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HomeMy WebLinkAboutDocumentation_Stormwater_Tab 04A_04/27/2000 . . � � ' F * _ ,v � ;r. GF,�7 VILLAGE OF TEQUESTA ��' Pos� Office Box 3273 • 250 Tequesta Drive • Suite 300 � '� q Tequesta, Florida 33469-0273 • (561} 575-6200 _ �; a Fax: (561) 575-6203 9 ' 4v �� CO + VILLAGE OF TEQUESTA 5TQRMWATER UTILITY BOARD MEETING MINUTES MAY 27, 1999 I. CALL TO ORDLR AND ROLL CALL The Tequesta Village Council held a meeting sitting as the Stormwater Utility Board at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, May 27, 1999. The meeting was called to order at 7:00 P.M. by Mayor Ron T. Mackail. A roll call was taken by Betty Laur, Recording �- Secretary. Councilmembers present were: Mayor Ron T. Mackail, Vice Mayor Carl C. Hansen, Joseph N. Capretta, and Elizabeth A. Schauer. Also in attendance were: Village Manager Thomas G. Bradford and Village Clerk Joann Manganiello, and Department Heads. Councilmember Basil E. Dalack was absent from the meeting. II. APPROVAL OF AGENDA Vice Mayor Hansen requested addition under ANY OTHER r+�TTERS of discussion of road repairs and hurricane season. Councilmember Schauer made a motioa to approve the Agenda as amended. Councilmember Capretta seconded the motion. The vote on the motion was: Roa T. Mackail - for Carl C. Haasea - for Joseph N. Capretta - for Elizabeth A. Schauer - for $TORM�ATLR UTILI3'Y BOARD �ETING MINITrES MAY 27, 1999 PAGB 2 The motipr� vr�ts therefore passed aa.d adopted aad the Ageada aras approve8 as amended. III. CO�UNIeATI<3�iTS FR(� CITIZF,.t�TS t�ro� - AC�BNDA IT�S) There were no communzcations from citizens. IV. APPROVAL �3F �TNOTSS & RSP4RTS A) �tormwater Utility Board; April 29, 1999 Couaciimember Schauer made a motioa to approv� the miautes for the Stoz�ate�r IItility Saard meeting of Agril 29, 1999 a� submitted. Vice �ayor 8aasea secoaded the mot3on. The vcte on the motioa v�as; Roa T. �'ackail - far Carl C. Saasea - for Joeeph N. Capretta - for �lizabeth A. 3chauer - fo� , The motfoa was th�refore p�ssed aad adop�ed. V, R�yIB�Q' AND R33CO�LdDATION OF PROPO�FD FY 2040 3TOR�ATSR UTILI'1'Y OP�RATION'AL SUD(,�LT. village Manager Bradford explained this was the second of • the two required annual meetin�s of the Starmwater Utilit�r Board; howeuer, more could be held if desired. Matthew Morrison, Ut3.Iities Director, explained that total operat�.ng expenses for the Stormwater Utility had remained relativeZy constant over the past two fiscal years, �n.d in r�viewing the expenditures Eor thos� years only a fraction of the �vailable funds had beEn expended, which he beiieved �; to be the result of lack of direction. Director Morrison �_ STORMVPATBR UTILITY BOARD MB�TING �INUT�S �AY 27, 1999 PAGL 3 recammended that all line items remain as proposed with the exception of increasing engineering services by $2,000 by reducing small tools/equipment, miscellaneous equipment, general maintenance, and drainage ma.intenance by $500 in each. The $2,000 would be utilized for engineering assistance in preparing grant applications for S�ormwater Capital Improvement projects. Ma.yor Mackail questionec� whether there was suf�icient manpower to keep on top of available grants, to which i�irector Morrison responded he believed he and his staf� could handle the process, but might need hexp getting underway since deadlines were so close together in April, iKay, and June. Director Morrison explained that this year's deadlines had either passed or were very close, which did not allow time to apply for any grants this year. His intent was to s�art ne�ct year, �1lowing suff�.cient time to be sure app�.ications were in order, and e�pressed his belief that long-term the Village cot�ld realize a large sum of revenue from grant apportunities, realistically e.