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HomeMy WebLinkAboutDocumentation_Planning and Zoning_Tab 01_09/01/2011 DRAFT PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES August 4, 2011 CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Village Hall, 345 Tequesta Drive, Tequesta, Florida, on Thursday, August 4, 2011. The meeting was called to order at 5:30 p.m. by Acting Community Development Director James Weinand. A roll call was taken by Lori McWilliams, Village Clerk, who noted the following were present: Chair James Hackett, Vice Chair Michael Schmidt, Board Members Elizabeth Schauer, Steve Okun, and Eric Jolly, and Alternate Edward Gigante. Also present were Acting Community Development Director James Weinand, Village Attorney Keith Davis, and Village Clerk Lori McWilliams. APPROVALOFAGENDA MOTION Board Member Schauer moved to approve the agenda as submitted. Board Member Okun seconded the motion, which carried by unanimous 5-0 vofe. APPROVAL OF PREVIOUS MEETING MINUTES MOTION Board Member Jolly moved to approve the minutes of the Ju/y 7, 2011 meeting as submitted. Board Member Okun seconded the motion, which carried by unanimous 5-0 vote. SWEARING 1N OF WITNESSES Attorney Davis swore in al{ those intending to offer testimony in tonight's case. EX-PARTE COMMUNICATION Board Member Jolly disclosed his son had enrolled at Good Shepherd for the fall; he had checked with Palm Beach County Ethics Commission and found since he paid normal fees and received normal discounts this did not meet the special financial benefit. Chair Hackett reported he had had a brief conversation with a parent about this application coming before the Board. No other ex-parte communication was reported. OLD BUSINESS — There was no old business to come before the Board. PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES ' ' A�ugust 4, 2011 Page 2 of 4 NEW BUSINESS P&Z 5-11 Application for site plan development review to construct a 1,997 sq. ft. addition to the existing Good Shepherd Episcopal Schooi. The application includes a proposed landscape plan. The address of the proposed site plan review is 400 Seabrook Road, Tequesta, FL 33469. Acting Community Development Director James Weinand introduced the application. Consultant Nilsa Zacarias presented the staff report. The project had been reviewed by the Development Review Committee (DRC}. Staff had reviewed the project for compliance, and project details were provided in the staff report. On June 9, 2011, the Village Council had approved the proposed Special Exception Use and imposed the following condition of approval: `The applicant shall enhance the hedge line on fhe south property line so that it is code compliant; the applicant shall also install, operate and maintain an irrigation system': The landscape plan included the following in regard to this condition: "100 Myrsine to be installed along southern property line and irrigated (remove all dead/exotic plant material)" Jim Stergas made a presentation on behalf of the applicant, providing background information and describing the project. Board Member Okun urged the applicant to integrate supplemental rainwater harvesting with the irrigation system. Board Member Schauer asked about replacing the oak trees instead of transplanting due to their age; Mr. Stergas indicated transplanting should not be a problem but if so, the applicant would be agreeable to replacement. Staff provided a traffic performance standards review handout from Palm Beach County Traffic Engineering Division. The applicant responded to Vice Chair SchmidYs concerns regarding enclosing more space and concerns about water collection in large roof valleys, which he explained would flow into the courtyard. Public Comment Cyrese Colbert, 11663 Banyan Street, Palm Beach Gardens, explained she was Property Manager for Gallery Square North which was located adjacent to the subject property. Ms. Colbert reported Good Shepherd was a good neighbor and they got along well, but expressed concern regarding proposed replacement plantings for the alleyway, which were described to be the same kind of plants as those existing. She provided a handout of what the proposed Myrsine plants were supposed to look like, which was different than the existing plants. There had been problems with the existing tree roots growing into the sewer system, and the sod had had to be replaced numerous times. She asked if there would be berries and bugs, and advised these plants could grow to a height of 50 feet, so they should be maintained properly, and commented she would prefer a different plant and proper maintenance. Mr. Jolly commented Village Council had approved the Special Exception with a condition that the irrigation system PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES ' A�gust 4, 2011 Page 3 of 4 and plantings be maintained. Chair Hackett indicated there were better plant material choices. Mr. Stergas noted an irrigation system was encumbent upon Good Shepherd, and suggested the applicant work with the adjacent property owner to come up with an agreeable hedge material. Ms. Colbert requested to meet with the landscape company. Acting Community Development Director Weinand requested the two come to agreement and report the results to him before the Village Council meeting. MOTION Board Member Okun made a motion to approve the site plan for application P&Z 5-11. Motion was seconded by Board Member Schauer. The vote on the motion was as follows: James Hackett - Yes Michael Schmidt - Yes Steve Okun - Yes Elizabeth Schauer - Yes Eric Jolly - Yes The motion therefore carried by unanimous 5-0 vote. COMMUNICATION FROM CITIZENS None ANY OTHER MATTERS Acting Community Development Director Weinand provided a handout of Ordinance 08- 11 and Ordinance 09-11, designating the Planning and Zoning Advisory Board as the Local Planning Agency. ADJOURNMENT Upon motion by Board Member Okun; seconded by Board Member Schauer, and unanimously carried, the meeting was adjourned at 6:06 p.m. RespectFully submitted, Lori McWi{liams, MMC Village Clerk PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES � ' � i4ugust 4, 2011 Page 4 of 4 Note: These summary minutes are prepared in compiiance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office.