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HomeMy WebLinkAboutMinutes_Stormwater_05/25/2000 � *e a y' � � . G ��'� � VILLAGE OF TEQUESTA r � Post O�ce Box 3273 • 250 Tequesta Drive • Suire 300 �^ '� a Tequesta, Florida 33469-0273 • (561) 575-6200 �; o Fax: (561) 575-6203 @ � 4 � ���N co y VII.,LAGE OF TEQUESTA STOP;�VIWATER UTILITY BOARD MEETING MIlVUTES MAY 25, 2000 I. CALL TO ORDER AND ROLL CALL The Tequesta Village Council held a meeting sitting as the Stormwater Utility Board, at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Thursday, May 25, 2000. The meeting was called to order at 7:00 P.M. by Mayor Joseph N. Capretta. A roll call was taken by Betty Laur, Recording Secretary. Councilmembers present were: Mayor Joseph N. Capretta, Vice Mayor Elizabeth A. Schauer, Councilmember Geraldine Genco, and Councilmember Sharon Walker. �lso in attendance were Acting Assistant Village Manager Richard Diamond, and Department Heads. Councilmember Basil E. Dalack was absent from the meeting. II. APPROVAL OF AGENDA Mayor Capretta requested addition under ANY C?THER MATTERS of discussion of the process of choosing a new Village Manager. Vice Mayor Schauer ma.de a motion to approve the Agenda as amended. Councilmember Walker seconded the m�otion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Geraldine Genco - for Sharon Walker - for The rru�tion was therefore passed and adopted and the Agenda Rccycled Pxper STORI�TATER UTILITY BOARD 1�ETING MTNUTES l�ay 25, 2QQQ PAGE 2 was approved as amend�d. III. CC��lUNICATIONS FROM CITTZEN3 (NON-AG�NDA ITEMS) There we�e no communicatian.s from citizens. IV. APPROVAL OF MINUTES � REPORTS A) Stormwater IItility Board; April 27, 2004 . Vice Mayor Schauer made a motion to apprave the minutes far the Stc�rm�+rater Utility Baard me�ting of April 27, Z000 as submitted. Councilmember Genco sQCOnded the mc>tion, The vote on the moticn was: Joseph N. Capr�tta - for Eliza�th A Schauer - for C3eraldine G�eneo - for Sharon Walker - far The motion was therefore passed and adopted. V. REVIEW AND REC�ND PROPOSED FY 2Q01 STORL�ATER UTSL�TY BUDCiET IIt�.li�y Direc�tor Josef Grusauskas highlighted this year's budge� versus last year's budget. This �ear's budget included approxi.mately $38,000 in hurricane costs which would be paid b� the State; however, the Village had to pay those expenses up front, which impacted the budget. IInplanned expansion of the budgeted �'�questa peninsula project as a result of a$235,Q�Q0 grant had also changed the original budget. Mr. Grusauskas explained that �he Stormwater IItility was approxi.mately five years old, and at inception a drainage study had been done and a 10�year plan develaped. The goals �f this ten-year plan, which had established an app�t�xiznate $1 million budget over the ten- year p�riod, were to make �he Vi.11age as stormwater protected as possible during the ten-year period without aver burdening the residents, and to p�avide a funding STORN�7ATER UTILITY BOARD MEETING MINUTES Ma.y 25 , 2000 PAGE 3 mechanism thraugh seed m.oney and p1a�.ning to get additional grant monies. Mr. Grusauskas reparted that with Completion af the Teques�a peninsula project, six of the 20 miles of roads within the Village would have been improved, and that �he plan_had.beer� to fix ten road miles within ten years. This acceleration had b�en possible due to �.ncreased capital received from grants totaLing over $400,000. Mr. Grusauskas referred to the budget summary of this year's and nsxt year's revenues and expenditures, which took the ten-year plan and moved it forward from thE current date to the end Qf.its creation_ Stormwater Utility revenues were shown at $250,000 to $30Q,000 per year, with actual expenditures much moxe than that due tQ getting miti.gation grants of $273,000+, as well as other related project manies. In �he 200Q-�001 budget, reserves would be depleted in order to make the scheduled projects happen; therefore, a sligh� increase in stormwater assessmen�t rates was proposed in order to replenish reserves and position �he Village for additional grants in the future. The operating budget was roughly half the revenu�s from assessments and the other was half made up of capital projects with a bond repayment of $60,000 annually. The �emainder of the ten-y�ar plan was noted, which showed that the original monies planned far infrastructur� had been met or exceeded. Mayor Capret�a commented that this plan when added to the original plan would increase the $1 million expenditure over ten years to approximately $3 million, and appraximately $300,000 per yea� instead of $100,400. Mr. Grueauskas noted that abou't ten road;,�ray miles would sti�l be compl�ted at the end of the ten-year period, as originally planned. The original plan had been to resolve all drainage projects identified �o tha� point within the ten-year peri.od, and th� current plan was to attack an�r newly identified �roblems at the end of the original ten years. Mr. G�usau5kas conunented that with completion of the ten-year plan, residen.ts should be prot�cted from a 25 or 50-year flood. Mayor Gapretta cammented that the 4ctober 1995 �torm had been a 100--year storm. Mr. Grusauskas explained that the Vil.lage was saving money on the Tequesta peninsula project by installing new water lines and making stormwater iznprovements in conjunctioM v�rith ENCON' s sewexin.g proj ect . Ma�or Capretta comm.ented � 3TORMWATER UTILITY BOARD MEETING MINUTES May 25, 2000 PAGE 4 that the �rater pipes �eing .replaced a.n the Tequesta Gountry Club were 40-50 years old. Mr. Grusauskas explained that at this t.im.e _there was no plan to replace all the water pipes in the Village, and that present policy for the future was to upgrade water pipes Qn an as-needed basis. Mayor Capretta commented that the water system was in bad candit.ion in the area where approximately 900 Jupiter xesidents lived who bought their water from Tequesta, that the contra�t with Jupiter was up in 2OQ4, and that the Village needed to look at that area and decide wha� to do about it.. Mayczr Gapretta recomme�ded_looking at areas of the water system instead of individual wate� pipes, and commented that the tahole Gountry Cl� area of pipes would be replaced. In response to Mayor Capretta's question regarding as}�es�os in the old wat�� pipes, Mr, Grusauskas explained �ha� it was safe to drink the water, but it would not be safe to breathe in the asbestas. Councilmember Genco questioned the deficit shown in the budget, tcz whi�h Ein:an�e Direc�or .�onnie Holloman responded that budget amendments had not yet been made to bring in grant _��venue wh.ich _had _been received, and that total receipts would actually exceed the deficit.currently shown. Vice Mayor.Schauer commented that former IItil�.ty Director Matthew Morxison had reviewed individual property owners who had made improv�ments tQ their parcels and had been able to bring more m.oney into the Stormwater IItility. Vice Mayor �chauer questioned whether Mr. Grusauskas had been able to update that review. Mr. Grusauskas responded that he was currently warking to identify .a11 the improv�ment which had been mad�. The Vice Mayor suggested the gossil�ility of increasing the rate assessment to handle futur� projects since no more funding would be done from the General Fund; which might also grovide enough money for a full or part-time assistant for Mr. Grusauskas, si.nce he was handling.twQ functions-Water Department Director and Stormwater IItility Director. Vice Mayor Schauer expressed her opinir�n that this was toa much far one persan to handle. Mayor Capretta commented that 3-4 years ago �here had been separate directors for these two functions, and at the suggestion of former village Manager Tom Bradford the po�itions had bee�n coml�i�.eri afte� the resignations of Tom Hall and A1 Oslund. �oth functions had subsequently been STQRMWATER UTILITY BOARD MEETINC� MINUTES May 25, 2000 PAGE 5 handled hy Matthe�r Morr.i.�on and nQw k�y Mr. Grusauskas. Mayor Capretta commented that the first issue was the groger. way �n handle the departm�nts-v�rhether to have two separate functions as in the past or one combined function with anly oa�e dire�tar and gossi}�1y _an as.sistant under that director �o work either full-time or part-time. Mayor Capratta ex�lained that it was Mr. �ru�auskas' job to �ell the Village Council the best way to manage the two departmen.t�,_ and suggested that he consider bri.nging a proposal to the Village Council--after which discuss.ian cauld. k�e helcL by the Village C�wa.cil regarding how to get the money to pay fox an additional person if one was recornmended.. Mayor Capretta commentsd that the Vice Mayor had brought up thE issue of how to get the maney fi.rst, but that decidin� how the departments shQUld be managed should be the first step. Councilmember Genco commentEd that if gran� maney was rece.ived fQr grojects, then the money curreritly budgeted could be used to accommodate another gerson. Nlayor �apretta gosed the ques�iQn.of whether work cotzld be done faster on the stormwater projects if t�iere was anQther pe�son, and. sta�t�d that_ the .Village wanted to go as fast as possible. Mayor Capretta advised Mr. �ru�au.skas that if he had.a�y thQUghts Qn this matter that he should present a proposal to the Vil.l.age Council and indi.cated .that they wnuld bs-willing to consider his proposal and could probably get the money that would be �equired. Mr. Gzusauskas resgonded that he would work with the Village Manager on a proposal. Vice Mayor Schauer �pmmPn�ed. tha.