HomeMy WebLinkAboutHandouts_Regular_Tab AOM_11/10/2011 .. ,._ __ . . .,. _,, _ �.. .. ..� ... ,. . .. ._ .
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Telfrin, Debra � t, � •
From: Telfrin, Debra
Sent: Thursday, November 10, 2011 4:03 PM
To: , " Abby Brennan; Abby Brennan; Arena, Vince; Calvin Turnquest (Comcast); Turnquest, Calvin;
Calvin Turnquest (E-mail 3); Humpage, Jim; Jim Humpage (E-mail); Tom Paterno (Bellsouth);
Vince Arena
Cc: Telfrin, Debra; McWilliams, Lori
Subject: FW: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for
f/y/e 9/30/2011
Good afternoon,
At Mike's request the email below is forwarded for your information. A hard copy witl be supplied for tonight's meeting.
If there is anything further I can assist with please let me know.
Thank you,
� Debra A. Telfrin
Executive Assistant
561-768-0465
561-768-0697
From: Couzzo, Michael
Sent: Thursday, November 10, 2011 4:01 PM
To: Telfrin, Debra
Subject: FW: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for fJy/e 9/30/2011
____. _.__�_______..--._._...______._____ _... _._ __.__ ..._ _..___.. _._. ... __ . _ .... . __
From: Abby Brennan [mailto:abbybrennan.2010@gmail.com]
�Sent: Wednesday, November 09, 2011 10:41 AM
To: Couzzo, Michael; Telfrin, Debra
Cc: McWilliams, Lori
Subject: RE: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for f/y/e 9/30/2011
Good morning Michael,
It is my understanding that the resolution forwarded yesterday concerning appropriated Fund Balance in the Capital
Fund was submitted to the Clerk after the cut-off date for inclusion on this Thursday's agenda.
I recall discussing at several Council Meetings the return of money deposited at the State for the construction of the
Tequesta Drive Bridge. It is my understanding that the State has yet to define the exact amount to be returned. I spoke
with Jody and she explained that the auditors concur that a conservative estimate should be appropriated in the year
correlating with the actual expense. To do so, this must be done before the end of this month. If this is not brought
forth for consideration this Thursday, Council will have to call for special meeting to approve the resolution. To avoid
doing so, I wish to know if it is possible to ask my fellow Council members to address this resolution, without amending
the Agenda, at the regularly scheduled Council meeting this Thursday.
I completely support the deadline that was formalized in your memo to staff on October 31 It affords Council members ',
adequate time to thoroughly review Agenda items and hope that it will be enforced going forward. '
1"hanks,
Abby
. _ ___._.._ ___ ___ ��._ ._.____._ _.._.____.._ _..... _. ._. .._. .._. . ._. _ _ _ _
From: Telfrin, Debra [mailto:dtelfrin@tequesta.org]
Sent: Tuesday, November 08, 2011 1:01 PM
To: Abby Brennan; Abby Brennan; Arena, Vince; CalvinTurnquest (Comcast); Turnquest, Calvin; Calvin Turnquest (E-mail
3); Humpage, Jim; ]imHumpage (E-mail); Tom Paterno (Bellsouth); Vince Arena
Cc: Telfrin, Debra; McWilliams, Lori; Couzzo, Michael; Forsythe, 7ody
Subject: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for f/y/e 9/30/2011
Good afternoon,
At the request of the Viltage Manager the attachments below are forwarded for your review. Please feel free to call
should you have any questions.
Thank you,
Debra A. Telfrin
1
' . �es. ay-��
II�cWilli�ms, Lori
From: Abby Brennan [abbybrennan.2010@gmail.com]
Sent: Wednesday, November 09, 2011 10:41 AM
To: Couzzo, Michael; Telfrin, Debra
Cc: McWilliams, Lori
Subject: RE: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for f/y/e
9/30/2011
Good morning Michael,
It is my understanding that the resolution forwarded yesterday concerning appropriated Fund Balance in the Capital
Fund was submitted to the Clerk after the cut-off date for inclusion on this Thursday's agenda.
