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HomeMy WebLinkAboutDocumentation_Regular_Tab 04_06/09/2011 VILLAGE OF TEQUESTA � : AGENDA ITEM TRANSMITTAL FORM 1. VILLAGE COUNCIL MEETING: Meeting Date: Meeting Type: Regular Ordinance #: ��tci� I�,�t� ��� �������� ����_ June 9, 2011 Consent Agenda: Yes Resolution #: �lici� her� t� �nt�r t��t. Originating Department: Manager 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Council Approval of the following agreements: FPL Street Lighting Agreements and VOT & PBC Interlocal Cooperation Agreement. 3. BUDGET / FINANCIAL IMPACT: Account #: N/A Amount of this item: N/A Current Budgeted Amount Available: Amount Remaining after item: N/A N/A Budget Transfer Required: No Appropriate Fund Balance: No 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Council Approval of the following agreements: FPL Street Lighting Agreements for 19233 N. Riverside Drive and 4 Bayview Terrace; and the renewal of the VOT & PBC Interlocal Cooperation Agreement to participate in the Urban County Program for FY 2012, 2013, & 2014. 5. APPROVALS: Dept. Head: Finance Director: ❑ Reviewed for Financial Sufficisncy � No Financial Impact Attorney: (for legal sufficiency) Yes ❑ No ❑ Village Manager: r ,,�✓��� • SUBMIT FOR COUNCIL DISCUSSION: � • APPROVE ITEM: ❑ • DENY ITEM: � Form amended 08/26/08 � MEMORANDUM � �. Village of Tequesta Administration TO: Village Council FROM: Michael Couzzo, Village Manager DATE: March 23, 2011 SUBJECT: Agreements for Council Approval Attached for your approval is the following Agenda Items: 1. FPL Street Lighting Agreements for 19233 N. Riverside Drive and 4 Bayview Terrace, Tequesta, FL. 2. Village of Tequesta & Palm Beach County Interlocal Coordination Agreement to participate in the Urban County Program for FY 2012, 2013 and 2014. I respectFully request that the Council approves the agreements. 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" . - ,. ...: i ' y ' .� � � � ��� < 4- G , ti . ��AC�I C � 0 � 2 ,,.� May 9, 2011 w � �` �� � Mr. Michael Couzzo, Village Manager �Z�RI�4, The Village of Tequesta 345 Tequesta Drive Tequesta FL, 33469 Housing and Community Development Planning Re: Participation in the Urban County Program for FY 2012-2014 100 Australian Avenue - Suite #500 West Palm Beach, FL 33406 Dear Mr. Couzzo: (561) 233-3600 I am writing this letter to solicit the renewal of The Village of Tequesta's participation in FAX: (561) 233-3651 the Palm Beach County Urban County Program for FY 2012, 2013 and 2014. This will enable your municipality and its residents to continue to access funds under the www.pbcgov.com/hcd Community Development Block Grant (CDBC), Home Investment ParMerships (HOME) Program, and Emergency Shelter Grant (ESG) Program as a part of the Palm Beach � County Entitlement Jurisdiction. In addition, by participating with the County, your municipality will be automatically eligible to receive any economic stimulus or disaster Palm Beach County recovery funding, which is distributed to the County by the Federal Government. Board of County Commissioners Participation with the County will not allow you to apply for State CDBG funds, but you Karen T. Marcus, cna;� will still be able to apply for State HOME and ESGP funds, if the state allows. If you choose not to renew this agreement, you must notify Palm Beach County Housing and Shelley Vana, Vice Chair Community Development (HCD) and U.S. Department of Housing and Urban Paulette Burdick Development (HUD) in writing of your decision not to participate in the County's Urban Steven L. Abrams Entitlement Jurisdiction by June 3, 2011. Address your conespondence to HCD's address listed above and to HLJD as follows: Burt Aaronson 7ess R. Santamaria Maria Ortiz CPD Priscilla A. Taylor U.S. Department of Housing & Urban Development Florida State Office, Brickell Plaza Federal Building County Administrator 909 Southeast First Avenue, Room 500 Miami, FL 33131 Robert Weisman, P.E. HCD manages the administration of the above named federal programs and ensures compliance with HUD's guidelines. Activities eligible for funding under the Programs "4n Equal Opporlunily include (among others): A�rmative Action Employer � • capital improvement projects • public services • economic development initiatives • emergency repairs to housing • housing rehabilitation • mortgage subsidies for first- • homeless and homeless time