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HomeMy WebLinkAboutMinutes_Miscellaneous_01/25/2001_Public Works Committee F rf v G �iP ' � VILLAGE OF �'EQUES'rA �`� Post Office Box 3273 • 250 Tequesta Drive • Suite 300 � '�" q Tequesta, Florida 3346)-0273 • (SC1) 575-6200 �; o Fax: (561) 575-6203 A 4 �' �� CO y PUBLIC WORKS COMMITTEE MEETING MINUTES JANUARY 25, 2001 I. CALL TO ORDER AND ROLL CALL The Village of Tequesta Public [�Torks Committee held a regularly scheduled meeting at the Village Administration Offices, 250 Tequesta Drive, Tequesta, Florida, on January 25, 2001. The meeting was called to order at 4:45 P.M. by Chair Elizabeth Schauer. A roll call was taken by Betty Laur, the Recording Secretary. Committee members present were: Chair Vice Mayor Elizabeth Schauer, Co-Chair Sharon Walker and Co-Chair Basil Dalack. Also in attendance were Village Manager Michael R. Couzzo, Village Attorney John C. Randolph, Village Clerk Joann Manganiello, and Department Heads. II. APPROVAL OF AGENDA Village Clerk Joann Manganiello requested addition of reorganization of the Public Works Committee immediately following Approval of Agenda, as well as a decision regarding the Committee members' preferences for meeting date and time. Councilmember Walker moved that the Agenda be approved as amended. Councilmember Dalack seconded the motion. The vote on the motion was: Elizabeth Schauer - for Sharon Walker - for Basil Dalack - for The motion was therefore passed and adopted and the Agenda was approved as amended. III. REORGANIZATION Recycled Paper PUBLIC WORKS CONIl�lITTEE MEETING MINt3TES January 25, 2001 Fage 2 Councilmemb�r Dalack made a motion that the Chair stay the same. Gauncil�er Walk�r seeonded the motion, which carried by unanimous 3-0 vote. Go-Chair Dalack made a mation that Public Warks Committee meetinqs be held on Monday or Wednesda� with a beginninq time of 4:_3� �.m, or &.:..3D_ p.m..., whichever was more convenient fQr staff. Co-Chair Walker seconded the motion, which carried by unanimous,3-Q vote. N. CONII�It7NICATION FROM CITIZENS (non Agenda Items) Joe Hall asked if_the place of _the-meeting could be listed on the agenda. Chair Schauer commented she would call Mr. Hall. V. Review af the YMCA af the PaZm Beaches Progosal for Recreational Pragramning Villaqe Clerk Joann Manganiello reported that Di��ctor Andrew Sloan's contract taith YMCA-had not been renewed and that an after school day care program was unde� consideration. Bscause the Heal�h- Department rec�uired building renovations fpr this gr.agram, th.e recreatiQn facility had been temporarily closed ta pursue an agreement with the YMCA. and to make the renov�.tions. The Village C1erk reported tha..t in December, �taf� had met with Mr. Robert Giese, President and CEO of -the YMCA, and J. B. Frast, Chairman of the YMGA Board of IIire�ctors. The YMCA had provided a ps�posa7. in which the _costs were associated with the prog�rams they wanted to provide. Mr. Giese explained that the facus of the proposal was on the after s_ch��l grogram, the teen gragram, and the summer camp, which had grown to 40 children. Mr. Gi.ese pravided a handaut of the pr.o�osal, and reviewed the proposed budget items mal�ing up the total of $121,44A_in revenue and total expenses of $121,313. Councilmentber Dalack questioned whether a need for these PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 3 ------------------------------------ Councilmember Dalack questioned whether a need for these services had been expressed. Mr. Giese responded that the YMCA had done a survey and had received 40 responses from people who would be interested; and offered to do further studies if the Village wanted them. Councilmember Walker expressed concern that there were no programs for children under five years old, and stated that Mommy and Me classes were needed and swimming classes were needed. Mrs. Walker commented she had repeatedly voiced this request and it had been voiced to her, and she was disappointed that this proposal did not address that portion of the population. Public Works and Recreation Director Gary Preston commented that at the last meeting of this committee there had been discussion of the Village providing recreational services. Village Clerk Manganiello reported staff had met and discussed the proposal, and the intent was to fulfil the needs of the residents and not to neglect other age groups. Ms. Manganiello commented that Mr. Giese may have been misled, and suggested that there were many churches which provided programs for the under five age group. Mrs. Walker responded that the churches all had waiting lists. Chair Schauer suggested using the facility two days a week for senior citizen programs and three days a week for the children, and placing a notice in the Village's newsletter if people were interested in a program for a certain age group to call the YMCA. Co-Chair