HomeMy WebLinkAboutMinutes_Miscellaneous_02/08/1994_Finance & Administration Committee f
VILLAGE OF TEQJESTA
Post Office Box 3273 • 357 Tequesta Drive
Tequesta, Florida 33469 -0273 • (407) 575 -6200
3 Fax: (407) 575 -6203
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F I N A N C E A N D A D M I N I S T R A T I O N
C O M M I T T E E M E E T I N G M I N U T E S
F E B R U A R Y 8, 1 9 9 4
I. CALL TO ORDER AND ROLL CALL
The Finance & Administration Committee of the Village Council
held a Committee Meeting on Tuesday, February 8, 1994 in the
Village Hall, 357 Tequesta Drive, Tequesta, Florida. The
meeting was called to order at 8:30 A.M. by Chairman Earl L.
Collings. Finance & Administration Committee Co- Chairman
William E. Burckart was also in attendance. Staff members
present were: Village Clerk, Joann Manganiello; Bill
Kascavelis, Finance Director; and Steven Kennedy, Deputy
Building Official /Code Enforcement Officer. Village Manager
Thomas Bradford was not present at roll call, but arrived at
8:40 A.M.
II. APPROVAL OF AGENDA
The Agenda was approved as submitted.
III. SECTION 125 IRS CODE, EMPLOYEES QUALIFIED BENEFITS CONVERSION
PLAN
Bill Kascavelis presented to the Committee copies of a
memorandum dated January 28, 1994 from himself to the Village
Manager, with an enclosed proposal received from Acordia
Benefits of Florida, Inc., (the Village's general insurance
company) for assistance in establishing a Premium Conversion
Plan for Village employee costs of dependent health and dental
insurance. The proposal provided instructions, forms and IRS
filing requirements for implementation of the plan, for an
administrative fee of $300.00. Upon payment of the initial
fee, the plan can be implemented in 3 -4 weeks.
If implemented, this plan would cause a pre -tax savings of
approximately $13,560 per year by Village employees, and an
annual reduction in matching FICA contributions of $3,705 for
the Village.
Recycled Paper
Finance and Administration
Committee Meeting Minutes
February 8 1994
Page 2
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A simple chart was presented to the Committee giving examples
of the impact the plan would have on Social Security benefits
for the plan's participants. Mr. Kascavelis explained that
though the plan is a voluntary one, he would recommend that
it be implemented.
Co- Chairman Burckart moved that the Committee recommend that
the Village Council approve the implementation of the
insurance benefits conversion plan. Chairman Collings
seconded the motion.
IV. REVIEW OF STAFF PROPOSED OUTLINE FOR ANNEXATION OF APPLICABLE
ENCLAVES BY INTERLOCAL AGREEMENT WITH PALM BEACH COUNTY
Village Manager Bradford noted that the first thing to attempt
to do regarding annexation is the new allowances under State
Statutes for the unilateral annexation of certain properties
by way of Interlocal Agreement with Palm Beach County. Three
Village parcels which are applicable under this Statute.
Steven Kennedy explained the Village's 'game plan' by way of
Interlocal Agreement: This method is different than those of
voluntary and by Referendum, in that it allows for the
annexation to be achieved simply by execution of an Agreement
between a municipality and the county there within. This
particular proposal has been reviewed by Village Staff and the
Palm Beach County Planning Department. Under this program,
the enclave must meet the definition of a true enclave,
completely surrounded by the Village, waterways, etc., and
only applies to those parcels which are no greater than ten
acres. A draft Resolution was presented to the Committee
which, if adopted, would authorize the execution of an
Interlocal Agreement with Palm Beach County. Before adoption
of the Resolution, the Village would notify all effected
property owners of the meeting at which the Resolution would
be considered, and of a second meeting for presentation at the
Palm Beach County Commissioners meeting.
Chairman Collings asked if a property owner could fight the
annexation. Village Manager Bradford explained that though
the opportunity to object would be given to every effected
property owner, once the Village of Tequesta and Palm Beach
County approve it, it's a 'done deal'.