�epecting to pay only 25 to 35 cents on the dollar for improvement grojects. Director Morrison explained that Sa�.th Florida Water Mar�agement District would match S0� of a project at the local �evel, and that state and federal grants requiring a local match wo�id allow utilizing the Soutl� Florida Wat�r Management grant as a portion of the local match, Director Morrison point�d out that drainage impro�rements in the Country Club would open up a lot of qrant opportunities and he expected �o b� able to fund 75� of that project through grants. Councilmember Capretta questioned whether everything possible was beix�g done to accomplish projects as quickly as possible and whether sufficient manpower was available. Counei�.member Capretta commented he did not want p�ojects . to siide as had happened in the past. Mayor Mackail commented the Village's engineering firm had suggested a 3� increase in rates, to which Director Morrison responded funds were available and he felt it was important to leverage funds through potential grants rather than raising ( rates. Director Morrison explained it was his goa1. ta get ` STORM�PaATER UTILITY BOARD D�ETINC� MINOT]3S r�Y a�, 1999 PAGE 4 ahead of the grant cycle so that the Village would have the money ahead of when it was needed. Councilmember Schauer questioned whether Mr. Morrison was sure $2,000 would be enough, to which Mr. Morrison responded he believed it would be enough since he planned to use it only if M.e found it wa� necessary to utilize engineer�.ng help to prepare grant �.pplications. Cauncilmember Gapretta commented that if money was going to be put in to accelerate the gert chart on the critical. point, which was Mr. Morrison, it should be utilized to get outside help, because in the past grant mon�y had not been received because the applications were not proper or timeiy. Councilmember �apre�ta expressed his opinion that �verything that needed to be done to get the money should be done. Director MQrrison stated he fel� comfortable with the $2,000 request and � a�ked that the Council ].et him move forward with his recornmendation. Cour�cil.member Schauer stressed that if the $2,000 was not sutficient, that Dir�etor Mflrr3son should come back ta request more mor�ey, vic� Mayor Han�en commented that some members of the Village Council. had been surpri�ed that more capital projects had not been listed for improvernent, and questioned whether Director Morrison felt there were more projects to be don�. D�.rector Morri�on explained there were funds in R�tained Earnings and he had corne across small areas that neede� improvement and would bring rnore recommendations for pro�e�ts to th� Council as he beca:me more familiar with the area. Director Morrison com�nented tha� if funding was not sufficient then the ERU rate could be increased enough to make up the d'ifferenc�. CaunciZmember Cap�etta commented about $100,000 ifl projects was being accomplished �nnuaZly, and suggested that d�uble that amount cou7.d be handled annually to acce].erate the ebmpletion of alI projects targeted for completion within the next ten years. Councilmember Capretta questioned in ten years what percentage would have beer� achieved spending $I million in ten years; and favored establishing a planning organization that could conceive, implem�nt, anc� complete plans on an accelerated schedule. � Councilmember Capretta mention�d � hole near his house that STQRM6QATER LTTILITY BOARLI MEETTNG MINtJTE3 MAY 27, 1999 PAGE 5 had needed fi.xing for years. Director Morrison e�plained that he was�not yet in a position to determine what portion of the entire sys�em had been completed, but stated tM.at money had been budgeted this year for local service, and he � would be embark3ng on a program to utiiize Florida Atlantic University graduate students �o help th,e Village develop a level of service, to be completed in December, 1999 or in ,January. Director Morrison explained that establishing a ievel of service was thE first step needed in order to develop a master plan for the stormwater u�ility. VI. �t$VIEi� AND RSCOM�1'DATIOM 4F PRt?POSSD FY 2000 STORMWATBR UTZLITY CAPITAL BIIDGET. Director Morrison commented �hat a.t the last meeting, Vice Mayor Hansen had expressed i,nterest in moving the Bridge Road pro3ec� forward one year. Director Morrison had investigated the pro�ect and now recammended shifting the Bridge Raad Drainage Improvemen� project to the ne�ct fiscal year. Mr. Nlarrison expressed his opinion that Bridge Road improvements would not cost the $900,040 budgeted amount and that any furads not utzlized could be appli�d to Country CZub System I and II improvements. village Manager Bradford commen�ed there was a possibility that JMZ would approach the Vi1.Iage to request acceleration o� the Teque��a P1�.za project, which