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HomeMy WebLinkAboutDocumentation_Regular_Tab 05_10/13/2011 MINUTES VILLAGE OF TEQUESTA WORKSHOP VILLAGE MANAGER'S CONFERENCE ROOM THURSDAY, SEPTEMBER 1, 2011 Call to Order and Roll Call The meeting was called to order by Mayor Tom Paterno at 10:00 a.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Mayor Tom Paterno, Vice Mayor Vince Arena, Council Member Abby Brennan, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo, Jr., Village Clerk Lori McWilliams, and IT Brad Gomberg. Council Member Humpage and Attorney White were absent. Mayor Paterno recognized guests Commander Mike Madden and Sergeant Mike Dodson from Riviera Beach 1. Police Software Demonstration — Computer Aided Dispatch, Records Management and Mobility "SmartCop" Software Suifie by CTS America — Brad Gomberg, IT Manager IT Manager Gomberg explained the Village software was approximately 13 years old with additional software from various vendors, which had not kept up with technology and resulted in constant problems. CTS America could provide a coordinated software suite to improve work flow. Mike Snyder of CTS America provided a software demonstration focusing on how their company could provide a streamlined process. He described their company's expertise and explained there were over 5,000 officers now using their software, which was constantly refreshed with up-to-date technology without additional cost. A technical problem which hindered the presentation was resolved by moving the meeting to the Emergency Operations Center. MOTION: Council Member Brennan made a motion to move the demonstration to the EOC across the streef. Council Member Tumquest seconded the motion, which carried by unanimous 4-0 vote. The meeting was paused at 10:19 a.m. and reconvened at 10:27 a.m. in the Emergency Operations Center. Mr. Snyder continued his presentation, and answered questions from the Council. Village Manager Couzzo suggested that he and the Council move back to the Village Council Chambers for the remainder of the meeting. The meeting was paused at 11:34 a.m. and reconvened in the Village Council Chambers at 11:38 a.m. Minutes — Village Council Workshop 9/1/11 Page 2 Discussion ensued regarding purchasing the software. The Village Manager indicated funding would need to come from appropriations. He reviewed changes to the budget that had occurred since the first meeting. ANY OTHER MATTERS None ADJOURNMENT MOTION: Council Member Brennan moved to adjoum the meeting at 12:13 p.m.; seconded by Vice MayorArena, motion carried unanimously 40. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office_ MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL SPECIAL MEETING MINUTES SEPTEMBER 6, 2011 Call to Order and Roll Call The meeting was called to order by Vice-Mayor Vince Arena at 5:31 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice-Mayor Vince Arena, Council Member Jim Humpage, Council Member Abby Brennan and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Clerk McWilliams and Finance Director Forsythe. Mayor Tom Paterno and Attorney Trela White were absent. Open Public Hearinct • Announce that the proposed operating millage rate necessary to fund the budget is 1.84% under the rolled-back millage rate of 5.8753 mills. • Announce Proposed Millage Rate is 5.7671 • Summary of Tentative Budget • Citizen Comments — There were none Joanne Forsythe, Finance Director announced that the Village's proposed millage rate was 5.7671 mils which was 1.84% less than the roll back rate. She stated that the rate would lower tax proceeds from advalorem property taxes by $85,000. Ms. Forsythe noted key figures in the budget and the total of $14,917,774 with the proposed General Fund budget of $22,590 greater than the current years amended budget. Vice Mayor Arena opened the public hearing to the public for comments; there being none he announced legalities associated with any changes in the millage rate. Council Member Turnquest expressed he was impressed that the shortage was as small as it was as he believed property values had dropped in the Village and commended Manager Couzzo and staff on a job well done. Manager Couzzo noted that the budget was only finalized recently because of pending Police Department (PD) issues. He pointed out that the PD represented approximately 64% of the budget. Manager Couzzo noted that the Village employees had put forth a tremendous amount of work and could have reached their limits. He discussed the General Fund and additional revenue adjustments and explained that the Water Fund was the Village's single greatest capital asset and it had several major capital upcoming Special Council Meeting Minutes — September 6, 2011 Page 2 was the Village's single greatest capital asset and it had several major capital upcoming projects (such as the security system) improvements to be completed. Manager Couzzo stated infrastructure needs would most likely be addressed in the approaching year. He then noted the recycling