Walker indicated this proposal was not complete enough. Mr. Giese commented a fitness center had been installed by the YMCA and there had been 90 people enrolled. Mr. Giese explained that he needed instruction from the Village as to what him to do regarding including a younger age group, but cautioned that they were talking about more hours and more staff so the cost would be more, but he would be happy to expand the proposal. Chair Schauer inquired what the Mars Music Center was, which Mr. Giese explained was the old Coral Sky amphitheater at the fairgrounds. Chair Schauer indicated there were not enough activities for teens, and recalled that when her children were in middle school this facility had been used every Friday night b�r the teens, but it had taken 6-8 months for the word to get out. Chair Schauer suggested advertising in the Jupiter Courier, The Beacon, the Village newsletter, school newsletters, and possibly the Palm Beach Post. Mr. - Giese commented that teens would tell them what activities PUBLIC WORKS COMMITTEE MEETING MINU'TES January 25, 2001 Page 4 ------------------------------------ they wanted, and suggested contacting leaders in various high schools-student council members and student council president to start a leadership group to promote the ideas. Chair Schauer recommended contacting Assistant Police Chief Garlo, who worked with the Student Government Association of Jupiter High School. Mr. Giese reported he had gone before the City of Lake Worth Commission regarding a YMCA Skate Park, and that it had taken a year to build up the program. Mr. Giese commented that the Village needed to be comfortable with the Program Director and their own values. Co-Chair Dalack questioned why the Village was involved, to which Chair Schauer responded that at the last Public Works Committee meeting the Committee had given Mr. Preston direction to see what the YMCA could offer or what the Village could do Mr. Dalack questioned whether there was any burden on the Village to fund anything. Mr. Preston responded that almost $80,000 had been allocated in this year's budget, and this budget was much less than anticipated for the upcoming year. Mr. Preston explained that the Village paid for telephones, utilities, repairs, and reduced the deficit. Mr. Preston reported that each year the YMCA had had a shortfall, which last year had been $16,000, and the Village had paid $8,000. Mr. Preston explained that in this year's budget, $21,000 had been allocated to cover any deficit. Mr. Preston explained that if the YMCA had not provided their services, the Village would have had to hire staff and would still have had the same expenses as in Mr. Giese's proposal. Mr. Preston explained that staff had asked Mr. Giese for this proposal and did not want him to cover the whole time period, but to leave 2-3 hours open for programs requested by residents. Mr. Preston reported people called all the time requesting specific programs, which Mr. Giese could be asked to provide. Mr. Preston explained that the Village might not want to ask a senior citizen to pay $10 for each session but might want to underwrite part of that fee, and must decide what they wanted to do. Mr. Dalack questioned whether fees paid to the YMCA might reduce the fixed costs paid by the Village. Mr. Preston commented that Mr. Giese presented costs at the end of the year. Co-Chair Dalack questioned whether the Village could be financially liable for all of the costs, to which the Village Clerk responded that the PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 5 ------------------------------------ Village Council would have to grant approval before the Village would enter into an agreement with the YMCA. Ms. Manganiello clarified that the focus of this meeting was to find out if the desire was to have recreational services and whether to have the YMCA provide services or to have the Village provide services. Village Clerk Manganiello discussed providing an after school program, and explained that parents looked for a summer program well before the next school year. Ms. Manganiello commented that if the Village wanted the program to be successful it must be advertised no later than March and if that date was missed there would not be enough participation to carry the program. Proposed building renovations were scheduled to start immediately following the election, because the building was used as a polling place. Mr. Preston advised that this would be on the agenda for the next Village Council meeting and staff needed to know whether to pursue providing programs with the YMCA or in-house. Ms. Manganiello reported that the Village used to provide a program at Tequesta Park, and she felt parents would be delighted to have an after school day care program. Mr. Giese commented that fixtures were not included in the proposed budget for things such as pool