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HomeMy WebLinkAboutMinutes_Miscellaneous_06/27/1991_Finance & Administration Committee �r v VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive e Tequesta, Florida 33469 -0273 • (407) 575 -6200 ' FAX: (407) 575 -6203 h y F I N A N C E A N D A D M I N I S T R A T I O N C O M M I T T E E M E E T I N G M I N U T E S J U N E 2 7, 1 9 9 1 I. CALL TO ORDER AND ROLL CALL The Finance & Administration Committee of the Village Council held a Committee Meeting on Thursday, June 27, 1991 in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. The meeting was called to order at 9:00 a.m. by Chairman Earl L. Collings. Finance & Administration Committee Co- Chairman Joseph N. Capretta was also in attendance. Staff members present were: Village Manager, Thomas G. Bradford; Wendy Harrison, Assistant to the Village Manager; and Police Chief, Carl Roderick. Also in attendance were Dean Ellis, Architect for Palm Beach County Library and Lynn Thompson, representative for the Palm Beach County Library System. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. REVIEW OF LIBRARY SITE SKETCH OPTIONS Village Manager Bradford explained that located at the proposed Library site was a 750,000 gallon storage tank, well 7 -R, abandoned water filters not presently being used, high pressure service pumps, and a block house with electric control panels to the pumps, tank and well. All this equipment is presently functioning. With the Library located at this site, this equipment would have to be moved at a cost of $30,000. The filters could either be sold as scrap or disposed of, the controls in the pump house and the service pumps could be relocated to a site beside the tank. There is currently a dirt road access to the well from the Water Department. Finance and Administration committee Meeting Minutes June 27, 1991 Page 2 -------------------------- In the mid -term future, the tank could come down, after the 2mg storage tank at the Water Treatment Plant is in. In one plan presented to the Committee the well would still remain. Mr. Bradford suggested that the only thing the Committee should be concerned with at this point is to minimize the use of the land which would be left over from the design of the Library. He approximated the land entails nearly 400 feet in depth from Tequesta Drive. The Committee insisted that the view from Tequesta Drive of the Library not be impaired, and that the park be integrated in such a manner that would encourage greater use of the park. Chief of Police Carl Roderick stated he favored the exit route for traffic on the east side of the park. Co- Chairman Capretta stated he favored integration of the park and the Library, an entrance driveway on the west side of the park and an exit driveway on the east side of the park, not touching any of the present City Hall property. He suggested further that the Canopy on the Library be faced forward, facing the water fountain in the park, in order to accommodate a driveway going in front of the canopy, with a way to walk into the park from the canopy. Lynn Thompson felt the creation of two driveways (City Hall entrance and an entrance to the Library) would create confusion and Library traffic would be parking in City Hall parking spaces. Her suggestion was to widen the present City Hall entrance to help differentiate. Co- Chairman Capretta suggested that some parking be in back of the proposed Library with perhaps another entrance there. Lynn Thompson and Dean Ellis stated that more than one entrance to a Library poses a real security problem. Mr. Ellis suggested the positioning of the building first, before deciding upon parking. Chairman Collings asked if, from a Village point of view, there were any hidden costs with the transfer of use for that property. Mr. Bradford stated that a decision would have to be made as to who pays for the relocation of the utility structures. He stated further that still pending is: 1) who pays for Phase I Environmental Study; and 2) who pays for the Traffic Study. Finance and Administration Committee Meeting Minutes June 27, 1991 Page 3 -------------------------- Co- Chairman Capretta asked for a financial breakdown of the $715,000 proposed spending on the Library. Lynn Thompson answered: Originally $100,000 property; $450,000 building construction; $100,000 FF &E (computers, fixtures, etc.); and $75,000 consultant's fees. If the water utilities move is to be the financial responsibility of the County Library System, that $30,000 would have to added into construction costs. Mr. Capretta stated he would like to see an estimate of the proposed layout and a schedule from the County regarding the $715,000, based on the chosen concept, with the land adjustment. Mr. Ellis stated he could have a Site Plan ready by next week. Mr. Capretta asked if the sheet metal (standing seam metal) roofing as was shown in the drawing was what was to be used for roofing. Mr. Ellis answered affirmatively that that was the most economical roofing to use. Chairman Collings asked why the price per square foot for the Library was much higher than that of a luxury home or a quality level office building. Mr. Ellis explained that because of all the "high- tech" equipment going into this Library, the cost per square foot was high. Mr. Bradford inquired regarding retention ponds for runoff. Mr. Ellis stated it would take a while to get the permits because of well heads being in the area. The permitting is expected to be around $3,500. Because of the well heads, runoff must be treated differently. Chairman Collings requested that the Committee recommend to the Village Council that the site concerns expressed today be incorporated by Palm Beach County and presented as soon as possible at a to be called Committee meeting and that costs associated with relocation of the utility structure be borne by the County. This was the consensus of the Committee. Finance and Administration committee Meeting Minutes June 27, 1991 Page 4 -------------------------- V. ANY OTHER MATTERS There were no other matters before the Committee. IV. ADJOURNMENT There being no other matters before the Committee, the meeting was adjourned at 9:50 A.M. Respectfully submitted, Fran Bitters Recording Secretary Date Approved: July 18, 1991 ATTEST Bill - I�sc elis Finance Dir ctor /Village Clerk