HomeMy WebLinkAboutDocumentation_Special Meeting_Tab _09/15/2011 (2) ,
1VIemoYandum
To: Michael Couzzo, Village Manager
From: James M. Weinand, Dir. of Community Dev./Fa.
Date: September 15, 2011
Subject: Consideration for Community Development ffing
As you are aware, in the Community Development budget another
part-time position has been allocated. Since this allocation we
have decided to initiate a pilot program on opening up Community
Development on Saturday mornings 8:30 to 12:00.
This would require the new individual to work on Friday,
Saturday and Monday. Currently Friday's and Monday's are
staffed with one individual. One individual in the office
without any full time supervision or help would make the job of
training a new person next to impossible. For the last six
months we have averaged a daily workload of 38.5 phone calls a
day, 18 customers to service at the counter, processed at least
two public record and lien requests, issued 2.5 building permits
in addition to processing contractor reqistrations, business tax
licenses, special event permits, garage sale permits and flood
plain certificates.
The saying of "Do more with less" seems to have been the unofficial
motto of government for many years. The Community Development �
staff continues to prove that they are a very talented and
dedicated group of individuals. No problem is too big or too small for
us to solve; if for some reason we get stumped, we use our resources
to find the answers. However, one serious dilemma we face is adequate
staffing to do our jobs for the community. The staff is stretched
beyond its elastic point; some essential duties have been
postponed and I'm not sure when they will get completed.
Training another individual is next to an impossible task right
now.
I'm requesting that Maureen McGuinniss be reinstated to a full
time position. On October 1 Ms McGuinniss will complete her
9 year with the Village; she has stayed loyal to the Village
even after being placed into part time status. Ms McGuinniss
was cut to the part-time status because the revenues didn't
support the department. The act of bringing in another part-
time position, because of the increased workload and revenues
would cause ill will for the current Community Development
staff.
Ms McGuinniss has agreed to work the Saturday shift. She is the
most qualitied individual to do so, since she is the certified
Business Tax Official.
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I'm requesting that Community Development FY 11/12 budget be
adjusted as follows to reinstate Ms McGuinniss back to full time
status.
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Expenditures
Dept: 180 Building Original Proposed Difference
Acct Class: 510 Personal Seroices Budget Budget
512.100 Regufar Salaries & Wages 59,100 100,783 41,683
515.104 Sick Leave Conversian Pa Q 0 4
515.107 Part 6me Salaries 79,900 27,423 -52,477
515.108 Auto Allowance 0 0 0
515.120 Ceil Phone Allowanee 360 360 0
516.100 Compensated Allowances 0 0 0
521.141 fICATaxes 8,500 7,949 -551
521.102 Medicare Taxes �,100 1,859 -241
522.101 FRS Contributions 1,300 1,300 0
522.102 VOT Pension Contributions 0 3,913 3,913
523.101 LifeiHeafth Insurance 2,300 8,190 5,89Q
524.100 Workers' Comp Insurance 140 130 -10
525.100 Unemployment Compensation 0 0 0
554.301 Personnel Training 500 500 0
Total Personal Services 154,200 152,407 -1,793