tables, ping pong tables, fooz ball, etc., but in the past people of the community had generously donated items. Mr. Preston advised the Village had allocated funds for fixtures. Mr. Giese explained that 40 people had responded after school last year that they would like an after school program. Chair Schauer commented that people might want to put their children in the summer program to see if they would like to use the after school program. Ms. Manganiello commented that would be late for them to make up their minds. Co- Chair Walker indicated she would want to firm up something by May for her child. Mr. Giese commented that the building could be changed to accommodate smaller children by eliminating the fitness center, and advised that 35 square feet were required per child and 15-20 children would be needed for a program, and he did not know if the room was large enough or if it would be financially feasible. Co- Chair Walker indicated she was in favor of the summer program but was not sure about the rest of the proposal. Mr. Preston commented that if in two years the programs were not a success, the YMCA would not want to continue, that the PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 6 ------------------------------------ YMCA had an excellent reputation, and he would be hesitant to start an after school program without the YMCA, who had all the required licenses. Co-Chair Walker questioned if a meeting could be held every three months to check on the programs and questioned whether the YMCA could revise programs in progress. Mr. Giese indicated he would like to do that. Mr. Giese indicated the YMCA had bus service. Village Clerk Manganiello suggested Mrs. �nTalker write her concerns that she felt were not addressed so they could be added to the YMCA proposal and taken to the Village Council as soon as possible. The Village Clerk suggested that the proposal could be presented to the Village Council in draft form if necessary. Chair Schauer indicated it needed to be done at the February meeting. Chair Schauer suggested contacting the Good Shepherd and Lutheran church schools to tell them what the Village was planning, indicated that she could put up a poster at St . Jude, and that people could con�act Mr. Preston or Mr. Giese. Chair Schauer suggested that other churches could also be contacted. Village Clerk Manganiello commented that staff would work out contacts with Mr. Giese, and requested information regarding what the Committee would like to see offered in the way of programs in �ime for the agenda for the February 8 Village Council meeting. Co-Chair Walker indica�ed she would provide her requests and comments to staff on Monday, January 29. Village Clerk Manganiello commented that in fairness to the YMCA, the presentation could be made a� the March 8 meeting and work could start immediately following that if it was approved. Mr. Dalack expressed concern.that there might be a general feeling to proceed with the YMCA but�some details might not be final by March 8, and questioned whether the February meeting could be delayed until the 15th or 22nd to present the proposal to the whole Village Council and if there were details to work out they could be done by the March meeting. The Village Clerk suggested as alternatives holding a special Village Council meeting or a workshop meeting. Chair Schauer suggested the possibility of holding another Public Works Committee meeting. Co-Chair Dalack expressed his desire for the whole Council to fine tune the contract. Chair Schauer recommended a workshop. Chair Schauer questioned the space needs for nursery school, to which Mr. Giese responded the requirement was 35 square feet indoors and 75 square feet outdoors per child. PUBLIC WORKS COMMITTEE MEETING MINU'TES January 25, 2001 Page 7 ------------------------------------ Jim Humpage thanked Mr. Giese for coming and expressed his opinion that the YMCA was a great asset to the Village. Mr. Humpage indicated he had heard many comments and disappointment expressed with the closing of the recreation facility. Mr. Humpage stated that the back room at the recreation facility was 500 square feet. Mr. Humpage commented he had heard many comments about the fitness equipment during a tour of the building and he thought people would use it. Chair Schauer indicated there had been very low participation for the fitness center. Mr. Humpage commented he would like to see the YMCA come back. Co-Chair Walker made a motion to continue to work on the proposal and agreement with the YMCA, and to hold a workshop for the full Village Councii following the next Village Council meeting. Co-Chair Dalack seconded the motion, which carried by unanimous 3-0 vote. VI. Review of Proposed Option for Sprint Cell Tower and Relocation of the Village Emergency (Police/Fire) Radio Tower Attorney Karen Roselli and Philip Spangenberg, Principal of