would rnean Bridge Road improvements could start soon.e�, and money waul.d be budgeted for this during the ne�ct �iscal year. Bridge Road drainage improvements and Iandscaping wouid be done simultaneously. Councilmember Capretta commented that the decision of when to do the Bridge Road project cou].d not be made until Mr. Zuccarrel�li had firmed up his plan for the Teguesta Plaza project. Vxllage Manager Bradford commented that on Bridge Road stormwater needed to be directed thrflugh u�e of a curb and gutter system; but the new road through Tequesta Plaza might require storage capacity that could use addieional funds. Councilmember Capretta 'i ' questioned which road had a higher elevation--Tequesta STORM�ATLR UTTLITY StaARD �gr��c M��v°rss MAY 27, 1999 PAGE 6 Drive or Bridge Road--stating that would determine how the water would flow. The Village Manager commented he believed they both slaped toward Old Dixie Highway. Village Manager Bradford commented regarding the operational and capital budgets that staff would have another budget meeting before the budget was campiete, and that the budget was currentl�r within �400 of tivhat would be presented �o the Vil�age Council at the July budget hearings. VII. REVIE� QF PRQPOSED FY'2000 S��RMWATSR iJTILITY BRU RATS. Director Morrison stated he was not recommending an increase in the starmv�ater utility ERU rate for the upCOming �ear. Director I�orri�on expiained that the Utilities Department was working closely with the D�partment of �ommunity Development to update parcel� that have increa�ed their impervious parceZ size whieh may sl�ghtly increase in t�.e FY 90/00 stormwater utility revenue; and in addit�ion, the Stormwater Utility had realized a reduction in salaries and wages which would �ree up additional money for Utility �improvement expenses. Councilmember Capretta questioned whether the Vil�.age was convznced after three years of operation that the ERU ra�e concept �aas fair, to which Village Manager Bradford respanded he had had only one complaint in three years whiCh had been a sing].e family homeowner who had believed tney were over assessed, and a couple of comrnercial projects had complain�d about accuracy to the former StorFrtwater Utility Directo� and those had been eorrected. Director Morrison expressed his opinion that Tequesta� ERU rates w�re very consis�ent with those af other utilities. vice Mayor Saasen made a motion to rec000amnend to the village Couacil the proposed SRII rate for FY 2000. Couacilmember Schausr secoaded the motioa. The vote oa �he motioa was: Roa T. Mackai]. - for � � Carl C . 8aasea - for STORbS9�ATER UTILITY BOARD b�BTINC� MINiJTLS - MA'Y 2T, 1399 PRG$ 7 Joseph N. Capretta - for Slizabeth A. Schauer - for The awtioa was therefore passed aad adopted. VIII. $TAT[TS REPORTS EA} IIpda.te oa SF� Respoase ta Progos�d Permit for Tequesta� Couatry Club Commuaity Drafaage =mprovemeats. i�tilities Director Matthew Marrison recalled dis�u5sion at the last meeting r�garding an overview of Country Club �rive drainage improvements presented by J. B. Frost of Gee & J�nson which highlighted issues associated �vi:th peak diseharges. Di�ector Morrison reported that subsequ:ent to that mee�ing he had contacted South Florida water Management District regarding permit issues and had been offered options of demo�,strate property had been da,ma.ged, claim hardships, or go back and find additional solutions. The solution arr3ved at was to increase storage, and with that in . mind discussion wouid be held with Country Club camnmunity to fc�r�tulate a strategy. J. B. Frast commented at th� April 29, 1999 meeting the Stormwater Utility Board had directed him and Director Morrison to diseuss options with regulatory zgencies to try to get a buy-in from them; prepare a strategy and talk to the Country Club community residents and the Country Clza.b; and to prepare presentatians. Mr. Frost explained the stxategy would be to first notify residents of the issues and make then�. understand the problems, options, and remedies. A mailer to the residents would address a history of the problem, why improvements are needed, existing proposed design and its potential shortfa.11s which th� District would not accept, and proposed modification,s to the design. A proposed meeting date would be