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HomeMy WebLinkAboutAgenda_Miscellaneous_01/07/1999_Finance & Administration Committee r Tf VILLAGE OF TEQUESTA F Post Office Box 3273 • 250 Tequesta Drive • Suite 300 9 Tequesta, Florida 33469 -0273 • (561) 575 -6200 Fax: (561) 575 -6203 u y FINANCE AND ADMINISTRATION COMMITTEE MEETING AGENDA THURSDAY, JANUARY 7, 1999 5:30 P.M. I. CALL TO ORDER AND ROLL CALL II. APPROVAL OF AGENDA III. COMMUNICATIONS FROM CITIZENS (Non- Agenda Items for public comments are limited to three (3) minutes, please.) IV. CONSIDERATION OF CREATING NEW TEQUESTA UTILITIES DEPARTMENT AND ADVERTISING FOR PROPOSED UTILITY DIRECTOR POSITION V. ANY OTHER MATTERS VI. ADJOURNMENT PLEASE TAKE NOTICE AND BE ADVISED: "If any person decides to appeal any decision made by this Council with respect to any matter considered at this meeting or hearing, he /she will need a record of the proceedings, and that, for such purpose, he /she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based." SCHEDULE OF MEETINGS* (To Be Held in Village Hall Council Chambers) Village Council Meeting, January 14, 1999, 7:00 P.M. Employees' Pension Trust Fund Board of Directors' Meeting, January 27, 1999; 9:00 A.M. Special Master Hearing, January 28, 1999; 10:00 A.M. * All Times Subject to Change / e c r WP80 \Agendas \1 -7 -99 Recycled Paper F v ~~ ~~ oM E M O R A N D U M o __ 4v To: Finance and Administration Committee Members From: Thomas G. Bradford, Village Manager Date: November 23, 1998 Subject: Reorganization of the Tequesta Water Department and Stormwater Utility Section 3.07 of the Tequesta Charter states that: There shall be separate departments as established by the Village Council by Ordinance upon recommendation of the Village Manager. Each separate Department Head shall be appointed by the Village Manager and approved by the Village Council. Each department shall be subject to the general supervision and controlled by the Village Manager, but shall be directly supervised and controlled by the person in charge thereof, who shall have the title appropriate of the functions of his department. Except as provided otherwise, the same person may be placed in charge of two or more departments. The Village Manager may head one or more departments and a director of a department may head one or more of the organizational units thereof. Currently, Tequesta operates two utilities, the Water Department and the Stormwater Utility. It is my recommendation that the Village Council consider approval of the creation of the Tequesta Utilities Department with two distinct divisions therein entitled "Water Utility" and "Stormwater Utility". The new head of this department would have the title of "Utilities Director". Salary range for this position would be $55,249 - $73,100 per annum. Currently, the Stormwater Utility is a division of Public Works. It is proposed that a Stormwater Utility Coordinator not be hired at this time and perhaps never. With a professional engineer having a thorough public utility construction background, it is quite conceivable that the person can handle the oversight of both activities. If this holds true, the salary and benefits formerly paid to the Stormwater Utility Coordinator ($51,573 plus benefits) will be diverted to the capital projects, accelerating the same. Attached are several organizational charts explaining the current and proposed organizational setups. A discussion should be held relative to the reorganization of the workforce to make better utilization of existing manpower. If the Village Council approves of the reorganization, all or portions of Chapter 18 (Water) and Chapter 19 (Stormwater Utility) may need to be amended to accommodate the new name of the Utilities Department and the title of the Utilities Director. If approved, the Village will advertise for the Utilities Director in an American Waterworks Association publication, Public Works Magazine in a statewide water utility and/or Stormwater utility publication and in The Palm Beach Post in order to solicit applications for the position. It is recommended that the Village Council approve the creation of the Tequesta Utilities Department and the hiring of a Utilities Director to oversee its water and Stormwater operations. 2 DRAFT UTI~.I'TIES DIRECTOR N„ ATURE OF WORK Highly responsible supervisory and administrative work in planning, directing, and coordinating the activities of the Tequesta Water System and Stormwater Utility, including the general administration and business operations of both utilities. Work involves responsibility for the function of the Water Treatment Plant and Stormwater Utility, their related appurtenances and facilities. Control extends to supervision of planning, design and construction or reconstruction of the utility's facilities. Work is performed independently and subject to the review of the Village Manager through conference and reports. ESSENTIAL SOB DUTIES Supervises design, construction, operation and maintenance of the Water Treatment Plant, distribution systems, stormwater collection systems, and appurtenances. Inspects water sheds, reservoirs, pumping stations and treatment