Gulf Coast Real Estate Consultan.ts, LLC, were present on behalf of Sprint. Village Clerk Manganiello recalled Sprint had presented a proposal to put a Sprint cell tower on the Water Department property on Old Dixie Highway, however, residents of the unincorporated area had objected and Sprint had been directed to possibly return with a design that would camouflage the tower. Co-Chair Dalack indicated he had thought this issue was dead. Village Clerk Manganiello reported that the Village Council had not approved it because of aesthetics and because of the .feelings of the residents of the unincorporated area who had come to the meeting en masse. Attorney Roselli explained that a new design was being presented since it had been learned that Police and Fire needed to relocate their present communication facilities and might need a pole at 120'. Two options were presented for consideration: a pole 130' in height that would accommodate Police, Fire, and Sprint. An alternative was a 110' flag pole design which PUBLIC WORKS CONIl�IITTEE MEETING MINU'!'ES January 25, 2001 Page 8 ------------------------------------ would accommodate Sprint and four other carriers from which the Village would receive revenue; however, that would not accommodate Police and Fire needs. Chair Schauer indicated she and the Village Manager had looked at many towers, which she still considered ugly. Chair Schauer commented she did not know if people would object, and that two new facilities were being constructed and there was one that would look straight into the tower. Co-Chair Walker reported that the tower on St. Jude was 167' and it was 110' to the peak of the roof, an.d that could be seen for five miles. Other towers were discussed. Mr. Spangenberg explained that the flagpole tower was a stealth application designed to hide the antennas so that the antennas were built into the pole, not hooked to the outside of the pole, and other types of antennas could not be accommodated. Basically the flagpole antenna could accommodate Sprint and another telephone carrier. Fire Chief Weinand described the three antennas used by the Police and Fire Departments. Engineering Consultant Tom Jensen explained that a monopole would have risers that came off it at certain heights depending on the vendor and the frequency each needed. Discussion ensued. At the request of Co-Chair Dalack, Mr. Spangenberg clarified the proposal, explaining that Sprint had come back with the flagpole design but since then the Village had come to them because of the needs of Fire and Police. Mr. Jensen explained that if the Village chose the flagpole design, at some time in the future they would have to add another pole for Fire and Police. The designs presented were discussed. Co-Chair Dalack commented he was in favor of income to the Village from means which did not increase the population and this to him was ideal, but no one else had liked it so he had retracted when the first proposal was presented. Co- Chair Dalack questioned whether the proposal to combine Sprint with Police and Fire overcame the objections the people had to the original proposal, and if so, he felt it was not objectionable. Chair Schauer commented the American flag must be lighted. Joe Ha1.1 stated that any flag left up overnight must have a light on it. Mr. Spangenberg commented if the flag was taken down each night it would not need to be lighted but there would be a cost. Chair Schauer noted that she did not know if the flags on either side of the American flag would need to be lit also. Attorney Roselli commented that no matter what, Police and Fire had PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 9 ------------------------------------ to have a pole, to which the public had already obj ected, so the decision was what to do with Police and Fire before discussing the flagpole, which would not accommodate Police and Fire needs. Village Clerk Manganiello requested and received clarification from Mr. Spangenberg that the American flagpole could accommodate two carriers and the flagpoles on either side could accommodate two more, for a total of four. Mr. Spangenberg indicated that each carrier would pay approximately $l, 500 per month to lease the space. Attorney Roselli explained that Sprint would request the ability to get a pro-rata share of development costs from each co-locator, since they would pay for construction of the tower. This would be spelled out in the agreement b�tween Sprint and the Village. Mr. Spangenberg explained that the alternative was for Sprint to build a single pole, that it would behoove the Village to build one a little larger, Sprint would give the pole to the Village and pay rent for space on the pole. The reason for making the pole larger would be to accommodate future carriers. Mr. Spangenberg suggested a 150' height, so that the Village could receive more rent. Attorney