included in the rnailer, STORM9PATLR IITILITY SOARD �BETING �STNUTSS - MAY 27, 1999 . PAG$ 8 one to be a genera�. public meeting at Village Ha7.1 ta address concerns, and a meeting held at the clubhouse with appropriate members of the Country Club to discu5s the situation and to hear their issues. The outcome of the mailer and the meetings would be education of the public regarding impravements to quzlity of water discharged into the Loxahatchee Riv�r and make sure the public understood that the improvements would improve the water quality, conservation of the natur�l aquifer, increased w�.ter storage to alleviate flooding, and potential to utilize fill removed �rom gonds for use on the golf cou�se. Mr. Frost commented that being ab].e to demonstrate an imgrov�nent on the en�riranment woul.d hel.p obtain grant fu,rids. Mr. Frost requested approval to proceed wi�h development of the presentatior�s and to : implement the strategy. vice Mayo� Hansen questioned whether there was any way to reduce peak discharg� from the Country Club community itself without going into the golf course. Director Morrison stated the swale program would be an improvemen�, but not to the 1eve1 needed, and SFWMD woul.d require an ir�.-depth study that the drainage improvemen�� would not cause adirerse impact, which would be hard to prave. Mr. MQrri�r�n explained other areas couid be considered for storage, using back pumping to divert water, but that could be very e�pensive, and ther� was not a lot of vacant land le£t in the Village. Vice Mayor Han�en questioned whether the few vacant lots left, if purchased by the Vil].age, woul.d be sufficient for water storage, to which Mr. Morriso�. responded that the best place for storage from an engineering standpoint was the Country� Club. Mr. Morrison explained that when the amount of water that needed to be re�ained was kriovvn, then Che village cou].d see if ponds on vacant lots would help. Mr. Morri�on stated st�ff would look at the options. Councilmember CaprEtta commented that a pond should have been add�d when the golf course was torn up, and explained that the Cauntry Club had voted 54 in favor of adding a pond at that ti�ne, but the Board had 3TOR�WATBR UTILITY BOARD 1�STINC� MIN'OT$S — MAY 27, 1999 PAaB 9 been unwilling to move forward based on such a small margin. Councilmember Capretta commented there were still some places that ponds could be located on the golf course, sueh as in the woods, without interfering with piay. Counci.lmember Capretta cautioned that the relationship between the Country Club golf course and the communiCy was separating into two factions, where it used to be one. Councilmember Capretta questioned whether the golf course could be �orced to install ponds, and stated he was in favor of going all the way and contacting the lawyers to get this done, if necessary. Counci].member Capretta stated the village should not start this unless they planned to go a11 the vray, and not make the same mistake as last time. Village Manager BradfQrd stated he was 99� sure the power of eminent domain applied to draina�e. Councilmember Cagretta recalled the people who were against the ponds were the ones who got flaoded, and stated ponds should be placed in areas least offensive, that the village should start with peoplE living in tk�� Country Club and ma.ke them understand it would be to their benefit. Councilmember C�apretta sugge�ted three meetings rather than two, one at the village Hall for the general. public, one with the Country Club community, and a third with the Country Club members. IIirector Morrison proposed public workshop meetings with a charrette atmosphere so that �esidents could �uggest ideas. Council�nember Schauer requested a copy of the mailing when it went out, since the last ti.rnE residents had cal2ed her. Mayor Mackail commented every existing pond on the golf course could be utilized for more storage without creating an adversarial impact. Councilmember Capretta commented that the existing pond� were nat operating properly at the present time, and the ones on holes 12 and 2 were not draining prQperly; that the Village needed to double the size of the pipes and fix the pipes to drain properly and then maintain the ponds tor drainage and �:, for aesthetics to make the golf course