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HomeMy WebLinkAboutMinutes_Miscellaneous_08/28/1991_Finance & Administration Committee f r v �A VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469 -0273 • (407) 575 -6200 FAX: (407) 575 -6203 coo F I N A N C E A N D A D M I N I S T R A T I O N C O M M I T T E E M E E T I N G M I N U T E S A U G U S T 2 8, 1 9 9 1 I. CALL TO ORDER AND ROLL CALL The Finance & Administration Committee of the Village Council held a Committee Meeting on Wednesday, August 28, 1991 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. The meeting was called to order at 5:05 p.m. by Chairman Earl L. Collings. Finance & Administration Committee Co- Chairman Joseph N. Capretta was also in attendance. Staff members present were: Village Manager, Thomas G. Bradford; Bill Kascavelis, Finance Director. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. OVERVIEW OF PROPOSED VILLAGE REORGANIZATION Village Manager Bradford explained that at the Village's Budget Workshop Meeting in July Village Staff promised to do two specific things between the last Budget Workshop Meeting and the first Public Hearing in September: 1) to review the Budget in all areas to determine what savings could be implemented and to report to the Finance and Administration Committee; and 2) the Village Manager would determine whether there was a way for the Village to operate as it does today without replacing Wendy Harrison, Assistant to the Village Manager. Mr. Bradford reported that it was possible for the Village to continue to provide the same level of service as well as the same functions without the need of an additional body. However, changes would have to be made: the recommendation is that Joann Manganiello become the Administrative Assistant to the Village Manager position, as well as the Village Clerk. Recycled Paper Finance and Administration Committee Meeting Minutes August 28, 1991 Page 2 -------------------------- Councilmember Collings felt that was a good move since he felt Mrs. Manganiello is not only bright, but capable. Mr. Bradford stated that Joann Manganiello, with a Masters Degree and first -hand knowledge of the duties of Administrative Assistant and Village Clerk, was well qualified for those duties. Mr. Bradford further explained that one secretarial position would be cut, replacing with a person in a part -time capacity, three days per week, to augment to full -time secretarial cut. This would save the Village approximately $34,000. Bill Kascavelis, presently Finance Director and Village Clerk, would relocate to the building in back of the Village Hall to oversee all financial matters of the Village and directly supervise and coordinate the utility billing clerks. The Village Manager noted that Health Insurance premiums budgeted for a 20% increase would be rising 54% or approximately $45,000. The Committee concurred with the Village Manager's recommendations. Mr. Bradford stated that the millage rate would stay the same, and the Undesignated Fund Balance would remain basically the same. IV. REVIEW OF PROPOSED CHANGES TO FY 91 -92 BUDGETS Regarding the Water Fund, Mr. Bradford explained that it is necessary for the Village to buy the computer originally recommended to the Committee. Staff recommends that the payment be 50% down, with five annual installments on a lease - purchase program through NCR to be paid by the Water Department. Mr. Bradford explained that this would include hand -held meter reading devices which in turn would help the work load of the clerk's in the office, and explained the procedure to the Committee. Finance and Administration Committee Meeting Minutes August 28, 1991 Page 3 -------------------------- Mr. Bradford explained an option for future consideration: the "lock box" concept with a bank, which is - instead of sending payment to the Village P.O. Box, payment for a utility is made at a bank facility where immediate credit is given, wire transferring through computer modems, and depending on the balance in the account, there is the possibility that the fees associated with that account may not even be charged to the account holder - immediate deposit as opposed to a clerk entering deposits as they come in. V. ANY OTHER MATTERS Mr. Bradford explained that the College Exploratory Committee, regarding Palm Beach Community College, wrote a letter to the Village Manager requesting that $2,500 be budgeted in next year's Budget to allow available funds for continuing the college programs (facility rental, etc.) . Mr. Bradford stated that could be done without impacting the Budget. Finance and Administration Committee Meeting Minutes August 28, 1991 Page 4 -------------------------- IV. ADJOURNMENT There being no other matters before the Committee, the meeting was adjourned at 5:45 P.M. Respectfully submitted, Fran Bitters Recording Secretary Date Approved: /9 9/ ATTEST: ®� s� Bill Kasca lis Finance Dire for /Village Clerk