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HomeMy WebLinkAboutDocumentation_Planning and Zoning_Tab 01_11/03/2011 DRAFT PLANNING AND ZONING ADVISORY BOARD MEETING MINUTES October 6, 2011 CALL TO ORDER AND ROLL CALL The Village of Tequesta Planning and Zoning Advisory Board held a regularly scheduled meeting at the Tequesta Viliage Hall, 345 Tequesta Drive, Tequesta, Florida, on Thursday, Uctober 6, 2011. The meeting was called to order at 5:3Q p.m. A roli call was taken by Deanna Mayo, Assistant to the Village Clerk, who nofied the following were present: Chair James Hackett, Vice Chair Michael Schmidt, Elizabeth Schauer, Eric Jolly, and Alternates Edward Gigante and Mitchell Miller. Also present were Acting Community Development Director James Weinand, Village Attorney Keith Davis, and Village Clerk Lori McWi(liams. Board Member Steve Okun was absent from the meeting. APPRQVALOFAGENDA MOTION Board Member Jolly moved to approve the agenda as submitfed. Board Member Schauer seconded the motion, which carried by unanimous 5-0 vote. APPROVAL OF PREVIOUS MEETfNG MINUTES MOTION Board Member Jolly moved to approve the minutes ot' the September 1, 2011 meeting as submitted. Board Member Schauer seconded the motion, which carried by unanimous 5-0 vote. OLD BUSINESS -- Baard Member Schauer requesfed that the change of ineeting time to the third Thursday of the month begin in January. NEW BUSINESS P&Z 7-11 Application for site pfan devefopment review to construct a 5,999 square foot medical and professional service building. The applica#ion includes a proposed fandscape plan and one monument sign. The address of the proposed site plan is 851 N. U.S. Highway One. SWEARiNG IN O�' WITNESSES PLANNING AND ZONING ADViSORY BOARD MEETlNG MINUTES October 6, 2011 Page 2 of 4 Attorney Davis noted the Village pracess relating to the item and swore in the follawing persons: Chief Weinand, Acting Directar of Community Development Niisa C. Zacarias, Village Planning Consultant Stephen J. Parker, Village Landscaping Consuitant � Joseph E. Gaudet, P.E., Gaudet Assaciates, Inc. Jennifer Gardner Ashton, Attorney, Corbett and White, P.A. John P. Kim, P.E., PTOE, Senior Project Manager, McMahon Transportation Engineers Jason M. Litterick, ASLA, Landscape Architect EX-PARTE COMMUNICATION Board Member Jolly reported a previous relationship between the applicant and his employer; however, he had no ex-parte communication regarding this appfication. Chair Hacke#t reparted a brief conversation with the landscape architect that afternoon. No other ex-parte communication was reported. Consultant Nilsa Zacarias provided a power point presentation which included the staff report and background information. The project had been reviewed by the Development Review Committee (DRC). Ms. Zacaris explained that 1,999 square feet could only be used for accessory storage and the applicant would need to return for any changes. James Stergas, Architect, provided a power point presentation on behalf of the applicant. He reported the project had met all required approvats. The main leve! of the building consisted of 4,OOQ square feet. The main use for this level was a board , certified medical practice doctor speciafizing in geriatric care, and the remaining space would be used by a professional use tenant unknown at this time. The back of the building an the lower level would be used for storage. The character of the building was residential in order to relate to existing residential. Building colors, lighting, and signage were presented. Jason Litterick, Landscape Architect, described the proposed plant materials and repor�ed the project met or exceeded all of the Vilfage of Tequesta requirements, and there was 87% natiue vegetation. Mr. Stergas noted a wall on the north side served as a partial retaining wall and described the drainage system. Public Comment There were no comments from #hs pub{ic. Board Comments Board Member Miller asked about the retaining wali and if it should have a railing. Mr. Stergas explained the hedge should act as a barrier. Board Membsr Miller questioned diagonal lines on the roofline of the north efevation. Mr. Stergas explained the roof PLANNING AND ZONING ADVISORY BOARD MEETING MiNUTES October 6, 2011 Page 3 of 4 pitch. Baard Member Schauer asked if the roof pitch would be a problem with the insurance companies. Mr. Stergas responded that should not be a problem because there were not that many angles and it was really a modified vailey. Board Member Schau�r confirmed with the applicant they were not the original owners and did not have reciprocal parking with Baldino's. Board Member Schauer asked if both handicap parking spaces could be together; Mr. Stergas explained one had been placed by each entry. The applicant advised another handicap space might be added in the future. Board Member Jolly questianed the font style on the monument sign, which was Helvetica standard. Vice Chair Schmidt asked about the roof, which was explained as a rake end with a flat elevation. He indicated he would like more dimension on the road side. Mr. Sturgas responded the siding had been placed to break up the eleva#ion along with stucco to give better appearance. Vice Chair 5chmidt asked if the air conditioner condenser pads could be moved to the rear. Mr. Sturgas advised the only other area would be at the front, which would not be good. Chair Hackett felt a consent form should be provided by the owner and buyer; Ms. Zacaris explained both had been received. Chair Hackett questioned the seal on the landscap� plan, which was � expiained by the applicant. Chair Hackett questioned the right of way buffer on the south side, and Mr. Stergas explained the trees cnuld not be planted in asphalt so were not in the right of way, but extra trees had been added for softening. Chair Hackett commented he felt some type of variance should have been required from the 10' landscape buffer since the huge farade was not broken up properly. He felt code had not been met on this matter. Discussion ensued. Vilfage Landscape Architect Steve Parker was sworn in, and indicated he had missed the 10' buffer requirement. John Kim indicafied he wauld look at the truck turn. Trucks would have to back up into the right of way, but it would only be once a week. Board Member Schauer indicated the neighbors on the east were unincorporated and she felt the landscaping provided was pleasant. Chair Hackett commented he could nat approve this tonight since the buffer requirement had not been met. It was explained they could ask for a landscape waiver when this was presented to the Village Council. Mr. Litterick suggested planting a vine on the wall, which could be a condition of approval. The placement of the dumpster was discussed. Board Member Schauer did nat like a plant growing on fihe side of the building. A waiver or resubmission site plan was needed. Chair Hackett's idea was to switch the buffer and the loading zone. Chief Weinand expressed concern that the retaining wall should have a railing. Mr. Stergas commented the hedge would be taller than the wall. MOTION Board Member Jolly made a motion to postpone applicafion P&Z 7-11 and make changes to the site plan hased on the conversation tonrght. Motion was seconded by Board Member Miller. The vote on the motion was as follows: James Hackett - Yes Michae/ Schmidf - Yes PLANNING AND ZONING ADVISORY BOARD MEETtNG MINUTES October 6, 2011 Page 4 af 4 Eric Jolly - Yes Edward Gigante - Yes Mitchell Miller - Yes The mation therefore carried by unanimous 5-Q vofe. � COMMUNICATION FROM CITlZENS None ANY OTHER MATTERS There were no other matters to come before the Board. ADJOURNMENT Upon mofion by Board Member Jolly; seconded by Board Member Schauer, and unanrmously carried, the meeting was adjourned at 6:34 p.m. Respectfully submitted, Deanna Mayo � Assistant to the Village Clerk Note; These summary minutes are prepared in compliance with 286.011 F,S. and are not verba#im transcripts of the meeting. A verbatim audio record is available from the Office of the Vi�lage Clerk. All referenced attachments are on file in the Village Clerk's office.