HomeMy WebLinkAboutMinutes_Stormwater_05/27/1999 F Tf
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� VILLAGE OF TEQUESTA
��' Post Office Box 3273 • 250 Tequesta Drive • Suite 300
�� � o Tequesta, Florida 33469-0273 • (561) 575-6200
�; o Fax: (561) 575-6203
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VILLAGE OF TEQUESTA
STORMWATER UTILITY BOARD
MEETING MINUTES
MAY 27, 1999
I. CALL TO ORDER AND ROLL CALL
The Tequesta Village Council held a meeting sitting as the
Stormwater Utility Board at the village Hall, 357 Tequesta
Drive, Tequesta, Florida, on Thursday, May 27, 1999. The
meeting was called to order at 7:00 P.M. by Mayor R.on T.
Mackail. A roll call was taken by Betty Laur, Recording
Secretary. Councilmembers present were: Mayor Ron T.
Mackail, Vice Mayor Carl C. Hansen, Joseph N. Capretta, and
Elizabeth A. Schauer. Also in attendance were: village
Manager Thomas G. Bradford and Village Clerk Joann
Manganiello, and Department Heads. Councilmember Basil E.
Dalack was absent from the meeting.
II. APPROVAL OF AGENDA
Vice Mayor Hansen requested addition under ANY OTHER
MATTERS of discussion of road repairs and hurricane season.
Councilmember Schauer made a motion to approve the Agenda
as amended. Councilmember Capretta seconded the motion.
The vote on the motion was:
Ron T. Mackail - for
Carl C. Hansen - for
Joseph N. Capretta - for
Elizabeth A. Schauer - for
fiTORMW�TLR UTZLI3'Y BOARD
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MAY 27, 1999
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The motioa was therefore passed aad adopted sad the Agenda
�+ras approved as ameaded.
TII. COM�[JNICATIONS FROM CITIZENS (NON ITSM$J
There were no communication.s from citizens.
IV. APPROVAL t�F MINtTPBS & RBPORTS
A) Stormwater Utility Board; April 29, 1999
Couacilmember Schauer made a motion to apprave the
miuutes for the S�ormwater IItility Board meetiag of
April 29, 1999 a�s submitted. Vice Ma3ror 8aasea
secoaded the mot3on. The vote on the motion was:
Roa T . Mackai.l - for
Carl G. 8aasea - for
Joaeph N. Capretta - for
8lizabeth A. Schauer - far
�he motioa was therefore passed and adopted.
�T. RBVIE�P AND RLCO�TDATION OF PROPOSED FY 2000 STORM�TATER
IITILITY OPEItATIONAL BUDGET.
Village Manager Bradford explained this was the second of
the two required annual meetings of the Stormwater Utility
Board; however, more could be held if desired.
Matthew Morrison, Utilities Director, explained that total
operating expenses for the Stormwater Utility had remained
relatively constant aver the past two fiscal years, and in
reviewing the expenditures �or those years only a fraction
of the available funds had been expended, whiCh he believed
to be the result of lack of direction. Director Morrison
5TORMOPATBR '[JTILITY BOARD
�BTING MIN[TPES
a�y Z7, is�9
PAG� 3
recommended that all line items remain as proposed with the
exception of increasing engineering serviCes by $2,000 by
reducing small tools/equipment, miscellaneous equipment,
general maintenance, and drainage ma.intenance by� $500 in
each. The $2,000 would be utilized for engineering
assistance in preparing grant applications for S�ormwater
Capital Improvement Projects. Mayor Ma.ckail questioned
whether there was sufficient manpower to keep on top of
available grants, to which Director Morrison responded he
believed he and his staff could handle the process, but
might need help getting underway since deadlines were so
close together in April, May, and June. Director Morrison
explained that this year�s deadlines had either passed or
were very close, which did not allow time to apply for any
grants this year. His intent was to start next year,
allowing sufficient time to be sure applications were in
order, and expressed his beZief that long-term the Village
could realize a large sum of revenue from grant
opportunities, realistically expecting to pay only 25 to 35
cents on the dollar for improvement projects. Director
Morrison explained that Sauth Florida water Management
District woul.d ma�ch 50� of a project at the local level,
and that state and federal grants requiring a local match
would allow utilizing the South Florida Water Management
grant as a portion of the local match. Director Morrison
pointed out that drainage improvements in the Country Club
would open up a lot of grant opportunities and he expected
to be able to fund 75� of that praject through grants.
