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Home My WebLink AboutDocumentation_Regular_Tab 09_11/10/2011 VILLAGE CLERK'S OFFICE AGENDA ITEM TRANSMITTAL FORM Meeting Date: Meeting Type: Regular Ordinance #: N/A 11/10/11 Consent Agenda: Yes Resolution #: 28-11 Originating Department: Finance AGENDA ITEM TITLE: (Wording form the SUBJECT line of your staff report) Rolling fiscal year 2010/2011 funding into fiscal year 2011/2012 to complete purchases that were approved and funded but not completed in budget year ending 09/30/11. BUDGET / FINANCIAL IMPACT: Account #: Various — See attached Amount of this item: $226,598.00 "Schedule A" Current Budgeted Amount Available: Amount Remaining after item: N/A N/A Budget Transfer Required: Yes Appropriate Fund Balance: Yes EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item) Funds were allocated in fiscal year 2010/2011 to fund specific projects/purchases that were not completed by fiscal year ending 09/30/11. The Departments are requesting that these funds be rolled into budget year 2011/2012 in order to complete the projects/purchases. APPROVALS: SIGNATURE: Department Head Finance Director - � - Reviewed for Financial Sufficienc�i � � No Financial Impact ❑ t Attorney: (for legal sufficiency) Village Manager: � .��:._ -_, Submit for Council Discussion: [� �� `' Approve Item: ❑ Deny Item: � SPECIAL INSTRUCTIONS FOR CLERK: (if you wish to have agreements signed, be sure to include the number of copies you want signed and place "Sign Here" sticker on them) Form Amended: 10/20/11 RESOLUTION N4. 28-11 A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, FLORIDA, APPROPRIATING ADDITIONAL FUND BALANCE OF: $ 24,315.00 FR4M GENERAL FUND �01 $ 192,733.00 FROM THE WATER UTILITY FUND #401 � 9,550.4Q FRt7M THE STORMWATER UTILITY FUND #403 $ 226,598.00 AND INCREASING THE BUDGET'S EXPENSES/EXPENDITURES AS SPECIFIED IN THE ATTACHED "SCHEDULE A" WHICH BECOMES A PART OF THE RESOLUTION; PROVIDtNG FOR SEVERABILITY; PROVlDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, $216,782.00 of the Fiscal Year 2010/2011 Budget remained encumbered at fiscal year-end 09/30/11 and the Departments are requesting that the funds be ro{{ed #orward to fund the comptetion of purchase orders that were approved and funded but not completed in budget year ending 09/30/11 and expect to be completed in budget year ending 09/30/12 and; WHEREAS, $9,816.00 of the Fiscal Year 2010/2011 Budget was earmarked for a specific purchase and the Department is requesting that the funds be roffed forward to complete the purchase that was approved and funded but not yet completed in budget year ending 09/30/11 and expect to be completed in budget year ending 09l30/12 and; NOW, THEREFORE, BE IT RESOLVED BY THE YILLAGE COUNCIL OF THE VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, A3 FOLLOWS; Section 1 Resolution No. 28-11 appropriating additional fund ba{ance from General Fund #001, Water Utility Fund #401, Stormwater Utility Fund #403 and authorizing to increase budgeted expenses/expenditures as specified in "Schedule A" is hereby approved; Section 2 This Resolution sha11 become effective immediately upon passage. ..- . •. -. - . �-.. -. -� -. . . . . . � . i � _ .. Funds to Roll Outstandinq Forward as Oriqinal Encumbrances Requested GL Account # PO # Vendor Description Encumbrances as of 09/30/11 bv Departments GENERAL FUND # 001 001-160-546.320 2745 BOMGAR REMOTE ACCESS AND SUPPORT SYSTEM $ 4,995.00 $ 4,995.00 $ 4,995.00 001-171-546.303 2426 SHELLBACK MECHANICAL INSTALL MERV FILTERS IN AC UNITS $ 1,367.00 $ 1,367.00 $ 1,367.00 001-192-531.318 2738 BENNETT FIRE PRODUCTS VIKING MASKS $ 4,170.00 $ 4,170.00 $ 4,170.00 001-192-546.303 2426 SHELLBACK MECHANICAL INSTALL MERV FILTERS IN AC UNITS $ 1,367.00 $ 1,367.00 $ 1,367.00 001-210-663.600 2735 WASTE MANAGEMENT INC DUMPSTER AT 479 SEABROOK ROAD $ 3,900.00 $ 2,600.00 � 2,600.00 Generai Fund Total: $ 14,499.00 WATER FUND # 401 401-241-531.302 2583 ARCADIS ENG. SERVICES-UTILITY EQUIP. ASSESSMI $ 29,500.00 $ 935.00 $ 935.00 401-411-552.601 2740 MAINLINE SUPPLY COMPANY WATER METERS $ 12,420.00 $ 12,420.00 � 12,420.00 401-414-662.710 2604 FL DESIGN CONTRACTORS WATER PLANT EXPANSION - RO#3 $ 2,300,604.00 $ 169,228.00 $ 169,228.00 401-414-665.632 2603A ARCADIS WATER PLANT EXPANSION - RO#3 $ 145,000.00 $ 10,150.00 $ 10,150.00 Water Fund Totai: $ 192,733.00 STORM WATER FUND # 403 403-250-663.663 2727 ARCADIS DRAINAGE IMPROVEMENTS $ 22,500.00 $ 9,550.00 $ 9,550.00 Storm Water Fund Total: � 9,550.00 Total Roll Forward Request for Encumbered Funds: $ 216,782.00 Funds to Roll Outstandinq Forward as Ori inal Encumbrances Requested GL Account # PO # Vendor Descriqtion Encumbrances as of 09/30/09 bv Departments GENERAL FUND # 001 001-192-531.318 N/A BENNETT FIRE PRODUCTS BUNKER GEAR N/A N/A $ 9,816.00 Storm Water Fund Total: $ 9,816.00 Total Roll Forward Request for Non-Encumbered Funds: $ 9,816.00 , r �, ,; - . ,_.,., � ., .. � , � � �.r.. - °� -+�� .tti-z.