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HomeMy WebLinkAboutMinutes_Miscellaneous_05/24/1992_Public Safety Committee tE VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive Tequesta, Florida 33469 -0273 • (407) 575 -6200 3 Fax: (407) 575 -6203 a o p 4� f7cH c0UNty V I L L A G E O F T E Q U E S T A P U B L I C S A F E T Y C O M M I T T E E M E E T I N G M I N U T E S M A R C H 2 4, 1 9 9 3 I. The Tequesta Public Safety Committee held a scheduled meeting at the Village Hall at 357 Tequesta Drive, Tequesta, Florida, on Wednesday, March 24, 1993. The meeting was called to order at 9:30 A.M. by Chairman Joseph N. Capretta, with Co- Chairman Ron T. Mackail in attendance. Also in attendance were Councilmember Earl L. Collings, Village Manager, Thomas G. Bradford, Village Clerk Joann Manganiello, Finance Director Bill Kascavelis, Police Chief Carl Roderick, and Lt. Steve Allison. II. APPROVAL OF AGENDA The Agenda was approved as submitted. Chairman Capretta suggested that a "pert chart ", in graph form, showing stages of implementation of fire /rescue, be prepared for the next Public Safety Committee. III. REVIEW OF REVISED TEQUESTA FIRE DEPARTMENT BUDGETS BY VILLAGE MANAGER AND COMMITTEE DIRECTION ON SAME. Village Manager Bradford reported the fire department budget was amended to correct errors that were made and to include additional items. The Florida Retirement System costs were added to each of the three different scenarios (i.e, 3 men /shift; 4 men /shift; and EMS in- house). The Village received on 3/3/93 a notice from the Division of Retirement of Florida that Tequesta would not be compelled to be in the Florida Retirement System, reducing the Budget significantly. That has now been subtracted out of the proposed Budget. The scenarios are as follows: Total Departmental Cost Scenario Start -Up Cost For Year 1 3 men /shift $343,270.00 $784,910.00 4 men /shift $393,225.00 $918,000.00 EMS in -house $470,090.00 $975,240.00 Recycled Pryer Public Safety Committee Meeting Minutes March 24, 1993 Page 2 ------------------------------- The new fire chief is due to be on board 5/10/93. Interviews for fire chief will conclude on April 2, with April 4 as the date for the Village Manager to make his recommendation. The fire chief will be confirmed at the April 8 Village Council meeting. Before the fire chief comes on board, a new pumper must be ordered, allowing 120 days for delivery, estimated to arrive on 9/1/93. The contract for the new truck must be awarded at the next Village Council meeting. Co- Chairman Mackail asked for an explanation of the retirement plan options. Village Manager Bradford gave the following response: o Florida Retirement System - most expensive; 27% of firefighters' pay is paid by the city into the system; o Defined Benefit Plan: can be handled through the ICMA Retirement Corporation which is basically a 401K; o A 457K through the ICMA Retirement Corporation; or o Local Option Retirement Plan under Chapter 175 of the State Statutes. IV. OVERVIEW OF TEQUESTA FIRE DEPARTMENT IMPLEMENTATION PLAN BY VILLAGE MANAGER. Chairman Capretta felt that, because of time constraints, the only configuration to consider at this point would be the 3 man /shift scenario, leaving room to graduate to another configuration at a later date, if desired. The Committee recommended that the 3 /man shift should be the prime path for the "pert chart ", using the others as alternatives. However, if there could be arranged a mutual aid agreement with Martin County for dual response, it may be unnecessary to consider implementing a 4 /man shift. It was agreed that having negotiations with Martin County was a critical issue. Village Manager Bradford stated that the agreement presently proposed with Martin County, is a regular back -up agreement, but Martin County is interested in discussing a dual response scenario. It would be necessary to create very defined boundaries, if a dual response agreement was drawn up. Public Safety Committee Meeting Minutes March 24, 1993 Page 3 ------------------------------- Councilmember Collings asked if any outside consultant would be called upon for input and direction. Village Manager Bradford answered that possibly the fire chief could be hired on a consulting basis initially. Chairman Capretta felt a more ideal situation would be to hire, on a consulting basis, someone such as Chief Mortimer, who is familiar with Tequesta's needs and demographics, and has already accomplished a learning curve regarding fire /rescue service for Tequesta. Co- Chairman Mackail concurred. The Committee agreed to make that recommendation to the Village Council. V. DIRECTION FROM PUBLIC SAFETY COMMITTEE RELATIVE TO INTERVIEWING FIRE CHIEF CANDIDATES. The Committee recommended that two councilmembers participate in the interviewing of the top three candidates for a fire chief, focusing basically on Florida candidates. VI. REVIEW OF AGREEMENTS /CONTRACT. 1) Draft Interlocal Agreement with Jupiter Inlet Colony (JIC) for Fire /Rescue Services: Village Manager Bradford explained that the draft agreement has already been delivered to the Mayor of JIC, generally following the format that Tequesta has with Palm Beach County. The agreement is a 10 -year agreement, following the taxable value format of Chapter 200.265.1. Each year of the contract, JIC's pro rata share would be the percentage of what they would pay for fire /rescue services. Each time JIC would receive a tax disbursement from the Tax Collector, the pro rata portion of their total tax revenue that is fire cost would be sent to Tequesta. The termination clause of the agreement is more strict than that which now exists with Palm Beach County. The agreement does not envision JIC paying any of the start -up costs. The Committee urged that this contract be resolved before the April 8 Village Council meeting. 2) Draft Contract with North County Ambulance (NCA). The NCA contract follows the general format which was submitted to the Fire /Rescue Task Force, with few changes. The contract is for three years. The Committee suggested that a provision for termination, with a time period agreeable to both parties, be made in the contract, and after the first 2- 3 years, review the contract each year. I Public Safety Committee Meeting Minutes March 24, 1993 Page 4 ------------------------------- 3) Draft Mutual Aid Agreement with Martin County. Mr. Bradford explained the draft agreement was prepared by Martin County staff, generally followed standard mutual aid fire /rescue agreements found elsewhere, in accordance with the Florida Statutes. The Committee instructed Mr. Bradford to work on dual response with Martin County, defining boundaries. VII. ANY OTHER MATTERS There were no other matters before the Committee. VIII. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 3:50 P.M. Respectfully submitted, Fran Bitters Recording Secretary ATTEST: Joann Mangani.ello Village Clerk DATE APPROVED: 7 , / 993