Councilmember Capretta questioned whether everything
passible was being done to accomplish projects as quickly
as possible and whether sufficient manpor�er was available.
Councilmember Capretta commented he did not want projects
to slide as had happened in the past. Mayor Mackail
commented the Village's engineering firm had suggested a 3�
increase in rates, to which Director Morrison responded
funds were available and he felt it was important to
leverage funds through potential grants rather than raising
rates. Director Morrison explained it was his goal to get
STORM�ATSR UTILITY SOARD
MELTING MIN�'P]�S
MAY 27, 1999
PAGB 4
ahead of the grant cycle so that the Village would have the
money ahead of when it was needed. Councilmember Schauer
questioned whether Mr. Morrison was sure $2, Ofl0 would be
enough, to which Mr. Morrison responded he believed it
would be enough since he planned to use it only if �.e found
it was necessary to utilize engineering help to prepare
grant applications. Councilmember Capretta commented that
if money was going to be put in to accelerate the pert
chart on the critical point, which was Mx. Morrison, it
should be utilized to get outside help, because in the past
grant money had not been received because the applications
were not proper or timely. Councilmember Capretta
expressed his opinion that everything that needed to be
done to get the money should be done. Director Morrison
stated he felt comfortable with the $2,000 request and
a�ked that the Council let him move farward with his
recommendation. Councilmember Schauer stressed that if
the $2,000 was not sufficient, that Direc�or Morrison
should come back to request more money. Vice Ma.yor Hansen
commented that some members of the Village Council had been
surprised that more capital projects had not been listed
for improvemen.t, and questioned whether Director Morrison
felt there were more projects to be done. Director
Morrison explained there were funds in Retained Earnings
and he had come across small areas that needed improvement
and would bring more recommendations for projects to the
Council as he became more familiar with the area. Director
Morrison commented tha� if funding was not sufficient then
the ERU rate could be increased enough to make up the
difference. Councilmember Capretta commented about
$100,000 in projects was being accomplished annually, and
suggested that double that amount could be handled annually
to accelerate the completion of alI projects targeted for
completion within the next ten years. Councilmember
Capretta questioned in ten years what percentage would have
been achieved spending $1 million in ten years; and favored
establishing a planning organization that could conceive,
implement, and complete plans on an accelerated schedule.
Councilmember Capretta mentioned a hole near his house that
STORM�PATLR UTILITY BOARD
�LTING MINU''P8S
MAY Z7, 1999
PAGE 5
had needed fixing for years. Director Morrison explained
that he was not yet in a position to determine what portion
of the entire system had been completed, but stated that
mone�r had been budgeted this year for local service, and he
would be embarkiMg on a program to utilize Florida Atlantic
University graduate students to hel.p the village develop a
level of service, to be completed in December, 1999 or in
January. Director Morrison explained that establishing a
l�vel of service was the first step needed in order to
develop a master plan for the stormwater utility.
VI. RLVIEN AND RSCOb�N'DATION OF PROPOSSD FY 20Q0 STOR�ATBR
UTZLITY CAPITAL BIIDGET.
Director Morrison commented that at the last meeting, Vice
Mayor Hansen had expressed interest in moving the Bridge
Road project forward one �rear. Director Morrison had
investigated the project and now recommended shifting the
Bridge Road Drainage Improvement project to the next fiscal
year. Mr. Marrison expressed his opinion that Bridge Road
improvements would not cost the $90�,000 budgeted amount
and that any funds not utilized could be applied to Country
Club System I and II improvements. village Manager
Bradford commented there was a possibility that JMZ would
approach the Village to request acceleration of the
Tequesta Plaza project, which would mean Bridge Road
improvements could start soan.er, and money would be
budgeted for this during the next fiscal year. Bridge Road
drainage improvements and landscaping would be done
simultaneously. Councilmember Capretta commented that the
decision of when to do the Bridge Road project could not be
made until Mr. Zuccarrelli had firmed up his plan for the
Tequesta Plaza project. Village Manager Bradford commented
that on Sridge Road stormwater needed to be directed
through use of a curb and gutter system; but the new road
through Tequesta Plaza might require storage capacity that
could use additional funds. Councilmember Capretta
' questioned which road had a higher elevation--Tequesta
STORMWATER UTILITY SOARD
�rTI�G �Ia�r$s
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PAC�I� 6
Drive or Bridge Road--stating that would determine how the
water would flow. The Village Man.ager cammented he believed
they both sloped toward Old Dixie Highway. Village Manager
Bradford commented regarding the operational and capital
budgets that staff would have another budget meeting
before the budget was camplete, and that the budget was
currentl�r within $400 of what would be presented to the
Village Council at the July budget hearings.