Roselli noted that an alternative would be to design the pole so it could be built higher in the future. Fire Chief Weinand indicated Police and Fire would need 120' to 130' in height. Mr. Spangenberg stated Sprint needed 130'. Co-Chair Dalack indicated the most advantageous proposal wouid be the joint pole and the objections of the people who previously objected to a free- standing tower might be overcome if there was a benefit to the Village and if the tower did not detract from the appearance of the Village. Chair Schauer asked Mr. Jensen if Police and Fire could utilize the flagpole design, to which Mr. Jensen responded he did not believe the flagpole could structurally handle Police and Fire antennas, which was why an alternative of 130'-140' monopole with arms out at the top was being considered. Mr. Jensen explained that the pole must be structured differently for Fire and Police. Attorney Roselli added that other carriers could come in at lower heights. Village Manager Couzzo indicated the focus of this meeting was to get an expression by the Board of whether there was interest in the two alternatives, and that another workshop would be held. Co-Chair Walker commented this was where a PUBLIC WORKS COMMITTEE MEETING MINU'rES January 25, 2001 Page 10 ------------------------------------ mistake had been made previously. Mr. Couzzo commented staff would be specific with Sprint, and had wanted to present these ideas as an initial item. Co-Chair Dalack commented that previously the public had been unanimously against a tower and did not like the appearance. Co-Chair Dalack stated that the benefit of this proposal was that it was something that must be built anyway so a virtue could be made of necessity and some money could be realized from it. Attorney Roselli commented that this was essentially a replacement tower for the one the Village had already, so it would not be adding a tower to the Village but moving to another location, and it would be built at Sprint's expense, and the Village would receive income. Village Clerk Manganiello commented that the flagpole was flanked on each side with another pole to give balance for aesthetic reasons in response to the meeting where the tower was rej ected, and also to provide room for additional carriers to provide income to the Village. Since there was a need now to relocate the existing tower, the Village Clerk requested direction from the Committee as to whether to pursue the options presented by Sprint. Village Manager Couzzo noted this was not a time sensitive issue. Co-Chair Dalack indicated he would like to pursue this matter. Co-Chair Walker commented the design was extremely pleasing and questioned how much it would cost to construct a 130' pole. Police Chief Allison responded it was approximately $1,000 per foot to build a regular monopole. Mr. Spangenberg commented that a flagpole would be double that cost. Attorney Roselli commented the Village would have a lease of 20 years at $20,000 per year. Mr. Spangenberg indicated Sprint would have to be at 130' and exact Police and Fire requirements were not known, but only one carrier could be at 130'. Chair Schauer asked the Sprint representatives to meet with the Fire and Police Chiefs and Engineering to determine the exact heights needed. Resident Joe Hall commented that at the last meeting where a tower was presented it was rejected 100% by the Village Council. Mr. Hall expressed concern not just regarding aesthetics but with the location being so close to residential homes and concerns regarding microwaves and radiation. Mr. Hall commented at that time the Village Council had decided without any questions that whatever PUBLIC WORKS COMMITTEE MEETING MINU'rES January 25, 2001 Page 11 ------------------------------------ amount of money the Village received was not worth the concerns. Mr. Hall requested that all these things be considered. Chair Schauer noted this pole did not look anything like the first one that was presented, which was so ugly. Mr. Hall commented questioned what the tower would look like with equipment for other carriers attached. Chair Schauer responded that the appearance of the pole would not change. Attorney Roselli commented that Sprint had studies to address medical concerns, and the location was 1, 000 feet from a residential area, which was the best location in.the Village for this kind of structure under the Village Code. Co-Chair Dalack commented there were two proposals to put to the Village Council: (1) a combination of Sprint's needs with the Village's communication tower, and (2) a freestanding tower not combined. Village Manager Couzzo recommended only the first proposal. Co-Chair Dalack expressed his opinion that the most attractive proposal was the unified proposal and if the Village had to have a tower he believed there was no more electrical danger from the combined tower, and