Virtual Private Networks). VPN ' gives mobile workers and remote office sites access to the same robust IP (Internet Protocol) applications they use when connected to their corporate LAN and allows sophisticated e-Commerce applications with security that grows with ' your nefinrork and centralized, integrated security management. ' ' ' � � :a � �' - _ � � `�� ' ��.._.e.= � � " �, ; ' , :. ' Voice and Data Cabling , With licensed, State Certified and insured installers, Argent Systems can deploy your network or communications infrastructure backbone to meet your needs ' today and in the future. • Category 3 ' • Category 5 • Category 5 Plus • Category 6 , • Lucent Cable Plants • Siemon Cable Plants • Fiber & Fiber backbones ' • Certified Cable Plant warranties • Outside Plant , Wireless Nefinrorking For Total LAN Mobility and Access Solutions - Argent Systems provides Wireless ' LAN Solutions to Extend the Power and Convenience of Your Data Network. ' With an array of cutting-edge wireless products, Argent Systems allows your LAN to go where no other network can go, while complementing your existing network strategy and infrastructure. ' And because solutions are designed by Argent Systems, industry-leading reliability, performance and products protect your investment. ' Multimedia Services ' CustomCDcard.com gives you the power to design and create your own CD cards with your own content, labels, and with no minimum duplication required. A CustomCDcard is a CD ROM the size of a business card. This unique CD can ' hold up to 45MB of information, __ , , . ,. � ,'� � . �,�., play in any tray style computer ` PC CD reader, and be utilized ��'� '� for virtually unlimited interactive �'��� a ��f ' � �` uses. � � �r .-��;� ��. � Your own multimedia design __,� ° F t � 4 � ' studio that specializes in y` i� - Dynamic Emails, Website Design and Programming, Animation, and CD Business , Cards without hiring a specialist. ' , ' � a � 1 � � ��� l � � " . . '� � � � � ' ., ' _ _�` , � Our Clients City of Parkland, FL ' The City of Parkland consists of implementation and on-going support of the data infrastructure, various applications and servers, structured cabling and outside ' fiber optic plant. Camper � Nicholson ' Cam er & Nicholson consists of im lementation and on- oin su ort of an p P 9 9 pP , International data network infrastructure and various applications and servers. Hotel Setai ' The Hotel Setai is a combination Hotel and Condo with 90 Hotel rooms and 165 Condo units. The Hotel purchased an Alcatel PBX to deliver voice services to the ' guest rooms and the condo units. The hotel purchased a LAN data network to deliver high speed internet access to the guest rooms and the Condo units. The Guest-Tek DSL application was designed to monitor and bill all high speed internet ' access. Coral Springs Animal Hospital , Coral Springs Animal Hospital is the most technically advanced pet care facility in South Florida. With 10 High-end servers, Coral Springs utilizes a wide range of , technology, remote access, on site web and mail servers and advanced database applications. ' , ' ' '