homebuyers prevention activities Enclosed is your unexecuted Interlocal Cooperation Agreement that will ensure your municipality's participation with the County for a period of three years (FY 2012, 2013, & 2014) after execution. Please schedule this item for consideration at vour negt �tiACli C O � �a commission meeting and return to HCD bv June 13, 2011. A HCD staff inember is a�� �"'� available to attend to give a presentation and to answer any questions. Please advise if � � � HCD representation is needed. �'LoRt9 Submit the following items to HCD bv June 13, 2011: 1. A letter clearly stating your municipality intent to renew its Interlocal agreement with the County 2. One executed Interlocal Cooperation Agreement (enclosed) stamped with the municipality's seal (if no seal please draw by hand) 3. Three executed signature pages (enctosed) stamped with the municipality's seal 4. A Certified resolution or certified copy of minutes from the meeting that the agreement was approved These documents must be received by HCD on or before the above-specified date to allow the Palm Beach County Board of County Commissioners (BCC) to, in a timely manner, approve and sign the agreements, and for HCD to forward the agreements and other required documents to HUD by July 15, 2011. HCD will return one original agreement to you after approval and execution by the BCC. If you have any questions, please contact Scott Schultz at 561-233-3616 or Clement Clarke at 561-233-3622. Sir}ge ly, � � Edward W. Lowe , J ., Director Housing and Co unity Development Enclosures: Interlocal Cooperation Agreement (1) Signature Pages (3) cc: Lori McWilliams, Village Clerk, The Village of Tequesta (W/O enclosures) Shannon LaRocque, Assistant County Administrator, PBC (W/O enclosures) Tammy Fields, County Attorney, PBC (W/O enclosures) Edward Lowery, Director, HCD (W/O enclosures) Journey Beard, Director of Contracts and Quality Control, HCD (W/O enclosures) Elena M. Escovar, Planning & E.D. Manager, HCD (W/O enclosures) Clement C. Clarke, Principal Planner, HCD (W/O enclosures) S:�2010_l l\Urban County QualificationUvfunicipality I.etters\Solicitatio� for Participation Letter\Solicit Participation Municipaliry Letter (Mail Merge Template).doc INTERLOCAL COOPERATION AGREEMENT BETWEEN PALM BEACH COUNTY AND The Village of Tequesta THIS INTERLOCAL COOPERATION AGREEMENT made and entered into this da.y of , 2011 by and between PALM BEACH COL7NTY, a political subdivision of the Sta.te of Florida, hereinafter referred to as the "COLTNTY", and , The Village of Tequesta a municipality duly organized by the laws of the State of Florida, hereinafter referred to as the "MiJNICIPALITY". WHEREAS, the parties hereto have the common power to perform Community Development Block Grant (CDBG), Emergency Shelter Grant (ESG) Program, and Home Investment Partnerships Program (HOME) activities within the COUNTY, said common powers being pursuant to Section 125.01, Florida Statutes, and Chapter 163, Part III, Florida Statutes; and WHEREAS, Section 163.01, Florida Statutes, knoum as the "Florida Interlocal Cooperation Act" authorizes local governments to make the most efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual advanta.ge and thereby to provide services and facilities that will harmonize geogra.phic, economic, population and other factors i.nfluencing the needs and development of local communities; and WHEREAS, it is mandated by Title I of the Housing a.nd Community Development Act of 1974, as amended, that a county must enter into Interlocal Cooperation Agreements with municipalities in its jurisdiction for the purposes of implementing CDBG activities within said municipalities; and WHEREAS, these Interlocal Coopera.tion Agreements are also required to implement HOME under Title II of the National Affordable Housing Act of 1990, as amended, and ESG under the McKinney Vento Homeless Assistance Act of 1987; and WHEREAS, the COLTNTY desires to join with municipalities in order to carry out the planning and professional services necessary to implement the CDBG, ESG and HOME Programs during Federal Fiscal Years 2012, 2013, 2014; and WHEREAS, the COIJNTY and MLJNICIPALITY agree to cooperate to undertake or assist in undertaking community renewal and lower income housing assistance activities; and WHEREAS, the COUNTY and MLJNICIPALITY wish to cooperate in the implementation of the goals and objectives