suggested pursuing that direction. Mr. Dalack indicated it made more sense to have the combined facility rather than two separate towers. Chair Schauer commented that when the Sprint representatives came back to Village Council she would personally like locations where similar towers were already constructed so she could drive to those locations to see similar towers. Mr. Spangenberg commented they would also provide photo simulations. Attorney Roselli reported Delray Beach had just built a combined tower, and she believed the tower could be designed at a certain height but to be built higher later in case future technology would require greater heights. Attorney Roselli advised she and Mr. Spangenberg would get the Police and Fire specifications and put together a proposal. Village Clerk Manganiello asked Chief Weinand and Chief Allison whether there was any alternative to meet their needs other than building a 130' tower at the proposed location. Chief Weinand commented they were exploring off site or out of town towers now but did not know if they could get the needed coverage. Chief Weinand reported there were two issues to consider-height and licensing by FCC. Chief Weinand noted that the Village probably could not get a license on a tower located far away. Co-Chair Walker PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 12 ------------------------------------ requested the research continue. Village Manager Couzzo advised that analysis would continue. Jim Humpage commented that was his question also that Joann had asked. Mr. Humpage suggested research to see if the Village's antennas could go on an existing tower located close to Seasport . Mr . Humpage commented he had obj ected to the tower from the onset but it did not occur to him that the Village would have to relocate their antennas from the existing tower. Mr. Humpage questioned whether a monopole without a flag would support two internal and no external carriers, to which the response was affirmative. Attorney Roselli indicated there was not enough room to have more than two internal antennas. Mr. Humpage suggested a monopole with Sprint at 130', Police and Fire at 120', and one other provider to provide lease income, without the flag. Mr. Humpage indicated this could bring in $36,000 annually with $18, 000 from Spring and $18, 000 from the other provider. Mr. Humpage questioned who maintained the pole, to which Mr. Spangenberg responded there was no maintenance except to the equipment on the pole and each carrier would have access to their own equipment. Mr. Spangenberg commented that if Police and Fire could not be relocated off site the Village would need to put up a 130' tower somewhere and if they could do the one monopole with two carriers that could eliminate objections from people who envisioned 100 bow-ties on the tower. Co-Chair Walker commented there would only be two carriers if they were internal, and asked how many exterior carriers could be accommodated. Mr Spangenberg responded there could be up to 5 if mounted externally-three others besides Sprint and the Village. Chair Schauer requested that the Recording Secretary be sure that the comments by Mr. Humpage, Mrs. Walker, and Mr. Spangenberg be included in the minures. Mr. Jensen noted that another carrier, 02 Wireless, had approached the Village. Attorney Roselli commented that carrier might require more height. Co-Chair Walker made a motion to pursue this proposal with Police, Fire, and Public Works. Co-Chair Dalack requested this proposal be discussed at the same workshop of the Village Council which was scheduled to discuss the YMCA proposal. Chair Schauer requested that the workshop be held PUBLIC WORKS COMMITTEE MEETING MINU'PES January 25, 2001 Page 13 ------------------------------------ at 7 p.m. in the Village Council Chambers. Co-Chair Dalack seconded the motion, which carried by unanimous 3-0 vote. VII. Update on Storm Drainage Educational Program for Village of Tequesta. Consulting Engineer Tom Jensen reported on issues in the Tequesta sewering agreement with ENCON. One issue addressed was working together to educate the public on the stormwater utility. Mr. Jensen advised that Co-Chair Walker had provided information on how to conduct the education, and South Florida Water Management District had grants available to fund this type of project. Documents were now being published for one of the grants which was from Indian River Lagoon License Program and could possibly be $125,000. In order to qualify, Tequesta would have to link it with a dirt project, so Mr. Jensen suggested using the Phase II project swale construction as the dirt project, which a portion of the grant money would go toward, leaving $6,000 for the education project. Application would have to be made for the grant by the end of March and funds would be released in April or May. The swale would not be