management STORM6�ATF�R UTILITY BOARD �I�TIN(� MINITTl3S - MAY 27, 1999 _ PAGE 10 happy. Mr. Frost stated that in advance of holding meetings it would be determined how much acreage was needed for water storage and vaeant lots would be considered. Coun.cilmember Schauer que5tioned wY�ether Mr. Morrisan knew if the drainage pi,pes and covers were being properly maintained. Mr. Morrison advised that th�y were now, and others would be done, and ponds he had inspected were not szltating and were percolating properly. Counci].member Sehauer conim,ented i�f everything was properi� maintained the �eople would be more a�tenab�.e. Vice Mayor Hansen commented he believed most residents were very ignorant regarding the importance of swales, and requested a strong plug for swales be included in the mailing. Councilmember Capretta suggest�d �ending a l,etter �o the President of the Country Club anc]. to Mrs. Hansen as President of the Country Club I�omeowners A�sociation, telling them what �he Village was planning, reques�ing their cooperat�on, notifying them that a presentation would be made t� them at their convenience, and i�forming thet�n that a mailer �vould be sent out. After the�e Ietters had been sent, the ma.iling couid be sent out, and then the three meetings be he3d. Councilmembe� Caprett�. suggested making a map of the goif course showing the loeat�on of the ponds to be enlarged and proposed new pands, and indicating the depth of the ponds. Councilmem}�er Capretta reported he had �net with the Tec,�uesta Country Club greens pexson and infornted him the Vil3age would de�ermine the leve7. of the ponds, and showed ha.m haw it was done. Mayor Mackail indicated the Village Council was i.n agreement and a re�olution needed to be brought about for the Village. Village Manager Bradford suggested a meeting with the TFCCA Board first to let the homeowners association cri�ique and provide feedback, and they would filter tY�e word out to the community to help sell the project. i� VilZage Manager �rad�ord commen�ed to Mr. MattY�ews and STORM@�ATBR DTILITY BOFiRD �LTINt� DdINUTSS - MAY 2T, 1999 PAGS 11 Mr. Frost that the Village owned a 7.arge right-of-way along Tequesta Drive between. the Tequesta Drive bridge and the south gate of the Country Club, and there was a possibility drainage basin on the south gate could be diverted to the west. I� addition, south of the intersection of Tequesta Drive and Country Club Drive, was a 30-foot right-of-way to the river v�hich belonged to the Village. The Village i+�anager commented he wished the Soard to be aware that because of the �umor that there was a buildup of sediment on the bottom of the drainage retention ponds, Mr. Morrison would be takin.g sdil borings from the pond bottoms to prove whether this was true; and he believed from his observation of the ppnds there w�.s no sediment buildup. (8} Abfiity t4 Proceed �ith South Cygress �rive Zmprcr�remeat Pro�ect Abseat P�rogrESS oa Cypress Dr3ve Drainage Ymprovemeat Project by Northern Pa.im Beach Couaty =mprovem�nt District. Utilities Director Morrison expZained he had spoken with Mr. Pimentel�s assistant at Northern Palm Beach County Improvement �istrict regarding the Cypress Drive project, and they would be building the largest exfiltration trench in the state of Florida. Tequesta�s bid would be awarded simultaneously with their project. Mr. Morrison did not recc»mtend proceeding with the streetscape until the dra�.nage project was done. Going out for bid was anticipated in the fall with the projeet to be completed in spring of 20�0. Village Manager Bradford reported that the Department of Community Development had met with over haif of the landowne�s on South Cypress since the last meeting of the Stormwater Utility Board, and Kara Irwin had reported they were overwhelmingly in favor o€ the proje�t and their Ordinance 377 improvements being don� � as a part o€ the streetscape. The landowners had STORMDPATSR UTILITY BOARD �STING �INtyTRS = MAY 27, 1999 PAQB 12 requested the village take action against the auto repair shop two lots sauth of Tequesta Drive where double and triple parking took place. village Manager Bradford explained that this project should eliminate illegal parking. Vice Mayor Hansen commented he liked moving this project up to clear up the list