� this. was.the- b.eginning of the hurricane season and that Mr. Gr�sauskas had a large responsibility. Mr. Gru.sauska� aommsnted tb.at a we.ak_ sgQt in the dEpartment was lack of GIS computer networking and planning, which cou�d be i.mproved, and that with automated information the curren.t staff could do more. Mr. Grusauskas commented that how tQ coQ�dinate the degartments needed to be discussed with the Village Manager. Vice MayQr Schaue� commented that the Village had hired a firm to help with applying for grants, and questioned whe�ther staff must tell.them the types of grants needed or whether the firm would make suggestions. Assistant Village Manager Diamand rssponded that the firm was meeting with variQUS Department Heads to look at_ needs so that they STORMWATER UTILITY BOARD MEETING MINL3TES May 25, a000 PAGE 6 could then solicit grants. Councilmember Walker commented that tied in with her long-term project to develop the Integrated Action Strategy Plan, which was a portion of the Tequesta Sewer Agreement with ENCON. Councilmember Walker reported she had been meeting with Mr. Dent regarding this matter and would provide a report to the Village Council in June. Councilmember Walker explained that she hoped information regarding stormwater collection, how to maintain stoxmwater collection system.s, updating requirements, and how to retrofit a neighborhood would be presented in a public information program; and that South Florida Water Management Systems had indicated to her that grant money for this effort might be available from the Indian River Lagoon. Councilmember Walker questioned whether there was an extra $7,000-$8,040 in the current budget to begin to develop this type of program. Mr. Grusauskas indicated that findin.g the money would not be a problem. Mayor Capretta comm.ented that it was up to Mr. Grusauskas to decide how much management was needed, by looking at how m.uch time grants took, how m.uch engineering was needed, and how much supervision was needed to get the right balance in the Stormwater function; and that the Village Council was interested in accelerating the stormwater improvemen.ts for the Village. VI. REVIEW AND RECOi��ND PR�PQSED FY 20Q1 NON-AD VALOREM STORL�rIATER UTILITY ERU ASSESSMENT RATE . IItility Director Sosef Grusauskas distributed copies of a proposed Resolution which contained an increase in the ERII assessment rate. Mr. Grusauskas reviewed the rates for past years, and requested that the Village Council consider a 10% increase in the base ERII rate this year to $6.82 per month for a medium size single-family residence. Mr. Grusauskas explained that this increase would accommodate a 2% increase for the mandatory public notification of change in rates required by Florida Statute, and that the additional 8% would bring reserves back up to a minimum. 10�, and that reserves would level out at the desired 20� after two years. Mr. Grusauskas recommended that this incxease be proposed to the Village Council at their meeting scheduled for June 8, 2000. Mayor Capretta commented that at origination of the Stormwater IItility, STORMWATER UTILITY BOARD MEETING MINUTE3 May 25, 2000 PAGE ? three ways of financing stormwater costs had been considered-to include a stormwater assessment in the property taxes, to base an assessment on the impervious area found on each property {which was the method adopted by the Village), or a mixture af the two methods. Mayor Capretta questioned whether there was any doubt among the Village Council as to whether the Village had chosen the right method. Councilmember Genco questioned whether Mr. Grusauskas had researched rates charged by other municipalities, to which Mr. Grusauskas responded he had researched Palm Beach County and surrounding counties and �ound the Tequesta program to be in line with others. Mayor Gapretta commented that completing projects toa fast could cost double