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HomeMy WebLinkAboutMinutes_Stormwater_04/28/1997 t G F T f vP � �� G �'�a � � VILLAGE OF TEQUESTA �� I'ost Of'fice 13oa 3273 • 3�7 "I'equest'a Dri�e �� �� o` ']'equesta, Florida 3�i69-0273 •(�61) 57>-C?00 ; � � o� I��th: (�61) �7j-C203 m�, ' ,. 4 .. q� � t r VILLAGE OF TEQUESTA STON:MWATER UTILITY BOARD MEETING MINUTE5 APRIL 28, 1997 I, CALL TO ORDER AND ROLL CALL The Tequesta Village Council held a special meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Monday, April 28, 1997. The meeting was called to order at 7:12 P.M. by Mayor Elizabeth A. Schauer. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Elizabeth A. Schauer, Vice Mayor Carl C. Hansen, Alexander W. Cameron, Joseph N. Capretta, and Ron T. Mackail. Also in attendance were: Village Manager Thomas G. Bradford and Department Heads. uillage Clerk Joann Manganiello arrived at 7:25 P.M. II. .APPROVAL OF AGENDA Village Manager Bradford requested the addition under ANY OTHER MATTERS of an update on the Cypress Drive Drainage project; direction relative to a proposal on issuance of Notice to Proceed on the Seabrook Road Drainage project; delay of items VI and VII on the agenda to the May Stormwater Utility meeting in order to allow further time to work on the budget and to expedite tonight`s meeting; and delay of discussion of any other items that may be brought up at tonight's meeting to the May meeting. Councilmember Mackail made a motion to approve the Agenda as amended. Councilmember Cameron seconded the motion. The vote on the motion was: Elizabeth A. 5chauer - for Carl C. Hansen - for /�'t•c,l'� l��tl l'��/�c�r Stormwater IItil3ty Board Meetiag Miautes April 28, 1997 Page 2 Alexander W. Cameron - for Joseph N. Capretta - for Ron T. Mackail - for The motion was therefore passed and adopted and the Agenda was approved a►s amended. III. COMMUNI(:ATION5 FROM CITIZENS {NON-AGENDA ITEMS) There were no communications f.�om citizens. , IV. STATUS OF STORMWATER UTILITY PERMIT AND ON-GOING MAiNTENANCE PROGRAMS. Al Oslund, Coordinator, Stormwater Utility and Capital Projects. Al Oslund explained that his memo to the Board which stated that the permit for NPDES was issued and came into effect February 1, 1996 should be corrected to read February 1, 1997. The memo provided information regarding various events which must occur over the 5-year permit period, including ongoinq dry-weather monitoring. Activities being conducted outside the NPDES program were emergency hurricane preparations, storm drainage maintenance, and improvements to the stormwater surface flow. Councilmember Mackail questioned how hurricane procedures were coordinated with surrounding municipalities, including coordination with Jupiter for pover Ditch, to which Mr. Oslund responded that although Jupiter did discharge into Daver Di�ch, that area was strictly the responsibility of the Village, and the Village did not currently coordinate with any other municipalities. Mr. Oslund explained that the lakes at Tequesta Country Club were solely the responsibility of the Village because of a maintenance easement, and that the levels of the lakes were dropped to their lowest point by Village personnel before a storm. M�. Oslund commented that he had not yet addressed the area near Rinker as to who would assume responsibility for hurricane preparations. Councilmember Mackail expressed concern that the Stormwater Utility concept could cause great expense to the Village, to which Mr. Oslund responded that the initial five-year permit was to get Stormwater �tflity Board Meetiag Miautes April 28, 1997 Page 3 everyone going; the government was insistent upon cleaning up rivers, for which the cost could become astronomical, and Dover Ditch could fall under that program; and after five years much more would be known. Responsibility for dropping the Teques�a Coun�ry Club lake levels was discussed and the Board learned that Village Manager Bradford made the decision which was then carried out by personnel. Cauncilmember Capretta commented that the Stormwater Utility rate was �ominal� and questioned Public Works Director Gary Preston as to what he would do with more money, to which Mr. Preston responded that more capital projects would be done. Councilmember Capretta expressed his opinion that the drainage was in such poor shape that the Village could not afford to move too slowly to correct drainage problems, and that the rate should be raised possibly to as much as $25. Mr. Oslund commented that with more money projects could move more quickly, and that certain areas could not presently take a 5- year storm and were therefore high priorities. Mr. Preston explained that although it was believed prablems had been reduced to half those experienced during the 100-year storm, there would always be some problems, especially with a few of the first homes built in the Village. Village Manager Bradford explained that a 25-year 3-day event storm standard had been adopted, which Mr. Oslund explained was 7+" of rainfall. Councilmember Capretta questioned whether the Village should proceed siowly spending available money or whether the Stormwater Utility rate should be increased so that the repair program could be accelerated. Mr. Oslund explained that most of the soft costs were now in place so that most of the fee would be allocated to capital projects. Councilmember Capretta requested that a schedule for capital projects be presented at the May 27, 1997 Stormwater Utility Board meet�ng. Village Manager Bradford questioned the percentage of land which would remain unflooded during a 3-day 25-year event--the