of the COIJNTY'S Consolidated Plan, as approved by the U.S. Department of Housing and Urban Development; and 1 The Village of Tequesta WHEREAS, the MLJNICIPALITY desires to coopera.te witl� the COUNTY for the purpose of implementing the Community Development Block Grant, Emergency Shelter Grant, and HOME Programs. NOW, THEREFORE, the parties hereby agree as follows: 1. The COUNTY and the MCJNICIPALITY will cooperate so that the COUNTY may expend CDBG, ESG and HOME funds for eligible activities within the MUNICIPALITY during Federal Fiscal Years 2012, 2013, 2014 (including program income generated from expenditure of such funds) under Title I of the Housing and Community Development Act of 1974, as amended, Title II of National Affordable Housing Act of 1990, as amended, and McKinney Vento Homeless Assistance Act of 1987, and receive funds under these Acts. 2. The COiJNTY and the MLJNICIl'ALITY will cooperate to undertake, or assist in undertaking, community renewal and lower income housing assistance activities. 3. With the MIJNICIPALITY'S assistance, the COUNTY will prepare a Consolidated Plan as required by the U.S. Department of Housing and Urban Development (HUD). The COUNTY will undertake or assist in undertaking all professional and administrative services necessary to prepare said application and other necessary documents, and the COUNTY will agree to take full responsibility and assume all obligations of an applicant. The COLTNTY and the MIJNICIl'ALITY agree that the COUNTY is hereby allowed to undertake or assist in undertaking essential community development and housing assistance activities within the MiJNICIPALITY; however, the COLJNTY has final responsibility for selecting activities and annually submitting the Consolidated Plan to HUD. 4. The MLJNICIPALITY and the COLJNTY will take all actions necessary to assure compliance with the urban county's certification required by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974, the Americans with Disabilities 2 The Village of Tequesta Act of 1990, and other applica.ble laws. The COUNTY shall not use CDBG or HOME funds for activities in or in support of any MUNICIPALITY that does not affirmatively further fair housing within its own jurisdiction or that impedes the COLTNTY'S actions to comply with its fair housing certification. 5. The MLJNICIPALITY, by executing this Agreement, understands that it may not apply for grants under the Small Cities or Sta.te CDBG Programs from appropriations for Fiscal Years 2012, 2013, 2014; may not participate in a HOME consortium except through the COLJNTY; and may not receive ESG funding from any other entity except the County; but if allowed may apply to the State for funding under the State's ESG and HOME Programs. 6. The MLTNICIPALITY has adopted and is enforcing a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction agai.nst any individuals engaged in non-violent civil rights demonstrations; and a policy of enforcing applicable State and local laws against physically barring entrance to, or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within jurisdictions. 7. The COiJNTY, through its Department of Housing and Community Development, shall assist the MLJNICIPALITY in undertaking all professional and administrative services necessary for the purposes of implementing CDBG, ESG, or HOME activities, including preparation of all applications and other necessary documents, planning and other administrative activities, as required. 8. Pursuant to 24 CFR 570.501(b), the MLJNICIPALITY is subject to the same requirements applicable to subrecipients, including the requirements of a written agreement as described in 24 CFR 570.503. 9. The MiJNICIPALITY shall be responsible for notifying the COLJNTY of any modification and/or change in the use of any real property (from that planned at the time of acquisition or improvement, including disposition) acquired or improved in whole or in part with CDBG or HOME funds that is within control of the MUNICIPALITY. Notification of the COUNTY sha11 take place within ten (10) days of said modification or change. 