VII. REVIEW OF PROPOSLD FY 200Q STORMWATLR UTILITY ERII R.ATL.
Director Morrison stated he was not recommending an
increase in the stormwater utility ERU rate for the
upcoming �rear. Director Morrison explained that the
Utilities Departmen.t was warking closely with the
Department of Community Development to update parCels that
have increased their impervious parcel size which may
slightly in.crease in the FY 99/00 stormwater utility
revenue, and in addition, the Stormwater Utility had
realized a reduction in salaries and wages which would �ree
up additional money for Utility improvement expenses.
Councilmember Capretta questioned whether the Village was
convinced after three years of operation that the ERU rate
concept was fair, to which Village Manager Bradford
responded he had had onl� one complaint in three years
which had been a single family homeowner who had believed
they were over assessed, and a couple of commercial
projects had complain.ed about accuracy to the former
Storrnwater Utility Director and those had been corrected.
Director Morrison expressed his opinion that Tequesta`s ERU
rates were very consis�ent with those of other utilities.
vice �ayor Haasen. made a a�wtion to recommend to the village
Couacil the proposed �RII rate for FY 2000. Couacilmember
Schauer secoaded the motioa. The vote oa the motion was:
Roa T. Mackail - for
Carl C. Hansen - for
STOR�ATSR IITILITY BOARD
MEETTNG MINUTES
MAY 27, 1999
PAGE 7
Joseph N. Capretta - for
8lizabeth A. Schauer - for
The matiaa was there�ore passed aad adapted.
VIII. STATUS REPORTS
(A) trpdate oa SFW� Respoase ta Propased permit for
Tequesta Couritry Club Ccmamauni ty Draf nage �mprovemer�.ts .
U'tilities Director Matthew Morrison recalled discussion
at the last meeting regarding an overview of Country
Club Drive drainage improvements presented by J, B.
Frost of Gee & J'enson which highlighted issues
associated with peak discharges. Director Morrison
reported that subsequent to that meeting he had
contacted South Florida Water i�anagemen.t District
regarding permit issues and had been offered options af
demonstrate property had been damaged, claim hardships,
or go back and find additional solutions. The solution
arrived at was ta increase storage, and with that in
mind discussion wouid be held with Country Club
community to formuiate a strategy.
J. B. Frost commented at the April 29, 7.999 meeting the
S�oxmwater Utili�y Board had directed him and Director
Morrison to discuss options with regulatory agencies to
try to get a buy-in from them; prepare a strategy and
talk to the Country Club cammunity residents and the
Country Club; and to prepare presentations. Mr. Frost
explained the strategy would be to first notify
residents o� the issues and make �.hem understand the
problems, options, and remedies. A mai3er to the
residents would address a history of the problem, why
improvements are needed, existin.g proposed design and
its potential shortfalls which the District would not
accept, and proposed modifications to the design. A
proposed meeting date would be included in the znailer,
STORMWATL�R UTILITY BOARD
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MAY 27, 1999
PAG� $
one to be a general public meeting at Village Hall to
address concerns, and a meeting held at the clubhouse
with appropriate members of the Country Club to discuss
the situation and to hear their issues. The outcome of
the mailer and the me�tings would be education of the
public regarding improvements to quality of water
discharged into the Loxahatchee l�iver and make sure the
public understood that the improvements would improve
the water quality, conservation of the natural aquifer,
increased water storage to alleviate flooding, and
potential to utilize fill removed from ponds for use on
the golf Course. Mr. Frost commented that being able
to demonstrate an improvement on the environment would
help obtain grant funds. Mr. Frost requested approval
to proceed with development of the presentations and to
implement the strategy. Vice Mayor Hansen questioned
whether there was any wa� to reduce peak discharge from
the Country Club community itself without going into
the golf course. Director Morrison stated the swale
program would be an improvement, but not to the level
needed, and SF'WNID would require an in-depth study that
the drainage improvements would not cause adverse
impact, which would be hard to prove. Mr. MQrrison
explained other areas could be considered for storage,
using back pumping to divert water, but that could be
very expensive, and there was not a lot of vacant land
left in the village. vice Ma.yor Han�en questioned
whether the few vacant lots left, if purchased by the
Village, would be sufficient for water storage, to
which Mr. Morrison responded that the best place for
storage from an engineering standpoint was the Country
Club. Mr. Morrison explained that when the amount of
water that needed to be retained was known, then the
Village could see if ponds on vacant lots would help.
