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HomeMy WebLinkAboutDocumentation_Regular_Tab 08_05/12/2011 MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL SPECIAL MEETING MINUTES February 22, 2011 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Pat Watkins at 7:38 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Pat Watkins, Vice-Mayor Tom Paterno, Council Member Jim Humpage, Council Member Vince Arena and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk Lori McWilliams, and Department Heads. APPROVAL OF AGENDA MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Tumquest; motion carried unanimously 5-0. Approval of Agenda 1. Discussion and Action to Allow Concurrent Processing of Development Orders, Teut Amendmenis, Special Exception Requesis, and Site Plan Applications by Applicanls — Manager Couzzo explained that the applicant had requested the Village accelerate the review process of their special exception application. He indicated that granting the request would change the expectation of the text amendment. Larry Smith, Aftorney fior the applicant noted the request was not about the upcoming text amendment, only the desire for the review process to begin. Village Attorney Keith Davis pointed out that a special exception has to be processed prior to the site plan. Mayor Pat Watkins recalled preceding advertisements and felt persons who had concerns should have voiced so previously. She added that there were very few properties that would fit this use. Council Member Humpage commented on information received previously from Village Attorney Trela White regarding law amendments and requirements regarding concurrent processing of comp plans and zoning amendments. Attorney Davis responded that a special exception application for a use that did not exist was unacceptable as was a site plan without the special exception. He stated that each step must be approved in the correct sequence. Special Council Meeting Minutes — February 22, 2011 Page 2 Chief Weinand, Community Development Director, voiced his concern regarding responsibility of costs obtained by the Village. Larry Smith responded that he could offer an advance deposit. Manager Couzzo suggested doing a time estimate. MOTION: Council Member Humpage moved approval; seconded by Council Member Arena; motion carried 4-1 with Vice Mayor Patemo dissenting. Anv Other Matters Council Member Humpage asked to allow the Tequesta Fire Department to assist the American Legion in burning of nylon flags for proper disposal. MOTION: Council Member Humpage moved approval; seconded by Vice Mayor Patemo; motion carried unanimously 5-0. Adjoumment MOTION: Council Member Numpage moved to adjoum; seconded by Council Member Arena; the motion to adjoum carried unanimously 5-0; therefore, the meeting was adjoumed at 7: 54 p. m. RespectFully submitted, Lori McWilliams, MMC, Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL REGULAR MEETING MINUTES APRIL 14, 2011 CALL TO ORDER AND ROLL CALL The meeting was called to order by Mayor Tom Paterno at 6:12 p.m. A roll call was taken by Village Clerk Assistant Deanna Mayo. Present were: Mayor Tom Paterno, Vice Mayor Vince Arena, Council Member Abby Brennan and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Attorney Keith Davis, Assistant to the Clerk Deanna Mayo and Department Heads. Council Member Jim Humpage was absent. INVOCATION AND PLEDGE OF ALLEGIANCE Vice Mayor Vince Arena provided the invocation and led the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Tumquest moved approval of the agenda; seconded by Council Member Brennan; motion carried unanimously 4-0. PROCLAMATIONS 1. Designating April as Water Conservation Month in the Village of Tequesta — 2. Designating the Week of May 15, 2011 as Water Reuse Week in the Village of Tequesta Mayor Paterno noted the two proclamations and that no one was in attendance to represent them and asked that both be posted. CONSENT AGENDA MOTION: Council Member Turnquest moved approval of the Consent Agenda; seconded by Council Member Brennan; motion carried unanimously 4-0. 3. MINUTES: 1/25/11 Special, 3/10/11 Reorganization, 3/10/11 Regular 4. Approval of Contracts Signed by Manager under $25,000 5. Budget Amendments FY 2010-2011 Minutes — Regular Council Meeting 4/14/11 . Page 2 END OF CONSENT AGENDA COMMUNICATIONS FROM CITIZENS None COMMUNICATIONS FROM COUNCIL Communications from Council was moved with Any Other Matters. REGULAR AGENDA NEW BUSINESS 6. Council Discussion on Proposed Amendment from General Employee Pension Fund to permit investments in bonds which do not hold a rating in one of four highest classifications and such investments would be limited to 5% of the total market value of the portFolio Bonnie Jensen, General Employee Pension Fund Attorney, introduced two members of the board and explained the Board's request. Michael Rhodes, General Employee Pension Fund Chair, commented that the board had discussed this action for almost one and a half years and noted the small value amount of the fund the 5% represented. John Terzakis, General Employee Pension Fund Board Member, noted the implementation was being requested after the board realized it was not in place. He pointed out that the same was previously in place in the Public Safety Fund; he also expressed his experience and his feeling that the move was a good opportunity for the fund. Attorney Jensen offered a handout and brief presentation. Mayor Paterno voiced his understanding that a workshop between the General Employee Pension Board and Council was to be scheduled previously. Council Member Brennan questioned the amount five percent would represent. Mr. Rhodes responded $85,000. Manager Couzzo expressed the item was for discussion only. He noted his approval and confidence in the group for their request and commended them for their successes with the fund thus far. Minutes — Regular Council Meeting 4/14/11 Page 3 Mr. Rhodes and Mr. Terzakis responded to questions regarding the requested amendment. Mayor Paterno stated that an Ordinance regarding the amendment would be developed and brought back to next month's Council meeting. 