�ti�'z- s�> � ''re � � � :��, • � 11 FI5CAL YEAR 2012 Villaqe of Tequesta sa # Budqe# Amendment Request JE # Department: General Government Account: Computer Syst. Maint. & Supp. Account #: 001-160-546.320 Original Budget Balance Available Transfer Amount New Balance Available $ 17,300.00 $ 11,403.00 $ 4,995.00 $ 16,398.00 Justification / Comments• Remote access and support system Department: Police Administration Account: Building Repair & Maint. Account #: 001-171-546.303 Originaf Budget Safance Available Transfer Amount New Balance Available $ 13,100.00 $ 11,706.00 $ 1,367.00 $ 13,073.00 Justification / Comments: Install MERV filters in AC units. Department: Fire Control Account Volunteer Fire Fighter Program AcCOUnt # : Q01-192-531.318 Original Budget Balance Available Transfer Amount New Balance Available U $ Q.O� $ -4,170.00 $ 13,986.00 $ 9,816.00 Justification / Comments• Viking masks and bunker gear Department: Fire Control Account: Building Repair & Maintenance Account #: 001-192-546.303 Original Budget Balance Available Transfer Amount New Balance Available $ 16,670.00 $ 15,303.00 $ 1,367.00 $ 16,670.00 � Justification / Comments: Install MERV filters in AC units. —Qepartment Puhlic Wor1cS Ac�o.unt:—lmRrQV�men�s Other than Bidn Account #: 001-210-663.600 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -2,600.00 $ 2,600.00 $ 0.00 Justification / Comments• Dumpster at 479 Seabrook Road. __ Department: Other/Reserves/Contingency Account: Appropriate Fund Balance Account #: 001-990-399.999 Original Appropriation Balance Available Additional Appropriation New Balance Available $ 338,260.00 $ N/A $ 24,315.00 $ N/A Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Baiance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification i Comments: . ro ,a : � Department Head: Date: Budget OTficer: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: FISCAL YEAR 2012 Villaqe of Tequesta Ba # Budqet Amendment Request �e # n r s ��,�, . � _.., , =�t>, �s,.,� 1.4�:�. - -r _ ,_.. �:. ��; � _�.-�:��`� �_ _ Department: Water Administration Account: Enginnering Services Account #: 401-241-531.302 Original Budget Balance Available Transfer Amount New Balance Available $ 66,870.00 $ 65,935.00 $ 935.00 $ 66,870.00 Justification / Comments: Utility Equipment Assessment ___ Department: Renewal & Replacement Account: Meters, Valves & Hydrants Account #: 401-411-552.601 Original Budget Balance Available Transfer Amount New Balance Available $ 25,000.00 $ 12,580.00 $ 12,420.00 $ 25,000.00 Justification / Comments: Water Meters Department: Captial Expansion Account: Water Plant Expansion Account #: 401-414-662.710 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -169,228.00 $ 169,228.00 $ 0.00 Justification / Comments: Water plant expansion Department: Capital Expansion Account: Eng.-RO WTP Expansion Account #: 401-414-665.632 Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ -10,150.00 $ 10,150.00 $ 0.00 Justification / Comments: Water Plant Expansion _. _ � ec a ' Department: Other/Reserves/Contingency Account: Appropriate Fund Balance Account#: 401-990-399.999 Original Appropriation Balance Available Additional Appropriation New Balance Available $ 0.00 $ N/A $ 192,733.00 $ N/A Justification / Comments: Department: Account: Account #: Original Budget Balance Availabie Transfer Amount NeW Balance Available $ 0.00 $ 0.00 $ 0.00 $ N/A Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: , , q � ro:�� ,. - .. . - . �.:��- s Department Head: Date: Budget Officer: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: Fisca� YeaR so�2 Villaqe of TeQUesta sa # Budqet Amendment Request �e # � g �°�`� • :�°��" .. �. , . .' � � .::t.. :: � �'� `". � '� x � �s � � �•. a�.�s:� ,�.�;;:t�.�: _�_.�. . .. �. � �-.�- .�. Department: Storm Water Utilities Account: Drainage Improvements Account #: 403-250-663.663 Original Budget Balance Available Transfer Amount New Balance Available $ 330,000.00 $ 320,450.00 $ 9,550.00 $ 330,000.00 Justification / Comments: Drainage Improvements Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ Q,00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget _ Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ OAO $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: :� � �r .. _ -_ . . Ml� <r�s,�.v�� .��4.Se�S�i'+e � ?�:..i.,i�_ - �_ =�m' .. �'� Department: Other/Reserve/Contingency Account: Appropriate Fund Balance Account #: 403-990-399.999 Original Appropriation Balance Available Additional Appropriation New Balance Available $ 258,130.00 $ N/A $ 9,550.00 $ N/A Justification / Comments: Department: Account: Account #: Original Budget Balance Available 7ransfer Amount New Balance Available _ $ 0.00 $ 0.00 $ 0.00 $ N/A Justification / Comments: Depart►nent: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: Department: Account: Account #: Original Budget Balance Available Transfer Amount New Balance Available $ 0.00 $ 0.00 $ 0.00 $ 0.00 Justification / Comments: a Department Head: Date: Budget Officer: Date: Village Manager Approval: Date: Village Council Approval: Resolution Number Date: