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HomeMy WebLinkAboutMinutes_Miscellaneous_06/21/1990_Finance & Administration Committee V � V VILLAGE OF TEQUESTA fi Post Office Box 3273 • 357 Tequesta Drive e Tequesta, Florida 33469 -0273 • (407) 575 -6200 FAX: (407) 575 -6203 M { C F I N A N C E & A D M I N I S T R A T I O N C O M M I T T E E M E E T I N G T H U R S D A Y J U N E 2 1 1 9 9 0 I. CALL TO ORDER AND ROLL CALL The Finance & Administration Committee of the Village Council held a Committee Meeting on Thursday, June 21, 1990, in the Village Hall, 357 Tequesta Drive, Tequesta, Florida. The meeting was called to order at 4:30 P.M. by Chairman Earl L. Collings. Finance & Administration Committee Co- Chairman Mayor Joseph N. Capretta and Village Councilmember, William E. Burckart were also in attendance. Staff members present were: Wendy K. Harrison, Administrative Assistant to Village Manager for Village Manager Thomas G. Bradford; Steve Kennedy, Deputy Building Official; Tom Hall, Water Department Manager; Bill Kascavelis, Finance Director. II. APPROVAL OF AGENDA The Agenda was approved as submitted. III. REVIEW OF DRAFT ANNEXATION POLICY Wendy Harrison explained that the three procedures available for annexation, under Florida State Statute, as listed on the attached Draft Annexation Policy, are: o Voluntary Annexation; o Annexation Referendum; o Legislative Act. Co- Chairman Capretta asked if, when annexing by area, can it be made as small as desired? Ms. Harrison answered the area to be annexed can be any size, but the entire city would have to vote. Chairman Collings asked if an area across the street from an area to be annexed would be considered juxtaposed; Ms. Harrison answered affirmatively. � r Finance and Administration Committee Meeting Minutes June 21, 1990 Page 2 --------------------------- Chairman Collings asked if there was ever a precedent for crossing a county line. Ms. Harrison stated there is one city which did that, but it is not common. Co- Chairman Capretta stated that should not be considered unless the county involved is interested in that approach, and Martin County is not. Both Chairman Collings and Co- Chairman Capretta found no problem with Objective 1.0: to annex unincorporated areas east of the Northwest Fork of the Loxahatchee River, North of the Town of Jupiter, and South of the Martin County Line. Chairman Collings asked if prioritization takes place as noted under Objective 1.1.0, what steps would be taken to accomplish that? Ms. Harrison noted the three actions stated on page 3 of the Draft Annexation Policy. She further explained a cost benefit analysis would be performed by Village Staff before pursuing annexation. Chairman Collings stated it appeared to him Palm Beach County was willing to give financial assistance to both homeowners and to the Village and asked if that would be reflected in the cost benefit analysis. Ms. Harrison answered it would probably not be included since the Palm Beach County Annexation Program only applies to voluntary annexations with 100% agreement of the residents to be annexed, and that was not assumed to happen. When Village Staff reviewed the potential annexation areas, they divided the targets into four areas. Area A (that area of unincorporated Palm Beach County lying North of Tequesta Shoppes, Coral Cove Park and County Line Plaza, and East of the Chapel Court Subdivision) was further subdivided since that area seemed to be the most logical to start with, since there seemed to be the most support for annexation. Councilmember Burckart asked if the voting occurs by registered voters, or property owners? Bill Kascevalis read the requirements from State Statute: "If more than 70% of the land in an area proposed to be annexed is owned by individuals, corporations, or legal entities which are not registered electors of such area, such area shall not be annexed unless the owners of more than 50% of the land in such area consent to such annexation." Chairman Collings stated that still does not remove the recommendation to Staff that they explore many different kinds of options with the County. Finance and Administration Committee Meeting Minutes June 21, 1990 Page 3 --------------------------- Co- Chairman Capretta suggested that Staff find someone at the County level who could be consulted regarding annexation, specifically the interpretation of enclaves and fingers. Councilmember Burckart the County be approaced to find how they felt about a lot of small areas being annexed - give them a million different options to see which ones they object to. Co- Chairman Capretta suggested Staff put together a finalized plan for annexation. Wendy Harrison stated Staff is shooting for spring of 1991. IV. REVIEW OF CONSULTANTS COMPETITIVE NEGOTIATIONS ACT (CCNA) PROCEDURES WITH REFERENCE TO WATER SYSTEM PROJECTS. Ms. Harrison gave an overview: This item relates to the June 7 memorandum (attached) from Mr. Bradford. The creation of the CCNA team will be discussed today to begin engineering procedures for three projects. Co- Chairman Capretta stated that Palm Beach County offered the assistance of Jim Barry of the County Department Environmental Resource Management, to Tequesta if Tequesta considers crossing the River for water, to keep Tequesta from getting into permitting trouble. Ms. Harrison stated Mr. Bradford had already written a letter to Mr. Barry. Co- Chairman Capretta asked what Tequesta is lacking to produce 4mg of water per day. Mr. Hall answered, the western peninsula well field. Mr. Capretta pointed out that the sooner new wells are needed, the faster the Village will need to come up with the money for those wells. Chairman Collings asked if it was possible to buy enough water from Jupiter to keep a 4mg well full. Tom Hall answered that was not possible, because Jupiter does not have the capacity. The general procedures the Village Staff adopted in creating the CCNA were presented to the Finance and Administration Committee. Chairman Collings, Co- Chairman Capretta, and Councilmember Burckart stated Staff should proceed with the creation of the CCNA Team. The Notice of Intent will be published in the local paper on Sunday, July 1, 1990 and Sunday, July 8, 1990. Chairman Collings asked how quickly a team could be picked and how quickly bids could be received. Ms. Harrison answered that two weeks were being allowed for a response. The Committe suggested the team should consist of specialists as well as general engineers. The CCNA team will consist of Earl Collings, Mayor Capretta, Tom Hall, Tom Bradford and /or Wendy Harrison. The acquisition of engineering Finance and Administration Committee Meeting Minutes June 21, 1990 Page 4 --------------------------- services schedule was presented to the Committee. Co- Chairman Capretta stated the team will have to figure the need for water in Tequesta, make sure the capacity is increased and done as slowly as possible, while on the other hand have enough latitude to have time to raise the money for the lowest cost and complete familiarization of the downtown plans. Chairman Collings suggested the Notice to Engineers be changed to read under "To prepare plans and spcifications for the following projects ", add "to further expand its water capacity V. ANY OTHER MATTERS There were no other matters before the Committee. VI. ADJOURNMENT There being no other matters before the Committee, the meeting was adjourned at 5:53 P.M. Respectfully submitted, Fran Bitters Recording Secretary /fgb Date Approved: ATTEST: Bill Kascevalis Finance Director /Village Clerk