7. Ordinance 6-11, First Readina, Amending Chapter 74. Utilities; Water service; � Division 2 Rates and Charges by Amending Section 74-74 to Allow for Village Council Discretion in the Implementation of Certain Surcharges Attorney Davis read Ordinance 6-11 title into the record. Manager Couzzo explained the Ordinance and the automatic increase regarding utilities rates. Council Member Brennan questioned if the increase could be disallowed. Manager Couzzo responded yes. Manager Couzzo noted the in�ent was for the change to automatically occur, but Council could waive the change. Mayor Paterno opened the public hearing for public comments. There were none. Keith Davis noted wording changes to ordinance to read as: consumption charges listed in this division shall be increased by an amount up to 18% however; the Village Council may, by resolution, reduce that amount by its discretion. MOTION: Council Member Tumquest moved approval of Ordinance 6-11 with �he changes; seconded by Council Member Brennan; motion carried unanimously 4-0. Manager Couzzo reminded that the resolution had already taken affect as it was a mandate, and the Council could not change unless this change was made. Attorney Davis confirmed Councils desire was the ability to make a reduction. 8. Coun�il Discussion and Action Regarding Palm Beach County's Request to Approve Interlocal Agreement Sharing Expenses Associated with the Palm �each County Wellfield Protection Program After Council discussion regarding an interlocal agreement no aetion was taken. 9. Council Consideration of Proposal from Glenn Ross Caddy, Ph.D, P.A. to Conduct an Impact Analysis Study (Ordinance 1-11) for the GMH Tequesta Holdings, LLC Special Exception Application Chief Weinand explained that Council had an option to partake in an Impact Analysis. Manager Couzzo noted the work done by the Village was sufficient and suggested the Minutes — Regular Council Meeting 4/14/11 Page 4 analysis was not necessary. Vice Mayor Arena pointed out that it was a large expense. Council Members Turnquest and Brennan voiced they did not feel the study necessary. No formal action was taken. 10. Council Discussion regarding placing the Planning and Zoning Board as the sitting Local Planning Agency Board Manager Couzzo suggested the Planning and Zoning Board (P&Z) was a capable group of educated persons which would alleviate duplicated Council efforts and offer an additional perspective. He noted that the Planning and Zoning Board agreed to accept the additional responsibility. Council Member Brennan confirmed the move would eliminate a Local Planning Agency (LPA) meeting prior to Council's regular meetings. Chief Weinand, Acting Community Development Director, established that the board would make recommendations only, and final decisions would always be completed by the Council. Mayor Paterno voiced his concern with experience of the volunteer positions versus elected Council Board members on items such as special exceptions. Attorney Davis explained �he requirements associated with the LPA and reassured that Council would always be the final say. Council Member Brennan asked if Council could receive the LPA agenda packets. Manager Couzzo agreed the agendas would also be prepared fior Council. MOTION: Council Member Tumquest moved approval of Item 10; seconded by Council Member Brennan; motion carried unanimously 4-0. Attorney Davis explained an Ordinance would be prepared for the standard two readings, and stated a breakdown of each board and their responsibilities would be developed for Council. 11. Cauncil Discussion and Approval to place the FOPS Golf Tournament Flyer on Village Website Chief Weinand explained the annual FOPS (Friends of Public Safety) Golf Tournament event and the support intended through the Village Public Safety. Vice Mayor Arena referred to a previous agreement which specified a standard rule at a yearly Village event and suggested the same be applied for the yearly FOPS Golf Tournament and utilization of the Village website. Council Member Turnquest voiced his concern and felt Council approval should always be obtained in reference to the Village website and its content. Minutes — Regular Council Meeting 4/14/11 Page 5 Council Member Brennan felt clarity noting tax dollars would not be utilized for the event should be specified as she did not feel all residents were familiar with 501c3. Attorney Davis offered a better understanding of the nonprofit status and background on the Ethics Commission regarding nonprofits. Mayor Paterno voiced concern with allowing nonprofits and opening the Village to unwanted requests. Council Member Turnquest felt only items which benefited the Village and the resident should be allowed. Manager Couzzo suggested co-sponsoring the event which could be by name only and allowing use of the website with no financial obligation. He added that it would be difficult to deny FOPS and separate the group from the Village's Public Safety. Marcia Nielson, 94 Beechwood Trail suggested developing a criteria that the 501c3`s must abide by. Manager Couzzo stated staff would have an additional look. Attorney Davis reiterated that criteria would be developed. Chief Weinand stated the event had been held numerous times with success and their goal was to utilize the website to get the word out to residents. 