plant for proper operation and -.for determining needs. Plans and coordinates the operations of all divisions within the Water Department. Coordinates, prepares and reviews Water System and Stormwater Utility capital project plans for compliance with all Village, State, and Federal Regulations. Reviews capital project plans for other Village Departments for compliance with all Village, State, and Federal Regulations. Prepare all Environmental Protection Agency (EPA~National Pollutant Discharge Elimination System (NPDES) permits as required. Regularly field inspect all Village stormwater drainage system for efficient flow operation and safety. Prepares Water System and Stormwater Utility Budgets. Plans and directs the departmental accounting activities. Plans for future needs in water and stormwater facilities. Makes Policy and Operational recommendations to the Village Manager. Maintains and promulgates necessary. departmental rules and regulations in accordance with personnel rules, regulations and Village Policy. Communicates with co-workers, management, citizens, and others in a courteous and professional manner, and provides required customer service. Conforms with and abides by all regulations, policies, work procedures, and instructions. Conforms with all safety rules and wears/uses all appropriate safety equipment. Performs related work as required. DESIRABLE KNOWLEDGE SKILLS. AND ABILITIES Extensive knowledge of the principles, standard methods and practices of the operation of a municipal water supply system and stormwater utility system. Thorough knowledge of the methods, design, and practices of related construction. Considerable knowledge of principles, practices and procedures of public and business administration as applied to public utilities. Ability to plan, direct, supervise, coordinate, organize and inspect utility programs and activities. Ability to prepare written technical reports, estimates, construction and cost records. Ability to plan, assign, instruct, review and evaluate work assignments of technical and professional personnel. Ability to address civic organizations or other public or private groups on subjects relative to utility programs and projects. Ability to prepare, develop and present long range utility plans and programs. Ability to establish and maintain effective working relationships with subordinates, superiors, municipal officials and the general public. DESIRABLE TRAINING AND EXPERIENCE Graduation from an accredited college with undergraduate work in civil, mechanical or sanitary engineering and extensive progressively responsible experience in engineering including considerable responsible administrative and supervisory experience in the management of utilities. Master's Degree in business administration or engineering or an acceptable equivalent combination of training and experience. SPECIAL REOUI~MENTS Must possess a State of Florida Professional Engineer Certificate within twelve (12) months of date of hire. Must possess or obtain a Class " C" Stormwater Operator's Certification issued by the Florida Water and Pollution Control Operators Association within twelve (12) months of date of hire. Must possess a valid Florida Driver's License. TOOLS AND~.QUIPMENT USED Knowledge of operation and use of motorized vehicles and equipment, including dump truck, pickup truck, utility truck, backhoe, tamper, plate compactor, saws, pumps, compressors, generators, trencher, common hand and power tools, shovels, wrenches. Skill in use of detection devices, mobile radio, phone, personal computer inch~ding word processing and other software, copy and fax machine. PHYSICAL DEMANIyS The physical demands described here are represenative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee frequenly is required to stand and talk. or hear. The employee is occasionally required to walk; sit; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job inch~de close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may occasionally work in outside weather conditions. The employee may occasionally work near moving mechanical parts and may occasionally be exposed to wet and/or humid conditions and vibration. The noise level in the work environment is usually loud in field settings, and moderately quiet in office settings. SELECTI~?N GUIDELINES Formal application, rating of education and experience; oral interview and reference check; job related tests maybe required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requiremerrts of the job change. krb jobdescaipiianshRilrtiors.lwp TEQUESTA WATER DEPARTMENT Vl71d17ffi D~ARTM~N7 DEPARTMENT OF PUBLIC WORKS AND RECREATION Gary Preston Dir. of Publio Works & Recreation Stermwater Utility I I Russell White 1 Facilities Supervisor Pabllc Works Recreation Coordinator Raymond Small Ernest MoGee Ron Smith Equipment Operator Equipment Operator Park Foreman 1 TEQUESTA PUBLIC SERVICES DEPARTMENT Public Services Water Department I I Stormwater Utl ity I I Public works 1 1 Parks Russell Wbite Public Services Supervisor Service Technician I I Service Technician I I Service Technician I I Service Technician I I Service Technician j I Service Teohnioian