HomeMy WebLinkAboutMinutes_Miscellaneous_03/14/1991_Finance & Administration Committee VILLAGE OF TEQUESTA
Post Office Box 3273 • 357 Tequesta Drive
e` Tequesta, Florida 33469 -0273 • (407) 575 -6200
FAX: (407) 575 -6203
coo 11
F I N A N C E A N D A D M I N I S T R A T I O N
C O M M I T T E E M E E T I N G M I N U T E S
M A R C H 1 4, 1 9 9 1
I. CALL TO ORDER AND ROLL CALL
The Finance & Administration Committee of the Village Council
held a Committee Meeting on Thursday, March 14, 1991 in the
Village Hall, 357 Tequesta Drive, Tequesta, Florida. The
meeting was called to order at 9:00 a.m. by Chairman Earl L.
Collings. Finance & Administration Committee Co- Chairman
Joseph N. Capretta was also in attendance. Staff members
present were: Village Manager, Thomas G. Bradford; Wendy
Harrison, Assistant to the Village Manager; and Bill
Kascavelis, Finance Director.
II. APPROVAL OF AGENDA
The Agenda was approved as submitted.
III. REVIEW OF FY 1991 BUDGET EXPENDITURE REDUCTION OPTIONS
Village Manager Bradford gave an overview of the options: The
expenditure reduction target of $114,500 was based upon the
present downturn in revenues from the State Revenue Sharing
and in Building Permits. It was requested of Staff by the
Finance Committee to give an array of options in excess of
what the Village needed to have some flexibility in choosing
reductions. That list of options is presented this morning.
The Reduction Options listed totaled $205,172. Staff
Recommended Reductions totaled $116,734.
Recycled Paper
Finance and Administration
Committee Meeting Minutes
March 14, 1991
Page 2
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1. Transfer Building Inspector To Water Department - Savings
of $21,874.
This person could receive a new title, (i.e., Program
Coordinator) , and the functions of the position would be
Educational Conservation Programs, Retrofitting the Water
Saving Devices, Retrofitting Irrigation Systems, Back Flow
Prevention Program, Implement a Cross - Connecting Control
Program, Construction Observation, Plan Review for the Water
Conservation Ordinance, Site Inspections for that Ordinance.
The person who would be transferred would be George Silvers
of the Building Department, who plans to retire December 31,
1991. If this transfer takes place, a new person would have
to be located after three months of the next fiscal year.
2. Continuation of Detective Serving in Road Patrol Capacity
Upon Nagy Retirement - Savings of $29,860.
Detective functions are not adversely effected by this
service, because in the event the caseload becomes sufficient,
the detective can be called upon to help.
3. Postpone Seabrook Road Drainage Project and Corresponding
Funding Transfer from General Fund to Capital Improvement
Fund - Savings of $50,000.
Where Seabrook Road intersects with Willow Road, Pinetree
Circle, Ridgewood Circle and Westwood Avenue, ponding that can
last over 24 hours takes place here after heavy rains. The
water level can go above the bumper of a typical car. On
average, this probably happens 2 -3 times per year during a
typical rainfall.
4. Allocate 25% of Newsletter Cost to Water Department -
Savings of $2,000.
5. Lease Purchase (1 year) $'Bobcat" Front -End Loader May 1,
1991 - Savings of $15,000.
The present front -end loader (7 -8 years old) has had problems
that cause it to overheat constantly, requiring that the
equipment be shut down completely to cool 2 -3 hours before
continued operation. This has not been able to be repaired.
Finance and Administration
Committee Meeting Minutes
March 14, 1991
Page 3
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6. Delete 11 Bobcat 11 Front -End Loader Purchase - Savings of
$26,000.
7. Increase Employee Contributions for Dependent Health
Insurance Cost to 25% of Same, effective 7/1/91 - Savings
Of $1,219.
The recent contract with the FOP, increased the employee
contribution amount to 250. Mr. Bradford intended that all
employees be raised by October 1, 1991 to 25 %. Though this
seems an inconsequentional amount of money, it would be more
equitable to that of the Police, which has already been
started. If health insurance stays the same, within the next
few years this would save approximately $10,000.
8. Increase Employee Contributions for Dependent Health
Insurance Cost to 25% of Same, effective 4/1/91 - Savings
of $2,438.
9. Postpone Public Works /Water Department Garage - Savings
of $37,000.
10. Eliminate Entrance Sign at Intersection of U.S. Highway
One and Beach Road - Savings of $11,000.
11. Postpone Police Facility Space Needs Study - Savings of
$25,000.
This would be an outside study.
IV. COMMITTEE RECOMMENDATION RELATIVE TO SELECTION OF EXPENDITURE
REDUCTIONS.
Chairman Collings asked if there was any headcount that could
be cut. Mr. Bradford stated that headcount is already at the
bare minimum. When one person is out sick, the departments
get so backlogged that they can't keep up.
Finance and Administration
Committee Meeting Minutes
March 14, 1991
Page 4
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Co- Chairman Capretta suggested that 1) Staff look at work that
can be eliminated which is not necessary; 2) look for a more
efficient way to accomplish the work that IS necessary; 3)
find a way to vary the manpower relative to the workload.
Chairman Collings recommended the reduction include items 2,
3, 7, and 9 and 11 be taken on a short -term basis, since he
felt mid -term expenses will change; forget item 1 for the
moment (since it's a 'wash') ; then look at the concept of an
overall cut via teamwork (i.e., how to rebuild one's own
personal income by citing efficiency). Mr. Collings felt the
Police Department could do their own study and avoid
contractors. Co- Chairman Capretta agreed with the in -house
study being done by the Police, but added that some of those
serving on some of the Village's committees (people who can
offer profession expertise) work along with the Department
with this study.
The Committee also concurred with Mr. Bradford's suggestion
that the name of the Building Department be changed to more
closely reflect its functions performed.
Mr. Bradford reminded the Committee that these suggested
savings would only get the Village 'over the hump', since he
feels the State Revenue source will drop another 5% by the end
of the fiscal year. Therefore it may be necessary to cut
costs another 5 -10% to offset that.
It was the consensus of the Committee that Items 2, 3 9 and
11 be implemented as a short -term measure to deal with the
revenue problem. Estimated savings would be $141,860. The
Committee concurred with the Village Manager's recommendation
to increase employee dependent health insurance contributions
to 25 %, effective July 1, 1991, to address rising health
insurance costs and to treat all employees the same, relative
to this benefit.
Finance and Administration
Committee Meeting Minutes
March 14, 1991
Page 5
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V. ANY OTHER MATTERS
Chairman Collings suggested that every possible avenue be
taken to inform everyone of the March 30 pickup of toxic
wastes by the Solid Waste Authority.
IV. ADJOURNMENT
There being no other matters before the Committee, the meeting
was adjourned at 10:00 A.M.
Respectfully submitted,
Fran Bitters
Recording Secretary
/fgb
Date Approved:
ATTEST:
Bill Kascav is
Finance Director /Village Clerk