minimum criteria for Palm Beach County for several years, to which Mr. Oslund responded that would need evaluation, and that much of Tequesta had been built prior to adoption of that standard. Vice Mayor Hansen questioned whether the $5.12 fee had improved the budget picture for capital improvements compared to funding for those projects before the Stormwater Utility had been established. Mr. Preston explained that capital Stormwater IItility 8oard Meetiag Miautes April 28, 1997 Page 4 improvement projects had been carried out prior to establishing the Stormwater Utility a�d the money had been taken from Public Works. Vice Mayor Hansen pointed out that Mr. Oslund had indicated previously that some projects could wait and those had been slated for years 4 and 5 of the 5-year plan. Mr. Oslund responded that those projects were not priorities as long as another 100-year storm did nat occur--if it did, then problems would be experienced in those areas. Mayor Schauer read from a schedule from a year ago when it had been indicated that capital projects for 1996 would be Tequesta Drive Drainage Conversion and Seabrook Road North totaling $319,000; for 1997 Shay Place $40,000 and Seabrook Road South $41,500; for 1�98 the second phase of Seabrook Road South and North Dover Road totaling $96,000; for 1999 the third phase of Seabrook Road South and Country Club Drive $45,000; for year 2000 Cypress Drive $55,000; for 2001 Riverside Drive $81,000. Mayor Schauer questioned which of those projects would be moved ahead on the 5-year schedule if more money were made available. Villaqe Manager Bradford questioned whether there were other projects not on that list, and if money were no object what would be done. Mr. Oslund responded that he would need time to prepare a response; however, he would like to investigate the possibility of an additional outfall in the Tequesta Country Club or South Dover Road area. Mayor Schauer requested that Mr. Oslund and Mr. Preston prepare a list for the Stormwater Board before the May 27 Board meeting. Councilmember Mackail commented that the list should be prioritized as to importance, which could be changed if events warranted; and that the cost must be prorated according to the benefits realized of fixing problems in their order of importance. In response to Councilmember Mackail's question regarding the C-18 Canal, Mr. Oslund commented that water was being diverted from the C-18 Canal into another canal by South Florida Water Management District. Village Manager Bradfard commented that fresh water discharge from C-18 affected the salinity of the river which affected the quality of irrigation water used by the Village. Councilmember Capretta commented that he was very open to ideas which would carry the most impact, such as additional outfalls in the Tequesta Country Club area and in the south area of the Village. Discussion ensued regarding possible ways of accomplishing establi�hment of additional outfalls, Stormwater Utili�y Board Meetiag Miautes April 2$, 1997 Page 5 including a suggestion that a house could be purchased and then torn down to provide a retention area, that condemnation could be done for public safety purposes so long as the fair market value was paid. Village Manager Brad�ord questioned the adjustment required for the Golfview Drive drainage project, to which Mr. Oslund responded that one section of pipe would be lowered to allow the level of the sma11 lake on the south side of the golf course to be lowered two additional feet before a storn�.; which would reduce flooding in the Fairway East and West vicinity. Mayar Schauer questioned whether that capital project would be moved ahead of schedule if the money was available, to which Mr. Oslund replied that it would be moved far forward. This problem was discussed further. Village Manager Bradford explaine� that the fact that the pipe was two feet higher than it should have been was not discovered until recently. V. REVIEW OF NPDES 5-YEAR MAINTENANCE PROGRAM Mayor Schauer questioned why the third phase of Seabrook Road drainage was no longer listed for 1999, which Mr. Preston explained that phases two and three were being combined. Village Manager Bradford explained that because of collapsing pipes on Seabrook Road South that this had become a priority; and that in his opinion, projects currently slated for the year 2000--Golfview Drive Drainage Modification and Country Club Drive Expansion (Tequesta Circle to 215 Country Club Drive} now took priority over North Dover Road Drainage and Pavement Improvem.ent if funds were available to do them. Village Manaqer Bradford explained that this was one example of re-prioritizing which might be done if money were no object, and Councilmember Capretta's request was for Mr. Oslund and Mr. Preston to tell the Board why projects could not be done and how much would be needed to do it. Councilmember Capretta discussed how drainage from the golf course during the 100-year storm had created a ditch between his house and his neighbor's house. Mr. Oslund advised that the system had been designed to do exactly that, and Village Manager Bradford suggested that a possible outfall could be created in that area. Discussion ensued, during which Councilmember Capretta's home and the ENCON pond were pointed out on. a map. Mr. Prestan explained that staff had met with Storm�vater Utility Soard Meeting Miautes April 28, 1997 Page 6 ENCON, who had indicated they would provide a berm which should prevent their pond from flooding again and were working with the Tequesta Country Club to do that. Councilmember Capretta commented that the