Mr. Morrison stated staff would look at the options.
Councilmember Capretta commented that a pond should
have been added when the golf course was torn up, and
explained that the Country Club had voted 54-46 in
favor of adding a pond at that time, but the Board had
STORbi9�ATLR UTILITY BOARD
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PAGE 9
been unwilling to move forward based an such a small
margin. Councilmember Capretta commented there were
still same places that ponds could be located on the
golf course, such as in the woods, u�ithout interfering
with play. Councilmember Capretta cautioned that the
relationship between the Country Club golf course and
the community was separating into two factions, where
it used to be on.e. Councilmember Capretta questioned
whether the golf course could be forced to install
pands, and stated he was in favor of going all the way
and contacting the lawyers to get this done, if
necessary. Councilmember Capretta stated the Village
should not start this unless they planned to go all the
way, and not make the same mistake as last time.
Village Manager Bradfard stated he was 9�� sure the
power of eminent domain applied to drainage.
Councilmember Capretta recalled the people who were
against the ponds were the ones who got flaoded, and
stated ponds should be placed in areas least offensive,
that the Village should start with people living in the
Country Club and make them understand it would be to
their benefit. Council.member Capretta suggested three
meetings rather than two, one at the Village Hall for
the general public, one with the Country Club
communit�, and a third vaith the Country Club members.
Director Morrison proposed public workshop meetings
with a charrette atmosphere so that x�esidents cou].d
suggest ideas. Councilmember Schauer requested a copy
of the mailing when it went out, sinc� the last time
residents had called her. Mayor Mackail commented
every existing pond on the golf course could be
utilized for more storage without creating an
adversarial impact. Councilmember Capretta commented
that the existing ponds were nQt operating properly at
the present time, and the ones on holes 12 and 2 were
not draining properly; that the Village needed to
double the size of the pipes and fix the pipes to drain
properly and then maintain the ponds for drainage and
for aesthetics to make the gol� course management
STORM�PATLR tJTILITY BOARD
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MAY 27, 1999
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happy. Mr. Frost stated that in advance of holding
meetings it would be determined how much acreage was
needed for water storage and vacant Iots would be
considered. Councilmember Schauer questioned whether
Mr. Morrisan knew if the drainage pipes and covers were
being properly maintained. Mr. Morrison advised that
they were now, and others would be done, and ponds he
had inspected were not siltating and were percolating
properly. Cauncilmember Schauer commen.ted if
everything was properly maintained the people would be
more amenable. Vice Mayor Hansen commen�ed he believed
most residents were very ignorant regarding the
importance of swales, and requested a strong plug for
swales be i.n,cluded in the mailing. Councilmember
Capretta suggested sending a letter to the President of
the Country Club and to Mrs. Hansen as President of the
Country Club Homeowners Association, telling them what
t�he Village was planning, requesting their
cooperation, notifying them that a presentation would
be made to them at their convenience, and informing
them that a mailer would be sent out. After these
letters had been sent, the mailing could be sent out,
and then the three meetings be held. Councilmember
Capretta suggested making a map of the golf course
showing the location of the ponds to be enlarged and
proposed new ponds, and indicating the depth of the
ponds. Councilmember Capretta reported he had met with
the Tequesta Country Club greens person and informed
him the Village would determine the level of the ponds,
and showed him how it was done. Ma.yor Mackail
indicated the Village Council was in agreement and a
resolution needed to be brought about for the Village.
village Ma.nager Bradford suggested a meeting with the
TECCA Board first to let the homeowners association
critique and provide feedback, and they would filter
the word out to the community to help sell the project.
