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HomeMy WebLinkAboutMinutes_Miscellaneous_01/22/1992_Finance & Administration Committee f r v ' VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive °` Tequesta, Florida 33469 -0273 • (407) 575 -6200 c e 4 ° FAX: (407) 575 -6203 F7c� cou F I N A N C E 'A N D A D M I N I S T R A T I O N C O M M I T T E E M E E T I N G M I N U T E S J A N U A R Y 2 2, 1 9 9 2 I. CALL TO ORDER AND ROLL CALL The Finance & Administration Committee of the Village Council held a Committee Meeting on Wednesday, January 22, 1992 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. The meeting was called to order at 9:00 a.m. by Chairman Earl L. Collings. Finance & Administration Committee Co- Chairman Joseph N. Capretta was also in attendance. Staff members present were: Village Manager, Thomas G. Bradford; Joann Manganiello, Administrative Assistant to Village Manager, and Chief of Police, Carl Roderick. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. REVIEW OF POLICE DEPARTMENT REQUEST TO FILL VACANT DISPATCHER POSITION. Chief Roderick explained that the previous dispatcher had difficulty in relaying information to road patrols. Other responsibilities of a dispatcher include: Answering telephone complaints and questions; sending road patrol on calls; computer operation to maintain records of all calls; knowing who to call when a specific service is requested (i.e., checking on stolen cars, wanted persons, occupational licenses, seeking information from the State Attorney's office, etc.). The dispatcher is actually responsible for operating a very high -tech information center. The single most time - consuming responsibility of a dispatcher is operation of the computer -aided dispatch system. A dispatcher will spend 50% of his /her time on this system. Every radio transmission now goes through the computer system. Recycled Paper Finance and Administration Committee Meeting Minutes January 22, 1992 Page 2 Co- Chairman Capretta was not certain this was a subject matter for the Finance & Administration Committee, but was certain that dispatching is a critical position and the new dispatcher must be a well- trained person who knows how to interact and integrate. Chairman Collings felt indeed the issue was properly before the Finance & Administration Committee since the directive to the Village Manager was not to hire without consultation. Mr. Collings felt the Committee's function in this issue was "fact- finding ", i.e., does the new computer in fact reduce man hours. Mr. Bradford answered that though the manpower is the same, the computer does free up men in the field -- what was once done manually is now done automatically at the time of occurrence. Therefore, the new system does not demand more people, but it does demand a more highly trained individual in the Dispatcher position. Chief Roderick explained that the Administrative Communications Secretary (Laurie White) is presently handling the position. When placing an ad for this position, the job description must include Computer Aided Dispatch (CAD) knowledge. one alternative was to use Laurie White, who is dual- trained, as the Dispatcher and to hire a temporary to handle the secretarial duties which Laurie presently handles. For significant long -term savings, Mr. Bradford suggested the use of centralized dispatch, on a contract basis with Jupiter. However, what is lost is keen knowledge of the geographic area, and the relationship between the Dispatcher and the man on the road is lost, since the life -line of the man on the road is the Dispatcher. Chairman Collings asked if a full -time Dispatcher is hired to perform an eight -hour shift in a 24 -hour position, who fills in for the other shifts? Mr. Bradford answered there are four Dispatchers on a rotation system. Presently one shift is uncovered, filling in with police officers and Laurie White. overtime is necessary to fill some of these shifts. Chairman Collings stated that the Committee understands the need for the hiring of a full -time Dispatcher and that the Village Manager and Chief of Police are in agreement that the full -time Dispatcher position be filled and that the Committee concurs with their recommendation. Finance and Administration Committee Meeting Minutes January 22, 1992 Page 3 IV. ANY OTHER MATTERS A. Co- Chairman Capretta asked if it was possible to provide police support for Jupiter Inlet Colony and asked the Village Manager to work up some figures regarding that. Chief Roderick stated that preliminary review shows coverage could be provided with no additional personnel to all pockets with the exception of the Beach Road condos which may require additional manpower. B. Chairman Collings asked the Village Manager to work up a 20 -year graph showing: o the increase in cost of living; o increase in population in Tequesta; and o the increase in the cost of Village services, showing dollars and manpower. V. ADJOURNMENT There being no other matters before the Committee, the meeting was adjourned at 9:35 A.M. Respectfully submitted, - Izz:z_ J / Fran Bitters Recording Secretary Date Approved: ATTEST: Joann Manganiello Village Clerk