Finance and Administration
Committee Meeting Minutes
February 8, 1994
Page 3
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Mr. Kennedy explained the need for a Special Village Council
meeting on February 24, since the State Legislature is making
overtures at doing away with the Interlocal Agreement option
for annexation.
V. DISCUSSION OF TOWN OF JUPITER PROPOSED JOINT COMPENSATION
SURVEY AND ANALYSIS
Village Manager Bradford explained that the Town of Jupiter
and Palm Beach Gardens have been soliciting other cities to
join in a joint compensation survey analysis. These cities
feel they have a lot of inequities in the pay scales of
different positions. Mr. Bradford explained that he is
hesitant to get involved in this kind of study for the
following reasons: 1) The cost of the proposal is not in the
Village Budget; 2) Every year, for every position that exists
with the Village, Mr. Bradford does an in -house survey,
surveying surrounding municipalities to compare salaries and
positions for the Village's benefit.
The Committee felt there would be no need to participate in
such a joint survey and analysis, nor to spend money on a
consultant, for something that Tequesta already does on its
own.
VI. REVIEW OF CONSTITUTION PARK PROJECT SCHEDULE AND RECOMMENDED
INTERIM FINANCING
Village Manager Bradford explained that money in the Village
Budget today for Constitution Park is $132,000 for Phase I,
$40,000 of which was allocated for engineering, with the
remainder for recreational impact fees. Phase I includes the
parking lot, site preparation for the Park (i.e., fencing,
hedging, etc.). The estimated cost to do Phase I work is
$145,000; therefore, Phase I is under - budgeted by $12,000.
Staff asked the Committee for authorization: 1) to borrow the
$12,000, on an interim basis, from the Water Department Fund,
to be repaid upon the issuance of the proposed 1994 Bond; or,
2) since Phase II is all the "goodies" that go in the Park,
would the Committee prefer that the job not be bid until both
Phases are complete, then advertise and do the whole package
together, and, if Bond monies are not yet available, then take
the whole amount ($12,000 plus $165,000) from the Water
Department and repay upon issuance of the Bonds.
Finance and Administration
Committee Meeting Minutes
February 8, 1994
Page 4
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Co- Chairman Burckart stated that, from his past experience,
he has noticed that engineers fees are sometimes three times
more than that of other qualified agencies for some projects.
Village Manager Bradford responded that, while that may be
true, under Florida law a project that is excess of $100,000
or the design fees are estimated to be above $10,000, unless
the firm is your consulting engineer, and you have not already
gone through the Competitive Consultants negotiation Act
(CCNA) process, then another firm can be selected. To follow
this route, a 3 -4 month lead time for the project would be
needed.
It was the Committee's recommendation that the process for the
1994 Bond Issue be started, and Phase I and Phase II be bid
together and funded on an interim basis from the Water Fund,
and further recommended that, when presented to the Village
Council, a more detailed breakdown be given regarding the
costs of each aspect of each Phase.
VII. CONSIDERATION OF MODIFICATIONS TO PROPOSED TEQUESTA NEWSRACK
ORDINANCE
Village Manager Bradford presented to the Committee a draft
Ordinance regulating the installation and maintenance of
newsracks. Chairman Collings noted there is nothing regarding
safety in the Ordinance, and suggested that item 4(f) address
that.
Mr. Bradford reminded the Committee that it was the suggestion
of some Tequesta citizens that the Village have a unified
newsrack appearance. The problem with that is this is usually
mandated by a personal property owner; however, if it is on
public property, a battle might ensue from those who have
newsracks at that location.
Chairman Collings felt a way to circumvent the overall problem
would be for the Village to design at designated locations an
overall stable housing into which the separate newspaper racks
are placed. He felt the Ordinance, in its entirety, needed
revision to reflect today's discussion regarding the safety
aspect of the newsracks.
Finance and Administration
Committee Meeting Minutes
February 8, 1994
Page 5
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VIII. ANY OTHER MATTERS
There were no other matters before the Committee.
IX. ADJOURNMENT
There being no further business before the Committee, the
meeting was adjourned at 9:40 A.M.
Respectfully submitted,
Fran Bitters
Recording Secretary
ATTEST:
Joann Ma aniello
Village Clerk
DATE APPROVED:
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