efforts had produced $30,000 toward Village revenues. Council Member Humpage pointed out the Village would not see any of the County's revenues from their recent implemented increase to property values. He thanked staff for their additional work as he believed it assisted the Village with their budget and accumulating reserve funds. He pointed out that the economy had put the Village in a predicament of having to utilize their reserves and expressed his gratitude to staff for persevering. Cou�cil Member Humpage stated he supported the millage rate figure. Council Member Brennan commented that Council did not need the anticipated reserve monies last year of $600,000 and gained a surplus to boost the figure to $800,000. She advised that the increase in permitting and the funds received through Code had increased the reserves by $200,000. Council Member Brennan voiced her concern with staff working to capacity and the potential stress to the Village and employees if even one employee was to leave. Council Member Brennan advised that the Village did not have a backup plan for the Manager's position (who at present was covering many departments). She felt there was not one extra person on staff that could step into the Manager's obligations should he be out for an extended period. She believed the impact from such a surprise situation could be much more costly to the Village than preparing now. Council Member Brennan suggested insurance to subsidize such an incident and commended staff and reassured that their efforts were not un-noticed. Manager Couzzo explained his understanding of "key man" insurance and explained that it was life insurance which would assist the Village as they would be the beneficiary. Vice Mayor Arena recapped some of the past four years of Tequesta's accomplishments and accreditations and voiced his feelings of pride for a Village who carried on when others appeared to be faltering. Close Public Hearina Special Council Meeting Minutes — September 6, 2011 Page 3 1. Approve Proposed Millage Rate by Motion of Council MOTION: Council Member Humpage moved approval of the propsed Millage Rate at 5.7671; seconded by Council Member Tumquest; the motion ca►ried unanimously 4-0. 2. Adopt Tentative 2011/2012 Budget by Motion of Council MOTION: Council Member Brennan moved approval of the fentative 2011/2012 Budget; seconded by Council Member Tumquest; the motion carried unanimously 4-0. 3. Announce Time and Place of Final Budget Public Hearing — September 15, 2011 at 5:30 p.m. — Tequesta Village Hall Vice Mayor Arena announced that the final budget hearing would be held on September 15, 2011 at 5:30 p.m. 4. Adjournment MOTION: Council Member Humpage moved to adjoum; seconded by Council Member Turnquest; the motion to adjoum carried unanimously 4-0; therefore, the meeting was adjoumed at 5:57 p.m. Respectfully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL REGULAR MEETING MINUTES SEPTEMBER 8, 2011 CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice Mayor Vince Arena at 6:00 p.m. A roll call was taken by Village Clerk Lori McWilliams. Present were: Vice Mayor Vince Arena, Council Member Abby Brennan and Council Member Jim Humpage and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo, Jr. and Attorney Keith Davis. Mayor Tom Paterno was absent. INVOCATION ANQ PLEDGE OF ALLEGIANCE Council Member Brennan provided the invocation and led the pledge of allegiance. APPROVAL OF AGENDA MOTION: Council Member Tumquest moved approval of the agenda; seconded by Council Member Humpage; motion carried unanimously 4-0. Council Member Humpage asked that the new park be added under any other Matters. Council Member Turnquest stated he would speak under any other matters. Council Member Brennan asked that item three be pulled for discussion. Manager Couzzo noted that Council Member Brennan pointed out a inconsistency on the Villages internet policy in item five which should be corrected to read "employees and other authorized users". MOTION: Councif Member Turnquest moved approval of the agenda with his own request to speak under any other matters, the addition of the new park added under any other matters by Council Member Humpage, item three to be pulled per Council Member Brennan and the appeal of Manager Couzzo to change the Village's intemet policy (item �ve), (for consistency) to read employees and other authorized users seconded by Council Member Humpage; motion carried unanimously 4-0. CONSENT AGENDA MOTION: Council Member Humpage moved approval of the Consent Agenda with item three removed; seconded by Council Member Brennan; motion carried unanimously 4-0. 