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HomeMy WebLinkAboutMinutes_Miscellaneous_01/19/1989_Finance & Administration Committee v a VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive �s c Tequesta, Florida 33469 -0273 • (407) 746 -7457 !, 4 h 4 C V=LLAGE OF' TEQUESTA F = NANC E AND ADM = N Z S TRAZ'Z ON COMM = T T E E M E E T= NG M= NUT E S .JANUARY 19 � 19 8 9 I. The Finance and Administration Committee of the Tequesta Village Council held a Committee Meeting on Thursday, January 19, 1989 at 10:30 A.M. in the Village Hall Council Chambers, 357 Tequesta Drive, Tequesta, Florida, to discuss and review various matters pending before the Committee. The meeting was called to order by Committee Chairman Earl L. Collings at 10:30 A.M. Committee members present were: Councilmember Joseph N. Capretta and Chairman Earl L. Collings. Village Officials present were: Thomas G. Bradford, Village Manager; John C. Randolph, Esq., Village Attorney; Wendy K. Harrison, Administrative Assistant to the Village Manager; Scott D. Ladd, Building Official; Thomas C. Hall, Water System Manager, and Bill C. Kascavelis, Finance Director /Clerk. II, APPROVAL OF AGENDA The agenda was approved as submitted. III. REVIEW OF LANDSCAPING ORDINANCE NO. 377. Attorney Randolph addressed the Code review undertaken by himself and Scott Ladd and the major areas of concern which were as follows: A) Lighting The Committee requested that an inventory of the potential nonconforming parking lots be prepared if mandatory lighting requirements are made retroactive. B) Parking Lot Maintenance 1) Chairman Collings requested provision of an option for allowing a percentage of compact car spaces within parking lots. 2) Maintenance is to be specifically addressed by specific reference to alleviation of potholes, and by requiring upkeep of paving, stripping and control markings. 3) The Village Code needs to make reference to the State Handicap Parking Code. Finance and Administration Committee Minutes January 19, 1989 Page 2 - ----------------------------------------------- 4) The Village Parking Lot dimensions table within the Zoning Code, was requested to be reviewed for possible update as well as the Village's parking lot schematic. C) Landscaping and Irrigation 1) The Committee requested clarification of the current Code terminology which states that "parking lots must be adequately screened from public view" in order to potentially address such visual blights as Gallery Square North along Seabrook Road and Old Publix along Bridge Road. 2) The 15% landscape requirement shall apply to the entire parking lot only. 3) The Village Attorney was requested to review implementation of open space requirements for commercial properties to insure green space above and beyond the 15% landscape requirement for parking lots. 4) The Committee requested language that would require explicit delineation of the proposed landscaping at planting, so that such matters as common name, biological name, girth of trunk, height of planting and crown of planting will be clearly indicated to those bodies reviewing site plan submittals. 5) The Committee suggested inclusion of an approved list of Village plantings. 6) It was requested that wooden and chain link fences be reviewed throughout the Code of Ordinances to require proper landscape buffering when clearly visible to the public, or to consider alleviation of the same where visible to the public. D) Signage 1) Directional Control Signs within parking lots were suggested to be designated as to size; however, the number and location of directional signs are to be determined at the site plan review. Y Finance and Administration Committee Minutes January 19, 1989 Page 3 - ----------------------------------------------- E) Appearance of Buildings 1) The Committee agreed the Code is acceptable as presently written. Richard Staudinger, Bill Snow and Greg Rawl, reviewed past, present and future demands relative to the Village Water Operations in order to explain the factors facing the Village in determining its short and long term goals and objectives. Information in this regard is attached hereto for informational purposes. The Committee was desirous of "mapping out" strategies for the Village Water operations. Upon completion of the Gee & Jenson presentation, various questions and comments were heard, with the Committee consensus on the subject as follows: The Village Manager's suggestions were accepted which were: 1) Gee & Jenson to immediately make application on behalf of the Village to increase its allocation or withdrawal permit from the South Florida Water Management District (SFWMD) in order to maximize the Village's annual allocation from the Surficial aquifer. 2) To simultaneously make application to construct a new well of maximum allowed capacity at the Village's new well site located adjacent to the new Children's Psychiatric Hospital in Martin County. 3) Depending upon success of the aforementioned, issue a Change Order to the Water Treatment Plant Project Contractor providing for additional water treatment filters and necessary appurtenances as well as a raw water line from the new well to the Water Treatment Plant. 4) For long term water source strategy, authorize Gee & Jenson to make application with SFWMD for an allocation from the Floridian Aquifer in order to hopefully provide a long term secure water source which, however will require treatment utilizing the reverse osmosis treatment process. 5) Implement conservation efforts by way of multi- tiered pricing, charging more for high volume users, with the tiered pricing threshold to be determined by proper analysis of Village water consumption records. Finance and Administration Committee Minutes January 19, 1989 Page 4 - -------------------------------------------------- 6) Implementation of pricing policies pursuant to State Statutes in order to implement legal surcharges and /or higher rates for unincorporated Palm Beach County and unincorporated Martin County customers of the Tequesta Water System. 7) Analyze the Water Department capital connection charges in order to determine the current adequacy of same. Councilmember Capretta suggested that Village Water strategies be committed to paper for proper review in order to determine any potential shortcomings with the proposed strategies. III. DISCUSSION OF STREAMLINING THE DEVELOPMENT APPROVAL PROCESS The Village Manager advised the Committee that a review of the Building Department operations was forthcoming in February to determine the need for additional personnel. In the course of preliminary discussions of the functions of the Building Department with the Building Official, the Village Manager indicated that his primary concern at this juncture was the evident lack of a plan review function in the department in the absence of the Building Official. Mr. Bradford informed the Committee that one way to somewhat lessen the workload of the Building Department would be to have the Village Council absorb the functions of the Board of Adjustment, which handles variance requests. The Building Department would continue to administer all variance applications; however, decision regarding the same would be rendered by the Village Council. This action would result in the following: • A reduction in legal counsel expenses in the range of $2,000 to $3,600 annually. • A reduction in the workload of the Building Department. • Greater consolidation of the full range of developmental approvals needed for proposed development activity (one stop shopping). • Greater Village Council involvement with developmental activities. Finance and Administration Committee Minutes January 19, 1989 Page 5 - ----------------------------------------------- The Village Manager indicated that such action would dovetail with probable creations of a Code Enforcement Board which would increase Building Department activity with the pending "sunsetting" of the Planning Commission on March 31, 1989. A pool of potential Code Enforcement Board members would exist from these former Bodies. The Committee consensus was that this action would be its recommendation to the Village Council, and that upon acceptance of the same by Village Council, the Village Manager should address a letter to the Board of Adjustment members informing them of forthcoming action regarding the Board, and soliciting their comments regarding the same prior to first reading of any forthcoming Ordinance shifting the responsibilities of the Board of Adjustment to the Village Council. There being no further business before the Committee, the meeting was adjourned at 1 :20 P.M. Respectfully submitted, Bill C. Kasc elis Finance Dir for /Clerk BCK/mk Attachments