HomeMy WebLinkAboutMinutes_Miscellaneous_02/08/1991_Finance & Administration Committee VILLAGE OF TEQUESTA
BUILDING DEPARTMENT
" Post Office Box 3273 • 357 Tequesta Drive
} Tequesta, Florida 33469 -0273 • (407) 575 -6220
FAX: (407) 575 -6203
F I N A N C E A N D A D M I N I S T R A T I O N
C O M M I T T E E M E E T I N G M I N U T E S
F E B R U A R Y 8, 1 9 9 1
I. CALL TO ORDER AND ROLL CALL
The Finance & Administration Committee of the Village Council
held a Committee Meeting on Friday, February 8, 1991 in the
Village Hall, 357 Tequesta Drive, Tequesta, Florida. The
meeting was called to order at 5:30 p.m. by Chairman Earl L.
Collings. Finance & Administration Committee Co- Chairman
Joseph N. Capretta was also in attendance. Staff members
present were: Village Manager, Thomas G. Bradford; Wendy
Harrison, Assistant to the Village Manager; and Bill
Kascavelis, Finance Director.
II. APPROVAL OF AGENDA
The Agenda was approved as submitted.
III. REVIEW OF FINANCIAL PROJECTIONS FOR THE VILLAGE OF TEQUESTA
GENERAL FUND
Village Manager Bradford gave an overview of the subject
matter of the meeting: Since there is presently a recession,
an analysis was done of the Village General Fund to discern
the financial impacts of that recession for Village Revenues
for the present fiscal year. Also to be discerned was the
short -term impact of expenditure revenue trends for the
upcoming fiscal year, FY 92, and what impact that might have
on the millage rate. It was also desired to have a future
projection based upon historical revenue and expenditure
trends to understand what the tax rate might be as time goes
on. The recession is taking a toll on the Village. The
estimated revenue shortfall for the present fiscal year is
$114,500 (projected by year end). That shortfall is caused
basically by revenue shortfalls (i.e., building permits and
intergovernmental revenues) . Expenditure adjustments need to
be made immediately in order to eliminate that shortfall. It
is expected that next fiscal year will remain constant as in
FY 91.
Finance and Administration
Committee Meeting Minutes
February 8, 1991
Page 2
--------------------------
Mr. Bradford recommended to following options:
o eliminate employment contracts (one of which has already
been done in the Building Department). There are
presently only two employment contracts (Bradford and
Spencer).
o Freeze all non - essential hiring (not replacing
attrition).
o Place a ban on all out -of -town travel to seminars and
conventions.
o Review all departmental operating budgets and scale back
where appropriate.
o Review all departmental capital purchases for
postponement or elimination.
o Revise the Capital Improvement Program to delay certain
projects and, thus, the amount of funding necessary from
the General Fund.
Co- Chairman Capretta felt the average increase of 10% in
property assessments probably will also not be there next
year. He suggested that if the property value on the old K-
Mart property was reassessed at a lower value, it could cause
a more marked decrease in Village shortfall. Mr. Bradford
reminded the Committee that the taxes Village residents are
paying now are taxes based on property value as of January,
1990. The dollar value that gets reported to the Village in
the summer of 1991 is going to be the value of properties as
of January 1991. FY 92 would not be as bad in terms of
property value as FY 93, because there is a year's lag.
Chairman Collings stated that any planning and cutting,
however, would have to continue for several years.
Mr. Capretta also suggested that a review by function take
place to determine where cuts could be made.
Finance and Administration
Committee Meeting Minutes
February 8, 1991
Page 3
--------------------------
Chairman Collings asked what percentage of the total budget
is headcount. Wendy Harrison answered, 49.5% for this year;
COLA has a 5% increase. The Police Department has the biggest
spending - (25 -30% of budget); General Government
(legislative, executive, legal, etc.) - 12 -15% of budget. Mr.
Collings suggested exploring ways to cut headcount. Mayor
Capretta felt a good suggestion might be to hire contract
labor as opposed to full -time employees, but in order to do
that there must be a good system and training program.
Co- Chairman Capretta suggested: 1) cut functions not required;
2) start charging for functions - make them pay for
themselves; 3) cut a percentage of all accounts; 4) cut
management and overhead areas more; 5) freeze immediately -
no replacements; 6) no new projects.
The Committee instructed Mr. Bradford to cut $114,500 out of
the Budget to avoid the projected problem of shortfall, to
present a shopping list at the next meeting that the Committee
could pick and choose from, look at the revenue stream for
1992 and 1993, and a breakdown by percentages of people and
non - people expenses. It was agreed to hold another Finance
and Administration Meeting in 7 -10 days.
Finance and Administration
Committee Meeting Minutes
February 8, 1991
Page 4
--------------------------
IV. ADJOURNMENT
There being no other matters before the Committee, the meeting
was adjourned at 6:45 P.M.
Respectfully submitted,
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Fran Bitters
Recording Secretary
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Date Approved:
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Bill Kasca elis
Finance Director /Village Clerk