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Home My WebLink AboutDocumentation_Regular_Tab 06_11/10/2011 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: 11/10/11 Consent Agenda: Choose an item. Resolution #: 26-11 Originating Department: Clerk AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Resolution 26-11, Calling For The General Municipal Election To Be Held Tuesday, March i'�, 2012, And if Necessary, The Municipal Run-Off Election To Be Held Tuesday, March 27, 2012, For The Purpose Of Electing Council Seats 1, 3 And 5 For Two Year Terms; Requesting The Palm Beach County Supervisor Of Elections Conduct The Election; Designating Polling Locations; Naming The Canvassing Board; Establishing Election Procedures BUDGET / FINANCIAL IMPACT: Account #: 001.120.534.301 Amount of this item: $13,000 Current Budgeted Amount Available: Amount Remaining after item: Not Applicable at this time $13,000 Budget Transfer Required: No Appropriate Fund Balance: No EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Resolution 26-11, Calling For The General Municipal Election To Be Held Tuesday, March 1�, 2012, And if Necessary, The Municipal Run-Off Election To Be Held Tuesday, March 27, 2012, For The Purpose Of Electing Council Seats 1, 3 And 5 For Two Year Terms; Requesting The Palm Beach County Supervisor Of Elections Conduct The Election; Designating Polling Locations; Naming The Canvassing Board; Establishing Election Procedures APPROVALS: SIGNATURE: Department Head 6�,�, �) ��yb.. Finance Director Reviewed for Financial Sufficiency ,� � ' , ��/""� No Financial Impact ❑ �' �-! � � � Attorney: (for legal sufficiency) � �YYrl,t� Village Manager: Submit for Council Discussion: � . + �� Approve Item: ❑ Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place "Sign Here" sticker on them) • Forward copy of signed Resolution to Supervisor of Elections Office • Post approved Resolution Form Amended: 10/20/11 McWilliams, Lori From: Keith Davis [KeithC�lcorbettandwhite.com] Sent: Monday, October 31, 2011 1:53 PM To: McWilliams, Lori SubJect: RE: SOE Agreement Resolution I think it's the 4 Whereas; but either way, that is fine. Probably a good idea! Keith W. Davis, Esquire �� Tel: (561) 586-7116 Fax: (561) 586-9611 Email: keith@corbettandwhite.com From: McWilliams, Lori jmailto:lmcwilliams@tequesta.oral Sent: Monday, October 31, 2011 11:31 AM To: Keith Davis Subject: 50E Agreement Resolution Keith, I would like to make an addition to Resolution 26-11(our elections resolution / SOE agreement that you made corrections to for me) for our upcoming election. Under the third Whereas Clause, I would like it to say, "desires to appoint the Village C�erk, or her designee, and the Palm Beach County..." I would like to add the or her designee wording just in case something crazy happens, like 1 win the lottery, and am not available. Wishful thinking right??? Anyways, are you good with this addition? Lori IMPORTANT.• The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If you have received this email in error, p/ease notify the system manager or the sender immediately and do not disclose the contents to anyone or make copies thereof. **'` eSafe scanned this email for viruses, vandals, and malicious content. *'`* 1 RESOLUTION 26-11 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, CALLING FOR THE GENERAL MUNICIPAL ELECTION TO BE HELD TUESDAY, MARCH 13, 2012, AND IF NECESSARY, THE MUNICIPAL RUN-OFF ELECTION TO BE HELD TUESDAY, MARCH 27, 2012, FOR THE PURPOSE OF ELECTING COUNCIL SEATS 1, 3 AND 5 FOR TWO YEAR TERMS; REQUESTING THE PALM BEACH COUNTY SUPERVISOR OF ELECTIONS CONDUCT THE ELECTION; DESIGNATING POLLING LOCATIONS; NAMING THE CANVASSING BOARD; ESTABLISHING ELECTION PROCEDURES; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Village has adopted the Uniform Filing and election dates as authorized by the Legislature of the State of Florida, House Bill 742, designating the second Tuesday in March as the uniform election date for municipal office; and designating a filing period for such office from Noon on the last Tuesday in January through and not later than Noon on the second Tuesday in February of the calendar year; and � WHEREAS, Section 2.01 of the Village Charter provides that Council Members shall be elected at large to Seats 1, 3 and 5 in the even years; and WHEREAS, the Village Council of the Village of Tequesta requests the Palm Beach County Supervisor of Elections conduct the municipal election; and WHEREAS, the Village Council of the Village of Tequesta desires to appoint the Village Clerk, or her designee, and Palm Beach County Supervisor of Elections as the Canvassing Board; and WHEREAS, Chapter 2, Article V of the Village Code of Ordinances provides that the Village Clerk may appoint or hire as many inspectors of election, and other election workers as deemed necessary to conduct elections in the Village; and WHEREAS, the Village Council of the Village of Tequesta desires to designate polling locations, and establish election procedures for the General Municipal Election on March 13, 2012; and if necessary a Municipal Run-off Election on March 27, 2012. NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS: Section 1. Notice is hereby given that a General Municipal Election is scheduled to be held on Tuesday, March 13, 2012; and if necessary, a Municipal Run-off will be held on Tuesday, March 27, 2012. The polling locations will be: Precinct 1072, Precinct 1075, and Precinct 1076 Tequesta Recreation Center, 399 Seabrook Road Precinct 1077 and 1079 Village Hall Chambers, 345 Tequesta Drive The polls will be open from 7:00 a.m. to 7:00 p.m. Section 2. In accordance with the provisions of Section 3.04 of the Village Charter, the Village Clerk shall be the Clerk of Elections and shaff supervise the conduct of the General Municipal Election and Run off Election in accordance with the State of Florida E{ection Laws and the Village of Tequesta Code of Ordinances. Section 3. The Palm Beach County Supervisor of Elections is hereby requested to conduct the election as set forth in the Vote Processing Equipment Use and Election Services Agreement, effective January 1, 2012. Section 3. The Village Clerk shall authorize payment of the Inspectors of Election per the rates in effect by the Palm Beach County Supervisor of Elections for po11 workers, inspectors, clerks, precinct advisors, and deputies. Section 4. The Village Clerk and the Palm Beach County Supervisor of Elections are hereby appointed to constitute the Village of Tequesta's Canvassing Board for the purpose of conducting the General Municipal Election and, if necessary, the Run off Election. Section 5. The provisions of the Florida Elections Code relating to absentee ballots shaff apply to the Genera{ Municipal Election and, if necessary, the Run off Election, allowing the Palm Beach County Supervisor of Elections to canvass the absentee ballots, and attend the Logic and Accuracy Test for the Village of Tequesta. Section 6. The Palm Beach County Supervisor of Elections is hereby designated to tabulate the ballots cast at the General Municipal Election March 13, 2012, and, if necessary, the Run-off Election March 27, 2012. Section 7. The Village Clerk is hereby directed to post this Resolution in the Village Administrative Offices immediately after passage, and provide a certified copy to the Palm Beach County Supervisor of Elections.