1. MINUTES: 6/16/11 Workshop, 8/11/11 Special, and 8/11/11 Regular 2. Approval of FY 2010/2011 Budget Amendments Minutes — Regular Council Meeting 9/8/11 Page 2 4. Renewal of the Employee Assistance Program Agreement with the Center for Family Services of Palm Beach County, Inc. for FY 2011/2012 5. Council Approval of Revision of Personnel Policies: Equal Employment Opportunity, Village Holidays, On-the-Job Injury, Leave of Absence and Email and Internet Use 6. Resolution 22-11, Adopting a Revised Schedule of Fees and Charges for the Provision of Water Services Rendered by the Village of Tequesta for its Citizens and Other Members of the Public; Repealing Resolution Mo. 31-10 END OF CONSENT AGENDA 3. Council Approval to Co-Sponsor Tequesta Fire Outreach Project Chili Cook-Off and Beer Tasti�g Event to Raise Funds for Honor Flight (75%) and Friends of Public Safety (25%) on November 12, 2011 from 2:00 p.m. — 6:00 p.m. outside Tequesta Brewing Company Council Member Brennan supported the sponsored event and voiced concerns from the firefighters regarding transporting of equipment, cleaning responsibilities and, if on or off duty firefighters would be tasked with responsibilities. Fire Chie# Weinand responded that the on duty crew would do set up and break down along with a rescue crew in attendance for safety. Council Member Brennan felt Council should be kept up to date and aligned with the Inspector General's expe�tations on ethical matter relating to the event and staffing. MOTION: Council Member Humpage moved approval of item 3; seconded by Council Member Tumquest; motion carried unanimously 4-0. COMMUNICATIONS FROM CITIZENS Pastor Paul Beresford, First Baptist Church, noted that Council Member Humpage and the Village would hold a special 911 remembrance on Sunday at 8:00 a.m. and that a video of a 911 experience would be shown at Sunday's service. COMMUNICATIONS FROM COUNCIL Council Member Humpage noted the 911 event which would be held Sunday morning and if residents so desired chairs they would need to bring them. Minutes — Regular Council Meeting 9/8/11 Page 3 Council Member Brennan referenced the Village code regarding home demolition, new home height, elevation restrictions and drainage problems from the new restrictions. She asked that the Village Attorney research options. Consensus of Council was to have the Village Attorney research the issue. Council Member Brennan asked that Officer Robert Worcester be invited to offer a short presentation regarding the Citizen on Patrol volunteer program as she felt that increasing the membership would be beneficial to the Village. Consensus of Council was to have Officer Worcester present at the next meeting. Vice Mayor Arena referenced the Solid Waste Authority (SWA) and revenues received by the Village of $30,500.78 from the efforts of the residents since the program began in 2010. He noted the terrific job that Public Safety offered at bus stops assisting with safety measures for children starting back to school and how the Village offered so many different little things which were what made it such a great place. Vice Mayor Arena commended the Police Department for their recent efforts during an active arrest period. REGULAR AGENDA OLD BUSINESS 7. SPR 4-11, Site Plan Review, Site Pfan Review to construct a 1,997sq. ft. addition to the existing Good Shepherd Episcopal school. The application includes a proposed landscape plan. The address of the proposed site is plan is 400 Seabrook Road, Tequesta, FL 33469 Attorney Davis announced the item was quasi judicial and swore in 5 witnesses and asked Council for any Exparte Communications. • Council Member Turnquest had none • Council Member Humpage communicated with the applicants • Vice Mayor Arena communicated with the applicants • Council Member Brennan had none Chief Weinand, Acting Director of Community Development explained that information was provided in tonighYs agenda regarding the item. Council Member Humpage asked for a sketch to give a better visual than what had been provided. Manager Couuo asked Chief Weinand to provide copies for Council once available. Minutes — Regular Council Meeting 9/8/11 Page 4 Vice Mayor Arena inquired about an existing wall and its removal. Chief Weinand responded that there was a previous need for the wall which no longer existed and he had no input from residents opposing the removal. Vice Mayor Arena questioned potential issues regarding the Village's request for vegetation and the affects during potential watering restrictions on the applicant. Jim Stergas, Architect, explained that the design stayed within the requirements of the Village Code and utilized drought tolerant vegetation. MOTION: Council Member Turnquest moved approval; seconded by Council Member Brennan; motion carried unanimously 4-0. 