1 recall discussing at several Council Meetings the return of money deposited at the State for the construction of the
Tequesta Drive Bridge. It is my understanding that the State has yet to define the exact amount to be returned. I spoke
with Jody and she explained that the auditors concur that a conservative estimate should be appropriated in the year
correlating with the actual expense. To do so, this must be done before the end of this month. If this is not brought
forth for consideration this Thursday, Council will have to call for special meeting to approve the resolution. To avoid
doing so, I wish to know if it is possible to ask my fellow Councif inembers to address this resolution, without amending
the Agenda, at the regularly scheduled Council meeting this Thursday.
I completely support the deadline that was formalized in your memo to staff on October 31 It affords Council members
adequate time to thoroughly review Agenda items and hope that it will be enforced going forward.
Thanks,
Abby
_ . . ._ .._. _ .... __ ... .. . ._ ... . ....... . . _ ...... .__ . ..... _...... _... _ _ ._... . _ _
From: Telfrin, Debra [mailto:dtelfrin@tequesta.org]
Sent: Tuesday, November 08, 2011 1:01 PM
To: Abby Brennan; Abby Brennan; Arena, Vince; CalvinTurnquest (Comcast); Turnquest, Calvin; Calvin Turnquest (E-mail
3); Numpage, Jim; JimHumpage (E-mail); Tom Paterno (Bellsouth); Vince Arena
Cc: Telfrin, Debra; McWilliams, Lori; Couzzo, Michael; Forsythe, Jody
Subject: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for f/y/e 9/30/2011
Good afternoon,
At the request of the Village Manager the attachments below are forwarded for your review. Please feel free to call
should you have any questions.
Thank you,
Debra A. Telfrin
Executive Assistant
561-768-0465
561-768-0697
� �� �� _. � ��.�� r. .
1
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z
McWilli�ms, Lori
From: Telfrin, Debra
Sent: Tuesday, November 08, 2011 1:01 PM
To: Abby Brennan; Abby Brennan; Arena, Vince; Calvin Turnquest (Comcast); Tumquest, Calvin;
Calvin Turnquest (E-mail 3); Humpage, Jim; Jim Humpage (E-mail); Tom Paterno (Bellsouth);
Vince Arena
Cc: Telfrin, Debra; McWilliams, Lori; Couzzo, Michael; Forsythe, Jady
Subject: A resolution to appropriate additional Fund Balance in the Capital Imp. Fund #301 for f/y/e
9/30/2011
Good afternoon,
At the request of the Village Manager the attachments below are forwarded for your review. Please feel free to call
should you ha�e any questions.
r�' • � w�� w�
2011 November 2011 2011 November
IEMO to managerVIBER-App Fund Ba4ppropriate FB F...
Thank you,
Debra A. Telfrin
Executive Assistant
561-768-0465
561-768-0697
1
� . .
VILLQGE OF TEQUESTA
AGENDA ITEM TRANSMITTAL FORM
1. VILLAGE COUNCIL MEETING:
Meeting Date: Meeting Type: Special Ordinance #: Ciick here to enfier tex�.
TBA
Consent Agenda: Yes Resolution
Originating Department: Finance
2. AGENDA ITEM TITLE: (VHarding form the SUBJECT line of your staff report)
Appropriate Fund Balance in 2010-2011 Capital Improvement Fund #301 Budget to Fund Costs that
Exceeded the Original Budget to Construct Tequesta Bridge
3. BUDGET / FINANCIAL IMPACT:
Account 301-999-399.999 Amount of this item: $740,000
Budget Transfer Required: No Appropriate Fund Balance: Yes
4. EXECUTIVE SUMMARY OF MAJOR ISSUES: (This is a snap shot description of the agenda item)
Appropriate Fund Balance in the 2010-2011 Capital Improvement Fund #301 Budget in the amount of
$740,000.00 .