because there would not be time to obtain grant money, and that going too slow could result in. flooding. Mayor Capretta commented that the worst area was the Country Club, which needed to be improved before the rainy season. Mr. Grusauskas responded that praject was to be completed in November. Vice Mayor Schauer questioned whether the video of the drainage system had found any unforeseen problems. Mr. Grusauskas responded that postponement of the video project until 20Q2 to plan for replacement pipes to be installed in 2004 was currently under discussion. Mr. Grusauskas reported that the Tequesta Peninsula Project drainage system had been videotaped or surveyed and would be replaced, which would use all the budgeted money for this year and next year. Vice Mayar Schauer made a motion to recomnend to the Village Council appraval of $6.82 as the base ERU rate. Councilmer�er C3enao seconded the motion. The vote on the motion was: Jaseph N. Cagretta - for Elizabeth A. Schauer - for Geraldine Genco - for Sharon Walker - for The motion was therefore passed and �dapted. Ma�ror Capretta complimented Mr. Turner from the Jupiter Couri.er on a recently well-written article regarding the STORMWATER UTILITY B�ARD MEETING MINUTES May 25, 2000 PAGE 8 Tequesta stormwater charges. Mr. Shepard, 195 River Drive, questioned when the swales on River Drive would be i.nstalled. Mr. Grusauskas responded that Phase I would be beginning June 5 with completion anticipated in November. Mr. Shepard indicated his street was probably in Phase II, which Mr. Grusauskas explained was just being designed to go for permitting. Mr. Shepard questioned whether this was a two-step process instead of all of the work being done when the roads were torn up to install the sewers, to which Mayor Capretta responded that after installation of the sewers a rough coat of paving would been done, and then the Village could come in to do their work which included the swales. Mayor Capretta explained ENCON's problems with their paving contractor, which had delayed the project, and that the Village had wanted to do everything at one time. Mr. Shepard explained that his was the anly property that already had a swale, so that there was a lake in his yard when it rained, and he would be very glad to see the other swales completed. VII. ANY OTHER MATTERS Mayor Capretta commented that the Village was in the process of trying to hire a new Village Manager, and that the 44 resumes which had been received had been distributed to each member of the Village Council. As a way of accelerating the process, Mayor Capretta suggested each Councilmember narrow the field down to a few which they considered the top candidates, ta be considered by the whole Village Council. It was the consensus of the Village Council that each Councilmember choose the.ir top five candidates to be presented to Acting Assistant Village Manager Diamond in random arder, from which a list of the top 3-5 couid be chosen at a workshop meeting. Mayor Gapretta explained that the final meeting when the tap 3-5 would be interviewed would be a public meeting, and he assumed it would be a long meeting since he expected residents to also ask the candidates questions. Following the inter'vi.ews, the Village Council could decide on a first and second choice, and offer the position to the number one candidate. I.f the offer was not accepted, the position could be offered to the number two candidate. Discussion STORMWATER UTILITY BOARD MEETING MINUTES May 25, 2000 PAGE 9 ensued reqarding a deadline to give the top five to the Acting Assistant Village Manager, and Monday, June 5 was indicated as the final date for each Councilmember to present their list to Mr. Diamond, since the Vice Mayor would be out of town until May 31. Councilmember Walker suggested that a date for the workshop be set at the June 8 Village Cauncil meeting, since all of the Councilmembers had been requested to bring their calendars to that meeting. X. ADJOURNMENT Councilmember Genco moved that the meeting be adjourned. Vice Mayor Schauer seconded the motion. The vote on the motion was: Joseph N. Capretta - for Elizabeth A. Schauer - for Geraldine Genco - for Sharon Walker - for the motion was therefore passed and adopted and the meeting was adjourned at 7:55 P.M. Respectfully submitted, r��, �.�..� M� Y�) c.. _ �� '�Z '�,,� } �y �� � . ,� � � -.. � � -: � :s+;� .�� Betty Laur � Recording Secretary ATTEST: Jo nn Manganiel Village Clerk DATE APPROVED: _ �', �200U