8. Ordinance 13-11, Second Readinq. Amending the Village Code of Ordinances at Chapter 54. Offenses. By Repealing all Local Regulation of Firearms and Ammunition as Set Forth in Sec. 54-4 —(First Reading 8/11/11) Attorney Davis read the Ordinance title into the record. Council Member Brennan voiced that she had no issue with the Ordinance but, her issue was with the lack of gun control. She asked that Council consider supporting the appeal which the Police Chiefs Association of Florida and the PBA (Police Benevolent Association) would petition. Council Member Turnquest expressed concern but understood that the Bill must be permitted since refusal could result in removal of Council Members from their seats. Attorney Davis clarified that was a potential penalty dictated under State Law and added that Council could state through resolution formal action opposing the Bill and forward it to legislature. Consensus of Council was to send letter of opposition regarding Ordinance 13-11. Vice Mayor Arena opened the public hearing to the public for comment. There being no public comment the public hearing was closed. MOTION: Counci! Member Humpage moved approval of Ordinance 13-11; seconded by Council Member Brennan; motion carried unanimously 4-0. 9. Ordinance 14-11, Second Readinq, Amending Exhibit "B" of Section 2-30 of the Code of Ordinances Village of Tequesta Relating to the Employees Pension Trust Funds; Implementing the Terms of the PBA Collective Bargaining Agreement Opting Out of the Chapter 185 Money; Closing the Plan to New Police Officers Hired on or After October 1, 2011; Clarifying a Retired Members Ability to Change Joint Annuitants Under Florida Statutes §175.333 and §185.341; Clarifying the Other Amount of Distributions Under the Optional Forms of Benefits Attorney Davis read Ordinance 14-11 title into the record. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. Minutes — Regular Council Meeting 9/8/11 Page 5 MOTION: Council Member Turnquest moved approval; seconded by Council Member Brennan; motion carried unanimously 4-0. NEW BUSlNESS 10. SE 03-11, Special Exception, Application of Poe Poe's Precinct, Inc., d/b/a Clown Town, 668 N. US Highway 1, Countyline Plaza 582-716 US Highway 1, Tequesta, FL 33469, for a Special Exception Use of "indoor amusements" for recreational use pursuant to Sec. 78- 177 (d) (6) of the Village of Tequesta Code of Ordinances Attorney Davis noted the item was quasi judicial and swore in 5 witnesses. He asked Council for any exparte communications. • Council Member Turnquest had none • Council Member Humpage communicated with the applicants and residents • Council Member Brennan communicated with Officer Velez, the applicant • Vice Mayor Arena spoke with the applicants, residents and visited the premises Chief Weinand noted the various procedures regarding the Special Exception. Derick Velez, applicant explained that the Poe Poe's Precinct's goals were to provide a safe, affordable place for children to gather, ages 7-18; to listen to professionals offer positive information and a place to play games and sports to keep kids off the streets. He stated that it would be a membership oriented facility teaching responsibility and good values and offered details of some of the procedures he would be implementing. Ashley Velez stated that the children get into trouble with nothing to do and that would offer much to end boredom. She noted some of the classes that would be offered along with monthly events to assist with not only fun but education. Council Member Turnquest commented that some of the activities would require approval from the State and suggested they check on that. Council Member Humpage recalled gaining relationships with children when he and his wife were on the police force in the 1970's and what a positive environment that built. He expressed his support for what he believed would be optimistic for the Village. Council Member Brennan voiced her concerns with bl�nding seven year old children with 18 year olds and questioned the hours of operation. Ashley Velez responded that they would monitor the kids and assess the group as the clientele grew and that volunteers were waiting to assist and noted that the club would close at 10:00 p.m. Council Member Brennan asked if a business plan or policies and procedures were in place. Mr. Velez responded that they did not have a formal Minutes — Regular Council Meeting 9/8/11 Page 6 plan on paper but had developed all their forms. Council Member Turnquest suggested they proceeded with putting together a business plan which would assist with their success. David Green, Palm Beach Youth Court volunteer stated that boredom was one of the main problems for juveniles and troubles. He expressed his support for Poe Poe's Precinct. Vice Mayor Arena applauded the efforts of Derick and Ashley and thanked them for all they had done for the Village. MOTION: Council Member Tumquest moved approval of SE 03-11; seconded by Council Member Humpage; motion carried unanimously 4-0. 11. Resolution 23-11, Increasing Revenues and Expenditures in the FY 2010/2011 General Fund Budget in the Amount of $52.451.00 as a Result of Increased Development Activity Attorney Davis read item 11. Manager Couzzo offered a brief explanation noting that revenues in Community Development had increased approximately 30%. Chief Weinand, Acting Community Development Director explained the request was to assist with the increased activity in the department to balance out the books. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Tumquest moved approval of Resolution 23-11; seconded by Council Member Brennan; motion carried unanimously 4-0. 