Village Manager Bradford commented to Mr. Matthews and
STOR�WATBR UTILITY SOARD
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MAY 27, 1999
PAGE 11
Mr. Frost that the Village owned a large right-of-way
along Tequesta Drive between the Tequesta Drive bridge
and the sou�h gate of the Country Club, and there was
a possibility drainage basin on the south gate could be
diverted to the west. In addition, south of the
interse�tion of Tequesta Drive and Country Club Drive,
was a 30-foot right-of-way to the river which bel.onged
to the village. The Village Manager commented he
wished the Soard to be aware that because of the rumor
that there was a buildup of sediment on the bo�tom of
the drainage retention ponds, Mr. Morrison would be
taking soil borings from the pond bottoms to prove
whether this was true; and he believed from his
observation of the ponds there was no sediment buildup.
t8) Ability to Proceed �ith South Cypress Drive =mgrovenneat
Pro�ect 1�,bseat Progress og Cypress Dr3ve Drainage
Improvemeat Project by Northera Palm Beach Couaty
=mprovem�at District.
Utilities Director Morrison explained he had spoken
with Mr. Piment$1's assistant at Northern Palm Beach
County Improvement District regarding the Cypress Drive
project, and they would be building the largest
exfiltration trench in the state of Florida.
Tequesta's bid would be awarded simultianeously with
their project. Mr. Morrison did not recommend
proceeding with the streetscape until the drainage
project was done. Going out for bid was anticipated in
the fall with the project to be completed in spring of
aoaa.
Village Ma.nager Bradford reported that the Department
of Community Development had met with over half af the
landowners on South Cypress since the last meeting of
the Stormwater Utility Board, and Kara Irwin had
reported they were overwhelmingly in favor of the
project and their Ordinance 377 improvements being done
as a part of the streetscape. The landowners had
STORMWATSR UTILITY BOARD
��TING �INtiT�S
MAY 27, 1999
PAG$ 12
requested the Village take action against the auto
repair shop two lots south of Tequesta Drive where
double and triple parking took place. village Manager
Bradford explained that this project should eliminate
illegal parking. Vice Mayor Hansen commented he liked
moving this project up to clear up the list of
outstanding Ordinance 377 projects. Utilities Director
Morrison commented since there was a lot of standing
water there, some grant money might be realized.
(C} NPDBS Update
Utilities Director Matthew Morrison announced he had
submitted the second annual report for NPDES. Mr.
Morrison summarized ongoing activities, which included
annual inspection of control structures and cath basin
inlets and bi-annual inspections lakes, gonds, and
ditches. Th�se would continue throughout year� 3, 4,
and 5. Under the monitoring scenario, dry weather
screening had been completed and all 13 outfalls had
been comgl.e�ed for the 5-�ear duration, and no
contaminants had been found. Roadway maintenance
activities reported were the annual inspection of
swales, and tMat potential high-risk facilities
(Tequesta Police Department and Tequesta Country Club)
had been inventoried. Activities which would be done
in year three would be annual street sweeping on roads
with curbs and gutters, and dry weather screening. Mr.
Morrison clarified for Vice Mayor Hansen that outfalls
were where pipes went out into the river. The Vice
Mayor discussed before and after photos of the outfall
on Tequesta Drive. vice Mayor Hansen reported people
living in Bay Harbor had complained they could no
longer bring in their boat �o their dock because of
silt and sand that had collected at an outfall there,
and questioned whether the Village could be sued
because of that situation. Mr. Morrison responded he
found it hard to believe silt would collect in the
Intracoastal and he did not believe that was from
STORMD�ATLR UTILITY S�ARD
�ETING MINUTES
MAY 27, 1999
PAGE 13
Village actions. Village Manager Bradford commented
there were areas where swales came and wen.t naturally
and that people had complained in the past bu.t then the
silt had disappeared naturally. The Village Manager
reported that Bay Harbor owned their own outfall, and
their road was a private road with a private drainage
s�stem.