3 The Village of Tequesta In the event that said real properry as described above is sold, conveyed or transferred after the time of acquisition and/or improvement, and said real property is sold, conveyed or transferred for usage which does not qualify as eligible under CDBG, ESG, or HOME regulations, the COUNTY sha11 be reimbursed in an amount equa.l to the current fair market value (less any portion thereof attributable to expenditures of non- CDBG or non-HOME funds) of the property by the MUNICIPALITY. In the event of a close-out or change of status of the MLTNICIPALITY, termination of this Agreement, or disposition and/or transfer of any property improved or acquired with CDBG or HOME funds, the COiJNTY shall be reimbursed by the MUNICIl'ALITY any program income generated prior to or subsequent to said close-out, termination or change of status. 10. The COLTNTY and the MiJNICIPALITY will comply with the Consolida.ted Plan and the implementing program as outlined in the Action Plan, which governs the expenditure of CDBG, ESG, and HOME funds. 11. Pursuant to Ordinance No. 2009-049, Palm Beach County has esta.blished the Office of the Inspector General, which is authorized and empowered to review past, present, and proposed County agreements, contracts, transactions, accounts, and records. All parties doing business with the County and receiving County funds, including the MIJNICIPALITY, shall fully cooperate with the Inspector General. The Inspector General has the power to subpoena witnesses, administer oaths, require the production of records, and to audit, investigate, monitor, and inspect the activities of the Agency, its officers, agents, employees, and lobbyists in order to ensure compliance with this Agreement, and to detect waste, corruption, and fraud. 12. The MiJNICIPALITY agrees that no person sha11 on the grounds of race, color, disability, na.tional origin, religion, age, familial status, sex, sexual orientation, marital status, or gender identity and expression be excluded from the benefits of, or be subjected to discrimination under, any activity carried out by the performance of this Agreement. Upon receipt of evidence of such discrimina.tion, the County sha11 have the right to terminate this Agreement. 4 The Village of Tequesta 13. This Agreement shall give the COiJNTY authority to cany out activities which will be funded from annual appropriations of CDBG, ESG and HOME entitlement funds and progrann income thmugh Federal Fi�cal Years 2012, 2013, 2014. T'he Agreement sha11 remain in effect until all CDBG, ESG, and HOME funds and any program income received with respect to activities carried out during the three-yeaz qualification period are expended, and the funded activities a.re completed, and that the COLJNTY and MLTNICIPALITY may not terminate or withdraw from the Agreement while it remains in efFect. 14. This Agreement is contingent upon the COUNTY'S qualification as an "urban county" and awazd of funds under the Housing and Community Development Act of 1974, as amended, the McKinney Vento Homeless Assistance Act of 1987, and the National Affordable Housing Act of 1990, as amended. 15. Nothing contained herein sha11 be deemed to authorize the delegation of the constitutional or sta.tutory duties of the state, county or municipal officers. 16. A copy of this Agreement shall be filed with the Clerk and Comptroller in and for Pa1m Beach County. . 17. Any prior agreements or contracts regarding the duries and obligations of the parties enumerated herein are hereby declazed to be null and void. 5 T'he Village of Tequesta IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officials. PALM BEACH COUNTY, FLORIDA, a Political Subdivision of the State of Florida ATTEST: SHARON R. BOCK, Clerk & Comptroller BOARD OF COUNTY COMMISSIONERS By: By: Deputy Clerk Karen Marcus, Cha.ir Approved as to Form and Legal Sufficiency: Approved as to Terms and Conditions Dept. of Housing & Community Development B By: Tammy K. Fields Edward Lowery, Director Senior Assistant County Attomey Housing & Community Development ATTEST: The Village of Tequesta, a municipality duly organized by the laws of the State of Florida Clerk Mayor (SEAL) Manager (if applicable) 6 . The Village of Tequesta LEGAL CERTIFICATION BY PALM BEACH COUNTY As Lega1 Counsel for Palm Beach County, I hereby state that the terms and provisions of this Agreement are fiilly authorized under State and local law, and that the Agireemex�t provid�s full legal authority for the County to undertake, or assist in undertaking, coa�nmmunity renewal and lower income housing assistance activities. Tammy K. Fields, Senior Assistant County Attorney Palm Beach County, Florida 7