5. APPROVALS: FINANCE:
Approved for sufficiency:
Dept. Head: JoAnn Forsvthe No Financial Impact :
Attorney:. {for legal sufficiency) Yes ❑ No ❑
Village Manager:
• SUBMIT FOR COUNCIL DISCUSSION: ❑
• APPROVE ITEM: ❑
• DENY ITEM: �
i � �
DATE: NOVEMBER 8, 2011
�� TO: MICHAEL R. COUZZO, VILLAGE MANAGER
FROM: JOANN FORSYTHE, FINANCE DIRECTOR
RE: REQUEST TO APPROPRIATE ADDITIONAL FUND BALANCE IN 2010-2011 CAPITAL
, IMPROVEMENT FUND #301 BUDGET TO FUND ADDITIONAL COSTS TO CONSTRUCT
TEQUESTA BRIDGE
Mike,
As you know, per our agreement with the Florida Department of Transportation, (FDOT), Tequesta
deposited $1.2 million with the FDOT to be used to pay costs to construct Tequesta Sridge that were in
addition to the original project costs funded by federal grants. There were no funds originaily budgeted
in the Capital Improvement Fund #301(where we report these costsj in fiscal year ending 9/30/2011, as
the Village was .unable to determine what, if any, the amount of funding would be needed. We were
waiting for the FDOT to final out the costs so that we cauld request the additional appropriations
needed to fund the budget, however, we have not received this information at this time. As we are
limited to the time to make additional appropriations to a prior year, I am recommending that Tequesta
appropriate the remaining amount of the deposit to cover any additional costs of the project. At this
time Capital Projects Fund #301 has available Fund Balance to appropriate for this expenditure.
Additionally, if Tequesta does not receive final costs from FDOT prior to final closing of that fiscal year,
we are required to record estimated costs to insure that these items are recorded in the Capital
Improvement Fund #301, in the proper year. The estimates will be based upon the most recent
preliminary cost information received from FDOT (August 2011j.
Per your recommendation, I am requesting that this be brought before the Village Council in the month
of November in a Special Meeting in order to meet the timing requirements. I have attached a
resolution appropriating the remaining deposit to fund the additional bridge construction cost in the
Capital Improvement Fund #301 for Vil(age Council approval.
. , ,
, •.
RESOLUT�ON NO. XX-XX
A RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF
TEQUESTA, FLORIDA, APPROPRIATING FUND BALANCE AND
INCREASING THE CAPITAL IMPROVEMENT FUND #301 2010-2011
BUDGET IN THE AMOUNT OF $740,000.00 TO FUND ADDITIONAL
COSTS OF THE CONSTRUCTION OF TEQUESTA BRIDGE;
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE;
AND FQR OTHER PURPOSES.
WHEREAS, The �Ilage of Tequesta deposited $1,198,323.00 wi#h the Florida
Department of Transportation to pay fior additional costs to construct Tequesta
Bridge and the remaining deposit with the FDOT is $748,323.000; and
WHEREAS, Additional construction costs were incurred in fiscal year ending
September 30, 2011 and should be reported in that fiscal year; and
WHEREAS, Funds were not budgeted in fiscal year ending September 30, 2011
to pay for these costs as the Village was not aware of the amount of the
additional costs;
WHEREAS, Capital Improvement Fund #301 has total Fund Balance of
$991,538 at F/Y/E 9/30/2011 to fund the additional cost of construction;
N�W, THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF THE
VILLAGE OF TEQUESTA, PALM BEACH COUNTY, FLORIDA, AS FOLLOWS:
Section 1 Resolution No. XX-XX appropriating additior►al fund ba{ance from
Capital Improvement Fund #301 and authorizing to increase budgeted
expenses/expenditures to fund additional costs of the constru�tion of Tequesta
Bridge;
Section 2 This Resolution shall become effective immediately upon passage.