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HomeMy WebLinkAboutMinutes_Safety_01/13/1997 ;� � ; VILLAGE OF TEQUESTA Post Office Box 3273 • 357 Tequesta Drive '; � Tequesta, Florida 33469-0273 • (407) 575-6200 ' ' ° Fa�c: (407) 575-6203 ; o _ y � COUMt+ . VILLAGE OF TEQUESTA SAFETY COMMITTEE MEETING MINUTES JANUARY 13, 1997 I. CALL TO ORDER AND ROLL CALL The Tequesta Safety Committee held its regular meeting at the Village Hall, 357 Tequesta Drive, Tequesta, Florida, on Monday, January 13, 1997. The meeting was called to order at 2:05 P.M. by Chairman Tom Hall, Water System Manager. Committeemembers present were: William Allen, Code Enforcement Officer Dave Davis, Archie Garrett, Joanne McCabe, Public Works Director Gary Preston, and Police Chief Stephen Allison. Fire Chief James Weinand arrived at 2:07 P.M. Absent from the meeting were Bob Pieris and Village Clerk Joann Manganiello. II. APPROVAL OF AGENDA Gary Preston made a motion to accept the agenda as submitted. Motion was seconded by Joanne McCabe. The vote on the motion was: Tom Hall - for William Allen - for Stephen Allison - for Dave Davis - for Archie Garrett - for Joanne McCabe - for Gary Preston - for James Weinand - for Recycled Paper Safe�y Cammittee Meeting Minutes January 13, 1997 Psge 2 The motion was ther�fore passed and adopted and the Agenda was approved as ssuk�mitted. II� . APPRQVAL C1F PREVIOUS MEETING MIi�UTES Gary Preston mads a motion to appro�re the m�.nutes of tha Nov�mber 25, 1996 �eting as submitt�d.. Mation was �ecronded by Bill All.en . The �rote on the motion was : Tom Hall - for William Allen - for Stephen A1lison - far Dave Davis -� for Archie Garrett - for Joanne McCabe - for Gary Pr�ston - for James Weinand - far The moti4n was therefare gassed and adopted and the minutes taere approved as subimitted. Fire Chief James W�inand ar�ived at this paint in the � meetin.g. IV. OLD HUSINESS A) Review �hang�� in Draft of Gener�l Safety Rules Chairman Hall repor�ed t�hat the major change in the general Village-wide sa�ety rules wa� in Item 5, regarding employees under th:e influence of drugs or. alcohoJ. Qn the job, which had previously indicated anly ane option, tY�at of imrned:iate dismissal. A change was made to state that those employees "may be subject to dsscip.t�ne, up td and inc.luding termination, .�mployees tak�ng pre�cribed medication s�.ould adv�se their superv�sox if he or she is taking an,y medicatian tha� cou�d affect job perfor�tance. " Chairman Ha1.l advised that the revised Village of Safety Can�r►ittee Meeting Minutes January 13, 199? Page 3 ---------------- Tequesta Safety Ru1es would be forwarded to the Village Manage� and to the Village Labor At�orney for review and to union representatives for their comments. Mr. Hall explained that thes� were general safety rules which all employees should use as a guideline to govern themselves, a�d that each department had additional site specific safety rules. Gary Preston made a motion to aceep� the revised Village of Tequesta Safety Rules and to forward them to the Yillage Manager's office for further review. Motion was seconded by Joanne McCabe. The vote on the motion was: Tom Hall - for William Allen - for Stephen Allison - for Dave Davis - for P,�chie Garrett - for Joanne McCabe - for Gary Preston - for � James Wainand - for The motion was therefore passed and adopted, IV. NEW BUSINESS A) Presentation by Ms. Julie 2iaja, Senior Loss Prevention Speciaiist, RISCORP - Accident Investigation Ms. Ziaja distributed information. to the Committeemembers regarding claims management, which she commented would cover many of the claims questions she had been asked at the last meeting. Ms. Ziaja explained that this information could be used as a handy reference for many items, including how the amount of wages was determined, indepen.dent contractar questions, comin.g and going to work rules, recreation and social activities, on-the-job traveling, etc. One of the items covered was subrogation., which was related to the video to be shown regarding accident investigation, since it might be learned that it was possible to obtain payment from the Safety Commi.ttee Meeting Minutes January 13, 1997 Page 4 ---------------- carrier of another party responsible in some way for the accident. An example given by Ms. Ziaja was product liability in which a piece of equipment used that caused an accident was found to be faulty. A video titled How to Investigate an Accident cvas shown. Benefits of investigating every accident, regardless of size or severity, were covered. Procedures for proper �investigation were reviewed, and accident pre�ention was stressed as an integral part of any safety program. Ms. Ziaja recapped the information presented in the video: (1} Priznary reasons for investigating an accident were to establish the facts for future reference and records, to determine whether a pattern was in place such as accidents happening at certain times of