12. Ordinance 15-11, First Readinq, Amending the Village Code of Ordinances at Chapter 26. Emergency Services. At Article II. Alarms. At Division I. Generally. By Amending Section 26-35 to Modify the Number of Excessive Class B Alarms within One Year from Five Alarms to Three Alarms, and to Revise and Update Outdated Language Attorney Davis read Ordinance 15-11 title into the record. Police Chief Pitocchelli explained the purpose of this ordinance was to reduce the number of allowed false alarms within one year from five to three and clean up the language. The fee schedule would remain the same. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. Minutes — Regular Council Meeting 9/8/11 Page 7 MOTION: Council Member Brennan moved approval of Ordinance 15-11; seconded by Council Member Tumquest; motion carried unanimously 4-0. 13. Ordinance 16-11, First Readinq, Amending the Village Code of Ordinances at Chapter 62. Planning and Development. Article IV. Adequate Facilities and Concurrency Management. Division 1. Generally. By Amending Subsection (3) of Section 62-92. Level of Service Standards. To Correct the Stated Public Drainage Facilities Level of Service Standard From a Three-year Frequency Storm Event to a Twenty-five Year Frequency Storm Event in Gonformance with the Village's Comprehensive Plan Attorney Davis read Ordinance 16-11 title into the record. He explained that this ordinance and ordinance 17-11 were both housekeeping, changing language for uniformity. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Humpage moved approval of Ordinance 16-11; seconded by Council Member Tumquest; motion carried unanimously 4-0. 14. Ordinance 17-11, First Readinq, Amending the Village Code of Ordinances at Chapter 66. Subdivisions. Article v. Design Standards. Division 1. Generally. By Amending Subsection (g)(3) of Section 66-161. General Standards; Level of Service Standards. To Correct the Stated Public Drainage Facilities Level of Service Standard from a Three-year Frequency Storm Event to a Twenty-five Year Frequency Storm Event in Conformance with the Village's Comprehensive Plan. Attorney Davis read Ordinance 17-11 title into the record. Vice Mayor Arena opened the public hearing to Council for comments; there being none he opened the hearing to the public. There being no public comment the public hearing was closed. MOTION: Council Member Humpage moved approval Ordinance 17-11; seconded by Council Member Tumquest; motion carried unanimously 4-0. STANDING REPORTS • Villaqe Attornev Attorney Davis reported a forFeiture case in the Police Department had been settled without having to file a lawsuit. • Villaqe Manauer Minutes — Regular Council Meeting 9/8/11 Page 8 Village Manager Couzzo observed this was the last regularly scheduled meeting in this fiscal year and thanked everyone for their continued support. ANY OTHER MATTERS Council Member Turnquest requested Council's consent to pursue the purchase of Paradise Park, which he felt could be obtained at a reasonable price. Consensus of Council agreed that Council Member Tumquest could pursue the purchase of Paradise Park. Council Member Turnquest asked that a presentation by a Stuart company to enhance the Seabrook Road property with a greenhouse to grow fresh vegetables be heard by Council. Consensus of Council agreed to the presentation during the October meeting. Council Member Humpage requested discussion on a name selection for the Seabrook Road property. He suggested the name Veteran's Park. Vice Mayor Arena suggested a giant chess board and commented that Independence Park had been suggested previously as a park name. The Village Manager provided an update on the status of the park; suggested it could be a learning center with stations and educational pieces relating to veterans; and commented the park could recognize all veterans deceased, alive and currently serving. Council Member Humpage commented that a quiet, passive park was needed for older residents. He also asked that a letter be sent to remind the Loxahatchee Guild about the train station. Village Manager Couzzo reported the benefits of traffic cameras and noted recent arrest when the cameras added accuracy to assist the case to be indisputable. Vice Mayor Arena noted a suggestion regarding implementation of an integrated supplemental rain water harvesting system and asked Council to allow the idea to be presented. Manager Couuo believed it could be beneficial and noted current events which referenced water conservation. Councit Member Humpage voiced his understanding of the extreme expense associated with the venture. Vice Mayor Arena advised that Chief Weinand (Acting Community Development Director) had disclosed that businesses had been turned down they did not fall under the proper Village zoning. He asked that a program be presented to assist and encourage incoming businesses. Council Member Humpage agreed that the 1977 Code should be updated. Chief Weinand advised