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Home My WebLink AboutResolution_15-11_07/14/2011 RESOLUTION NO 15 -11 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, ADOPTING A PROCEDURE FOR DISPOSING OF SURPLUS VILLAGE PROPERTY FOR THE VILLAGE OF TEQUESTA; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village Council of the Village of Tequesta, Florida, desires to establish an effective Village surplus property disposal program in the interest of efficiency and economy; and WHEREAS, as established in the Village Charter Section 3.03 (8), the Village Manager shall conduct all sales of personal property which the Council may authorize to be sold as having become unnecessary or unfit for Village use; and WHEREAS, all purchases and sales shall conform to such regulations as the Village Council may from time to time prescribe, NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1: The Village Council of the Village of Tequesta, Florida, hereby adopts the "Procedures for Disposing of Surplus Village Property", attached hereto as "Exhibit A ", and hereby directs the Village Manager to implement said policy. Section 2: All resolutions or parts of resolutions in conflict herewith shall be and hereby are repealed. Section 3: This Resolution shall take effect immediately upon passage. The foregoing Resolution was offered by Council Member Humpage who moved its adoption. The motion was seconded by Council Member Turnquest and upon being put to a vote, the vote was as follows: For Adoption Against Adoption Mayor Tom Paterno X Vice -Mayor Vince Arena X Council Member Abby Brennan X Council Member Jim Humpage X Council Member Calvin Turnquest X The Mayor thereupon declared the Resolution duly passed and adopted this 14 day of July, 2011. MAYOR OF TEQUESTA i S Tom Pat rno ATTEST: GE OF j�•. �p 0RP0R /.�° I�Yl0,4( L ��. S m.�. Lori McWilliams, MMC =cn• � Village Clerk �;C rF� FLO�� /F lillll llllll \ \\ n n > �Ih 61r ��4 ` #011` T-lag" r�rri :/ir Administrative Policies and Procedures PROCEDURES FOR DISPOSING OF SURPLUS VILLAGE PROPERTY 1. PURPOSE The purpose of these Administrative Policies and Procedures ( "APP ") is to establish an effective Village surplus property disposal program. This program is established in the interest of efficiency and economy. These Administrative Policies and Procedures are promulgated under the authority of the Village Charter, Section 3.03. 2. AUTHORITY As established in the Village Charter Section 3.03 (8), the Village Manager shall conduct all sales of personal property which the Council may authorize to be sold as having become unnecessary or unfit for Village use. All purchases and sales shall conform to such regulations as the Village Council may from time to time prescribe. 3. DEFINITION OF SURPLUS PROPERTY A, Personal property not needed for Village service or not fit for its intended purpose. B. Usable material, equipment, or parts, including capitalized equipment, that exceed the normal maintenance, repair, and operating requirements of a department/division. C. Obsolete material and equipment that cannot be used in the service for which it was purchased and cannot be utilized safely or economically for any other purpose. D. Scrap metal and waste material such as paper, rags, rubber, and wood. E. Property recovered, found, and unclaimed by the Village Police Department in compliance with Florida Statutes. 4. METHODS A. Transfer to Another Department • Only property, which is in workable, safe, and satisfactory condition, may be transferred to another department. B. Trade -in • Surplus, property may be exchanged as trade -in value on the acquisition of new property. C. Return to the Manufacturer • Surplus items may be returned to the manufacturer for buy -back or credit. D. Auctions • Village surplus property may be sold at auction. E. Competitive Sealed Bids/Proposals • Per Village current sealed bid procedures. F. Sell for Scrap • Scrap sales shall be made by the most efficient and economic means available. G. Dispose as Junk • When Village surplus property is damaged or unsafe, and /or when the cost of locating a buyer is estimated to exceed the projected revenue of the item, the property may be destroyed or disposed of as junk. H. Gift • Village surplus property may be given away to any organization in compliance with Florida Statutes and local ethics rules. I. Negotiated Sale • Surplus property may be negotiated and sold outright if no more than one buyer is available andfor if negotiated sale is in the best interest of the Village. 5. "As Is" Surplus property shall be sold "as is" and 'where is." The Village does not make any warranty, guarantee, or representation of any kind, expressed or implied, as to the condition, utility, or usability of the property offered for sale. S. REVENUES FROM THE SALE OF SURPLUS PROPERTY Revenue from the sale of surplus property will be returned to the appropriate revenue fund. 7. PROCEDURES FOR DISPOSING OF SURPLUS PROPERTY Once a determination is made by a department head /director to purge surplus property, a "Request to Transfer /Retire Surplus Property" form is to be completed and forwarded to the finance department. The finance department will prepare a resolution requesting the Village Council to approve the surplus of property. After approval of the Village Council, the surplus property will be disposed of by the Village Manager in accordance with the above procedures. 8 .EMPLOYEES PARTICIPATING IN THE PURCHASE OF SURPLUS PROPERTY The Village Manager, Village Attorney, and members of the Village Council shall not participate in the purchase of Village surplus property. Village employees may purchase surplus property either through auction or by submittal of sealed bids only if they were not involved in declaring such property surplus or in decisions regarding such property being declared surplus.