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HomeMy WebLinkAboutMinutes_Planning and Zoning_07/07/2011 PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES July 7, 2011 CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on Thursday, July 7, 2011. The meeting was called to order at 5:30 p.m. by Acting Community Development Director James Weinand. A roll call was taken by Lori McWilliams, Village Clerk, who noted the following were present: Board Members Elizabeth Schauer, Steve Okun, and Eric Jolly, and Alternates Mitch Miller and Edward Gigante. Also present were Acting Community Development Director James Weinand, Village Attorney Keith Davis, and Village Clerk Lori McWilliams. Absent from the meeting were Chair James Hackett and Vice Chair Michael Schmidt. Member Steve Okun chaired the meeting. APPROVAL OF AGENDA Village Attorney Davis announced Application P &Z 3 -11 would not be heard because of a technical appeal by parties opposed. MOTION Board Member Schauer moved to approve the agenda as amended. Board Member Jolly seconded the motion, which carried by unanimous 5 -0 vote. APPROVAL OF PREVIOUS MEETING MINUTES MOTION Board Member Jolly moved to approve the minutes of the February 3, 2011 meeting as submitted. Board Member Schauer seconded the motion, which carried by unanimous 5 -0 vote. SWEARING IN OF WITNESSES Village Clerk McWilliams swore in all those intending to offer testimony in tonight's case. EXPARTE COMMUNICATION There were no exparte communications reported. OLD BUSINESS — There was no old business to come before the Board. NEW BUSINESS PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES July 7, 2011 Page 2of3 P&Z 4 -11 Application for site plan development review to utilize an existing 118,716 square foot three -story building and adjacent grounds as a Rehabilitation Facility. The application includes a proposed landscape plan and one monument sign. The address of the proposed site plan is 217 Village Boulevard. Acting Community Development Director James Weinand introduced the application. Consultant Nilsa Zacarias presented the staff report. The project had been reviewed by the DRC on June 8, 2011. Staff had reviewed the project for compliance, and project details were provided in the staff report. A waiver had been approved by the Village Council on May 12, 2011 to allow use of both sides of the existing monument sign located toward Old Dixie Highway. Sean Gallagher, representing GMH, made a presentation and introduced others present on behalf of the applicant. Janice Freitas, Civil Engineer, reviewed amenities and the proposed site plan, and discussed the permitting agency needs. Permit applications were to be submitted the next week in order to be permitted shortly. Troy Holloway, Gentile, Holloway & O'Mahoney Landscape Architects, reviewed the proposed landscaping, noted the oaks were dying, and advised they planned to keep the palms and replace most of the perimeter landscaping. Native plants and trees would be used. Trees would exceed minimum code requirements and 239 trees would be provided —more than twice the number required. Mr. Gallagher indicated they would look into water recapture in the irrigation system. Paint colors were presented. Mr. Gallagher reviewed the proposed monument design. Steve Parker, Village of Tequesta Landscape Consultant, referenced Consultant Zacarias' slide 15, and asked for a more instant buffer. He expressed concern that the proposed hedge was too minimal to cover the fence and suggested 10 -15 gallon Spanish stopper or coco plum, or a material resistant to whiteflies. Board Member Schauer asked that the fencing be corrected on the west side towards the water treatment plant, to which the applicant agreed. Board Member Okun agreed with Mr. Parker and noted the Village Council desired to cover the fence immediately. Mr. Parker indicated he would like more trees, palms and shrubs along the interior pedestrian path. Discussion ensued. The applicant indicated more trees had been added since the initial landscape plan. Mr. Parker agreed, but suggested larger trees -18' instead of 14', interspersed with palm groupings, to provide shade, and also understory plantings. Board Member Schauer noted there was no landscaping to provide privacy for the tennis courts to prevent someone taking pictures. The applicant indicated privacy mesh would be used on the fence. Board Member Schauer indicated the southwest corner at the entrance needed to have increased landscaping. Board Member Schauer's additional questions were answered. Village Attorney Keith Davis requested the Board consider applicant's Exhibit One, consisting of a board of the monument sign, three boards on exterior material color samples, three elevation boards, and four sheets of photos, landscape plans, and photos. PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES July 7, 2011 Page3of3 MOTION Board Member Jolly made a motion to approve the site plan for application P&Z 4-11 as amended to include additional vegetation around fhe ambulance bay and 15-20 gallon bush hedge replacement along the Old Dixie Highway boundary and Village Boulevard (preferably utilizing species less prone to whiteflies) as discussed by the Village's Landscape Consultant. Motion was amended to include investigation and development to incorporate rainwater harvesting to supplement irrigation in a green fashion. The applicant will need to apply for a note from Palm Beach County. Motion was seconded by Board Member Gigante. The vote on the motion was as follows: Steve Okun - Yes Elizabeth Schauer - Yes Eric Jolly - Yes Mitch Miller - Yes Edward Gigante - Yes The motion therefore carried by unanimous 5-0 vote. There were no comments from the public. COMMUNICATION FROM CITIZENS None ANY OTHER MATTERS: None ADJOURNMENT Upon motion by Board Member Jolly; seconded by Board Member Schauer, and unanimously carried, the meeting was adjourned at 6:54 p.m. Respectfully submitted, — � G� � LQ�,�-. Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.