that he had sent language to the Village Attorney regarding a preliminary review to be built into the code. Minutes — Regular Council Meeting 9/8/11 Page 9 Manager Couzzo commented that staff could submit an applicant's intentions for Council's response or non-committal opinion. Manager Couzzo mentioned Chief Pitocchelli celebrated finro months of being Chief and he had done a great job. Vice Mayor Arena thanked residents for their attendance. ADJOURNMENT: Council Member Turnquest moved to adjoum the meeting; seconded by Council Member Brennan. The motion to adjoum carried unanimously 4-0; therefore the meeting was adjoumed at 7:38 p. m. RespectFully submitted, Lori McWilliams, MMC Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL SPECIAL MEETING MINUTES SEPTEMBER 15, 2011 Call to Order and Roll Call The meeting was called to order by Mayor Tom Paterno at 5:30 p.m. A roll call was taken by Village Clerk Assistant Deanna Mayo. Present were: Mayor Tom Paterno, Vice-Mayor Vince Arena, Council Member Jim Humpage, Council Member Abby Brennan and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couzzo Jr., Village Attorney Keith Davis, Village Clerk Assistant Deanna Mayo and Department Heads. Open Public Hearinq • Announce that the proposed operating millage rate necessary to fund the budget is 1.84% under the rolled-back millage rate of 5.8753 mills. • Announce Proposed Millage Rate is 5.7671 • Summary of Budget • Citizen Comments Joanne Forsythe, Finance Director announced the Village's proposed millage rate of 5.7671 m�ls which was 1.84% less than the roll back rate. She stated that the rate would lower tax proceeds from Ad Valorem property taxes by $85,000. Ms. Forsythe noted the proposed fiscal year 2012 proposed budget as follows: • General Fund 9,266,659 • Capitallmprovement 249,300 • Water Utility 4,292,980 • Refuse 8� Recycling 475,355 • Storm Water Utility 582,580 • Special Law Enforcement 51,000 With a Total Budget of 14,917,774 Ms. Forsythe noted that the General Fund Budget was approximately $23,000 greater than the current year's amended budget. Manager Couzzo explained that the Village had a proposed part time position in the budget He noted that Chief Weinand (Acting Director of Community Development) had Special Council Meeting Minutes — September 15, 2011 Page 2 requested a present employee be made full time as an alternative and pointed out that Chief Weinand felt the existing employee was experienced and would be more beneficial in an already overwhelmed department. Manager Couzzo also reported that Chief Weinand had proposed to work a full day on Saturdays along with opening Community Development for half a day on a trial basis. He pointed out the cost difference between the part time and full time proposals and, noted that the full time position could revert back to part time. Council Member Brennan referred to the disappoint the employee experienced when the full time position was reduced to part time originally and voiced her concern for a repeat if the Village decided the change did not work. Manager Couzzo responded that on occasion cut backs happen in the best interest to the Village but, the employee was needed Monday through Friday at present even if the Saturday did not work. He noted that Saturday would offer an essentially uninterrupted time frame allowing staff #ime to accomplish task. Council Member Turnquest asked for clarification on the savings to the Village. Manager Couzzo responded that the figures quoted were not offset with any additional revenue considerations. Council Member Humpage clarified the Saturday hours of 8:30 — 12:30 and asked the Chief to explain uncompleted and postponed departmental projects which were stated in his request. Chief Weinand responded the department has not had time to place converted property files in order which now made for a timely process to find specific addresses and reviewing elevation certificates received throughout the year for FEMA recertification to reduce flood insurance premiums. Council Member Humpage voiced his concern with Ms. McGuinniss having to deal with any difficult customer alone. Manager Couuo stated the Village had employees working the lobby alone at present. Council Member Humpage inquired about a panic button and noted occasions when he was present to observe chaotic situations. Chief Weinand reassured Council that he would be working Tuesday through Saturday 8 hours per day and Ms. McGuinniss would not be left unaccompanied during her four hour shift on Saturday. Mayor Paterno supported the Saturday and a third part time employee in lieu of a full time position and felt the hours should be consistent before committing to a full time position. Council Member Turnquest stated he was comfortable with the figures from the Chief and allowing the full time arrangement. Council Member Humpage noted his understanding of the consistency of incoming traffic and continued interruptions experienced in the department but, believed that Saturday hours would