12. Council Discussion and Appointment of Members to Various Governmental Committees and Designation of Voting Delegate and Alternates to the Palm Beach County League of Cities, Inc., Mayor Paterno referred to the existing list and positions. Manager Couzzo asked if Council Member Brennan would like to take his spot on the Northern Palm Beaches Cultural Alliance. Council Member Brennan accepted (with Debbie Telfrin, Executive Assistant to the Village Manager as an Alternate) and agreed to also replace Mayor Paterno on the PBC Intergovernmental Coordination Program. Council agreed to leave all other Council Members in existing positions. The previous Mayor Pat Watkins obligations on the Northern Palm Beach Chamber were replaced with Mayor Paterno. Council Member Turnquest and Mayor Paterno asked that additional information be forwarded to them in order to decide on placement for representation on the Northern Palm Beach Chamber. Minutes — Regular Council Meeting 4/14/11 Page 6 STANDING REPORTS • Villaqe AttorneV None • Villaqe Manaqer Manager Couzzo asked that Lt. Turner update Council on recent Village events before he gave his report. ANY OTHER MATTERS Lt. Turner noted that Tequesta had been asked by the Town of Jupiter to assist in patrolling the River's Sand Bar in Jupiter's jurisdiction during Senior Skip Day, an unscheduled event, tomorrow. He noted that Teques�a would also be assisting Jupiter for several upcoming holidays along with other Marine Units. Manager Couzzo noted that the Sand Bar had been reporting unwelcomed, intimidating events by residents, and that numerous agencies were coming together to reign in the issues. L�. Tumer noted his discussion with resident agents in charge of ICE (Immigra�ion & Customs Enforcement) regarding Tequesta involvement and assistance concerning a drug and human smuggling trend from Ft. Pierce to Broward County. Manager Couzzo noted incidents in the Village involving the arrest of three individuals linked to the use of chemical bombs and two persons arrested for illegal drugs. Lt. Turner added that the DEA (Drug Enforcement Administration), because of the quantity of pills, was involved in the prescription drug case. He explained that chemical bombs had become a trend with teenagers, and that teenagers arrested in Tequesta's recent case appeared to be unsupervised kids obtaining information from the internet. Manager Couzzo commended Tequesta's Police Department on their advancements and involvement. Fire Chief Weinand offered an annexation handout and offered a brief explanation. He also asked Council for consent to schedule an outreach program (Wash n Play Day) on 6/4/2011 from 9:00 am — 1:00 pm and noted the event would utilize Village property and Village water. He explained the event was scheduled to attract residents before school's summer break and vacations. Council Consensus was to approve the Wash n Play Day. Minutes — Regular Council Meeting 4/14/11 Page 7 Manager Couzzo noted progress associated with GMH and their submitted Special Exception. He also asked (for the absent Council Member Humpage) that a presentation be offered at the next Council meeting regarding a green, more efficient lighting option. Mayor Paterno agreed to place it on the next regular agenda. Council Member Turnquest expressed his understanding of a potential Senate Bills effect regarding pharmacies and smaller pharmacies potentially going out of business. He also announced Susan Paterno's accomplishment of making the honor roll. Council Member Brennan noted her recent training with the League of Cities regarding ethics and the sunshine laws, and her amazement on how little others were aware of the laws. She commended the Village on their awareness and contribution to others consciousness of the laws. She also noted her appreciation for Tequesta's discipline and vigilance as she developed knowledge of other municipalities' difficulties at the event. Vice Mayor Arena announced the Village's weekend event and past awards ceremony. He asked Manager Couzzo to contemplate a shared Girl Friday for the Village. Council Member Turnquest asked if the position would be voluntary. Council Member Arena responded that he believed it would need to be a paid position. Council Member Turnquest suggested an internship program. Manager Couzzo replied that the option had been previously discussed and responses from department heads had concern for falling further behind with having to find time to train. Mayor Paterno asked that Manager Couzzo investigate the idea once more and voiced his support with the involvement of volunteer high school or college students. Manager Couzzo supported the education value this would offer students. Mayor Paterno believed workshops regarding annexation should begin in the near future. Council Member Turnquest noted that Scrimshaw had voiced interest in being annexed, and suggested they be invited to any workshops. Manager Couzzo felt annexation should be promoted to all potential areas once Council became more familiar with the annexation process. Council Member Brennan felt staff should develop a ranking of areas. Mayor Paterno suggested holding the workshop during workday hours. Chiefi Weinand stated additional annexation information would be developed before the first workshop takes place. Manager Couzzo stated he would prefer to speak with Council before moving forward as he felt annexation would not be an immediate process and should be thoroughly Minutes — Regular Council Meeting 4/14/11 Page 8 understood before informing residents. He noted the Village may need to go out of pocket on studies and analysis on areas. Mayor Paterno suggested organizing a workshop by Tuesday. Mayor Paterno commended Lt. Jason Turner on taking over Code Enforcement and the apparent improvement. He also noted his perception of the new bridge and its park like atmosphere and encouraged the Village to think of the bridge in the same manner. Mayor Paterno voiced his knowledge of the Senate bill involving pharmacies' and apparently singling out the small pharmacies on renewal dates. ADJOURNMENT: Council Member Tumquest moved to adjoum the meeting; seconded by Council Member Brennan. The motion to adjoum carried unanimously 4-0; therefore the meeting was adjourned at 8:14 p. m. RespectFully submitted, Deanna Mayo Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.