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Home My WebLink AboutDocumentation_Regular_Tab 14_06/09/2011 �` �� VILLAGE OF TEQUESTA � �', �< AGENDA ITEM TRANSMITTAL FORM 1. VILLAGE COUNCIL MEETING: Meeting Date: Meeting Type: Regular Ordinance #: � _ 6/9/11 Consent Agenda: No Resolution #. -' ;.,r� kc� �r��r #��?�a�. Originating Department: Clerk 2. AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Council Appointment of Florida League of Cities Voting Delegate 3. BUDGET / FINANCIAL IMPACT: Account #: Amount of this item: '�� , �� ,�� . ��r��_ � , Current Budgeted Amount Available: Amount Remaining after item: Budget Transfer Required: �e ��. Appropriate Fund Balance. �`�-� }_�� 4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Council Appointment of Florida League of Cities Voting Delegate 5. APPROVALS: Dept. Head: ��-��n�� Finance Director: ❑ Reviewed for Financial Sufficiency � No Financial Impact Attorney: (for legal sufficiency) Yes ❑ No ❑ Village Manager: ��` • SUBMIT FOR COUNCIL DISCUSSION: • APPROVE ITEM: � • DENY ITEM: � Form amended 08/26/08 op`Ep�uE of�'f i� ae =� o z � • >�, W " 301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallahassee, FL 32302-1751 •(850) 212-9684 • Fax (850) 222-3806 • www.ficities.com TO: Municipal Key Official FROM: Michae�� 5i�t�g, Executive Director DATE: May 16, 2011 SUBJECT: 85th Annual FLC Conference — Cities Work VOTING DELEGATE AND RESOLUTION INFORMATION August 11-13, 2011 — World Center Marriott, Orlando As you know, the Florida League of Cities' Annual Conference will be held at the World Center Marriott, Orlando, Florida on August 11-13. This year we axe celebrating Cities Work which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by-laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2010, which are the same as the 2010 Census. Registration materials will be sent to each municipality the week of June 1 st. Materials will also be posted on-line. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposirig resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701-3602 or (800) 616-1513, extension 3602. Proposed resolutions must be received by the League no later than July 6, 2011. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701- 3619 or (800) 616-1513, extension 3619. Voting delegate forms must be received by the League no later than August 1, 2011. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolution President Joy Cooper, Mayor, Hallandale Beach First Vice President Patricia J. Bates, Mayor, Altamonte Springs • Second Vice President Manny Marono, Mayor, Sw�twater Executive Director MicF�ael Sittig • General Counsel Harry Morrison, Jr. 85th Annual Conference Florida League of Cities, Inc. August 11-13, 2011 O�-lando, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Desi�nation of Votin� Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 Or Fax to Gail Dennard at (850) 222-3806 Procedures for Submitting Resolutions �lorida League of Cities' 85th Annual Conference World Center Marriott Orlando, Florida August 11-13, 2011 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 6, 2011, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of tw�-thirds of the members present. In addition, a favorable weighted vote of a majority of inembers present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. Important Dates Mav 27, 2011 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 15 Appointment of Resolutions Committee Members Julv 6 Deadline for Submitting Resolutions to the League office August 11 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration (also available Aug. 12th) August 13 Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session