not be utilized by the public. Vice Mayor Arena stated his support for the department being open Special Council Meeting Minutes — September 15, 2011 Page 3 Saturdays and thanked Chief Weinand for his hard work, offering alternatives and saving the Village money. Manager Couzzo stated the additional hours had been identified as necessary even without the Saturday component. He commented on the dramatic, positive changes in the department since Chief Weinand had taken it over and that he trusted the Chiefs judgment and opinions. Chief Weinand stated that the department already had too much to do and having to train a new employee would just make matters more difficult. Council Member Turnquest supported giving the full time position to the experienced employee and the Saturday proposal a try. He noted that the area was now backed up working currently with two part timers, which had been a trial that has proven to not be enough. Mayor Paterno stated that a part time person could be trained which he believed offered more coverage. Council Member Brennan clarified with Chief Weinand that his belief was that Ms. McGuinniss's expertise would be far more preferred over hiring a part time person. Chief Weinand noted that Ms. McGuinniss was also a business license tax official who could process licenses; which would be a beneficial task to perform on Saturdays. He stated that the department was running at full speed without a full time person and he needed an experienced full time person to rely on. Council Member Brennan supported three part time employees but also felt experience was very beneficial. Vice Mayor Arena supported placing Maureen McGuinniss in the full time capacity and opening the department on Saturdays. Consensus of Council was to allow Maureen McGuinniss to move fo full time with the department opening four hours on Saturday. 1. Resolution 19-11, Adopting Final Millage Rate by Motion of Council MOTION: Council Member Brennan moved approval of Resolution 19-11; seconded by Council Member Humpage; motion carried unanimously 5-0. 2. Resolution 20-11, Adopting Final 2011/2012 Budget by Motion of Council MOTION: Council Member Tumquest moved approval of Resolution 20-11; seconded by Council Member Humpage; motion carried unanimously 5-0. Close Public Hearinq Mayor Paterno closed the public hearing Special Council Meeting Minutes — September 15, 2011 Page 4 Adiournment MOTION: Council Member Humpage moved to adjoum; seconded by Vice Mayor Arena; the motion to adjourn carried unanimously 5-0; therefore, the meeting was adjoumed at 6:22 p.m. RespectFully submitted, Deanna Mayo Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. MINUTES VILLAGE OF TEQUESTA VILLAGE COUNCIL SPECIAL MEETING MINUTES September 15, 2011 Call to Order and Roll Call The meeting was called to order by Mayor Tom Paterno at 6:23 p.m. A roll call was taken by Village Clerk Assistant Deanna Mayo. Present were: Mayor Tom Paterno, Vice-Mayor Vince Arena, Council Member Abby Brennan, Council Member Jim Humpage, and Council Member Calvin Turnquest. Also in attendance were: Village Manager Michael R. Couuo Jr., Village Attorney Keith Davis, Village Clerk Assistant Deanna Mayo and Department Heads. Approve Aqenda MOTION: Council Member Humpage moved approval of the agenda; seconded by Council Member Brennan. Mayor Paterno asked that Any Other Matters be added as he had an item for discussion. VOTE: Motion carried unanimously 5-0 1. Council Consideration and Approval to Offer Health Insurance to Interim Fire Fighters James Weinand, Fire Chief, explained that the two interim fire fighters had aged out of their parent's insurance plans and wished to have insurance in lieu of training funds. He expressed his support to insure the fire fighters as they dealt with sick persons on a regular basis. Chief Weinand noted that the two individuals were highly educated and believed this was of importance. MOTION: Council Member Humpage moved approval of Item 1; seconded by Council Member Tumquest; motion carried unanimously 5-0. 2. Council Discussion and Consideration to Move the Planning and Zoning Board Meetings to the 3� Thursday of the Month Council Member Humpage pointed out the importance of the meeting time change as it pertained to Village Council meetings and being heard in a timely manner. Chief Weinand stated that the board had no issues with the proposed change. Minutes — Special Meeting 9/15/11 Page 2 MOTION: Council Member Humpage moved approval of Item 2; seconded by Council Member Tumquest; motion carried unanimously 5-0. 