of outstanding Ordinance 377 pro�ects. Utilities Director Morrison commented since there was a lot of standing water there, some grant money might be realized. tc) rrpnss vpr�ate Utilities Director Matthew Marrison announced he had submitted the s�cond annual report for NPDES. Mr. Morrison summarized ongoing activities, which inclu+ded annual inspection of control structures and cath basin inlets and bi-annual inspections lakes, ponds, and ditches. These would continue �hroughout year� 3, 4, and 5. Under the monitoring scenario, dry weather screening had been completed and al1 13 outfalls had been completed for the 5-year duration, and no � contaminants had been found. Roadwa�r maintenance activities reported were the annual inspection of swa].es, and tMat potential high-risk facilities (Tequesta Police Department and Tequesta Country Club) had been inventoried. Activi�ties which would be done in year three would be annu�.l street sweeping on roads with curbs and gutters, �nd dry w�ather screening. Mr. Morrison clari�ied for �1ice Mayor Hansen that outf�Ils were where pipes went out into the river. The Vice Ma.yor discussed before and after photos of the outfalZ on Tec�uesta Drive. vice Mayor Hansen reported people living in Bay Harbor had comp3ained they could no longer bring in their boat to their dock because of silt and sand that had collected at an outfall there, and questioned whether the Village couZd be sued because of that situation. Mr. Morrison responded he found it hard to believe silt would collect in the � Intracoastal and he did not believe that was from STOR�6.�PATSR UTILITY BOARD MTBTING MINLITES MAY 27, 1�99 PAG�s 13 Village actions. village Manager sradford commented there were areas where swales �ame and went naturally and that people had complained in the past but then the sil� had di�appeared naturally. The village Manager reported that Bay Harbor owned their own outfall, and their road was a private road with a private drainage system. IX. ANY OTBLR MATTERS Vice Mayor Hansen commented he was glad Mr. Morrison had completed a walk through of the Tequsta Drive Drair�a.ge project and made suggestions for resolution of problems. The Vice Mayor commented that the section of road from Tequesta Drive on Riverside Drive to Dover Ditch look�d bad, with manhole covers above the roadway, especi�lly since Jupiter had improved their section of Riverside Drive. village Manager Bradford responded that area was scheduled to be rebuilt in 2001. Vice Mayor Hansen. suggested the possibility of going ahead with this pro�ect in conjunction with doing something on Teqtiesta Drive. Vice Mayor Hansen commented there were several places in Constitutzon Park that needed covers on ho].es, ar�d he be2ieved Gary Prestan had made plans to have that done. Village Manager Bradford responded that recreation project was in this year�s Cap�.tal Improvement budget, and Harry Benoit had completed bid specifications for tri.e jab. The Village Manager explained he had not had time since Mr. Pres�on left on medical leave �o move that project forward, and Mr. Preston had commented the project might be over budget. Village Manager Bradford commented if the project did nat get done this year the funds would be reserved for next year. vice Mayor Hansen commented that in tonight�s news it was stated there were only five da�rs until hurricane season, ,,. STORM�AT$R UTILITY BOARD MBSTING MZN[7T8S — �Y a� , 1999 PAGB 14 � and questioned who was in charge in the absence of Fire Chief Jim weinand. Village Manager Brad�ord responded that Acting Fire Chief Bud Burnsed was very knawledgeable on emergency management issues and that he was the emergency operations person in Chief Weinand�s absence. Village Manager Bradford stated staff would be having a hurricane operations meeting in the near future. X . ATIJOURN�NT vice Mayor 8aasea moved that the meetiag b� adjouraed. Couacilmemb�r Gagretta secoaded th� motioa. The vote oa the motiou was: Ron T. �ackail - �or Carl C. Hansea - for �oseph N. Capretta - for 8lizaheth A. $chauer - for th� motfon was therefore passed aad adapted aad the �oaeetiag � �ras ad� ouraed at 8: 3 8 P.]!t. Respectfully sub itted, Betty aur Recording Secretary �1'I"FEST: �--� - - - Joann Mangani� village Clerk DATE APPROVED: \_ �. /.z ,. / 9 9 9