drainage on the golf course was really good, since golfers could al�ays play the next day after a storm. Improvements which had been made since the 100-year storm were discussed. Mr. Preston indicated that capital projects would be revisited. Mayor Schauer requested that projects slated for the years 1999 and 2000 be flipped so that the 2000 projects would be addressed sooner. Staff was requested to address both the Stormwater Utility rate and the budget at the next meeting. VI. REVIEW OF PROPOSED FY 1997-1998 TEQUESTA STORMWATER UTILITY FISCAL YEAR BUDGET A. Operational Budget B. Capital Budget This item was delayed until the next meeting. VII. REVIEW OF PROPOSED TEQUESTA STORMWATER UTILITY NON-AD VALOREM ASSESSMENT (Existing Equivalent Residential Unit (ERU) _ $5.12) This item was delayed until the next meeting. VIII.ANY l3THER MATTERS Village Manager Bradford discussed the Cypress Drive Drainage Project, in the areas around Pasquales and Rinker which were always flooded. The Villac�e Manager explained that approximately ten years ago the FEC Railroad had threatened to shut down railroad crossings on Tequesta Drive and Riverside Drive if Jupiter and Tequesta did not address this problem, which was allegedly causing erosion to the FEC right-of-way. Because three government entities were involved since Palm Beach County owned the Old Dixie Highway right-of-way; Stormwater IItility Board Meetiag Miautes April 28, 1997 Page 7 therefore, legislation had been passed in Tallahassee to allow Northern Palm Beach County Water Control District to handle the project. For the past three to five years, this entity had been working to get 51a appraval from the property owners to get assessments. The necessary 51% had recently been attained, an engineering report had been authorized, and construction was estimated to start the latter part of 1997 or early 1998. For the past few years Tequesta had held their assessments in reserve, and planned to pay cash for those assessments before bonds were issued. This would benefit property owners, who would have a lower debt service and reduced assessments. Cost of the project was indicated at $1.4 million and rising. Gouncilmember Cameron questioned what was being done to address the ponding problem at the Texaco station. Mr. Oslund responded that the swale to the west of the station had been excavated down approximately eight inches and resodded, so that the water would flow off the driveway and percolate out to that area, which had provided some improvement. The status of drainage at the back of Shay Place was discussed. Mr. Preston commented that there was no positive outfall on Bridge Road, which could be remedied if funds were available. Village Manager Bradford commented that he hoped the upcoming charette would make it known that the Village was willing to do major improvements in the Bridge Road area, including drainage. Village Manager Bradford discussed the Seabrook Road Drainage project. The contract had been awarded at the January 1997 Village Council meeting to AKA Services in the approximate amount of $199,000 conditioned upon a change order being issued to A.KA dropping their bid, and subject to receipt of SFWMD permit, whlch had not yet been received. The permit was now in the process of being signed. Village Manager Bradford explained that the permit would be issued, and there would be a benefit to amending the previous condition that the permit must be received prior to commencement of work to allow issuance of Notice to Proceed for the water line relocation and/or the sewer main relocation. This would enable the contractor to come on site and the Village would request AKA. Stormwater Utility Board �eetiag �fautes April 28, 1997 Page 8 the next day to issue a change order to address (a) the Shay Place Drainage Improvements, and (b) the South Seabrook Road Phase One work. If the change order amount was within the Village budget, this item would be on the agenda for the Village Council meeting of May 8. This would allow a substantial amount of work to be done before the SFWMD permit signing was completed and the permit was received. Mr. Oslund explained that by such action no rules of SFWMD wou.ld be viol�ted. Councilmember Cameron commented that he would get the necessary easement very shortly for the Shay Place project. Councilmember Cameron made a motion to supersede �he previous action of the Village Council whereby work could not be commenced for the Shay Plaae Drainage Improvements project and the South Seabrook Road Phase One work untii a pezmit had been rec�ived from SFWNID and to authorize staff to issue Notice to Proceed to the contractor prior to reeeipt of the SEWMD permit. Councilmember Mackail seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C. Hansen - for Alexander W. Cameron - for Joseph N. Capretta - fQr Ron T. Mackail - for The motion was therefore passed and adopted. Mr. Oslund clarified that the original amount of the AKA contract was $450,000, which had been reduced by $199,000. XIV. T�iDJOURNMENT Vice Mayor Hansen moved that the meeting be adjourned. Councilmember Mackail seconded the motion. The vote on the motion was: Elizabeth A. Schauer - for Carl C . �iansen - for Alexander W. Cameron - for Joseph N. Capretta - for Stormwater Utility Board Meeting Minutes April 28, 1997 Page 9 Ron Te Mackail - for the motion was therefore passed and adopted and the meeting was adjourned at 8:27 P.M. Respectfully submitted, , `� �.�t' .t. ( 2� ��1.= �_,c '��..��_ � ; , , . �� � _ Betty Laur Recording Secretary ATTESTa ��c� _,� _ �o�/� Jo nn Manganie a Village Clerk DATE APPROVED: � �� .�997 , —