3. Council Discussion Regarding Special Exceptions for Permitted Use Requirements on Existing Properties and the Site Plan Review Process Manager Couzzo advised that the item was for discussion and not for approval on tonight's agenda. Council Member Humpage offered some ideas and suggested the Village became more business friendly. He voiced that the existing process was costly and persons should be able to hear if Council would be receptive to their needs without the extreme requirements. Chief Weinand reported than some applicants were spending more on the process than their expansions. Council Member Humpage added that the Village was losing business because of the out dated and costly procedure. Manager Couzzo stated modifications would be made and brought back to Council. ANY OTHER MATTERS Mayor Paterno suggested the Village representative for Florida League of Cities (Council Member Turnquest) work together with the Village Attorney and Village Legislative representative on what had been discussed previously as double taxation from the Sheriffs. He stated that resolving the issue could be helpful with the Village's annexation prospects as residents would know they were properly charged. Council Member Turnquest advised that the angle being challenged by the Village on the double taxation was different than what had been proposed previously by others and denied. Manager Couzzo believed the Village would obtain a proration. Frank D'Ambra, Public Safety Board Member, noted the Public Safety's recent request for a lump sum distribution. He stated the board adopted a 25% cap into the policy to circumvent adverse affects from lump sum payments and, recommended the DROP (Deferred Retirement Option Program) plan as an alternative to retiring employees'. Mr. D'Ambra recommended the policy be codified and advised that Bonnie Jensen, Pension Board Attorney clarified codifying the change was not subject to collective bargaining. Mayor Paterno asked if it the cap could be lowered below the 25%. Mr. D'Ambra responded that it could but, the board had settled at 25% as they believed it was a reasonable number. Manager Couzzo questioned if any request for retirement payments would be at the discretion and approval of the pension board. Mr. D' Ambra responded that the board would always have the final say even if codification was obtained. Minutes — Special Meeting 9/15/11 Page 3 ADJOURNMENT MOTION: Council Member Humpage moved to adjoum; seconded by Vice Mayor Arena; the motion to adjoum carried unanimously 5-0; therefone, the meeting was adjoumed at 6:22 p.m. Respecifully submitted, Deanna Mayo Assistant to the Village Clerk Note: These summary minutes are prepared in compliance with 286.011 F.S. and are not verbatim transcripts of the meeting. A verbatim audio record is available from the Office of the Village Clerk. All referenced attachments are on file in the Village Clerk's office. 4# C�. \ '��, MEMORANDUM � � :� '" Village of Tequesta Clerk's OfFce TO: Village Manager Couzzo FROM: Lori McWilliams, Village Clerk COPY: Deb Telfrin, Executive Assistant to Village Manager DATE; October 3, 2011 SUBJECT: Correction to 7/14/11 Regular Meeting Minutes — Any Other Matters A scriveners error has been corrected in the submitted minutes: P�ge 7 Any Other Matters Changed from Fraternal Order of Police to Friends of Public Safety Minutes — Regular Council Meeting 7/14/11 Page 7 Manager Couzzo noted health insurance concerns as carriers would be increasing rates which, in turn woutd increase costs to the Village of approximately 23 percent. He reported the Seabraok Road property had been in the media recently and the project was progressing nicely. Manager Couzzo noted the recent budget meeting where Council discussed long term (three year) strategic plans. He noted Councils decision to not raise taxes and to hold the millage rate. Manager Couzzo explained that the Village was attempting to finalize agreements regarding the Tequesta Bridge and charges of $96,000 for delays. He commented on some of the concerns and noted his negotiations with the contractor and that litigation could result. Mayor Paterno clarified the $96,000 was a penalty to the State for delays and the State claims the delay was caused by the Villages engineers. He noted options and noted the fact that legal counsel could be involved soon which he believed would escalate the issue. Manager Couuo suggested the Village pay the $42,000 and address the engineers separately. He noted that Sheltra (Contractor) forgave the portion of the debt totaling $54,000. Mayor Paterno passed the gavel to Vice Mayor Arena. MOTION: Vice Mayor Patemo motioned to authorize Manager Couzzo to enter into agreement to pay the $42, 000 as final payment to close the contract; seconded by Vice MayorArena; motion carried unanimously 5-0. ANY OTHER MATTERS Council Member Humpage felt municipalities who have their own police departments should be proportionately charged for sheriffs services. Mayor Paterno noted his support for Council Member Humpage. Consensus of Council was to support Council Member Humpage as he addressed the imbalance on sheriff's service charges to municipalities with and without public safety departments. Council Member Humpage noted his plans for the upcoming ten year anniversary of 911 Event at the Village Memorial. He explained his concern involving FOPS ��irie�� 4��A�t�li� ����ty) and ethics rules as it related to the Village to offer support and assistance.