IX. A11Y OTHER MATTERS
Vice Mayor Hansen commented he was glad Mr. Morrison had
completed a walk through of the Tequsta Drive Drainage
project and made suggestions for resolution of problems.
The ZTice Mayor commented that the section of road from
Tequesta Drive on Riverside Drive to Dover Ditch looked
bad, with manhole covers above the roadway, especially
since Jupiter had improved their section of Riverside
Drive. village Manager Bradford responded that area was
scheduled to be rebuilt in 2001. Vice Mayor xansen
suggested the possibility of going ahead with this project
in conjunction with daing something on Tequesta Drive.
Vice Ntayor Hansen commented there were several places in
Constitution Park that needed covers on holes, and he
believed Gary Preston had made plans to have that done.
village Manager Bradford responded that recreation project
was in this year�s Capital Improvement budget, and Harry
Benoit had campleted bid specifications for the job. The
village Ma.nager explained he had not had time since Mr.
Preston left on medical leave to move that project forward,
and Mr. Preston had commented the project might be over
budget. village Manager Bradford commented if the project
did not get done this year the funds would be reserved for
next year.
Vice Mayor Hansen commented that in tonight�s n.ews it was
stated there were only five da�rs until hurricane season,
STORMWATER UTILITY BOARD
MEETING MINUTES
MAY 27, 1999
PAGE 14
and questioned who was in charge in the absence of Fire
Chief Jim Weinand. Village Manager Bradford responded that
Acting Fire Chief Bud Burnsed was very knowledgeable on
emergency management issues and that he was the emergency
operations person in Chief weinand's absence. village
Manager Bradford stated staff would be having a hurricane
operations meeting in the near future.
X . ADJOURNMEI�7'I'
Vice Mayor Hansen moved that the meeting be adjourned.
Councilmember Capretta seconded the motion. The vote on
the motion was:
Ron T. Mackail - for
Carl C. Hansen - for
Joseph N. Capretta - for
Elizabeth A. Schauer - for
the motion was therefore passed and adopted and the meeting
was adjourned at 8:38 P.M.
Respectfully submitted,
�
,
Betty aur
Recording Secretary
A�TEST:
Joann Mangani lo
village Clerk
DATE APPROVED:
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��� SROAL�CASZ' REL�ORT ���
MAY-24-99 09:43 ID:5615756203 VILLAGE OF TE�USSTA
GROUP2 MEINKEN
No. NAMB TELEPHOTIE NUMBER ENTRY RESULT
01 BETTY LAUR 96941591 OT15 OK
02 JUP COURIER 97430673 OT06 OK
03 PBPOST 98203021 OT16 OK
04 TOM JEI�iSON 9433B011 SD00 OK
05 VIC STRAHAN 97476569 SD81 OK
06 CHAMBER OF COM 97467715 SD02 OK
07 BERUBE 97466566 SD93 OK
08 COBEt1 97472882 SD08 OK
09 LIGHTHSE GALLRY 97463241 SD04 OK
10 COURIER AIEWSRM 97�152403 SD06 OK
11 FPL 96402575 SD07 OK
12 SHENKMAN 96222841 SD09 OK
13 MUEHLMEIER 97460192 OT1@ OK
14 NEWS ADV 98445917 OT17 OK
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MAY-21-99 13:45 ID:5615756203 VILLAGB OF TE�UESTA
START TIME MAY-21-99 13:44
TELEPHONE AtUMBER 96204401
I�IAMECID NUMBER) 5B1 B20 4407
TRATISMISSION MODE EMMR
RESOLUTION STD
PAGES TRANSMITTED 05
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� MAY-21-99 13:36 ID:5615756203 VILLAGE OF TE�UESTA
START TIME MAY-21-99 13:35
TELEPHOTIE NUMBER 95756218
NAMECID IIUMBER) 4075756216
TRATISMISSION MODE ECM
RESOLUT I OI�[ STD
PAGES TRANSMITTED 05
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MAY-21-99 13:4B ID:5615756203 VILLAGE OF TEDUESTA
START TIME MAY-21-99 13:46
TELEPHONE NUMBER 97452403
A[AMEtI17 NUMBER) 561 745 2403
TRANISMISSION MODE EMMR
RESOLUTIOId STD
PAGES TRANSMITTED 05
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