constructed by that time so there would not be a violation of the grant proceeds. Co-Chair Dalack requested an explanation of a swale, which was explained as going 6" off the edge of the pavement, grading 6" down from the edge of pavement and rising back up to the level of the adjoining property. A swale was defined as a means of moving water from one point to another and it also held water. Mr. Jensen explained that the only educational grants from South Florida Water Management were the license programs. Mr. Jensen clarified that the $6,000 would be used for the education program and that this program would satisfy that portion of the agreement with ENCON, and in addition some funds would be realized to help the Village pay for the swale work. Mr. Jensen noted there were other requirements in the sewer agreement which needed to be satisfied. Chair Schauer asked Mr. Jensen to ask Mr. Dent to pursue some of the issues. Mr. Jensen commented that Mr. Dent was to provide a copy of a letter he had written to Tom Bradford in which he had provided a summary of what he had pursued. PUBLIC WORKS COMMITTEE MEETING MINU'PES January 25, 2001 Page 14 ------------------------------------ Joe Hall commented during the interlocal meeting last Tuesday he thought the discussion had been that the Village was not going to put in swales and that they would only be done when people redid their driveways. Mr. Jensen advised there was swale construction in Phase II but not in Country Club Point, which was what was discussed at that meeting. Mr. Jensen advised that only where drainage modifications were being done in Phase II was where swales would go in. Co-Chair Walker advised that anywhere there was a large grate with a depression, that was where a swale was going to be installed. Mr. Hall questioned if swales would go in where water pipes were laid, to which the response was no. Chair Schauer requested an update on this issue at the next Public Works Committee meeting. VIII. Consideration of Streetlight Standard for Tequesta Business District (s) Village Clerk Manganiello reported this item had previously been presented to the Public Works Committee. A preference for an acorn style fixture in green patina had been expressed and it had been established that it would be Cheaper for the Village to own and operate their own lighting, which would involve the Village getting financing for the fixtures and poles, paying the debt service, contracting with a company to do installation and maintenance, and the only cost from FPL would be for the energy. The energy cost proposed at that time from FPL had been $35,000 up front and $32.00 per month for maintenance. Village Clerk Manganiello reported in reconsidering this item and reading the minutes of the last meeting, Chair Schauer in particular, as well as the other members of the Committee, had wanted the lighting fixtures to match those at Tequesta ZTillage Center. Village Clerk Manganiello referred to the standard pictured in the packets which had been approved by the Village Council for Tequesta Village Center, and indicated that the lighting on Main Street was required to be the same type of standard since it was included in the master plan. Ms. Manganiello questioned whether the Committee desired to go with a different type of streetlight across the street from Tequesta Village Center PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 15 ------------------------------------ along Tequesta Drive and along Bridge Road, but commented that aesthetics practically dictated using the same standard as in Tequesta Village Center. Chair Schauer reported a resident had questioned what the street lighting would be on Seabrook and if it would be the same as in the Country Club. Village Clerk Manganiello clarified that the streetlights on Seabrook would be the same as those on Country Club Drive. Streetlighting within the Country Club would also be the same. Village Clerk Manganiello explained that the streetlight for the business district was classified as the decorative streetlight standard for the business district, which would include Cypress Drive. Ms. Manganiello commented that although the standard was metal it was coated with a thermal set polyester powder coat. A stone aggregate pole was also available in the green patina, which had been used in Kelsey Park in Lake Park. Cost savings involved would be that bulk purchases could be made if everything was the same. The Village Clerk reported installation was not being done at this time but reported preliminary cost had been quoted at $2, 000 per light for the pole, fixture, and installation. Village Clerk Manganiello recalled that the former Village Manager had estimated a possible cost of $250,000 initially and had recommended financing. The Main Street project had started last Friday, and the road would be built but only one section fin.ished with