day, ta correct physicaZ hazards, and to determine what training was needed by employees; (2} Supervisors would investigate and fill out the initial report; (3) Th� Committee as a whole would only analyze the data except in the case of a major accident when a member of the Safety Committee might be needed to help investigate; (4) The accident scene must be preserved, and investigation must be dane timely, with notes made from in.terviews with the injured party or any witnesses, and the area photographed or videotaped in some instances. (5) Judgements should not be made and general statements avoided, i.e., details should be the focus of the investigation. (6) Whether any outside party contributed to the accident should be investigated immediately. (7) After analyzing the data, similar areas where the same type of incident might happen should be identified. Safety Committee Meeting Minutes January 13, 1997 Page 5 ---------------- (8) Any evidence, including photographs of the scene, records of witnesses, accident reports, and any tools or equipment used should be preserved. In response to a question by Police Lt. Gar1o, Ms. Ziaja advised that a notice of injury claim form should be submitted when medical treatment was obtained, or if it was a muscular injury or any type of injury that might produce delayed symptoms. If an employee refused medical attention, and symptoms appeared later, there was seven days to file the report. Ms. Ziaja provided posters on preventing slip and fall injuries and proper lifting, and advised that she co�ld obtain other copies if different departments desired them. Chairman Hall commented that from what he had noted in the video that the Supervisors Investigation Report provided by RISCORP appeared to need additional information. Ms. Ziaja explained that the form was a general form provided as a guide and that it cauld be catered to fit specific needs. B) Review Inspection Form Sampie Chairman Hall requested the Departmen.t Heads on the Safety Committee review the inspection farm sample, and make suggestions for additional items. Chairman Hall commented that a master file would be kept containing a report of each accident, which the Safety Committee would review and possibly make recommendations to the Village Council. Chief Weinand advised that his department had State forms and that Village-wide notice af injury forms were needed. Chairman Hall explained that this form was a follow-up to the injury report. Chief Allison commented that the Police Department did not have a follow-up form. Chairman Hall an.nounced that at the next meeting the form wauld be reviewed and changes made to produce a universal investigative form to be filled out by supervisors, kept Safety Committee Meeting Minutes January 13, 1997 Page 6 ---------------- in. a master file, and reviewed by the Committee. Chairman. Hall explained that a recommendation form for submittal to the Village Manager would also need to be developed. Chiet Weinand suggested an amendment to the form the supervisor would fill out so that he would know someon.e else would also be conducting a review and would therefore fill out the form more carefully. Chairman Hall reques'ted that Chief Weinand bring a written amendment to the next meeting. VI. ANY OTHER MATTERS A) Suggested Committee Input Regarding Agenda Items Chairman Hall requested that Committeemembers submit suggestions to hirn for agenda items. Chairman Hall commented tha� as soon as the follow-up form was completed tha� a plan should be made to conduct inspections, possibly a monthly Village-wide inspection by two Gommitteernembers (one Department Head and one regular employee). Chief Weinand expressed his opinion that policies and procedures should be put into place before conducting inspections. Mr. Hall comm�nted that the first inspections would only be cursory, but could p�ck up obvious safety hazards which needed to be addressed, since people tended to overlook things in their own work area that an outsider might notice. Chairman Hall reported that the Drug Free Workplace policy would soon be forwarded an to various departments and bargaining units. General Safety Ru1.es should be adopted within the next month. Chairman Hall requested help from the other Committeemembers. B) Set Date and Time for Next Meeting Date and time of the next meeting was set for Monday, 27, 1997 at 2 P.M. VII. ADJOURNN�NT Safety Committee Meeting Minutes January 13, 1997 Page 7 ---------------- Joanne McCabe made a motion to adjourn the meeting. The motion was seconded by Gary Preston. The vote on the motion was: Tom Hall - for William Allen - for Stephen.Allison - for Dave Davis - for Archie Garrett - for Joanne McCabe - for Gary Preston - for James Weinand - for The motion was therefore passed and adopted and the meeting was adjourned at 2:52 P.M. Respectfully submitted, ^ � y �� �, I ���� C I �� Betty Laur Recording Secretary ATTEST: Tom Hall Chairman DATE APPROVED: 2� !b g