curb and gutter, landscape, and lighting as the buildings were built. The road, striping, and car stops would be done but the curb and gutter could not be added until the buildin,gs were built. Co-Chair Dalack received clarification that at this time the Committee was only identifying the style of lighting wherever the Village was required to install streetlights. Ms. Manganiello indicated installation would be from U.S. One to Old Dixie, Bridge Road, Main Street, and Cypress Drive. Co-Chair Walker reported there were lighting standards along Coconut Road that she would be interested in learning where they were purchased and the cost, if they might coordinate with Tequesta Village Center, and how long they had been in place. Village Clerk Manganiello commented the lighting did not have to be as ornate which could save money. In obtaining preliminary information, Ms. Manganiello had found that one bidder's price was $3,200 per light while the lowest was $2,000 per light, and she would have research PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 16 ------------------------------------ done on the lights on Coconut Road. Mr. Preston noted those were on private property. Ms. Manganiello urged the Committee to go to Kelsey Park to look at the lighting. Other locations were mentioned. Co-Chair Dalack observed that concrete poles could be a liability for the Village since they would n.ot collapse if hit by an automobile, and the Village should stay with coll.apsible metal poles. Mr. Humpage asked if on the south side of Bridge Road the fixtures would be the same, to which Ms. Manganiello responded they would be the same as in Tequesta Village Center. Mr. Humpage indicated there were breakaway poles in Church Street Station in Orlando. Discussion ensued. Co- Chair Dalack commented the standard that bears the fixture should be considered separately as to the type of structure chosen. Ms. Manganiello pointed out the pole that fit the adopted standards came in two materials, metal or aggregate concrete, however the specified standard was the metal and would bend so might have to be replaced, while the concrete pole might chip but would not bend. IX. Any Other Matters Joe Hall commented there was to be a workshop on the tower and questioned whether that would also be on the agenda for the full Council. Chair Schauer responded there would be a workshop with two items at this point, the YMCA contract and the Sprint cell tower, but other things might be added. Mr. Hall asked when the residents within 1,000 feet would receive notice, to which Chair Schauer responded that would be at the Village Council meeting. Chair Schauer indicated she had asked for an evening workshop so the people from Cypress Drive could come ane express their opinions. Mr. Hall commented at last week's meeting with ENCON it was discussed there would be an information meeting with all the residents. Chair Schauer explained ENCON was handling all of that and Mr. Dent had suggested holding an open house, and it was Mr. Couzzo's responsibility to make sure that would be taken care of. Co-Chair Dalack questioned the reason for closing Country Club Drive on January 29 to February 28. Mr. Couzzo PUBLIC WORKS COMMITTEE MEETING MINUTES January 25, 2001 Page 17 ------------------------------------ indicated the agreement ENCON had with Asphalt Consultants sewering work required that road to be closed during that period and they were to have notified the residents. Mr. Hall reported he had not received any notice mentioning specific roads or dates. Chair Schauer and Co-Chair Walker indicated they had been receiving phone calls. Mr. Jensen clarified the road would be closed except for local traffic and emergency vehicles, and announced signs would be going up on Monday announcing Discussion ensued. Chair Schauer suggested Mr. Couzzo contact Mr. Dent and that someone contact Mr. Anderson of TCCCA. Chair Schauer requested a Hurricane Awareness Program before hurricane season began, providing an evacuation route, what should be done to prepare homes, and what should be done if people decided to stay in their homes. Chief Weinand advised brochures were already being developed and would be ready for the March presentation by Fire Rescue, and a mailout would be done to the residents. X. ADJOURNMENT Co-Chair Walker made a motion to adjourn. The motion was seconded by Co-Chair Dalack and carried by unanimous 3-0 vote to adjourn the meeting at 7:22 p.m. Respectfully submitted, _ . �� � �! �c�. L,'�.i� ^ '2,�. C (. »1�... .., - - � ^ %}�.A� ��; / / t .l �� .� 9 �';, t. Betty Laur -, ca ± _ -, = �� : �.,; 4=- Recording Secretary : � - `�. , e� : _,�-..3 ` �. , : v �� ,�'�� . �� > �. . . �k4* ° _.. - � . . ,.-. ATTEST: Jo nn Manganie o PUBLIC WORKS COMMITTEE MEETING MINU'rES January 25, 2001 Page 18 ------------------------------------ Village Clerk DATE APPROVED: °� �. d.0 0/